Post installation setup
TANDBERG IBM Lotus Notes/Domino v 11.3 - Installation & getting started guide
Page 31 of 49
Post installation setup
Calendar options in the TANDBERG mail template
Using the calendar to request a meeting does not change from standard Lotus Resource booking,
therefore that process is not covered in this document. Please refer to your Lotus Notes help for
information on using the Calendar and Address Book.
The mail template supplied by TANDBERG is based on the standard Lotus Mail template
(corresponding to Lotus version), but includes an additional button on the
Calendar
page. This button
gives access to a window in which users can:
Define external participants for the meeting (both dial-in and dial-out).
Request a web conference from TMS.
Specify conference parameters such as bandwidth and layout.
This functionality is not required to be able to book meetings from Lotus in TMS, but if you intend to
give users the ability to override the conference defaults or use one of the additional features, you
must update the user’s template.
After it has been updated, the template includes a new button
Video Conference Advanced Options
in the New Calendar Entry document (see Figure 17: The Video Conference Advanced Options
button).
Figure 17: The Video Conference Advanced Options button
When a user clicks this button, a new pop-up window opens (see Figure 18: The Video Conference
Advanced Options window) in which you can set conference-specific parameters, or add external
participants to the meeting. You can define audio or video sites that are not defined as Integrated
rooms in your setup to be
External Dial-Out
sites (audio or video) and they will be called automatically
when the meeting starts. In addition, you can reserve ports for people to call into the meeting, both
audio and video ports, by defining them to be
External Dial-in
participants.
