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Sharp FO-1660M, Operation Manual

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<P=004>

 

Connecting

 

the

 

fax

 

to

 

your

 

computer

 

The Multifunction Interface kit which comes with your fax machine allows you
to use your fax as a printer and scanner, and lets you perform fax operations
from your computer via the fax modem in your fax machine. Follow the steps
below to connect the PC Interface box and cables. 

Important:

Use only the provided interface cable and modular plug cable. 

1

 

Make sure that your fax is unplugged and the power switch is turned off on
your computer. 

2

 

Insert the female end of the interface cable into the serial (RS232C) port on
your computer. Tighten the screws with a screwdriver. 

3

 

Insert the male end of the interface cable into the port on the PC Interface box.
Tighten the screws with a screwdriver. 

4

 

Insert one end of the modular plug cable into the socket on the PC Interface
box, and the other end into the socket on your fax as shown (the ends of the
cable are identical). 

Comments: 

•

The safety status of the PC interface port is SELV and is provided only for
connection to compatible computer SELV ports. Do not connect any
non-SELV equipment to this port. 

Modular

 

plug

 

cable

 

PC

 

Interface

 

box

 

Interface

 

cable

 

Computer

 

Chapter

 

1

    

Installation

9

Summary of Contents for FO-1660M

Page 1: ...allation 2 Initial Settings 3 Sending Documents 4 Receiving Documents 5 Making Copies 6 Making Telephone Calls 7 Answering Machine Connection 8 Special Functions 9 Optional Settings 10 Printing Reports and Lists 11 Maintenance 12 Troubleshooting FO 1660M ...

Page 2: ...coloured red This apparatus must be protected by a 13A fuse in the mains plug or distribution board WARNING THIS APPARATUS MUST BE EARTHED This equipment complies with the requirements of Directives 89 336 EEC and 73 23 EEC as amended by 93 68 EEC Dieses Ger t entspricht den Anforderungen der EG Richtlinien 89 336 EWG und 73 23 EWG mit ƒnderung 93 68 EWG Ce matÈriel rÈpond aux exigences contenues ...

Page 3: ... E D I A L START START START START Load document Lift handset or press SPEAKER Dial press numeric keys Wait for reception tone Hang up Load document Dial press numeric keys Load document Press Rapid Key Load document Enter Speed Dial number press 2 numeric keys Load document Wait for reception tone RESOLUTION RESOLUTION RESOLUTION RESOLUTION RESOLUTION SHIFT Quick Reference Guide ...

Page 4: ...etting List 81 Anti Junk Fax Number List 82 Program Group List 82 Print Setup List 83 Entry Mode Fax Tel Numbers for Auto Dialling 26 Own Number and Name Set 20 Polling Security Select 64 Passcode Numbers for Polling 65 Date and Time Set 23 Store Junk Fax Number 57 3 4 Optional Settings Fine Resolution Priority 73 Number of Rings in FAX Mode 73 Recall Interval 74 Recall Times 74 Telephone Fax Remo...

Page 5: ...heet Header 34 Print Set up Initialize Film 5 Reception Ratio 44 2 in 1 Print 44 Paper Type Set 16 Copy Cut off 47 Program Group Program Entry Mode 68 Group Entry Mode 29 Page Count 35 5 Receive Unit 25 Quick Reference Guide ...

Page 6: ...nstructions for installing the FO 1660M connecting it to a personal computer and performing fax operations from the operation panel of the FO 1660M The accompanying Multifuncton Interface operation manual gives you instructions for installing the Multifunction Interface software and performing scan print and fax operations from your computer If you have any questions or problems which cannot be so...

Page 7: ...a REN of 1 unless otherwise marked Satisfactory ringer operation can not be guaranteed in installations consisting of mixed apparatus types even if the REN value does not exceed 4 Emergency services Emergency services 999 can be called from this apparatus Please display on the telephone the number required to access that service together with the number of the telephone using the label provided Pr...

Page 8: ...us in the first instance While operation may be possible initially changes to or modernisation of the network taking place in the normal course of events may result in the facsimile equipment being connected to a network service with which it was not designed to be compatible Failure of the facsimile series apparatus to work under these circumstances may not be the fault of the network operator Th...

Page 9: ...Look at the Operation Panel 18 Entering Your Name and Fax Number 20 Entering Letters for Names 21 Setting the Date and Time 23 Selecting the Reception Mode 24 Storing Numbers for Automatic Dialling 26 Volume Adjustment 30 3 Sending Documents 31 Transmittable Documents 31 Loading the Document 32 Optional Transmission Settings 33 Dialling and Transmission 36 4 Receiving Documents 41 5 Making Copies ...

Page 10: ...Reception of Unwanted Faxes 57 Memory 59 Broadcasting 61 Polling Requesting a Fax Transmission 63 Timer Operations 66 Entering and Using Programs 68 9 Optional Settings 73 10 Printing Reports and Lists 78 11 Maintenance 84 12 Troubleshooting 86 Problems and Solutions 86 Messages and Signals 89 Clearing Paper Jams 91 Specifications 93 Index 95 ...

Page 11: ... on a level surface Keep the fax away from air conditioners heaters direct sunlight and dust Provide easy access to the front back and sides of the fax In particular keep the area in front of the fax clear or the original document may jam as it comes out after scanning If the machine is moved from a cold to a warm place it is possible that con densation may form on the scanning glass preventing pr...

Page 12: ... button marked OPEN and open the print compartment cover Caution The printing head the strip of metal on the underside of the cover applies heat to the imaging film It may be hot if a document has just been printed 2 If you are replacing the imaging film take the old film out of the printing com partment and remove the three 3 green gears and the green flange from the ends of the spools DO NOT DIS...

Page 13: ...ower the spools into the front of the printing compartment The gears in the ends of the spool with film should fit into the slots on each side of the printing com partment 5 Cut the band which holds the spools together with scissors and remove it Insert the remaining gear into the right end of the empty spool and the flange into the left end of the empty spool Make sure the tabs on the gear and th...

Page 14: ...that the gear and the flange fit into the slots on the sides of the compartment Make sure that the green gear engages with the white gear below it 8 Wind the film slightly rotate the gear on the right side of the empty spool so that there is no slack in the film Make sure that both edges of the film wind onto the spool evenly Chapter 1 Installation 4 ...

Page 15: ...CTION 6 START When to replace the imaging film The sample roll of imaging film provided with your fax is capable of printing ap proximately 60 pages of A4 size paper When it is used up FILM END will ap pear in the display Replace it with the following imaging film which is available at your dealer FO 15CR Imaging Film One roll of FO 15CR imaging film is capable of printing approximately 470 pages ...

Page 16: ...cket outlet shall be installed near the equip ment and shall be easily accessible Telephone line cord Plug one end of the telephone line into the socket on the fax marked TEL LINE Plug the other end into a new plan telephone wall socket If you do not have a new plan telephone socket contact your local tele phone supplier Connection to the telephone network must not be hard wired Eire Only the supp...

Page 17: ...calls as normal with the fax connected For details on receiving faxes from an extension phone see Chapter 4 Receiving Documents The facsimile machine will not ring in response to incoming calls and cannot be used to make outgoing calls in the absence of mains power to the machine For this reason it is recommended that the fax is not left as the only telephone instrument on line when in this state ...

Page 18: ...he set up will not operate properly Eire Remove the seal covering the socket marked TEL SET on the fax Insert the plug of the answering machine line directly into the TEL SET socket Comments The safety status of this socket is TNV and is provided for the connection of approved telephone equipment only To ensure continued safety compliance do not connect any other equipment to this socket More than...

Page 19: ...t the female end of the interface cable into the serial RS232C port on your computer Tighten the screws with a screwdriver 3 Insert the male end of the interface cable into the port on the PC Interface box Tighten the screws with a screwdriver 4 Insert one end of the modular plug cable into the socket on the PC Interface box and the other end into the socket on your fax as shown the ends of the ca...

Page 20: ...uter are as follows CPU 486 25MHz or higher with 8MB of RAM CD ROM speed 2x or higher Hard Disk Space 15MB plus additional space for scanned images and received faxes To install the Multifunction Interface software follow these steps 1 Make sure your fax is connected to your computer via the PC Interface box as described in page 9 in this chapter 2 Make sure your fax is powered on plug in the powe...

Page 21: ... text box contains the name of the system directory and the drive where program files will be stored The default and recommended name for the directory is given as Sharp If Sharp is used as the directory name no action is required The default drive is displayed as C However you may select the Browse button to choose any other drive 9 Select the Next button to advance or select Back to return to th...

Page 22: ...face CD ROM Just click on the Install TextBridge Pro button for a 15 day free trial of this award winning software If you would like to see a demo of this OCR software click the TB Pro Demo button or select the TB Pro Info button for more information on the OCR enhancements If you would rather use the OCR facilities within the Multifunction Software at this stage click EXIT Multifunction Interface...

Page 23: ...hments Insert the paper tray into the back of the fax as shown If desired attach the original document support by inserting the ends into the holes in the bottom of the fax as shown Chapter 1 Installation 13 ...

Page 24: ...d when using heavier paper The maximum al lowed paper weight is 90 g m2 Note When receiving or copying documents do not allow more than 100 pages to collect in the received document outlet Otherwise the outlet may be come obstructed causing paper jams 1 Remove the paper cover if it is on the pa per tray 2 Fan the paper and then tap the edge against a flat surface to even the stack Chapter 1 Instal...

Page 25: ...ns in the tray take it out and combine it into a single stack with the new paper before adding the new paper 4 Replace the paper cover on the paper tray and then push the paper release plate back down Important Be sure to replace the pa per cover before you push the paper re lease plate down Chapter 1 Installation 15 ...

Page 26: ... you must change this setting to HIGH QUALITY Press the FUNC TION key the 6 key the key two times and then press 1 to select regu lar or 2 to select high quality paper When finished press the STOP key Be sure to change this setting again if you change back to regular paper FUNCTION 1 STOP 2 6 or Chapter 1 Installation 16 ...

Page 27: ...chapter in the order shown below Required settings Entering your name and fax telephone number in the fax Setting the fax to the current date and time Selecting the reception mode Other settings Storing numbers for automatic dialling Automatic dialling allows you to dial a full fax or phone number by simply pressing a Rapid Key or by pressing the SPEED DIAL key and entering a 2 digit number To use...

Page 28: ...peed Dial number REDIAL key Press this key to automatically redial the last number dialled Number keys Use these keys to dial numbers and enter numbers and letters during number name storing procedures SPEAKER key Press this key to dial a number without picking up the handset SEARCH R key Press this key to search for an automatic dialling number or if you are on a P B X extension press this key to...

Page 29: ...olume of the ringer at all other times STOP key Press this key to stop operations before they are completed COPY HELP key When a document is in the feeder press this key to make a copy At any other time press this key to print out the Help List a quick reference guide to the operation of your fax START key Press this key to send or receive a document DOWN RECEPTION MODE FUNCTION MEMORY RESOLUTION ...

Page 30: ...in the display 3 Press the START key 4 Enter your fax number max of 20 dig its by pressing the number keys To in sert a space between digits press the key To insert a press the key Example 5 Press the START key 6 Note that there are letters marked above each of the number keys Enter your name by pressing the appropriate num ber key for each letter several times until the letter appears in the disp...

Page 31: ...right To change a letter move the cursor to that letter and enter the desired letter The new letter will replace the old one Space Press this key twice to enter a space Letters and numbers To enter a letter or number press the appropriate key repeatedly until the desired number letter appears in the display the number appears first then the letters in the order shown above the key Delete Press thi...

Page 32: ... C C o A B C C o 1 í _ p Example The following is an example of entering the name ABC Co 1 The cursor in the display is indicated below by a rectangle Step Press these keys Display 1 2 3 4 5 6 7 8 9 10 11 12 13 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC SPEAKER SPEAKER 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 2 ABC 6 MNO 6 MNO 6 MNO 6 MNO R E D I A L 1 1 START 1 1 1 Chapter 2 Initial Settings 22 ...

Page 33: ...he display 2 Press the key two times DATE TIME SET will appear in the display 3 Press the START key 4 Enter a two digit number for the day 01 to 31 Example the 5th 5 Enter a two digit number for the month 01 for January 02 for February 12 for December etc Example January 6 Enter the last two digits of the year Note In the year 2000 00 will appear for the year Example 1998 FUNCTION START 3 0 1 0 5 ...

Page 34: ...cluding manually di alled fax transmissions or an automatically dialled fax If it is a voice call the fax will make a special ringing sound to alert you to answer If it is an automat ically dialled fax transmission reception will begin automatically A M mode Select this mode when an answering machine is connected as described in Con nections in Chapter 1 and you want the answering machine to answe...

Page 35: ...not running the fax machine will receive the fax If the fax machine is set to TEL FAX mode voice calls will be signalled as usual and faxes received to your computer If the fax machine is set to TEL reception mode you must first answer a call by picking up the fax s handset If the call is an auto dialled fax trans mission you will hear a fax tone your computer will automatically begin reception If...

Page 36: ...at the Operation Panel in this chapter Each time you store a number for Rapid Key Dialling write the name of the party above the appropriate key Storing numbers Comments You may need to add a pause between certain digits to allow time for connection For example if you are on a PBX telephone system that requires an access number to be dialled such as 9 for an outside line you may need to enter a pa...

Page 37: ...essing the appropriate number key for each letter several times until the let ter appears in the display max of 20 characters See Entering Letters for Names in this chapter for more details If you don t want to enter a name skip this step Example SHARP 7 Press the START key 8 Return to Step 3 to store another num ber or press STOP to exit If the number will be used for Rapid Key Dialling you can w...

Page 38: ...d then change the number and or name when they appear in the display Steps 4 and 6 respectively Numbers and letters are changed as described in Entering letters for names in this chapter FUNCTION START 3 2 STOP 0 1 A lithium battery keeps automatic dialling numbers in memory Your fax uses a lithium battery to keep automatic dialing numbers and other pro grammed data in memory when the power is tur...

Page 39: ... cannot be cleared if it is has been programmed into a Pro gram Key First clear the Program Key as described in Entering and Using Programs in Chapter 8 then clear the Group Key If you need to check which Program Key the Group Key is used in print out the Program and Group List as described in Chapter 10 1 Press the keys shown at right GROUP ENTRY MODE will appear in the display 2 Press 1 to progr...

Page 40: ...Ringer The ringer has four volume levels HIGH MIDDLE LOW and OFF To adjust the volume of the ringer press the UP or DOWN key until the desired level ap pears in the display make sure the SPEAKER has not been pressed and the handset is not lifted The fax will ring at the new volume level each time you change the level If you select OFF press the START key to confirm your selec tion When the ringer ...

Page 41: ...e fax is slightly smaller than the actual document size The scanning width is 210 mm and the scanning length is the length of the document minus 4 mm Other restrictions Documents written in yellow greenish yellow or light blue ink cannot be transmitted as the scanner does not recognise these colours Ink glue and correcting fluid on documents must be dry before they pass through the document feeder...

Page 42: ...guides to the width of your document 2 Place the document face down and push it gently into the document feeder The top edge of the document should enter the fax first The feeder will draw the leading edge of the document into the fax READY TO SEND will appear in the display 3 You can now either make resolution and or contrast settings as described in the following section or dial the other party ...

Page 43: ...se HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of grey Note In order to transmit in FINE or SUPER FINE resolution the receiving fax machine must also have that resolution If it doesn t your fax will automatically step down to the next best available setting Contrast The contrast is normally set to AUTO which means that the fax automatically controls the...

Page 44: ...Option Setting 18 to YES as described in Chapter 9 Optional Settings Note that once Option Setting 18 is set to YES cover sheets will be automatically included with every transmission until you change the setting to NO When the cover sheet function is turned on you can also select a message which will appear as a header at the top of the cover sheet To do so follow the steps below Note that the me...

Page 45: ...fax will adjust the number to include the cover sheet automatically If you need to cancel a batch number entry remove the document from the feeder or press the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report i...

Page 46: ...icking up the handset and speaking and then presses their Start key to begin fax reception you can talk with them before sending the fax 1 Pick up the handset or press the SPEAKER key Listen for the dial tone SYMBOLS 1 2 3 4 5 6 7 8 9 0 GHI JKL MNO TUV WXYZ PQRS ABC DEF SPEAKER or 2 Dial the number of the receiving ma chine by pressing the numeric keys 3 Wait for the connection Depending on the se...

Page 47: ...d to in sert a pause between any digits of the number press the REDIAL key For more information on pauses see Storing Numbers for Automatic Dialling in Chapter 2 1 Enter the number of the receiving ma chine by pressing the numeric keys 2 Check the display If the number of the receiving machine shown is correct press the START key If it is not correct press the STOP key to backspace and clear one d...

Page 48: ...d the fax number will appear If the name or number is incorrect press the STOP key The document will be automatically transmitted once the connection is made Speed Dialling Speed Dialling can be used to dial any number which has been stored for auto matic dialling see Storing Numbers for Automatic Dialling in Chapter 2 1 Press the SPEED DIAL key and then en ter the two digits of the Speed Dial num...

Page 49: ...num ber press 1 If you don t remember the first letter go to Step 3 you will scroll through the list from the beginning If a name wasn t stored for the num ber press 0 This will cause num bers not names to appear when you scroll 3 Press the key or the key to scroll through the names numbers if you pressed 0 Stop when the desired name appears in the display If no names have been stored that be gin ...

Page 50: ...f desired you can change the number of times the fax redials with Option Setting 4 and the interval at which redialling takes place with Option Set ting 3 See Chapter 9 Optional Settings Using the REDIAL key You can press the REDIAL key to redial the last number dialled To send a document proceed from Step 3 of Normal Dialling Note that the speaker will be automatically activated so you do not nee...

Page 51: ...ing before the fourth ring but still have the fax answer calls automatically at times when you are unable to respond personally Using TEL mode When the reception mode is set to TEL press the RECEPTION MODE key until the arrow points to TEL you must answer all calls including fax trans missions using the fax s handset or an extension phone connected to the same line Receiving documents on your fax ...

Page 52: ...x will not accept the signal to begin reception 5 and if a document is loaded in its feeder Comments If you have set Option Setting 15 to OFF and hear a fax tone when you answer the extension phone you must press 5 and if you are on a tone dial phone or walk over to the fax pick up the handset and press the START key if you are on a pulse dial only phone The code used to activate fax reception fro...

Page 53: ...ng party to send a fax manually if they desire Comments Only the fax will alert you to voice calls or manually dialled faxes by pseudo ringing An extension phone connected to the same line will not ring after the connection has been made The handset of a parallel extension telephone can however be picked up to answer the call To disable the pseudo ringing once the handset is lifted press key on th...

Page 54: ...res that data on the edges of the document are not cut off If desired you can turn this function off and have received documents printed at full size Note If a document is too long to fit on the printing paper the remainder will be printed on a second page In this case the cut off point may occur in the middle of a line Note Automatic reduction may not be possible if the received document is too l...

Page 55: ...re or dered in each case when 3 copies each of 3 originals are made 1 Load the document s face down If desired adjust the resolution and or contrast with the RESOLUTION key 2 Press the COPY HELP key If you are only making one copy of the original or of each original and don t want to make a reduction or enlarge ment setting press the START key twice Copying will begin If you are only making one co...

Page 56: ...wn below Copying will begin 1 AUTO automatic size adjustment to match the size of the printing paper 2 50 3 100 no reduction or enlargement 4 125 5 135 Note If you place a large number of originals in the feeder the memory may become full before all of them can be scanned MEMORY IS FULL will ap pear in the display If this happens press the START key to copy the origi nals which have been scanned a...

Page 57: ...ways print the remaining part of the document on a sec ond page follow the steps below 1 Press the keys shown at right COPY CUT OFF will appear in the dis play 2 Press 1 to turn copy cut off on the re maining part of the document will not be printed or 2 to turn it off the remain ing part will be printed on a second page 3 Press the STOP key STOP or 1 2 FUNCTION 6 Chapter 5 Making Copies 47 ...

Page 58: ...number using one of the follow ing methods Normal Dialling Enter the full tele phone number with the numeric keys Rapid Key Dialling Press the appro priate Rapid Key Speed Dialling Press the SPEED DIAL key and enter the 2 digit Speed Dial number with the numeric keys 3 Speak with the other party when they an swer If you pressed the SPEAKER key pick up the handset to talk or SPEAKER SYMBOLS 1 2 3 4...

Page 59: ...hone services which require entering tone signals When you need to enter one or more tone signals press the key and then press the appropriate numeric keys To change back to pulse mode simply hang up the dialling mode automatically changes back to the setting of Option Setting 8 when you hang up PBX operations and public network services If your fax is connected to a PBX you can use it to perform ...

Page 60: ...e other party on hold 2 When you hear the dial tone dial the number of the third party for the enquiry call 3 When you have finished the enquiry call you will be automatically returned to the original caller as soon as the third party hangs up SEARCH R SYMBOLS 1 2 3 4 5 6 7 8 9 0 GHI JKL MNO TUV WXYZ PQRS ABC DEF Transferring calls 1 During the telephone conversation press the SEARCH R key This pu...

Page 61: ...hanged to inform callers who want to send a fax to press their Start key For example your message might go as follows Hello You ve reached the ABC company No one is available to take your call right now Please leave a message after the beep or press your facsimile Start key to send a fax Thank you for calling Comments It is advisable to keep the length of the message under 10 seconds If it is too ...

Page 62: ...machine has a toll saver function make sure that it will answer by the fourth ring Note If your answering machine has a remote retrieval function make sure the code used to activate remote retrieval is different from the code used to ac tivate fax reception with an extension telephone see Chapter 4 Receiving Documents If they are the same entering the code from an outside tele phone to retrieve me...

Page 63: ... the Start key in this case causes the line to go silent The timing for fax reception is shown below Outgoing message 10 sec max Fax machine rings Quiet Detect Time Initial setting 4 sec 0 sec 10 sec 14 sec Answering machine answers Sender presses start key Line goes silent Fax reception begins If the connection is not good or there is noise on the line the answering ma chine and or fax machine ma...

Page 64: ...pt It is best to shorten or eliminate such pauses but if necessary you can also try lengthening the Quiet Detect Time setting This procedure is described in Op tional Settings at the end of this chapter Are callers who want to send a fax manually having trouble doing so after your answering machine s outgoing message plays If so the answering machine may be disconnecting the line hanging up before...

Page 65: ...ve a message try a longer Quiet Detect Time setting If your outgoing message includes a period of silence make sure that the setting is longer than that period of si lence or re record your outgoing message to shorten the silence To change the Quiet Detect Time setting reset Option Setting 10 as described in Chapter 9 Optional Settings Note Quiet Detect Time can be turned off by entering 00 for th...

Page 66: ... cause the fax to take over the line Quiet Detect Start Timing has been turned off at the factory If you want to use this function turn it on by resetting Option Setting 11 to the desired delay time 1 to 15 seconds This procedure is described in Chapter 9 Optional Settings As a general guide the delay time should be slightly longer than the pause be fore the outgoing message Off Hook Hold This set...

Page 67: ...ntered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 1 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as described in Chapter 10 1 Press the keys shown at right JUNK FAX MODE will appear in the display 2 Press 1 to store a number in the Anti Junk Number List or 2 to clear a num ber from the...

Page 68: ...ter the fax number max of 20 digits Example 5 Press the START key 6 Return to Step 3 to enter or clear an other number or press STOP to exit Step 3 or 5 5 5 3 2 1 4 STOP START Chapter 1 Special Functions 58 ...

Page 69: ...e connection to the receiving machine is made This is convenient when transmitting to places where the line is often busy as it saves you from waiting to pick up the original document and frees the feeder for other operations After transmission the document will be cleared from memory Only one memory transmission can be set at a time The amount of memory currently occupied appears as a percentage ...

Page 70: ...ction which is automatically activated if your fax runs out of paper the printing ribbon needs replacement or the paper jams When you have received a document in memory FAX RX IN MEMORY will appear in the display alternating with OUT OF PAPER FILM END or PAPER JAM When you add paper replace the imaging film or clear the jam the stored documents will automatically print out If you received document...

Page 71: ...ation You can only use Rapid Keys or Speed Dial numbers to dial the numbers of the receiving machines 1 Load the document s 2 Press the MEMORY key and then 2 3 Dial the receiving machines maximum of 20 using one or both of the following methods Enter one or more Speed Dial numbers by pressing the numeric keys Press one or more Rapid Keys MEMORY 4 Press the START key Set the resolution and or contr...

Page 72: ...ode If so send the docu ment to those locations again Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key you can perform the broadcasting operation using the fol lowing simplified procedure 1 Load the document s Make any desired transmission set tings resolution contrast etc 2 Press the appropriate Group Key Trans mission w...

Page 73: ...ng key it cannot be used for Rapid Key Dialling Requesting transmission Note Rapid Dial Keys cannot be used for polling To dial a Rapid Dial loca tion press the SPEED DIAL key and then enter the 2 digit number corre sponding to the Rapid Key 1 Dial the fax machine you want to poll us ing one of the following methods Pick up the handset or press the SPEAKER key and dial the full num ber Wait for th...

Page 74: ... the fax number of the polling fax machine has been entered in your fax s list of permitted fax num bers called passcode numbers The number of the polling fax must also be correctly programmed into itself for identification To use Polling Security follow the steps below to turn the function on and then enter permitted numbers as shown on the following page 1 Press the keys shown at right ENTRY MOD...

Page 75: ...ore a number or 2 to clear a number or 4 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will store in the next step Clearing Enter the number which iden tifies the fax number you want to clear and go to Step 6 Example 5 Enter the fax number max of 20 digits Example 6 Press the START key 7 Return to Step 4 to enter or clear an other number or press STOP to ex...

Page 76: ...eak tele phone rates without having to be there when the operation is performed Note Only a Speed Dial number can be used to dial the receiving machine Setting a timer operation 1 Press the keys shown at right TIMER MODE will appear in the dis play 1 FUNCTION 2 Press to set a transmission operation SEND MODE or to set a polling operation POLLING MODE or 3 Press 1 to select SET 4 Enter the time at ...

Page 77: ...ration load the document in the feeder sometime before the specified time of transmission To cancel an operation If you need to cancel an operation after it has been set follow the steps below 1 Press the keys shown at right TIMER MODE will appear in the dis play 2 Press to cancel a transmission opera tion or to cancel a polling opera tion or 3 Press 2 to select CLEAR 4 Press the START key and the...

Page 78: ...mission or polling operation a timer set ting can be included to have the operation performed automatically at a se lected time To clear a mistake press the STOP key Initial procedure To program an operation first perform the following basic procedure After you have completed it refer to the procedure for the specific operation you want to program 1 Press the keys shown at right PRG ENTRY MODE wil...

Page 79: ...rocedure 8 Press 1 if you want the document to be scanned into memory and then transmit ted or 2 if you want the document to be transmitted directly from the feeder Note If you select 2 you can include a timer setting in the program If you pressed 1 go to Step 11 If you pressed 2 and don t want to make a timer setting go to Step 10 9 Enter the time at which you want the op eration to take place 2 ...

Page 80: ...tinued from Initial procedure 8 Enter the time at which you want the op eration to take place 2 digits for the hour and 2 digits for the minute If you don t want to make a timer set ting go to Step 9 Example 9 25 RESOLUTION STOP START START 9 Press the START key 0 9 2 5 2 5 10 Enter the Speed Dial number of the re ceiving fax machine 11 Press the START key and then the STOP key 2 5 Example STOP ST...

Page 81: ... this step 11 Press the START key and then the STOP key Clearing a Program key To clear a Program key follow these steps 1 Press the keys shown at right PRG ENTRY MODE will appear in the display 2 Press 2 to select CLEAR 3 Press the Program Key you want to clear 4 Press the START key and then the STOP key RESOLUTION 2 STOP STOP 7 FUNCTION Example 2 5 3 5 START START START 16 P1 35 Example Chapter ...

Page 82: ...imer operations set by pressing a Program Key and operations set as de scribed in Timer Operations in this chapter To cancel a programmed timer operation If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed follow these steps 1 Press the Program Key 2 Press the START key START 16 P1 35 Example 16 P1 35 Example Chapter 8 Special Functio...

Page 83: ...he desired setting appears in the display make a selection by pressing the appropriate number key as described be low Your selection will be automat ically stored Example 4 Press the STOP key 2 STOP Settings Setting 1 FINE RESOLUTION PRIORITY This sets the default resolution the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set it to FIN...

Page 84: ...etection of the code for activating fax reception from an extension phone on or off Press 1 to turn detection on or 2 to turn detection off Initial setting 1 Setting 7 TRANSACTION REPORT PRINT SELECT This sets the condition for printing out a Transaction Report Enter a number from 1 to 5 as follows 1 ALWAYS PRINT A report will be printed after each transmission reception or error 2 ERR TIMER MEM A...

Page 85: ... SEC 15 seconds 2 30 SEC 30 seconds 3 60 SEC 60 seconds 4 120 SEC 120 seconds Ireland Settings 3 and 4 are not available Initial setting 1 Setting 10 QUIET DETECT TIME This sets the duration of silence in seconds after which the fax will take over the line and begin reception when an answering machine is connected Enter a number from 01 to 10 or enter 00 to turn off the function See Chapter 7 for ...

Page 86: ...your supplier for the correct setting if the factory setting is inappropriate Enter 1 for earth recall 2 for time break recall or 3 for no operation Initial setting 2 Setting 15 FAX SIGNAL RECEIVE Your fax is set to automatically begin reception if you hear a high pitched fax tone after answering a call If you use a computer fax modem on the same line you must turn this setting off in order to pre...

Page 87: ...nce every 30 operations The list can still be printed out on demand when desired Press 2 to turn automatic print out off Initial setting 2 Setting 20 ERROR CORRECTION MODE ECM Press 1 YES to have any distortions in a transmission due to noise on the telephone line be corrected before print out at the receiving end This is only effective when the other machine has ECM as well Press 2 NO to turn the...

Page 88: ...ost recently performed send and re ceive operations a combined maximum of 30 operations can appear The re port is divided into two parts the TRANSMISSIONS ACTIVITY REPORT which shows information on transmissions and the RECEPTIONS ACTIVITY REPORT which shows information on receptions If Option Setting 19 is set to 1 a report will be automatically printed out whenever information on 30 operations h...

Page 89: ...the following tables however these are primarily for use by service engineers In general you will want to simply try the transaction again If necessary check with the other party to make sure their machine is functioning properly Transmission errors E 0 Able to recognise handshake signal but it has errors E 1 Cannot recognise the handshake signal from the receiver side E 2 Line disconnected during...

Page 90: ...onnect signal is received at receiver side E 8 Error occurred upon completion of reception of all pages E 9 Error occurred when mode was changed or transmission reception switching was performed E 10 Error occurred during partial page or physical page reception E 11 Error occurred after or during inquiry from the remote transmitting machine as to whether reception was possible or not E 12 Error oc...

Page 91: ...ist This list shows settings made for polling security your name and fax telephone number as entered in the machine and a sample of the header printed at the top of every page you transmit HEADER PRINT Option Setting List This list shows the current status of the optional settings Chapter 10 Printing Reports and Lists 81 ...

Page 92: ...ers from which reception is not allowed Program and Group List The top part of this list shows the programs which have been entered The bot tom part shows the fax numbers which have been stored in each Group Key Chapter 10 Printing Reports and Lists 82 ...

Page 93: ...er conditions This is done by changing Option Setting 7 as de scribed in Chapter 6 The same headings appear in the Transaction Report as in the Activity Re port See Activity Report in this chapter for an explanation of the head ings The Transaction report cannot be printed out manually Help List This list is obtained by pressing the COPY HELP key whilst no documents are loaded and contains basic i...

Page 94: ...elease marked OPEN and remove the imaging film Wipe the print head frame and roller with a soft cloth dampened with denatured alcohol Print head Rollers Frame Caution Do not use benzene or thinner Avoid touching the print head with hard objects The print head may be hot if your fax machine has just received a large number of documents If this is the case allow the print head to cool prior to clean...

Page 95: ...stains such as correcting fluid are removed as dirt and stains will cause vertical lines on transmitted images and copies Adhesive cellophane tape is useful for removal of debris from the rollers White backplate Document rollers Scanning glass The housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolour...

Page 96: ...a power outlet as calls cannot be made or received when power is removed Make sure that the telephone line is properly connected to both the TEL LINE socket and the wall socket Make sure that the fax is set to the correct dialling mode for your telephone line See Option Setting 8 in Chapter 9 The power is on but no transmission takes place Make sure that the receiving machine has fax paper Make su...

Page 97: ... socket The printing paper does not come out The printing paper may be jammed See Clearing Jammed Printing Paper in this chapter Make sure that the printing paper is properly loaded in your machine The printing paper comes out blank when you try to receive a document Make sure that the document is loaded properly in the feeder of the transmitting machine Make a copy to confirm the printing ability...

Page 98: ...et to A M To prevent interruption on a tone dial extension phone press any three keys on the extension phone after answering Note Do not enter the code to activate fax reception No reception occurs when polling is attempted Make sure you have not run out of printing paper Make sure the transmitting machine is in automatic reception mode If the transmitting machine has polling security make sure th...

Page 99: ... Transmission or reception was not successful Press STOP to clear the message and then try again LINE IS IN USE An extension phone connected to the fax is being used Do not lift the faxís handset or attempt transmission at this time as this will interrupt the conversation on the extension phone MEMORY IS FULL The memory is full See Memory in Chapter 8 MEMORY PRINTING The fax is preparing or printi...

Page 100: ...on reception or copying Intermittent tone 3 bleeps 5 seconds 1 second on 1 second off Indicates incomplete transmission reception or copying Rapid intermittent tone 35 seconds 0 7 seconds on 0 3 seconds off Indicates that the handset is off hook Chapter 12 Troubleshooting 90 ...

Page 101: ...asp the front edge at the PANEL RELEASE mark and pull up and pull it out gently Clearing jammed fax paper 1 Press the release marked OPEN and open the print compartment cover Caution The printing head the strip of metal on the underside of the frame applies heat to the printing film It may be hot if a document has just been printed 2 Remove the imaging film from the printing compartment and set it...

Page 102: ...at the right rear gear engages with the gear below it 5 Wind the film slightly rotate the gear on the right side of the rear spool so that there is no slack in the film Make sure that both edges of the film wind onto the spool evenly 6 Close the print compartment cover making sure it clicks into place Caution Close the cover slowly to make sure it doesn t pinch your fingers Chapter 12 Troubleshoot...

Page 103: ... mm Recording system Thermal transfer recording Display 7 x 5 dots 1 line by 16 digit display Reception modes FAX TEL TEL FAX A M Modem speed 14400 bps with automatic fallback to 12000 9600 7200 4800 or 2400 bps Transmission time Approx 6 seconds Effective recording width 204 mm Input document size Automatic feeding Width 148 to 216 mm Length 128 to 297 mm Manual feeding Width 148 to 216 mm Length...

Page 104: ... Stand by 5 W Maximum 95 W Dimensions Width 365 mm Depth 353 mm Height 193 mm Without attachments Weight Approx 4 7 kg As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior notice The performance specification figures indicated are nominal values of production units There may be some deviations from...

Page 105: ...ut off setting 47 Copy Help key 19 45 Cover Sheet 34 77 D Date setting 23 Dial mode 74 Dialling Direct Keypad 37 Normal 36 48 Rapid Key 38 48 Search 39 49 Speed 38 48 Direct Keypad Dialling 37 Display 19 Display messages 89 Document feeder 32 Document guides 32 Document restrictions 31 Document rollers 85 Document sizes 31 Document maximum scanning size 31 Down key 19 E Error Correction Mode 77 Ex...

Page 106: ...lling 63 65 Print head cleaning 84 Print Setup List 83 Program and Group List 82 Programs 68 Pseudo ring duration 75 R Rapid Dial Keys 19 Rapid Key Dialling 38 48 Recall interval setting 74 Recall times 74 Receive Unit setting 25 Reception mode A M mode 24 52 FAX mode 24 41 Setting 24 TEL mode 24 41 TEL FAX mode 24 43 Reception mode key 19 Reception Ratio setting 44 Redial key 18 40 49 Redialling ...

Page 107: ... TEL FAX reception mode 24 43 Tel Fax Remote Number 74 Telephone Number List 81 Telephone using as 48 Time setting 23 Timer List 80 Timer operations 66 Transaction Report 83 Transaction Report Print Select 74 Two in one printing 44 U Up key 19 V Volume keys 30 Index 97 ...

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Page 109: ...are or return them to SHARP 7 UPDATE POLICY From time to time SHARP may create updated versions of the software At its option SHARP can make such updated versions available to you or your authorised transferees if your or your transferees paid the update fee if applicable and returned the Registration Card to SHARP 8 LIMITED WARRANTY SHARP warrants that the software will perform substantially in a...

Page 110: ...SHARP ELECTRONICS U K LTD Sharp House Thorp Road Newton Heath Manchester M40 5BE SHARP CORPORATION PRINTED IN THAILAND TINSE3828XHZZ ...

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