Ricoh LF312 Basic Features Download

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Error Messages

Error Messages

The following messages may appear while you are operating or programming
the machine.

Message

Problem/Solution

No Files Exist

No polling reception operations have been programmed.

There are no documents in memory waiting for transmis-
sion.

Incorrect file number. Check the file number and try again.

Cannot Combine : (currently se-
lected function)

Appears when you attempt to select a function that cannot
be used in combination with another currently selected
function.

This Key is in Use as a Group Dial This Quick Dial Key has a Group stored in it.

This Key is in Use as a Program

This Quick Dial Key has a Keystroke Program stored in it.

This Key is in Use as a Quick Dial This Quick Dial Key has a Quick Dial stored in it.

This Key is Not Programmed

Either:

• This Quick Dial Key does not contain a number.

• This Quick Dial Key does not contain a Keystroke Pro-

gram.

This Speed Dial No. is Not Pro-
grammed

This Speed Dial number does not contain a number.

This Dest. is Already Selected

Either:

• This number is already included in this Group.

• The same destination was specified more than once.

Insert Pause “-” After Area Code

You must add a pause after your area code when you input
your fax terminal's own telephone number.

Replace Toner

The toner cassette is empty. Install a new cassette.

Clear Misfed Original(s)

A document is jammed in the feeder.

Clear Misfed Paper

Paper is jammed in the printer.

Close Front/Right Cover

A cover is not closed properly. Check that all covers are
closed.

Machine is in Use. Please Wait

Machine cannot print a list/file, because the plotter is not
ready.

Call Service

Machine is out of order. Contact your service representa-
tive.

Check Paper Size. Press OK to
Correct.

The size of the installed paper does not match the currently
selected paper size.

Press the

{

}

key, and then set the paper size or install the

appropriate paper.

This Dial is in Use. Cannot Delete.
This Dial is in Use. Cannot
Change.

This Quick Dial is being used (such as for a Send Later
Transmission).

StellaF16_combine_F-EN.book Page 77 Tuesday, July 1, 2008 11:47 AM

Summary of Contents for LF312

Page 1: ...tures For safe and correct use of this machine please be sure to read the Safety Information before you use it Getting Started Faxing Registering Troubleshooting 1 2 3 4 StellaF16_combine_F EN book Page 1 Tuesday July 1 2008 11 47 AM ...

Page 2: ...manual With this machine refer to the inch version For good copy quality the supplier recommends that you use genuine toner from the supplier The supplier shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the supplier with your office products Important Contents of this manual are subject to change without prior notice In no ev...

Page 3: ...lay 20 Reading the Display and Using Keys 20 Standby Display 21 Communication Display 21 Display Prompts 22 2 Faxing Transmission Modes 23 Switching between Memory Transmission and Immediate Transmission 24 Setting Originals 25 Loading Originals in the Document Feeder 26 Original Sizes Difficult to Detect 26 Memory Transmission 27 Canceling a Memory Transmission 29 Before the Start Key is Pressed ...

Page 4: ...eader Own Fax Number 43 Registering 44 Editing 46 Deleting 46 Quick Dial 48 Registering 48 Editing 50 Deleting 51 Quick Dial Key Label Dial label 52 Label paper 53 Speed Dial 54 Registering 54 Editing 56 Deleting 57 Groups 59 Registering 59 Editing 62 Editing a Group Name 62 Adding a Fax Number to a Group 63 Deleting 65 To delete a destination from a group 65 To delete an entire group 67 Entering ...

Page 5: ...71 Adjusting Volume 72 Clearing Original Jams 74 Clearing a Copy Fax or Print Jam 75 Inside the Machine 75 Error Messages 77 When the Receive File Indicator is Lit 79 Solving Problems 80 INDEX 81 StellaF16_combine_F EN book Page iii Tuesday July 1 2008 11 47 AM ...

Page 6: ...iv StellaF16_combine_F EN book Page iv Tuesday July 1 2008 11 47 AM ...

Page 7: ...guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be deter mined by turning the equipment off and on the user is encouraged to try to cor rect the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipmen...

Page 8: ...tance transmission charges In order to program this information into your FAX machine you should com plete the following steps Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business This informa tion is transmitted with your document by the FAX HEADER feature In addi ...

Page 9: ... symbols are used R WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury R CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property StellaF16_combine_F EN book Page 3 Tuesday July 1 2008 11 47 AM ...

Page 10: ...to an open flame Disposal can take place at our authorized dealer Dispose of the used toner cartridge in accordance with the local regulations Keep the machine away from flammable liquids gases and aero sols A fire or an electric shock might occur Connect the machine only to the power source described on the in side front cover of this manual Connect the power cord directly into a wall outlet and ...

Page 11: ...achine be sure to disconnect all external connec tions especially the power cord from the wall outlet Damaged power cords are a fire and electric shock hazard To disconnect the power cord pull it out by plug Do not drag the cord itself Doing so may result in damage to the cord leading to fire or electric shock For safety reason unplug the power cord from the wall outlet if the ma chine will not be...

Page 12: ...operation rollers for transporting the paper and originals revolve A safety device is being installed so that the machine can be operated safely But take care not to touch the rollers during operation An injury might occur Fire and breakdown can result from heavy accumulation of dust inside this machine Consult your service representative for details about and charges for cleaning the machine s in...

Page 13: ...ctions IMPORTANTES MESURES DE SÉCURITÉ Certaines mesures de sécurité doivent être prises pendant l utilisation de matéri al téléphonique afin de réduire les risques d incendle de choc électrique et de blessures En voici quelquesunes Ne pas utiliser l appareil près de l eau p ex près d une balgnoire d un lava bo d un évier de cuisine d un bac à laver dans un sous sol humide ou près d une piscine Év...

Page 14: ...lease follow the instructions and handle the machine as indicated The inside of the machine becomes very hot Do not touch the inside Doing so could result in a burn High temperature Be careful of hot parts when clearing paper jams AZW002 AZW003 StellaF16_combine_F EN book Page 8 Tuesday July 1 2008 11 47 AM ...

Page 15: ...ogram The ENERGY STAR Program encourages energy conservation by promoting energy efficient computers and other office equipment The program backs the development and dissemination of products that feature energy saving functions It is an open program in which manufacturers participate voluntarily Targeted products are computers monitors printers facsimiles copiers scanners and multi function devic...

Page 16: ...e on or off with User Parameter When the ma chine is shipped Energy Saving Standby is selected on The machine enters Energy Saving mode when Nobody uses the machine for about 5 minutes the machine automatically en ters Energy Saving mode The user holds down the Energy Saver key for about 2 seconds To exit Energy Saving mode In Energy Saving Standby mode press the Energy Saver key In FAX Standby mo...

Page 17: ...Energy Saving mode documents that have been stored in memory are still sent and the machine can still receive messages When a message is received in Energy Saving mode the machine prints it and returns to Energy Saving mode Limitation It is not possible to enter Energy Saving mode when an original is set Recycled Paper In accordance with the ENERGY STAR Program we recommend use of recycled paper w...

Page 18: ...nstructions under this symbol Be sure to read the instructions all of which are described in the Safety Information section The statements above are notes for your safety Important If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this Preparation This symbol indicates information or preparations required prior to operating N...

Page 19: ...hapter 3 Other Transmission Features Explains about useful features for transmission You can find out about dial ing numbers easily Chapter 4 Reception Features Explains about reception features You can find out about screening out mes sage from anonymous senders Chapter 5 Copying Explains about copying operations and functions Chapter 6 Facsimile User Tools Explains about programming frequently u...

Page 20: ...plains about installation considerations connecting to a telephone line and connecting the power Chapter 11 Appendix You can check the specifications for this machine StellaF16_combine_F EN book Page 14 Tuesday July 1 2008 11 47 AM ...

Page 21: ...r Open this cover when changing the toner cassette and the photo conductor unit in side the machine 7 Main Paper Tray Load paper here 8 Paper Tray Unit Option You can load more paper here 9 Lower Right Cover Open this cover to remove jammed paper fed from the optional paper tray unit 10 Bypass Tray A fax message can be printed and the original is copied on the paper placed here 11 Right Cover Open...

Page 22: ...arge papers 2 Power Switch The power switch turns your machine on and off 3 Handset Option This permits voice communication 4 G3 Line Connector 5 External Telephone Connector 6 Memory Card Slot Insert an optional memory card here 7 Ventilation hole Prevents overheating Do not obstruct the ventilation hole by placing an object near it If the machine overheats a fault might occur StellaF16_combine_F...

Page 23: ...when toner is about to runout and lights continuously when toner has run out 7 Load Paper indicator Lights when a paper tray is empty or the paper tray is not fully inserted 8 0 1 keys Press to move the cursor or select func tions 9 Receive File indicator Lights when a message has been received into memory 10 OK key Press to answer Yes to a question dis played on the display 11 Speed Dial key Pres...

Page 24: ...ey when you want to print a help list 20 Resolution key Press to switch between Standard Auto Detail and Fine When the indicator is not lit Standard is selected 21 Halftone key Select halftone when faxing or copying photographs or illustrations with fine gradations Also can be used for color originals 22 Status Indicators These indicators keep you informed about the current status of the unit hAla...

Page 25: ...off the power switch or you unplug the power cord Fax files programed in memory will be de leted 12 hours or more after you turn off the power switch or you unplug the power cord The stor age time might be shorter if the surrounding temperature is low or the machine has been on for less than a week Fax files programmed in memory will not be deleted while the op tional memory card is installed When...

Page 26: ...er See p 62 Setting the Fax Reset Timer Advanced Features Reading the Display and Using Keys A Display for the machine status or currently selected function B Display for the messages Items which can be selected or specified C Display for items which can be selected Note Press 0 or 1 to display another function on the LCD display or move the brackets to select another values Press the OK key to se...

Page 27: ... have not set an original press the Cancel key If you are in User Tools mode press the User Tools key or the Cancel key Communication Display While the machine is communicating the status is displayed Display during Memory Transmission or Reception The destination s name or fax number appears on the top of the LCD display Note Even when the machine is send ing or receiving a fax message from into ...

Page 28: ...2 1 Display Prompts Depending on the situation the ma chine will show various prompts on the display Instructions and Requests Questions Selections Status StellaF16_combine_F EN book Page 22 Tuesday July 1 2008 11 47 AM ...

Page 29: ...t when you would like to send a document immedi ately and would like to check whether you have successfully connected with the other party s fax machine A fax document is not stored in memory Important If there is a power failure the pow er switch is turned off or the plug is pulled out for a certain period of time all documents stored in memory are deleted As soon as power is restored the Power F...

Page 30: ... is lit Memory Transmission is selected Note You can set whether the machine is in Memory Transmission mode or Immediate Transmission mode right after the power is turned on with the User Parameters Switch 00 Bit 6 See p 82 User Parame ters Advanced Features You can set whether the Transmis sion mode returns to the default mode after each transmission with the User Parameters Switch 01 Bit 7 See p...

Page 31: ...ame size and direction as that of the original the fax image size may be reduced on output trimmed at the both edges or di vided into two or more sheets When sending an important origi nal we recommend that you ask the receiver about the size and di rection of the paper used in their terminal Make sure that all ink correcting fluid etc has completely dried be fore setting your original If it is st...

Page 32: ...ee p 123 Originals Advanced Features A Adjust the document guide to match the size of your originals Align the edges of your originals and stack them in the Document Feeder face up Adjust the docu ment guide to match the size of the originals again Note Set the originals gently Reference For details about unsuitable originals see p 123 Originals unsuitable for the Document Feeder ADF Advanced Fea ...

Page 33: ...ures Limitation If memory is full 0 appears on the display Memory Transmis sion is disabled Use Immediate Transmission instead Note Maximum number of Memory Transmission files 140 Maximum number of destinations per Memory Transmission 140 Combined total number of desti nations that can be stored 300 The theoretical maximum number of destinations you can enter with the number keys is 69 but this wi...

Page 34: ...n specifying a destination using a Quick Dial the destina tion is added even if you did not press the OK key Reference p 36 Dialing E Press the Start key The machine starts scanning the original The machine calls the destination The name or fax number which is programmed as the Own Name or Own Fax Number at the other end is shown on the top of the display Reference p 43 Own Name Fax Head er Own Fa...

Page 35: ...ent During Transmission Use this procedure to cancel a trans mission after the original has been scanned Note If transmission finishes while you are carrying out this procedure it will not be canceled If you cancel a message while it is being sent transmission is halted as soon as you finish this proce dure However some pages of your message may have already been sent and will be received at the o...

Page 36: ...mis sion The transmission may be sent before you can cancel it even if you start canceling the transmis sion before it is fully sent A Press the Job Information key and confirm that 1 Cancel TX RX is displayed B Press the OK key C Display the file you want to de lete Enter the file number with the number keys or search using 0 or 1 If you are unable to find the file it has already been sent D Pres...

Page 37: ...fter the power is turned on with the User Parameters The machine does not redial with immediate transmission A Check that the Memory Trans mission indicator is not lit If it is lit press the Memory Trans key B Set your original Reference p 25 Setting Originals C Select any scan settings you re quire See p 34 Scan Settings D Dial If you make a mistake press the Clear Stop key and then enter the cor...

Page 38: ...Faxing 32 2 Reference p 43 Own Name Fax Head er Own Fax Number After transmission the machine will return to standby display StellaF16_combine_F EN book Page 32 Tuesday July 1 2008 11 47 AM ...

Page 39: ...u have already set the original you can also cancel the transmission by removing the original from the machine After the Start key is Pressed A Press the Clear Stop key and then remove the original Note If the transmission finishes while you are carrying out this proce dure it will not be canceled StellaF16_combine_F EN book Page 33 Tuesday July 1 2008 11 47 AM ...

Page 40: ...e as Standard Fine 8 15 4 lines mm 200 400dpi Select for originals with very fine details or when you require the best possible image clarity This resolution is four times as fine as Standard Auto 8 3 85 lines mm 200 100dpi and 8 7 7 lines mm 200 200dpi Select for originals containing nor mal size characters and small size characters The machine will choose either Standard or Detail for originals ...

Page 41: ... or colored illustrations select Half tone to optimize image clarity Halftone Select Halftone to send an original containing a halftone image such as a photograph or a color original Note If you select Halftone resolution is automatically set to Detail Even if you do not select Halftone again the resolution will not return to Standard If you select Halftone the trans mission will take longer than ...

Page 42: ...he number keys The digits appear on the display as you enter them Note If you make a mistake press the Clear Stop key and enter again If you wish to send this message to more than one destination press the OK key and then en ter the next destination D Press the Start key Limitations when dialing with the number keys Fax numbers entered with the num ber keys are stored in internal memo ry separate ...

Page 43: ... in Quick Dials and Speed Dials Tone This function allows a machine con nected to a pulse dialing line to send tone signals for example if you want to use a special service on a tone dial ing line When you press the p key the machine dials the number us ing tone signals Note You cannot place a tone before the first digit of a fax number Some services may not be available when using the p key A ton...

Page 44: ... fax number in a Speed Dial beforehand Additionally you can store a name for the destination in Speed Dials Note To register edit or delete Speed Dial entries see p 54 Speed Dial To check the contents of all Speed Dials print the Speed Dial list See p 54 Printing Reports Lists Ad vanced Features You can use codes 00 99 for Speed Dials If a search letter is registered with a Speed Dial you can find...

Page 45: ...g to the way they were programmed When programmed in a Quick Di al Press the Quick Dial key When not programmed in a Quick Dial Use the User Function Key Group Dial is assigned to F4 as a default setting If this setting is changed program the Group func tion in a User Function key F1 to F5 When you want to speci fy a destination press the User Function key in which the Group Function is programmed...

Page 46: ...e Group key Make sure that the Memory Trans mission indicator is lit if not press the Memory Trans key to light it Note Group Dial is assigned to F4 as a default setting If this setting is changed you must program the Group function in a User Function key beforehand See p 51 User Function Keys Advanced Features A Make sure that the machine is in standby display B Set your original and select any s...

Page 47: ...ct In this mode the machine rings a number of times You can answer the call while the machine is ring ing If you do not answer the call the machine automatically chang es to receive fax messages Note You can change the number of rings See p 59 Setting the Auto Ring Time Advanced Features When the other party send a fax message the machine changes to receive the fax message auto matically You can c...

Page 48: ... OK key F Press 0 or 1 until 5 Reception Mode is displayed G Press the OK key H Press 0 or 1 to select the recep tion mode I Press the OK key J Press the User Tools key to re turn to the standby display StellaF16_combine_F EN book Page 42 Tuesday July 1 2008 11 47 AM ...

Page 49: ... will be printed on the header of every page you send Required in the USA Note In the USA law requires that your fax number be included in the fax Header Register the fax number and switch on Fax Header Print with User Parame ters See p 82 User Parame ters Advanced Features Own Fax Number Required by inter national law This is your fax machine s phone number that must include country and area code...

Page 50: ...F Press 0 or 1 until 6 Fax Infor mation is displayed G Press the OK key Confirm that 1 Own Name is displayed H Press the OK key I Enter your Own Name Note If you want to erase a character in the name press the Clear Stop key Reference See p 69 Entering Charac ters for how to enter characters J Press the OK key Your Own Name is programmed K Press 0 or 1 until 2 Fax Header is displayed StellaF16_com...

Page 51: ...wn Fax Number is displayed P Press the OK key Q Enter your Own Fax Number Note The format of the number is normally as follows Interna tional Dial Prefix Your Country Code Your Area Code do not insert a pause after your Area Code followed by your tele phone number Check the Inter national Dialing Prefix and the Country Code with your local telecommunications operator Characters you can enter inclu...

Page 52: ...Press 0 or 1 until 6 Fax Infor mation is displayed G Press the OK key H Press 0 or 1 to select the item that you want to edit I Press the OK key J Press the Clear Stop key and then reenter the Number or Name K Press the OK key L Press the User Tools key to re turn to standby display Deleting The following procedure describes how to delete initial settings A Press the User Tools key StellaF16_combi...

Page 53: ...isplayed E Press the OK key F Press 0 or 1 until 6 Fax Infor mation is displayed G Press the OK key H Press 0 or 1 to select the item that you want to delete I Press the OK key J Press the Clear Stop key K Press the OK key L Press the User Tools key to re turn to standby display StellaF16_combine_F EN book Page 47 Tuesday July 1 2008 11 47 AM ...

Page 54: ...ecommend that you print the Quick Dial list and keep it when you program or change fax num bers See p 54 Printing Re ports Lists Advanced Features Limitation When a registered Quick Dial key is being used for a standby Memo ry Transmission the message This Dial is in Use Cannot Change is shown and you can not change the destination for this key Note You can confirm fax numbers stored in Quick Dial...

Page 55: ...ss the User Function key that contains the Dial Op tion You can specify SUB or SEP SID and PWD See p 23 SEP Code Advanced Features or p 24 SUB Code Advanced Features H Press the OK key The fax number is programmed I Enter the destination name Note Under rare circumstances gar bled characters may appear during name registration if you use the Pause Redial key to display the fax number of par ties l...

Page 56: ...uick Dial key or search using 0 or 1 G Press the OK key H Press the Clear Stop key and then reenter the fax number with the number keys Note If you make a mistake press the Clear Stop key and try again If you press the Pause Redial key the last 10 fax numbers di aled are displayed Press 0 or 1 to select the fax number you want to specify and then press the OK key Make sure a Dial Option is stored ...

Page 57: ...peed Dial to be printed on the fax when it is received at the other end See p 8 Label Inser tion Advanced Features M Press the OK key If you want to store another Quick Dial go to step E N Press the User Tools key to re turn to standby display Deleting The following procedure describes how to delete fax numbers registered in Quick Dial keys Limitation When a Quick Dial key is being used for a stan...

Page 58: ...o delete another Quick Dial key go to step F I Press the User Tools key to re turn to standby display Quick Dial Key Label Dial label You can print a template that can be used to make labels for Quick Dial keys The template will have destina tion or Group names programmed in Quick Dial keys Limitation Set the label paper to landscape in the Bypass Tray Portrait position will print the wrong size N...

Page 59: ...Quick Dial 53 3 Label paper AUG 21 2002 11 22AM StellaF16_combine_F EN book Page 53 Tuesday July 1 2008 11 47 AM ...

Page 60: ...ortant We recommend that you print the Speed Dial list and keep it when you register or change a destina tion Limitation When a registered Speed Dial is be ing used for a standby Memory Transmission the message This Dial is in Use Cannot Change is shown and you cannot change the destination for this Quick Dial Note You can specify codes 00 to 99 You can confirm the contents of Speed Dial numbers i...

Page 61: ...t to specify and then press the OK key I Press the OK key The fax number is programmed J Enter the Destination name Note If a destination name is already registered in the Speed Dial the name is shown on the display If you wish to change the destina tion name press the Clear Stop key and then enter another name K Press the OK key The search letter is registered L Press 0 or 1 to select On or Off N...

Page 62: ... Dial number with the number keys or search using 0 or 1 H Press the OK key I Press the Clear Stop key and then reenter a fax number with the number keys Note If you make a mistake press the Clear Stop key and try again If you press the Pause Redial key the last 10 fax numbers di aled are displayed Press 0 or 1 to select the fax number you want to specify and then press the OK key J Press the OK k...

Page 63: ...r Tools key to re turn to standby display Deleting The following procedure describes how to delete fax numbers in Speed Dials Limitation If a registered Speed Dial is being used for a standby Memory Trans mission the message This Dial is in Use Cannot Delete is shown and you cannot delete the destination for this Speed Dial A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is display...

Page 64: ...ed Dial number with the number keys or search using 0 or 1 The Speed Dial number and the fax number or name are displayed H Press the OK key The programmed data fax num ber and name is deleted If you want to delete another name go to step F I Press the User Tools key to re turn to standby display StellaF16_combine_F EN book Page 58 Tuesday July 1 2008 11 47 AM ...

Page 65: ...tored in a Group key thus leaving the Quick Dial keys to be used more effectively Registering You can register the following items in a Group Destination fax numbers Group name up to 20 characters You can enter destination numbers using Quick Dial keys Speed Dials or the number keys Note You can register up to 5 Groups The maximum number of destina tions you can register in a Group is 140 The comb...

Page 66: ...s key B Press 0 or 1 until 2 Fax Fea tures is displayed C Press the OK key Confirm that 1 Program Delete is displayed D Press the OK key E Press 0 or 1 until 5 Prog Group Dial is displayed F Press the OK key Group1 Group2 Total Num ber of items Quick Dial 01 Quick Dial 01 9 Quick Dial 03 Quick Dial 05 Quick Dial 05 Speed Dial 02 Speed Dial 02 Speed Dial 04 Speed Dial 04 Speed Dial 06 Speed Dial 09...

Page 67: ...ess a Quick Dial key Press the Speed Dial key and then enter a Speed Dial number I Press the OK key The destination is programmed J Press the 0 or 1 to select Add or Exit K Press the OK key If you selected Exit go to step M L Repeat step G to K for all the des tinations you want to register in the Group M Enter the Group name Note If the Group name is already registered it is shown on the display ...

Page 68: ...tion you want to edit from the group and then program the new destination Editing a Group Name A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is displayed C Press the OK key Confirm that 1 Program Delete is displayed D Press the OK key E Press 0 or 1 until 5 Prog Group Dial is displayed F Press the OK key G Display the number of the group you want to edit 1 to 5 Enter the group nu...

Page 69: ...you selected No go to step P Note If you want to edit a pro grammed Quick Dial key press the Quick Dial key and then the OK key O Press the OK key If you want to program another group name go to step F P Press the User Tools key to re turn to standby display Adding a Fax Number to a Group A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is displayed C Press the OK key Confirm that 1...

Page 70: ...wing three methods Enter the fax number with the number keys Press a Quick Dial key Press the Speed Dial key and en ter a Speed Dial number Note If you specify a Quick Dial or Speed Dial that is not pro grammed This key is Not Programmed is displayed Re specify the destination N Press the OK key The destination is added O To add another destination re peat steps K to N P If you have finished addin...

Page 71: ... step F V Press the User Tools key to re turn to standby display Deleting The following procedure describes how to delete a destination from a group When you delete a destination from a group programmed in a Quick Dial or a Speed Dial the contents of the Quick Dial or Speed Dial are not deleted To delete a destination from a group A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is ...

Page 72: ...J Press the OK key K Press 0 or 1 to select Delete L Press the OK key M Press 0 or 1 to display the desti nation you want to delete N Press the OK key To delete another destination re peat steps L to N O If you are finished deleting desti nations press 0 or 1 to select Exit P Press the OK key Q Press the OK key R Press 0 or 1 to select Yes if the group was programmed in a Quick Dial or select No i...

Page 73: ...group A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is displayed C Press the OK key Confirm that 1 Program Delete is displayed D Press the OK key E Press 0 or 1 until 6 Del Group Dial is displayed F Press the OK key G Display the number of the group you want to delete 1 to 5 Enter the group number with the number keys or search using 0 or 1 H Press the OK key The entire Group is ...

Page 74: ...ial E Press the OK key F Enter the group number 1 to 5 G Press the OK key H Press 0 or 1 to select No and then press the OK key I Press the OK key J If you want to change the Quick Dial key press Yes and if you want to delete the Quick Dial key press No K Press the OK key If you selected No in step J the Quick Dial key is deleted Go to step N L If you want to change the Quick Dial key press the ne...

Page 75: ... three letters printed on a Quick Dial key is displayed For ex ample when you press Quick Dial 01 the letter displayed changes in the order A B C A as you press the key Press 1 to move the cursor and enter the next character 2 Shift key Quick Dial 13 or 28 Use to switch between upper and lower case 3 Space key Quick Dial 14 or 29 Press to enter a space 4 Symbols key Quick Dial 15 or 30 Press to en...

Page 76: ...er right of the position you want to enter the character Now the inserted character is shown left of the cursor posi tion B Press the OK key Wild Cards When you register other parties Own Name or Own Fax Numbers for mul tiple destinations you can register a sequence of characters common to these identifications as a wild card in stead of registering every identifica tion If a destination has an Ow...

Page 77: ...can be used see p 124 Pa per Advanced Features If you want to change the paper size see p 60 Changing the Paper Size Setting Advanced Features A Make sure that the main paper tray is not being used B Pull out the main paper tray until it stops C Push the metal plate down and then square the paper and load it in the tray Important Do not stack paper over the lim it mark If paper is left in the main...

Page 78: ...nation Key Tone Sounds when keys on the Control panel are pressed Alarm The sound to signal something go ing amiss A Press the User Tools key B Press 0 or 1 until 2 Fax Fea tures is displayed C Press the OK key Confirm that 1 Program Delete is displayed D Press 0 or 1 until 3 Setup is displayed E Press the OK key Confirm that 1 Monitor Volume is displayed F Press the OK key G Press 0 or 1 to selec...

Page 79: ... 4 I Press the OK key The volume is adjusted If you want to adjust another item repeat steps G to I J Press the User Tools key to re turn to standby display StellaF16_combine_F EN book Page 73 Tuesday July 1 2008 11 47 AM ...

Page 80: ...sfed Original S is dis played Perform the following procedure to clear the jammed original A Open the ADF cover B While pushing the release button lift the ADF unit C Remove the original D Close the ADF unit and ADF cov er making sure it clicks firmly into place StellaF16_combine_F EN book Page 74 Tuesday July 1 2008 11 47 AM ...

Page 81: ...en removing paper jams do not touch any parts other than those specified in this manual Note If paper jams occur in the optional paper tray unit see p 98 Clearing a Copy Fax or Print Jam Ad vanced Features Inside the Machine A Open the right cover B Open the blue cover The fusing section of this ma chine might be very hot Caution should be taken when removing misfed paper The inside of the machine...

Page 82: ...C Pull out the jammed paper When paper is caught in the lower unit A Pull out the jammed paper D Close the right cover making sure it clicks firmly into place StellaF16_combine_F EN book Page 76 Tuesday July 1 2008 11 47 AM ...

Page 83: ...Speed Dial number does not contain a number This Dest is Already Selected Either This number is already included in this Group The same destination was specified more than once Insert Pause After Area Code You must add a pause after your area code when you input your fax terminal s own telephone number Replace Toner The toner cassette is empty Install a new cassette Clear Misfed Original s A docum...

Page 84: ...et correctly Toner is Almost Empty The toner cassette is nearly empty Copy Mode Locked Copy mode is disabled Enable it with the User Parameters Change ADF Maintenance Kit Replace the ADF Maintenance Kit Scanner Needs Cleaning Wipe the exposure glass and the white strip Message Problem Solution StellaF16_combine_F EN book Page 78 Tuesday July 1 2008 11 47 AM ...

Page 85: ...bstitute Re ception to take place and their solutions WhySubstituteReception Occurred Indication Status Solution Paper has run out B is lit red Load paper See p 71 Loading Paper in the Main Paper Tray Toner is empty D is lit red Replace the toner cassette See Cp 113 Replacing the Toner Cassette Advanced Features Note Even if there is no toner left you can still send fax messages Paper is jammed h ...

Page 86: ... the Toner Cassette Advanced Features Message appears blank at the other end The original was set upside down Set it properly Reference See p 25 Setting Originals You want to cancel a Memory Trans mission If the original is being stored press the Clear Stop key Reference See p 29 Canceling a Memory Transmission If the original is being sent use Cancel TX RX in the Job Information menu Reference Se...

Page 87: ... Quick Dials 37 Using Speed Dials 38 Dial label 52 Display 20 Document Feeder ADF 15 26 E Editing Fax Header 46 Groups 62 Own Fax Number 46 Own Name 46 Quick Dial 50 Speed Dial 56 Energy Saver Clear Modes key 18 Energy Saver key 18 Entering Characters 69 Error Messages 77 External Telephone Connector 16 F Fax Header 43 Editing 46 Registering 44 Faxing 23 Fine 34 Front Cover 15 Front View 15 G G3 L...

Page 88: ... 17 Power Switch 16 Q Quick Dial 48 Deleting 51 Dialing 37 Dial label 52 Editing 50 Registering 48 Quick Dial keys 18 R Receive File Indicator 17 79 Reception Mode Selecting 41 Reception Modes Auto Receive 41 Auto Select 41 Manual Receive 41 Registering Fax Header 43 Groups 59 Own Fax Number 43 Own Name 43 Quick Dial 48 Speed Dial 54 Release Button 15 Resolution 34 Resolution key 18 Right Cover 15...

Page 89: ... 23 Trans Option key 17 Troubleshooting 71 Error Messages 77 TTI Fax Header 43 U User Function keys 17 User Tools key 18 V Ventilation hole 16 Volume 72 W Wild Cards 70 StellaF16_combine_F EN book Page 83 Tuesday July 1 2008 11 47 AM ...

Page 90: ...84 EN USA H555 8200A MEMO StellaF16_combine_F EN book Page 84 Tuesday July 1 2008 11 47 AM ...

Page 91: ...any will provide advance notice in order for you to make necessary modifications to maintain unin terrupted service 7 If trouble is experienced with this equipment for repair or warranty information please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the ...

Page 92: ...StellaF16_combine_F EN book Page 1 Tuesday July 1 2008 11 47 AM ...

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Ricoh LF312, Basic Features

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