Stellent Content Server User Guide
3-5
Stellent Content Management
I
NDEXING
Once a file has been converted to a web-viewable format or passed through to the
repository for web-viewable files, the file is automatically “full-text indexed” by an
indexing engine. The indexing engine makes a list of all the words in every file in HTML,
PDF, TXT, XML, and other supported formats, and stores the list in a database. When you
do a full-text search for content, Stellent Content Server looks up your search terms in this
index. Once the indexing process is complete, the file is released to the content server.
F
INDING
C
ONTENT
Stellent Content Server provides two ways for users to find content:
❖
Searching for content
You can search for a content item by its metadata, by full-text, or by a combination of
the two. Only the content items you have permission to view will be displayed in the
search results.
❖
Browsing content
Browsing content using the Browse Content tray enables you to “drill down” to a
content item by navigating through a set of hierarchical folders that are based on
metadata. When you reach the last folder in a particular branch of the structure,
content items that match the branch’s metadata and that you have permission to view
will be displayed on a search results page.
Refer to chapter 5 (
) for more information.
W
ORKFLOWS
The workflow process routes a file for review and approval before it is released to the
content server repository. Users are notified by e-mail when they have a file to review.
Two types of workflows can be created in Stellent Content Server:
❖
In a criteria workflow, files automatically go into a workflow if the values entered in
the metadata fields upon check-in meet certain criteria. Criteria workflows are useful
for individual content items that are approved by the same reviewers on a regular basis
(newsletter articles, for example).
Summary of Contents for Content Server
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