Ricoh Laser MFP, User Manual

Page: 47 / 159

9 .4
<Faxing>
7 Press Stop/Clear to return to Standby mode.
Receiving automatically in Fax mode
Your machine is preset to Fax mode at the factory. When you receive a
fax, the machine answers the call on a specified number of rings and
automatically receives the fax.
To change the number of rings, see page 10.1.
Receiving manually in Tel mode
You can receive a fax call by pressing On Hook Dial and then pressing
Start when you hear a fax tone from the remote machine.
The machine begins receiving a fax and returns to Standby mode when
the reception is completed.
Receiving manually using an extension
telephone
This features works best when you are using an extension telephone
connected to the EXT socket on the back of your machine. You can
receive a fax from someone you are talking to on the extension telephone
without going to the fax machine.
When you receive a call on the extension phone and hear fax tones,
press the keys
9 on the extension phone. The machine receives the
fax.
Press the buttons slowly in sequence. If you still hear the fax tone from
the remote machine, try pressing
9 once again.
9 is the remote receive code preset at the factory. The first and the
last asterisks are fixed, but you can change the middle number to
whatever you wish. For details about changing the code, see page 10.1.
Notes
• When the memory is full, the printer can no longer receive any
incoming fax. Secure free memory to resume by removing data
stored in the memory.
• To use the Ans/Fax mode, attach an answering machine to the
EXT socket on the back of your machine.
• If you do not want other people to view your received
documents, you can use secure receiving mode. In this mode,
all of the received faxes are stored in memory. For further
details, see page 9.5.
Receiving automatically in Ans/Fax mode
To use this mode, you must attach an answering machine to the EXT
socket on the back of your machine.
If the caller leaves a message, the answering machine stores the
message as it would normally. If your machine detects a fax tone on the
line, it automatically starts to receive the fax.
Receiving faxes using DRPD mode
Distinctive Ring is a telephone company service which enables an user
to use a single telephone line to answer several different telephone
numbers. The particular number someone uses to call you is identified by
different ringing patterns, which consist of various combinations of long
and short ringing sounds. This feature is often used by answering
services who answer telephones for many different clients and need to
know which number someone is calling in on to properly answer the
phone.
Using the Distinctive Ring Pattern Detection (DRPD) feature, your fax
machine can learn the ring pattern you designate to be answered by the
fax machine. Unless you change it, this ringing pattern will continue to be
recognized and answered as a fax call, and all other ringing patterns will
be forwarded to the extension telephone or answering machine plugged
into the EXT socket. You can easily suspend or change DRPD at any
time.
Before using the DRPD option, Distinctive Ring service must be installed
on your telephone line by the telephone company. To set up DRPD, you
will need another telephone line at your location, or someone available to
dial your fax number from outside.
To set up the DRPD mode:
1 Press Fax .
2 Press Menu until Fax Setup appears on the bottom line of the
display and press OK .
3 Press the Scroll buttons until Receiving appears and press OK .
4 Press the Scroll buttons until DRPD Mode appears and press OK .
Waiting Ring appears on the display.
Notes
• If you have set your machine to Ans/Fax mode and your
answering machine is switched off, or no answering machine is
connected to EXT socket, your machine automatically goes
into
Fax mode after a predefined number of rings.
• If your answering machine has a user-selectable ring counter,
set the machine to answer incoming calls within 1 ring.
• If you are in Tel mode (manual reception) when the answering
machine is connected to your machine, you must switch off the
answering machine, or the outgoing message from the
answering machine will interrupt your phone conversation.