Sharp UX-485 Operation Manual Download Page 74

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Cover Sheet

Selecting a header message
(optional)

When the cover sheet function is
turned on, you can also select a
message which will appear as a
header at the top of the cover sheet.
Note that the message selection is
only effective for one transmission.

Load the document(s).

•

The document must be loaded
before a message can be selected.

•

The cover sheet function must be
turned on.

Press these keys:

COVER SHEET HEAD

FUNCTION

Select a message by entering a

number from 1 to 4:

1: URGENT
2: IMPORTANT
3: CONFIDENTIAL
4: PLS. DISTRIBUTE

(Example)

Dial the receiving machine and

transmit the document.

Note: To cancel a cover sheet
header setting, press the STOP key
or remove the document from the
feeder.

all_ux485gg.book Page 72 Thursday, May 10, 2001 1:32 PM

Summary of Contents for UX-485

Page 1: ...SIMILE 1 Installation 2 Using the Answering Machine 3 Sending Documents 4 Receiving Documents 5 Making Copies 6 Making Telephone Calls 7 Special Functions 8 Option Settings 9 Printing Reports and Lists 10 Maintenance 11 Troubleshooting ...

Page 2: ...ation doit être située près de l appareil et facilement accessible This equipment complies with the requirements of Directive 1999 5 EC Dieses Gerät entspricht den Anforderungen der EU Richtlinie 1999 5 EG Cet appareil est conforme aux exigences de la directive 1999 5 CE Este aparato satisface las exigencias de las Directiva 1999 5 CE Quest apparecchio è conforme ai requisiti delle direttiva 1999 ...

Page 3: ...ument feeder 10 sheets max Memory size 512 KB approx 30 average pages with no voice messages recorded and ECM turned off or 24 minutes of voice messages including OGMs with no documents in memory Modem speed 14400 bps with automatic fallback to lower speeds Transmission time Approx 6 seconds only when ECM is on Reception modes FAX TEL TEL FAX A M Resolution Horizontal 8 lines mm Vertical Standard ...

Page 4: ... max Input document size Automatic feeding Width 148 to 210 mm Length 140 to 297 mm Manual feeding Width 148 to 210 mm Length 140 to 600 mm Effective scanning width 210 mm max Contrast control Automatic Dark selectable Copy function Single Multi copy Sort copy 99 copies page Telephone function Standard Cannot be used for incoming outgoing if power fails Noise emission Less than 70 dBA Measured acc...

Page 5: ...care not to spill any liquids on the machine Unplug the machine from the telephone socket and then the power outlet and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has bee...

Page 6: ... been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The socket outlet must be installed near the equipment and must be easily accessible ...

Page 7: ...me Adjustment 24 2 Using the Answering Machine 25 Recording an Outgoing Message 25 Operating the Answering Machine 27 Optional Answering Machine Settings 30 Transfer Function 32 Override Ringing 34 Remote Operations 36 3 Sending Documents 42 Transmittable Documents 42 Loading the Document 43 Resolution and Contrast 45 Sending a Fax by Normal Dialling 47 Sending a Fax by Automatic Dialling 49 4 Rec...

Page 8: ...g 73 Blocking Reception of Unwanted Faxes 74 Sending Documents From Memory 76 Polling Requesting a Fax Transmission 78 Timer Operations 81 8 Option Settings 83 9 Printing Reports and Lists 90 10 Maintenance 93 11 Troubleshooting 96 Problems and Solutions 96 Messages and Signals 100 Clearing Paper Jams 103 QUICK REFERENCE GUIDE 106 Index 108 ...

Page 9: ...he machine Keep the area around the machine clear About condensation If the machine is moved from a cold to a warm place it is possible that condensation may form on the scanning glass preventing proper scanning of documents for transmission To remove the condensation turn on the power and wait approximately two hours before using the machine Paper tray extension Rapid key labels Original document...

Page 10: ...this key to dial a 2 digit Speed Dial number REDIAL key Press this key to automatically redial the last number dialled REPEAT key Press this key to repeat playback of a message Display This displays messages and prompts during operation and programming PLAY SKIP key Press this key to play recorded messages During playback press it to skip forward to the next message A Look at the Operation Panel 1...

Page 11: ...a speakerphone You must pick up the handset to talk with the other party REC MEMO key Press this key to record a phone conversation or a message Rapid Dial keys Press one of these keys to dial a fax or voice number automatically Note that you must attach the Rapid Key labels DELETE key Press this key to erase recorded messages 15 14 13 12 11 10 STOP key Press this key to cancel operations before t...

Page 12: ...ar the equipment and be easily accessable The machine does not have a power on off switch so the power is turned on and off by simply plugging or unplugging the power lead Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased from your dealer or at most telephone...

Page 13: ...ne line you must reset Option Setting 12 Fax Signal Receive to OFF in order to prevent transmission and reception errors This procedure is described in Chapter 8 Option Settings TEL SET TEL LINE Trays Attach the paper tray extension Pull the paper release plate forward Insert the paper tray extension horizontally into the notches in the paper tray Rotate the paper tray extension up until it snaps ...

Page 14: ... steps below to load or replace the film Note If there is paper in the paper tray pull the paper release plate forward and remove the paper before loading the imaging film When replacing the film use a roll of Sharp UX 3CR imaging film One roll can print about 95 A4 pages 1 Open the operation panel by grasping the finger hold and pulling up 2 Pull the green release on the right side of the machine...

Page 15: ... Insert the remaining three gears into the spools making sure the protrusion on each gear fits firmly into one of the slots in the end of each spool If needed pull the spools apart slightly to allow the gears to fit the band will stretch Slot Protrusion Large gear 4 Remove the used film from the cartridge 5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS 3 Remove...

Page 16: ... panel Click 9 Cut the band that holds the two spools together Unroll the film slightly and insert the small gears into their holders 10 Turn the cartridge over grasp the handle and insert the cartridge into the print compartment 8 Insert the large gear into the large holder on the imaging film cartridge make sure it clicks into place and then insert the small gear on the other end of the spool in...

Page 17: ...aging film which is available from your dealer or retailer Sharp UX 3CR Imaging Film FILM END 13 Load paper in the paper tray and then press the following keys to initialize the film Note Paper must be loaded before the film can be initialized To load paper see the following section Loading Printing Paper 6 INITIALIZE FILM START MEMORY FUNCTION ...

Page 18: ...e toward you 1 Fan the paper and then tap the edge against a flat surface to even the stack 3 Insert the stack of paper into the tray print side down If paper remains in the tray take it out and combine it into a single stack with the new paper before adding the new paper Be sure to load the paper so that printing takes place on the print side of the paper Printing on the reverse side will result ...

Page 19: ...per make sure it is inserted correctly and then press the START MEMORY key FUNCTION 6 PRINT CONTRAST 4 Push the paper release plate back down If the paper release plate is not pushed down paper feed errors will result Press twice Press 1 to select NORMAL or 2 to select LIGHT Press the STOP key to return to the date and time display COPY CUT OFF STOP 1 2 or NORMAL LIGHT 5 Your fax has been set at t...

Page 20: ...eed to enter your name and the telephone number of your fax You also need to set the date and time key FUNCTION key STOP key START MEMORY key 2 1 3 9 4 5 6 7 8 0 Note The imaging film and printing paper must be loaded before your name and fax number can be entered 1 Press these keys 3 FUNCTION Press twice OWN NUMBER SET 2 Press the START MEMORY key START MEMORY ENTER FAX The display will show The ...

Page 21: ...5 Enter your name by pressing the number keys as shown in the following chart Up to 24 characters can be entered Example SHARP 77777 444 22 7777 77 SPEAKER A B C D E F G H I J K L M N O P Q R S T U V W X Y Z SPACE To enter two letters in succession that require the same key press the SPEAKER key after entering the first letter The SPEAKER key moves the cursor forward and the SEARCH R key moves the...

Page 22: ...ring Your Name and Fax Number 20 6 Press the START MEMORY key to save your name in memory START MEMORY SECURITY SELECT 7 Press the STOP key to return to the date and time display STOP The display will show ...

Page 23: ... date and time can be set 3 FUNCTION Press 2 times DATE TIME SET 2 Press the START MEMORY key START MEMORY The currently set date will appear in the display 3 Enter a two digit number for the day 01 to 31 Example January 0 1 To correct a mistake press the SPEED DIAL key to move the cursor back to the mistake and then enter the correct number The display will show 4 Enter a two digit number for the...

Page 24: ... two digit number for the minute 00 to 59 9 0 5 2 7 Press the START MEMORY key to start the clock JUNK FAX MODE START MEMORY 8 Press the STOP key to return to the date and time display STOP The display will show Note The time setting will change automatically at the beginning and end of summertime ...

Page 25: ...ly dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automatically dialled fax transmission reception will begin automatically A M mode Select this mode when you are out and want the built in answering machine to answer all calls Voice messages will be recorded and fax messages will be received automatically 2 1 3 9 4 5 6 7 8 0 FAX TEL A...

Page 26: ...f the speaker and ringer using the UP and DOWN keys SPEAKER RINGER HIGH RINGER MIDDLE RINGER LOW RINGER OFF OK Ringer 1 Press the UP or DOWN key Make sure the SPEAKER key has not been pressed or DOWN UP SPEAKER key START MEMORY The ringer will ring once at the selected level then the date and time will reappear in the display 2 If you selected RINGER OFF OK press the START MEMORY key Note When the...

Page 27: ...r facsimile Start key to send a fax Thank you for calling 1 Press these keys To use the answering machine record an outgoing message and then set the reception mode to A M when you go out 2 Press the START MEMORY key 3 Press 1 to select GENERAL If you are recording a message for the Transfer function explained later in this chapter press 2 for TRANSFER 4 Pick up the handset press the START MEMORY ...

Page 28: ...listen to it To return to the date and time display press the STOP key twice Note that the general outgoing message cannot be erased If you need to change it simply repeat the recording procedure The Transfer message can be deleted by pressing the DELETE key after selecting it as explained above 6 Press the STOP key twice to return to the date and time display 5 When finished replace the handset S...

Page 29: ...eviously recorded MEMORY IS FULL will appear in the display To set the reception mode to A M you must first erase some or all of the stored messages Note In A M mode the machine will automatically switch to fax reception if it detects a period of silence longer than six seconds after answering a call For this reason if a caller pauses for this length of time while leaving a message they will be cu...

Page 30: ...sage To erase only a single message press the DELETE key while the message is being played DELETE Using the REC MEMO key You can use the REC MEMO key to record telephone conversations and messages for other users of the UX 485 These will be played back together with any incoming messages when the PLAY SKIP key is pressed Recording messages To record a message press the REC MEMO key for at least 1 ...

Page 31: ...s described in Chapter 9 1 Press these keys FUNCTION 0 Press 3 times ICM CONFIRMATION 2 Press the START MEMORY key The number of messages recorded will appear in the display START MEMORY 3 Press or one or more times to show the date and time of each of the messages or The message number will appear first and then the date and time several seconds later 4 Press the STOP key Note The recorded dates ...

Page 32: ...ine will no longer be able to record messages The ON A M FAILURE setting is used to choose the response of the machine to incoming calls when this happens Automatic fax reception NO The UX 485 will answer after 20 rings after which it will wait to receive a remote command Most callers will hang up before it answers however when you call the UX 485 from a remote location you can wait until it answe...

Page 33: ...TOP FUNCTION 0 Press 2 times OGM only mode If needed you can turn off recording of incoming messages In this case your outgoing message will play but callers will not be able to leave a message The machine will still receive faxes sent by automatic dialling 1 Press these keys 2 Press 1 to turn on OGM only mode or 2 to turn it off 3 Press the STOP key OGM ONLY MODE FUNCTION 0 STOP 1 2 or ...

Page 34: ...hang up after a transfer call the UX 485 will not immediately resume normal operation If you want the UX 485 to accept calls immediately after a transfer call enter twice before hanging up if you want to hang up during message playback first enter 0 and to stop playback then enter twice Programming the transfer number To use the Transfer function you must first give the UX 485 the number to call t...

Page 35: ...ng To record a transfer message follow the steps described in Recording an Outgoing Message in this chapter The following is an example Hello This is a transfer call for YOUR NAME Enter your remote code number now TRANSFER FUNC FUNCTION 0 Press 4 times 2 Press 1 to turn the Transfer function on or 2 to turn it off 1 2 or 3 Press the STOP key STOP Turning the Transfer function on and off 1 Press th...

Page 36: ...d cause the UX 485 to make a special ringing sound alerting you that they are calling This is useful when you are near the machine but only want to talk with certain callers taking all other calls on the answering machine 2 Enter a 3 digit code number by pressing the number keys 4 5 5 Example 3 Press the START MEMORY key and then the STOP key OVERRIDE CODE FUNCTION 0 Press 5 times START MEMORY STO...

Page 37: ...ller will hear four beeps He or she must re enter the correct code within 10 seconds or the line will be disconnected 3 The UX 485 will make a special ringing sound Pick up the handset to answer the call Note that an extension telephone connected to the same line will not ring If you do not answer within 30 seconds the outgoing message will play again and the caller can then leave a message ...

Page 38: ...it number by pressing the number keys 3 Press the START MEMORY key and then the STOP key Example 2 2 2 START MEMORY STOP Toll Saver When you call the UX 485 to listen to your messages it will answer after two rings if it has received at least one message or after four rings if it has not received any messages This allows you to save money on telephone charges particularly if you are calling long d...

Page 39: ... the key on the telephone You will hear a short beep and the outgoing message will stop 2 Enter your remote code number and then by pressing the keys on the telephone Example 2 2 2 You will hear a series of beeps equal to the number of messages recorded or one long beep if four or more messages have been received The machine will then play back the messages beeping once at the end of each message ...

Page 40: ... then press 6 and Erase a message To erase the message you are currently listening to press 3 and before it ends 3 4 When you have finished listening to your messages you can do any of the following Erase all messages To erase all of your messages press 3 3 and 3 3 Repeat playback To listen to your messages again press 7 and 7 Perform other operations You can enter any of the commands described in...

Page 41: ...ed This prevents unauthorized people from attempting to guess your remote code number If you pause for longer than 10 seconds before entering a command you will be disconnected Changing the fax reception mode Select a new reception mode by pressing the keys as follows A M mode 8 1 and FAX mode 8 2 and TEL mode 8 3 and Caution In TEL mode you will not be able to further change the reception mode TE...

Page 42: ...Turning the Transfer function on or off To turn Transfer on Press 9 1 and on the telephone To turn Transfer off Press 9 2 and on the telephone 1 Example 9 Changing the transfer telephone number 1 Press 9 0 and on the telephone 9 0 2 After you hear a short beep enter the new telephone number When finished press 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 Recording a new outgoing message 1 P...

Page 43: ... a new transfer message 1 Press 9 3 and on the telephone 9 3 2 When you hear a short beep speak into the telephone to record the new message The time for the transfer message is fixed at 15 seconds After 15 seconds or earlier if the machine detects silence after you finish speaking you will hear a beep and the new message will be played back automatically Recording a Memo You can record a memo for...

Page 44: ...ght Note Letters or graphics on the edges of a document will not be scanned 5 mm 4 mm 4 mm 5 mm Letters in the shaded area will not be scanned Other restrictions The scanner cannot recognise yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loa...

Page 45: ...or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding READY TO SEND 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first The feeder will draw the leading edge of the document into the machine The display will sh...

Page 46: ...ithout opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up If you need to remove a document from the feeder open the operation panel 2 Remove the document 3 Close the operation panel making sure it clicks into place Click ...

Page 47: ...fault contrast setting is AUTO Contrast settings 1 Load the document s AUTO Use AUTO for normal documents DARK Use DARK for faint documents The document must be loaded before the resolution and contrast can be adjusted Resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the fastest and most economical transmission FINE Use FINE for documents containing small let...

Page 48: ...pear next to each resolution setting The second time you move through the list the contrast setting DARK will appear STANDARD AUTO FINE AUTO SUPER FINE AUTO HALF TONE AUTO STANDARD DARK FINE DARK SUPER FINE DARK HALF TONE DARK Note In order to transmit in FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your machine will automatically step down t...

Page 49: ...talk Normal Dialling allows you to listen to the line and make sure the other fax machine is responding RESOLUTION 2 Pick up the handset or press the SPEAKER key Listen for the dial tone 3 Dial the number of the receiving machine by pressing the numeric keys 4 Wait for the connection Depending on the setting of the receiving machine you will either hear a facsimile reception tone or the other pers...

Page 50: ...eaker will be automatically activated when you press the REDIAL key Facsimile reception tone This is a pronounced high pitched tone that the receiving machine sends to the transmitting machine to indicate that it is ready to receive 5 When you hear the reception tone press the START MEMORY key Replace the handset if you used it START MEMORY When transmission is completed the fax will beep once ...

Page 51: ...mber in your fax machine When you store a fax or telephone number you select a two digit Speed Dial number for it 45 Speed Dial numbers are available Rapid Keys SPEED DIAL key 2 1 3 9 4 5 6 7 8 0 When you store a number in a Rapid Key write the name of the party on the label Speed Dial numbers 06 through 45 are for dialling with the SPEED DIAL key 1 SPEED DIAL START MEMORY Speed Dial numbers 01 th...

Page 52: ... If you are on a PBX do not enter the access code for the public line If the number is within your PBX enter an R before the number Press the SEARCH R key to enter a space between digits 5 Press the START MEMORY key START MEMORY 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 0 1 Example 3 Enter a two digit Speed Dial number by pressing the number keys 01 to 05 for Rapid Key Dialling 06 to 45 ...

Page 53: ...tore another number or press STOP to exit If the number will be used for Rapid Key Dialling you can write the name on the appropriate Rapid Key label Step 3 or STOP 7 Press the START MEMORY key START MEMORY 6 Enter the name of the party by pressing the number keys as shown in the chart below Up to 20 characters can be entered If you don t want to enter a name skip this step To enter two letters in...

Page 54: ...3 and then change the number and or name when they appear in the display Steps 4 and 6 respectively A lithium battery keeps automatic dialling numbers in memory The machine uses a lithium battery to keep automatic dialling numbers and other programmed data in memory when the power is turned off Battery power is consumed primarily when the power is off With the power kept continuously off the life ...

Page 55: ... SEND RESOLUTION The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made Speed Dialling Speed Dialling can be used to dial any number that has been stored for Automatic Dialling 1 Load the document s Set the resolution ...

Page 56: ...nd a document to a fax machine in your PBX use Normal Dialling 1 Load the document s READY TO SEND RESOLUTION Set the resolution and or contrast if desired 2 Enter the number of the receiving machine by pressing the numeric keys If a pause is required between any of the digits to access a special service or an outside line press the REDIAL key The pause will appear as a hyphen Several pauses can b...

Page 57: ...he display If the name begins with a special character or number press 1 READY TO SEND Using the SEARCH R key If you don t remember the Rapid Key or Speed Dial number in which you have stored a particular fax number you can search for the number by following the steps below Once you have found the number you can dial it and transmit the loaded document by simply pressing the START MEMORY key If yo...

Page 58: ...ls with Option Setting 4 and the interval at which redialling takes place with Option Setting 3 See Chapter 8 Option Settings 4 Press the key or the key to scroll through the names numbers if you pressed 0 Stop when the desired name appears in the display or If no names have been stored that begin with the entered letter you will scroll from the next name in alphabetical order in the list If no na...

Page 59: ...ne this means that the call is a voice call or manually dialled fax it will make a ringing sound called pseudo ringing for 15 seconds to alert you to answer If you don t answer within this time your fax will send a fax tone to the other machine to allow the calling party to send a fax manually if they desire Comments Only the fax will alert you to voice calls or manually dialled faxes by pseudo ri...

Page 60: ... on which the machine answers calls by changing Option Setting 2 See Chapter 8 Option Settings If you pick up the handset before the machine answers you can talk to the other party and or receive a document as described in Using TEL mode Press the RECEPTION MODE key until the arrow in the display points to FAX FAX TEL A M TEL FAX RECEPTION MODE Fax reception 2 rings Using FAX Mode ...

Page 61: ...ments Using A M Mode FAX TEL A M TEL FAX RECEPTION MODE Press the RECEPTION MODE key until the arrow in the display points to A M In A M mode your fax machine will automatically receive voice messages and faxes See Chapter 2 for more details ...

Page 62: ...or an extension phone connected to the same line Beep Press the RECEPTION MODE key until the arrow in the display points to TEL Note If you have set Option Setting 12 Fax Signal Receive to NO press the START MEMORY key to begin reception RECEIVING RECEPTION MODE 3 If the other party first talks and then wants to send a fax press the START MEMORY key after speaking press your START MEMORY key befor...

Page 63: ... only on a tone dial phone This signals the fax to begin reception Hang up 5 Comments Your fax will not accept the signal to begin reception 5 if a document is loaded in its feeder If you have set Option Setting 12 to NO and hear a fax tone when you answer the extension phone you must press 5 and if you are on a tone dial phone or walk over to the fax pick up the handset and press the START MEMORY...

Page 64: ...to automatically reduce the size of received documents to fit the size of the printing paper This ensures that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size Note If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case the cut off point may occur ...

Page 65: ... 4 2 Press 1 to turn automatic reduction on or 2 to turn it off 1 2 or AUTO 100 3 If you selected AUTO select the reception ratio to be used in the event that the memory becomes full automatic reduction is not possible when the memory is full Press 1 for 93 or 2 for 100 1 2 or 93 100 4 Press the STOP key STOP ...

Page 66: ...y FAX RX IN MEMORY will appear in the display alternating with OUT OF PAPER SET PAPER PRESS START KEY FILM END or PAPER JAMMED After you add paper replace the imaging film or clear the jam press the START MEMORY key and the stored documents will print out If you received documents in memory because the fax ran out of paper be sure to add paper which is the same size as the paper previously used If...

Page 67: ... and don t want to make a reduction or enlargement setting press the START MEMORY key twice Copying will begin If you are only making one copy of the original or of each original and want to make an enlargement or reduction setting press the START MEMORY key and go to Step 5 COPY HELP COPY MODE 1 MULTI COPY 2 SORT COPY START COPY READY TO SEND RESOLUTION 3 Press 1 MULTI COPY if you do not want the...

Page 68: ...ion or enlargement by entering a number from 1 to 5 as shown below or press the START MEMORY key to automatically select 100 Copying will begin 1 AUTO automatic size adjustment to match the size of the printing paper 2 50 3 100 no reduction or enlargement 4 125 5 135 Example 50 2 Copy Cut off When making a copy of a document that is longer than the printing paper use the copy cut off setting to se...

Page 69: ...eed Dial number with the numeric keys or SPEAKER 3 Speak with the other party when they answer If you pressed the SPEAKER key pick up the handset to talk Comments While the handset of the fax is lifted off hook an extension phone connected directly to the fax cannot be used to speak with the other party The fax may interrupt a voice call received on an extension phone if the reception mode is set ...

Page 70: ...al The last number called can be redialled by pressing the REDIAL key it is not necessary to pick up the handset or press the SPEAKER key When the other party answers pick up the handset to talk Issuing tone signals If you are on a pulse dial line you can use the key to temporarily issue tone signals when you press the numeric keys This allows you to use certain telephone services which require en...

Page 71: ...the enquiry call you will be automatically returned to the original caller as soon as the third party hangs up Transferring calls 1 During the telephone conversation press the SEARCH R key This puts the other party on hold SEARCH R 2 When you hear the dial tone dial the number to which you want to transfer the call When the other party answers hang up and the call will be transferred If the other ...

Page 72: ... one or both of the following methods a maximum of 20 stations can be selected Enter one or more Speed Dial numbers by pressing the numeric keys RESOLUTION READY TO SEND 2 2 Press one or more Rapid Keys 4 Press the START MEMORY key START MEMORY Set the resolution and or contrast if desired 2 Press the START MEMORY key and then 2 01 02 03 5 Press the START MEMORY key Transmission will begin START M...

Page 73: ...luded with all tranmissions until you turn it off 1 Press these keys You can select a message For the recipient s name to appear you must dial using a Speed Dial or Rapid Key number with the name programmed Your name and number must be programmed as explained in Chapter 1 2 Press 1 YES to turn on the cover sheet function or 2 NO to turn it off COVER SHEET MODE FUNCTION Press 3 times 4 1 2 or YES N...

Page 74: ...ssion 1 Load the document s The document must be loaded before a message can be selected The cover sheet function must be turned on 2 Press these keys COVER SHEET HEAD FUNCTION 5 3 Select a message by entering a number from 1 to 4 1 URGENT 2 IMPORTANT 3 CONFIDENTIAL 4 PLS DISTRIBUTE 1 Example 4 Dial the receiving machine and transmit the document Note To cancel a cover sheet header setting press t...

Page 75: ...ys Example Eight pages FUNCTION PAGE COUNTER SET 0 8 3 Enter the total number of pages 01 to 99 by pressing the number keys If you are sending a cover sheet do not include it in the total number of pages the number will be adjusted automatically 4 Dial the receiving machine and transmit the document Comments If you need to cancel a batch number entry remove the document from the feeder or press th...

Page 76: ... clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 9 1 Press these keys FUNCTION 3 JUNK FAX MODE 2 Press 1 to store a number in the Anti Junk Number List or 2 to clear a number from the list 1 2 or SET CLEAR 3 Storing Enter a 1 digit number from 1 to 5 T...

Page 77: ...Blocking Reception of Unwanted Faxes 75 7 Special Functions 5 Press the START MEMORY key Step 3 or START MEMORY 6 Return to Step 3 to enter or clear another number or press STOP to exit STOP ...

Page 78: ... the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage in the display while the document is being scanned RESOLUTION ENTER STATION 1 START MEMORY READY TO SEND Set the resolution and or contrast if desired 3 Enter the number of the receiving machin...

Page 79: ...cted from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the memory filled up Press the STOP key if you want to cancel the entire transmission 4 Press the START MEMORY key if you entered a Speed Dial number or a full number START MEMORY The document will be scanned and stored in ...

Page 80: ...ant to poll using one of the following methods Pick up the handset or press the SPEAKER key and press a Rapid key Wait for the fax answerback tone Pick up the handset or press the SPEAKER key and dial the full number Wait for the fax answerback tone Press the SPEED DIAL key and enter a 2 digit Speed Dial number Enter the full number using the numeric keys 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 ...

Page 81: ...mbers as shown in Storing and clearing fax numbers for polling permission 1 Press these keys 2 Press 1 to turn polling security on or 2 to turn it off START MEMORY FUNCTION Press 3 times 3 SECURITY SELECT 1 2 or 3 Press the START MEMORY key and then the STOP key STOP 2 Press 1 to store a number or 2 to clear a number 3 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax num...

Page 82: ...ission 80 4 Enter the fax number max of 20 digits 5 Press the START MEMORY key 6 Return to Step 3 to enter or clear another number or press STOP to exit Step 3 or STOP START MEMORY 2 5 8 GHI JKL MNO TUV WXYZ PQRS ABC DEF 1 4 7 3 6 9 ...

Page 83: ...be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press these keys 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE 1 TIMER MODE 3 Press 1 to select SET 0 5 9 2 Example 9 25 4 Enter the time at which you want the operation to take place in 24 hour format 2 digits f...

Page 84: ...transmission operation load the document in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press these keys TIMER MODE FUNCTION 1 2 Press to cancel a transmission operation or to cancel a polling operation 3 Press 2 to select CLEAR 2 4 Press the START MEMORY key and then the STOP...

Page 85: ...ing has been made for each option at the factory You can change a setting by following the steps described for each option below First press FUNCTION and 4 then press or to scroll through the options FINE PRIORITY NUMBER OF RINGS or 4 Display will show or 1 2 YES NO FUNCTION FUNCTION 4 Setting 2 NUMBER OF RINGS TO ANSWER This sets the number of rings the fax machine waits before answering an incom...

Page 86: ... the line is busy Enter any number from 00 to 10 Initial setting 02 RECALL TIMES TEL FAX REMOTE until display shows Press Enter a number from 00 to 10 4 FUNCTION STOP Setting 5 TEL FAX REMOTE NUMBER TRANSFER CODE If you hear a fax tone when you answer a call on a tone dial extension phone connected to the same line as the fax you can make the fax begin reception by pressing 5 and on the phone Use ...

Page 87: ...EMOTE RECEPTION until display shows Press 4 FUNCTION Setting 7 TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report Enter a number from 1 to 5 as follows Initial setting 4 1 ALWAYS PRINT A report will be printed after each transmission reception or error 2 ERR TIMER MEM A report will be printed after an error timer operation or memory operation 3 SEND ONLY ...

Page 88: ...age used in display messages reports and lists Press the START MEMORY key the key or the key one or more times until the desired language appears in the display and then the START MEMORY key again LANGUAGE SELECT until display shows Press 4 FUNCTION START MEMORY or START MEMORY PBX CONNECTION STOP Setting 10 1 PBX CONNECTION Press 1 YES if the machine is connected to a PBX Press 2 NO if it is conn...

Page 89: ...s setting to enter your PBX ID number maximum of 3 digits Press the START MEMORY key when finished Initial Setting 0 Note The ID number is automatically dialled for access to the public line when Rapid Key or Speed Dialling is used Do not store it as part of the number when storing a Rapid Key or Speed Dialling number Setting 11 FLASH SELECT If you are on a PBX and have set the PBX Select setting ...

Page 90: ...t off Initial setting 1 FAX SIGNAL RX until display shows Press 4 FUNCTION JUNK FAX CHECK or 1 2 YES NO STOP Setting 13 JUNK NUMBER CHECK Press 1 to prevent reception from fax numbers entered in the Anti Junk Number List Press 2 to allow reception from all numbers Initial setting 2 JUNK FAX CHECK until display shows Press 4 FUNCTION POLLING or 1 2 YES NO STOP Setting 14 POLLING Press 1 if you want...

Page 91: ...t out an Activity Report once every 30 operations The list can still be printed out on demand when desired Press 2 to turn automatic print out off Initial setting 2 AUTO PRINT OUT until display shows Press 4 FUNCTION ECM MODE or 1 2 YES NO STOP Setting 17 ERROR CORRECTION MODE ECM Press 1 YES to have any distortions in a transmission due to noise on the telephone line be corrected before print out...

Page 92: ... combined maximum of 30 operations can appear The report is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmissions and the RECEPTIONS ACTIVITY REPORT which shows information on receptions If Option Setting 16 Auto Print Out is set to YES a report will be automatically printed out whenever information on 30 operations has accumulated A report can still be ...

Page 93: ... If necessary have an electrician check your power lines JAM A problem with the paper or original document occurred Make sure the paper or document is loaded properly Make sure the operation panel is shut securely NO PAPER You ran out of paper during reception BUSY The fax was not sent because the line was busy COM E 0 to COM E 14 A telephone line error prevented the transaction See Line Error in ...

Page 94: ...e including the date and time of recording the length and the type ICM memo or 2 way Print Setup List This list shows the current status of the printing settings accessed by pressing the FUNCTION key and the 6 key Transaction Report This report is printed out automatically after an operation is completed to allow you to check the result Your fax is set at the factory to print out the report only w...

Page 95: ...re optimum printing performance 1 First unplug the telephone line then unplug the power cord 3 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 4 Take the imaging film cartridge out of the print compartment and place it on a sheet of paper ...

Page 96: ...d a large number of documents If this is the case allow the print head to cool prior to cleaning 6 Place the imaging film cartridge back in the print compartment 5 Wipe the print head and roller with isopropyl alcohol Roller Print head 7 Close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel ...

Page 97: ... the paper in the paper tray and then push the paper release plate back down Document rollers Scanning glass Caution When wiping take care not to damage any of the protruding parts on the underside of the operation panel The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolour the machine Scanning g...

Page 98: ...sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting your fax to a different telephone line If the problem still occurs your fax machine may need service Problem Check and remedy No dial tone when you pick up the handset or press the SPEAKER key Make sure the handset cord is ...

Page 99: ...d confirm its response Nothing is printed at the receiving end Make sure that the document for transmission is placed face down in the feeder A distorted image is received at the other end Noise on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax If the copy is also distorted your fax may have a problem If the problem persists call for ...

Page 100: ...nother document on your fax If the copy is also distorted your fax may have a problem If the problem persists call for service The quality of copies is poor and or black spots appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the fax print head and the scanning glass as explained in Chapter 10 Reception copying is interrupted If rece...

Page 101: ...ss the keys unplug the power cord and then plug it back in several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable documents in Chapter 3 Voice calls taken on an extension phone are interrupted by the fax The fax may interrupt during a voice call if the reception mode is set to A M To prevent interruptio...

Page 102: ...the print compartment cover to close it DOCUMENT JAMMED The original document is jammed See the following section Clearing Paper Jams FAX RX IN MEMORY A fax has been received in memory because the imaging film needs replacement you have run out of printing paper or the paper is jammed After you fix the problem press the START MEMORY key to print out the fax FILM END The imaging film may need repla...

Page 103: ...or Speed Dial number that hasn t been programmed a full number hasn t been assigned to it OUT OF PAPER You are out of printing paper or the paper release plate is open Load paper as described in Loading Printing Paper in Chapter 1 ON HOOK DIAL The SPEAKER key has been pressed and the fax is waiting for you to dial To return to the date and time display press the SPEAKER key again OVER HEAT The pri...

Page 104: ... printing paper If the tray is empty add paper and then press the START MEMORY key If there is paper in the tray make sure it is inserted correctly and then press the START MEMORY key TOTAL PAGE S 01 Number of pages transmitted received or copied Audible signals Continuous tone 1 seconds Indicates the end of transmission reception or copying 3 seconds Indicates incomplete transmission reception or...

Page 105: ...lay first try pressing the START MEMORY key If it doesn t feed out remove it as follows Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel by grasping the finger hold and pulling up 3 Close the operation panel making sure it clicks into place Clearing jammed printing paper 1 Pull the paper release plate forw...

Page 106: ...e print compartment or rollers 2 Open the operation panel grasp the finger hold and pull up and then pull the release on the right side of the machine forward to open the print compartment cover 4 Close the print compartment cover press down on both sides to make sure it clicks into place and then close the operation panel ...

Page 107: ...l the paper release plate toward you reinsert the paper in the paper tray and then push the paper release plate back down If SET PAPER PRESS START KEY appears in the display make sure the paper is inserted correctly and then press the START MEMORY key ...

Page 108: ...Y INSTALLATION 1 Connect the handset as shown 2 Plug the power cord into an earthed 220 230 V outlet 3 Plug one end of the telephone line into the TEL LINE socket on the rear of the fax and the other end into your telephone wall socket TEL SET TEL LINE 1 3 2 SPEED DIAL REDIAL SEARCH SPEAKER ABC DEF JKL MNO GHI TUV WXYZ PQRS SYMBOLS R Deletes highlighted letter Upper lower case shift key Moves curs...

Page 109: ...e loaded to perform the following operation Press Display shows Press the START MEMORY key Enter two digits for the Day 01 through 31 Enter two digits for the Month 01 through 12 Enter four digits for the Year Ex 2001 Enter two digits for the Hour 00 through 23 Enter two digits for the Minute 00 through 59 When finished press STORING AND CLEARING NUMBERS FOR AUTO DIALLING Note Imaging film and pap...

Page 110: ...ct Keypad Dialling 54 Display 8 Display messages 100 Document feeder 43 Document guides 43 Document restrictions 42 Document rollers 95 Document sizes 42 Document maximum scanning size 42 E ECM Error Correction Mode 89 Extension telephone Using 61 F FAX reception mode 23 58 Fax reception on A M failure 30 Fax Signal Receive 88 Fine Resolution Priority 83 Function key 8 H Halftone 45 Handset 10 Hou...

Page 111: ...23 58 Setting 23 TEL mode 23 60 TEL FAX mode 23 57 Reception mode key 8 23 Reception Ratio setting 62 Redial key 8 48 Redialling 56 68 Remote code number 36 Remote operations 36 Remote Reception Select 85 Removing original document 44 Repeat key 8 Resolution 45 Resolution key 8 Ringing volume 24 Rollers cleaning 95 S Scanning glass cleaning 95 Search Dialling 55 68 Search R key 9 55 68 Sender s na...

Page 112: ......

Page 113: ...r remote code 3 Press 4 After listening to your messages you can either hang up to save them or enter one of the commands on the reverse side REMOTE OPERATION CARD The card below is provided as a quick guide to remote operation Cut it out and carry it with you when you go out Remote Operation Guide ...

Page 114: ...ransfer number 9 0 Tel Record transfer OGM 9 3 To quickly disconnect OGM ONLY MODE Turn on 1 1 Turn off 1 2 PLAYBACK Play messages 7 Move backward repeat 2 Skip forward 5 Stop 0 Play new messages only 6 first stop playback ERASING MESSAGES Erase single message 3 Erase all messages 3 3 RECORDING A MEMO Start End 0 RECORDING A NEW OGM Start 4 ...

Page 115: ...PRINTED IN SPAIN TINSE4206FFEZ SHARP CORPORATION ...

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Sharp UX-485, Operation Manual

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