Ricoh BY1000 User Manual Download Page 4

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No Paper/Tray Not Detected (Bypass Tray)

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Paper Size Mismatch/Paper Type Mismatch (Tray 1)

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Printing by Form Feed

................................................................................................................................................... 104

Canceling the Print Job

................................................................................................................................................. 105

Paper Size Mismatch/Paper Type Mismatch (Bypass Tray)

........................................................................................ 106

Printing by Form Feed

................................................................................................................................................... 106

Canceling the Print Job

................................................................................................................................................. 107

Paper Size Mismatch/Paper Type Mismatch (AutoTray Select)

................................................................................. 107

Printing by Form Feed

................................................................................................................................................... 108

Canceling the Print Job

................................................................................................................................................. 109

Cover Open

.............................................................................................................................................................................. 109

Duplex Unit Not Detected

......................................................................................................................................................110

Cover Open / Print Cartridge(s) Not Detected

............................................................................................................... 111

Cartridge End

............................................................................................................................................................................113

Cartridge/Print-head Tank Empty

.........................................................................................................................................114

When the Ink Collector Unit is Almost Full/Full

................................................................................................................115

Ink Collector Unit Not Detected

...........................................................................................................................................115

Out of Printable Temperature Range

...................................................................................................................................116

Printer Error

.................................................................................................................................................................................116

Network Interface Board Error

.............................................................................................................................................117

Adjusting the Printer

......................................................................................................................................................................118

Inquiries and Consumables

Where to Inquire

.......................................................................................................................................................................... 120

Recommended Consumables

.....................................................................................................................................................121

Option and Consumables

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Maintaining

Cleaning

......................................................................................................................................................................................... 124

Moving

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Moving a Short Distance

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Moving a Long Distance

....................................................................................................................................................... 125

Disposing

........................................................................................................................................................................................ 127

When Not Using for a Long Period of Time

.......................................................................................................................... 128

Preparing for Printing

Confirming the Connection Method

........................................................................................................................................ 130

Local Connection

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Summary of Contents for BY1000

Page 1: ...anual 13 Screen Navigation 13 Useful Functions 14 Symbols 15 Removing the User Guide 16 Guide to Components 17 Printer Body 17 Printer Rear 18 Control Panel 19 Option 20 Network Interface Board Type G...

Page 2: ...ridge 41 Handling Print Cartridges 43 Making Printer Settings Making Printer Settings Using the Control Panel 46 Paper Input Menu 47 Changing the Paper Input Menu 48 List Test Print Menu 48 Printing a...

Page 3: ...Bypass Tray optional 83 Removing Paper Jammed under the Top Cover 86 Removing Paper Jammed around the Guide Board 87 Removing Paper Jammed in the Duplex Unit 89 Removing Paper Jammed in the Output Tra...

Page 4: ...0 Cover Open Print Cartridge s Not Detected 111 Cartridge End 113 Cartridge Print head Tank Empty 114 When the Ink Collector Unit is Almost Full Full 115 Ink Collector Unit Not Detected 115 Out of Pri...

Page 5: ...dard TCP IP Port 141 Installing the Printer Driver 141 Using the LPR Port 143 Installing the Printer Driver 143 Using as the Windows Network Printer 144 Installing the Printer Driver 144 Using as the...

Page 6: ...ith Print Quality Settings You Want 170 Changing Image Printing Method 170 Correcting the Hue of Digital Photos 171 Printing Low Resolution Images Smoothly 171 Changing the Dither Pattern 172 Using Er...

Page 7: ...for Making Booklets 191 Printing Images or Text Superimposed on Prints 191 Creating a New Watermark 192 Printing Documents with an Overlay Image Superimposed Overlay 192 Creating a New Overlay Image F...

Page 8: ...inter Status 214 Changing the Printer Settings 214 Notifying the Printer Status by E mail 214 Specifying Notification the Printer Status by E mail 215 E mail Transmission Function Group 1 4 217 Recipi...

Page 9: ...er 238 Using DHCP 238 Configuring SSL Encryption 240 SSL Secure Sockets Layer Encryption 240 User Settings for SSL Secure Sockets Layer 240 Installing the Certificate Using SmartDeviceMonitor for Clie...

Page 10: ...r This Printer 12 How to Read This Manual 13 Screen Navigation 13 Useful Functions 14 Symbols 15 Removing the User Guide 16 Guide to Components 17 Printer Body 17 Printer Rear 18 Control Panel 19 Opti...

Page 11: ...mpany Limited Citrix and MetaFrame are registered trademarks of Citrix Systems Inc UPnP is a trademark of the UPnP Implementers Corporation IPS PRINT Printer Language Emulation Copyright 1999 2000 Oak...

Page 12: ...e appropriate manual according to what you want to do Quick Installation Guide This guide explains how to unpack the printer set it up and install options It also explains basic settings and operation...

Page 13: ...ithout prior notice In no event will the company be liable for direct indirect special inci dental or consequential damages as a result of handling or operating this machine 1 All Titles Displays a li...

Page 14: ...metric version z Some illustrations in this manual might be slightly different from the machine z Certain options might not be available in some countries For details please contact your local dealer...

Page 15: ...r injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety Information section of Setup Handbook Indicates points to pay attention to when using the m...

Page 16: ...ams 2 Point to the installed Product name and then click Uninstall User Guide 3 Follow the instructions that appear to remove the User Guide Removing the User Guide using Add Remove Programs 1 Open My...

Page 17: ...ver to the rear position for everything else set the lever to the forward position 3 Print cartridge yellow 4 Print cartridge magenta 5 Print cartridge cyan 6 Print cartridge black 7 Right front cover...

Page 18: ...the guide board 4 Power cord Plug the power cord into a wall outlet Plug one end of the power cord into the printer s power inlet and the other end into a wall socket Connect the grounding wire attach...

Page 19: ...he printer s input buffer You can use this to force the printer to print data received in the online status when the paper size or type does not match the actually set size or type 4 Escape key Press...

Page 20: ...essed to quicken scrolling and increase or decrease values on the display in units of 10 11 Data In indicator Blinks when the printer is receiving data from a computer The Data In indicator is lit if...

Page 21: ...ay extension out by 2 clicks Pull this out according to the paper size Detaching and Reattaching the Multi Bypass Tray Optional To clear a paper jam you might have to detach the multi bypass tray This...

Page 22: ...22 Read This First 4 Reattach the multi bypass tray 5 Pull the bypass tray extension out 6 Load paper in the bypass tray...

Page 23: ...reventing information leaks See p 195 Unauthorized Copy Control Automatically selecting the tray for printing See p 46 Making Printer Settings Using the Control Panel Notifying the printer status by e...

Page 24: ...izes and Quantities 26 Paper Handling Precautions 28 Loading Precautions 28 Paper Storage Precautions 29 Paper Type Precautions 29 Non compatible Paper 30 Printable Area 31 Loading Paper 32 Loading Pa...

Page 25: ...e used in this machine provided it is compatible with pig mented inks z Inkjet transparency Transparency film for equipment such as overhead projectors is designed for the pigmented inks used by the m...

Page 26: ...paper sizes 139 7 356mm length 90 216mm width Maximum paper capacity 250sheets Maximum paper output capacity 150sheets Glossy Paper A4 210 297 mm Maximum paper capacity 20sheets Maximum paper output...

Page 27: ...dth Maximum paper capacity 100sheets Maximum paper output capacity 150sheets Glossy Paper A4 210 297 mm Maximum paper capacity 20sheets Maximum paper output capacity 20sheets Inkjet Transparency A4 21...

Page 28: ...paper with the paper grain parallel to the feed direction z Do not load paper of different types at the same time z To load a different type of paper than that already loaded first remove all current...

Page 29: ...or the pearl side of the paper is the printing surface z Handle paper by the edges so as not to dirty or leave fingerprints on the print side z Make sure that sheets are not badly bent or scratched an...

Page 30: ...fully because the printable area depends on the orientation z Set the lever to the rear position before printing Thick paper z Use tray 1 to load paper lighter than 157 g m2 297 6 lb z You can insert...

Page 31: ...ty may be lower than usual or paper jams may occur if the paper was improperly stored Printable Area Printable and unprintable areas 1 Feed Direction 2 Printable Area 3 3 mm 0 12 inches z When printin...

Page 32: ...165 Printing on Thick Paper Loading Paper into Tray 1 Follow the procedure below to load paper into tray 1 A4 Letter size paper is loaded here Load A4 Letter size paper in orientation 1 Lift the outp...

Page 33: ...paper size Beforehand make sure to squeeze the front end paper guide and then expand the guide 4 Load paper with the print side face down but not over the limit mark 5 Squeeze the front end paper guid...

Page 34: ...w the procedure below to use the paper tray extension for paper larger than A4 Letter size such as Legal size paper A Legal size paper is loaded here Load Legal size paper in orientation 1 Lift the ou...

Page 35: ...tray extension 5 Slide the tabs back into place to lock the paper tray extension into position 6 Squeeze the paper guide release and then slide the paper guides into position according to the paper s...

Page 36: ...ace down but not over the limit mark 8 Squeeze the front end paper guide and then slide it to meet the edge of the paper 9 Push tray 1 gently in until it stops 10 Pull out the output tray and then low...

Page 37: ...ss Tray optional Follow the procedure below to load paper into bypass tray A4 Letter size paper is loaded here 1 Pull the bypass tray extension out all the way 2 Load paper in the bypass tray with the...

Page 38: ...g Consumables 38 J0076602_1 00 Copyright 2005 All rights reserved Replacing Consumables Replacing a Print Cartridge 39 Checking the Remaining Ink 39 Replacing a Print Cartridge 41 Handling Print Cartr...

Page 39: ...ment indicators Checking the cartridge replacement indicators of the printer control panel In the above diagram the control panel is indicating that the cyan print cartridge is almost empty In the abo...

Page 40: ...s In the illustration above the cyan Print cartridge is empty If the background of the image in the top left corner of dialog box is yellow the indicated cartridge is empty Replace the cartridge In th...

Page 41: ...idge may not be correct z A message indicating to replace a print cartridge can be also checked on the control panel Replacing a Print Cartridge Follow the procedure below to replace an empty Print ca...

Page 42: ...the empty cartridges You can shorten the time for needed replacement 2 Open the right front cover 3 Take out the empty cartridges 4 Check the cartridges orientation and then install them gently Insta...

Page 43: ...nter z Do not touch the ink supply port of Print cartridges z Do not shake Print cartridges strongly Ink may leak out z Do not take apart Print cartridges z Do not open the right front cover except wh...

Page 44: ...If a cartridge containing a colour ink such as cyan yellow or magenta becomes empty you cannot print even in black white Storing Print cartridges z Avoid storing Print cartridges in hot or freezing pl...

Page 45: ...Nozzle Check 51 Head clearning 52 Head flushing 53 Head Position 55 Adj Paper Feed 57 Registration 59 System Menu 61 Changing the System Menu 63 Host Interface Menu 64 Changing the Host Interface Menu...

Page 46: ...eters included in each menu Paper Input List Test Print Maintenance System Menu Tray Paper Size Paper Type Aut Tray Select Tray Priority Menu Config Page Menu Nozzle Check Head cleaning Head flushing...

Page 47: ...whether or not to automatically select the tray according to the paper size and paper type Tray Priority You can specify the prioritized paper feed tray This setting is factory preset to tray 1 z Aut...

Page 48: ...to the tray you want to specify and then press the Enter key 5 Press or to scroll to the appropriate paper size and then press the Enter key The setting is applied and then the Paper Input menu reappe...

Page 49: ...reen returns on completion of printing 4 Press the Online key The initial screen appears Interpreting the Configuration Page System Reference Information such as the printer s version attached options...

Page 50: ...perly by head cleaning Head Position If bidirectionally printed lines are vertically misaligned or if printed images are blurred print the test pattern and adjust the print head alignment Adj Paper Fe...

Page 51: ...Press the or key to display Maintenance and then press the Enter key 3 Press the or key to display Nozzle Check and then press the Enter key 4 Press the Enter key A test pattern is printed 5 Press th...

Page 52: ...print images are blurred Head cleaning consumes ink When the Print cartridge is empty replace it instead of performing a print head cleaning After a Print cartridge is replaced a print head cleaning...

Page 53: ...m a thorough print head cleaning Since this consumes more ink than a nor mal head cleaning does perform this when the problem persists after performing a normal head cleaning When the Print cartridge...

Page 54: ...er key 5 Press the or key to select a color and then press the Enter key 1 Head 1 2 Head 2 6 Press the Enter key Head flushing starts 7 Press the Online key The initial screen appears z p 152 Two Type...

Page 55: ...Enter key 4 Press the or key to display Pr Test Pattern and then press the Enter key 5 Press the or key to select a test pattern and then press the Enter key To adjust print head positions for all res...

Page 56: ...ue is 2 for A 7 Press the or key to display Adjustment and then press the Enter key 8 Press the or key to select a resolution from step 5 and then press the Enter key 9 Press the or key to select a li...

Page 57: ...s the or key to display Maintenance and then press the Enter key 3 Press the or key to display Adj Paper Feed and then press the Enter key 4 Press the or key to display Pr Test Pattern and then press...

Page 58: ...ferring to the lines broken in the opposite direction When the 2 square is the lightest gray square and the 6 horizontal lines are broken in the opposite direction the optimal adjustment value is betw...

Page 59: ...Press the or key to display Prt Test Sheet and then press the Enter key 5 Press the or key to select a paper tray and then press the Enter key 6 Press the or key to select a paper type and then press...

Page 60: ...djustment value for the Read Direction is 1 0 10 Fold the test pattern sheet in half widthwise and then check the adjustment value for the Feed Direction Adjustment values are in 0 1 increments 11 Pre...

Page 61: ...rint job if it does not have a tray containing paper of the size and type specified in the printer driver z Off The printer does not print until a tray containing paper of the size and type required f...

Page 62: ...to send notification that a printer error has occurred to a particular e mail address After changing this setting turn the printer off and then back on z Off z On Default On Unit of Measure You can sw...

Page 63: ...r when replacing the ink collector unit Changing the System Menu This section gives an example of changing a setting in the System menu 1 Press the Menu key 2 Press or key to display System and then p...

Page 64: ...eout period too short timeout might occur while data transfer is in progress If this happens the print job will be interrupted by a new job from another interface z 10 seconds z 15 seconds z 20 second...

Page 65: ...et 802 3 z Ethernet SNAP Default Auto Select Active Protocol You can select the active protocol z TCP IP z NetWare z SMB Default All Active Ethernet Speed You can select the network speed to operate t...

Page 66: ...0 seconds and then press the Enter key The Host Interface menu appears 5 Press the Online key The initial screen appears Language Menu You can set language displayed on the menu Changing the Language...

Page 67: ...he or key to display Language and then press the Enter key 3 Press the or key to select the language and then press the Enter key The Menu screen appears 4 Press the Online key The initial screen appe...

Page 68: ...the print head nozzles are clogged up or not by printing a nozzle check test pattern To check the printed test pattern proceed to step 7 1 Open the printer properties dialog box 2 Click the Maintenanc...

Page 69: ...printer properties dialog box 3 Click the Maintenance tab 4 Click Head cleaning 5 In the Select print head s area select a colour 6 Click Next 7 Click Next Do not perform another operation before clea...

Page 70: ...flushing check box 8 Click Next Head cleaning starts Do not perform another operation before cleaning is complete 9 Click Finish To check the condition of print heads after cleaning select the Print...

Page 71: ...e paper is loaded in the paper tray 7 Click Next A test pattern to adjust print head positions is printed Do not perform other operations during printing The High quality test pattern differs from the...

Page 72: ...og box 2 Click the Maintenance tab 3 Click Registration 4 In the Paper source tray list select a paper tray In the Paper type list select a paper type 5 Click Next 6 Check that A4 Letter size paper is...

Page 73: ...k Finish If a test pattern does not print or the image is not clear select the Print a test pattern and return to this screen check box and then click Next A registration test pattern is printed and t...

Page 74: ...l adjustment value by referring to the lines broken in the opposite direction When the 2 square is the lightest gray square and the 6 horizontal lines are broken in the opposite direction the optimal...

Page 75: ...ick Restore Defaults Other Settings 4 Click Restore Defaults A confirmation message appears 5 Click OK The settings currently made for Adjust Print head Positions Registration Adjust Paper Feed and I...

Page 76: ...76 Making Printer Settings z p 152 Two Types of Printer Properties Dialog Box...

Page 77: ...sults Are Not Satisfactory 92 Checking the Condition of the Printer 92 Printing Is Uneven Too Heavy or Too Light 92 Dirty or Blotted Prints 93 Checking the Printer Driver Setting 93 Changing the Print...

Page 78: ...en 109 Duplex Unit Not Detected 110 Cover Open Print Cartridge s Not Detected 111 Cartridge End 113 Cartridge Print head Tank Empty 114 When the Ink Collector Unit is Almost Full Full 115 Ink Collecto...

Page 79: ...en When the Power Is On If printing will not start even when the power is on check if an error has occurred using the indicators or Status monitor An indicator is lit or blinking Only the Power key is...

Page 80: ...ure on the client side If this occurs make the following settings on both the print server and the client Details of Problems that can Occur Printer sharing is not displayed on the client computer and...

Page 81: ...p 30 Non compatible Paper Paper jams multiple times The guide board is not closed z Make sure that the guide board is closed Remove the duplex unit and press both sides of the guide board until it cl...

Page 82: ...d Reattaching the Multi Bypass Tray Optional Removing Paper Jammed in the Paper Tray Tray 1 Follow the procedure below to remove paper jammed in tray 1 1 Lift the output tray 2 Pull out tray 1 Pull tr...

Page 83: ...e to unfold the output tray before printing z p 87 Removing Paper Jammed around the Guide Board z p 81 Paper Is Not Fed or Delivered Normally Removing Paper Jammed in the Bypass Tray optional Follow t...

Page 84: ...achine finishes cleaning its head Load the paper in the bypass tray when cleaning finishes Insert the sheet straight into the bypass tray If it is difficult to remove jammed paper follow the procedure...

Page 85: ...bypass tray 6 Pull the bypass tray extension out 7 Load paper in the bypass tray with the side to be printed on facing up Printing cannot start until the machine finishes cleaning its head Load the p...

Page 86: ...s does not eject the paper turn the knob one turn counterclockwise and then turn it clockwise This will eject the paper z p 81 Paper Is Not Fed or Delivered Normally Removing Paper Jammed under the To...

Page 87: ...ound the Guide Board Follow the procedure below to remove paper jammed around the guide board z If the multi bypass tray is attached to the printer detach it 1 Unlock the duplex unit at the back of th...

Page 88: ...feed belt Release paper from the roller to make it removable 4 Insert your finger between the paper and the roller and then remove the paper slowly Do not touch the feed belt 5 Close the guide board P...

Page 89: ...me from the next page not the one jammed z p 81 Paper Is Not Fed or Delivered Normally z p 21 Detaching and Reattaching the Multi Bypass Tray Optional Removing Paper Jammed in the Duplex Unit Follow t...

Page 90: ...on how the paper was jammed printing may resume from the next page not the one jammed z p 21 Detaching and Reattaching the Multi Bypass Tray Optional Removing Paper Jammed in the Output Tray Follow t...

Page 91: ...91 Troubleshooting z Depending on how the paper was jammed printing may resume from the next page not the one jammed...

Page 92: ...tor according to the type of paper For envelopes set the lever to the rear position for everything else set the lever to the forward position See p 157 Printing on Various Paper Types Has the printer...

Page 93: ...utions Is the paper loaded in the correct orientation Some paper cannot be loaded lengthwise depending on the size of the paper Check the orientation in which the paper is loaded See p 26 Loadable Pap...

Page 94: ...the Image Adjustments tab under Dithering deselect the Use error diffusion check box See p 172 Using Error Diffusion On the Printer Configuration tab set Spool format to RAW or EMF On the Printer Conf...

Page 95: ...g Pattern Has the nozzle check been performed The print heads may be clogged and the amount of ink may not be able to be regulated Print the nozzle check test pattern and clean the print heads as nece...

Page 96: ...rward position See p 157 Printing on Various Paper Types Have the print heads been aligned When bidirectional printing is performed and lines and characters are blurred align the print heads If the pr...

Page 97: ...ee p 39 Replacing a Print Cartridge Loading Ink Ink is being supplied Wait a moment Ink depleted The ink in the indicated print cartridge has run out Change the indicated print cartridge See p 39 Repl...

Page 98: ...ice representative See p 116 Out of Printable Temperature Range Resetting Job The printer is reinitializing a print job Wait a moment Setting change The printer is changing its settings Wait a moment...

Page 99: ...ray 1 Paper has jammed in Tray 1 Clear the jam See p 82 Removing Paper Jammed in the Paper Tray Tray 1 Remove Misfeed Bypass Paper has jammed in the bypass tray Clear the jam See p 83 Removing Paper J...

Page 100: ...100 Troubleshooting See p 110 Duplex Unit Not Detected z If this does not eliminate the problem contact your service representative...

Page 101: ...the connection between the printer and computer 1 Check that the power of the printer is on 2 Make sure that the computer and printer are properly connected using a USB cable 3 Open the printer proper...

Page 102: ...g by Form Feed Press the Form Feed key select the tray and then print by Form Feed 1 Press the Form Feed key 2 Select the tray 3 Press the Enter key P r i n t T r a y 1 A 4 2 9 7 x 2 1 0 P r i n t T r...

Page 103: ...e Job Reset key 2 Press the Enter key 3 Press the Enter key No Paper Tray Not Detected Bypass Tray There is no paper in the bypass tray or the paper is not loaded properly Do one of the following z Lo...

Page 104: ...ded with paper of the correct size or type Do one of the following z Change the tray z Print by Form Feed z Cancel the print job z To change the tray see p 47 Paper Input Menu Printing by Form Feed Pr...

Page 105: ...105 Troubleshooting 3 Press the Enter key Canceling the Print Job Cancel the print job 1 Press the Job Reset key 2 Press the Enter key 3 Press the Enter key P r i n t T r a y 1 P l a i n P a p e r...

Page 106: ...llowing z Change the tray z Print by Form Feed z Cancel the print job z To change the tray see p 47 Paper Input Menu Printing by Form Feed Press the Form Feed key select the tray and then print by For...

Page 107: ...nter key 3 Press the Enter key Paper Size Mismatch Paper Type Mismatch AutoTray Select The automatically detected tray is not loaded with paper of the correct size or type Do one of the following z Ch...

Page 108: ...g by Form Feed Press the Form Feed key select the tray and then print by Form Feed 1 Press the Form Feed key 2 Select the tray 3 Press the Enter key P r i n t T r a y 1 A 4 2 9 7 x 2 1 0 P r i n t T r...

Page 109: ...Enter key 3 Press the Enter key Cover Open A cover is open Close the cover Close the top cover or duplex unit cover If the cover is already closed open and then reclose it Follow the procedure below...

Page 110: ...Unit Not Detected The duplex unit is not attached correctly Follow the procedure below to attach the duplex unit correctly z If the bypass tray is attached to the printer detach it 1 Lock the lever fo...

Page 111: ...r Alternatively the print cartridges are not installed or are installed incorrectly Install the print cartridges correctly If the cover is open 1 Close the right front cover If the print cartridges ar...

Page 112: ...112 Troubleshooting 3 Close the right front cover z If the error persists take the Print cartridge out once and then install it again The procedure above should be performed only once...

Page 113: ...using the Status monitor z In the illustration above the cyan Print cartridge is empty Checking the cartridge replacement indicators of the printer control panel In the above illustration the control...

Page 114: ...int cartridge has completely run out Checking the cartridge replacement indicators of the printer control panel In the above illustration the control panel is indicating that the cyan Print cartridge...

Page 115: ...An Ink Collector almost full message appears shortly before the ink collector unit is full Contact your service representative as soon as possible for a replacement ink collector unit charge incurred...

Page 116: ...oom temperature If this happens wait until the Power key stops blinking and stays lit z For details about what conditions the printer can be used under ambient temperature and humidity range see Check...

Page 117: ...the printer on If the message reappears do the following 3 Turn the printer off 4 Turn the network interface board s screw counterclockwise with a coin and remove the board 5 Plug the network interfac...

Page 118: ...justing the Printer Adjust the printer from the Maintenance tab in the printer properties dialog box z p 69 Head cleaning z p 70 Head flushing z p 70 Adjust Print head Positions z p 72 Registration z...

Page 120: ...120 Inquiries and Consumables Where to Inquire For inquiries contact your sales or service representative...

Page 121: ...ecommended Consumables Consumables recommended for this printer are listed Purchase necessary consumables before your supply runs out For information about consumables contact your sales or service re...

Page 122: ...g options can be used with the printer z Multi Bypass Tray Type BY1000 You can also feed paper from the bypass tray z Network Interface Board Type GX2 You can print over the network z For information...

Page 123: ...ning 123 J0076602_1 00 Copyright 2005 All rights reserved Maintaining Cleaning 124 Moving 125 Moving a Short Distance 125 Moving a Long Distance 125 Disposing 127 When Not Using for a Long Period of T...

Page 124: ...like benzene or thinner or insecticides on the printer Using these chemicals could deform crack or change the colour of the printer z When wiping the printer with a cloth moistened with detergent be s...

Page 125: ...t when moving it a long distance such as when changing office or residence Disconnect all cables place the printer in the box it was in when purchased and trans port in a level manner After moving the...

Page 126: ...126 Maintaining Contact sales or service representative for details z The inside of the printer may become dirty if the printer is not level when transported...

Page 127: ...127 Maintaining Disposing Consult with an authorized dealer to dispose of the printer...

Page 128: ...zzles are clogged by printing a nozzle check test pattern Clean the print heads as necessary and then begin printing z If you do not use the printer at least for 8 hours printing may not be performed...

Page 129: ...r TCP IP 136 Installing the Printer Driver IPP 137 Changing the Port Settings for SmartDeviceMonitor for Client 139 Windows 98 139 Windows 2000 Windows NT 4 0 139 Windows XP Windows Server 2003 139 Us...

Page 130: ...r each method of connection z p 132 Installing the Printer Driver USB Network Connection This printer can be used as a Windows printing port or network printer z Reference See Quick Installation Guide...

Page 131: ...remote printer z See the explanation of how to install the printer driver for each type of network printer z p 144 Using as the Windows Network Printer z p 146 Using as the NetWare Print Server Remot...

Page 132: ...ter inserting the CD ROM the Driver Manual Utility dialog box appears If it does not doubleclick the CD ROM drive icon under My Computer or Explorer and then double click SETUP EXE If the Driver Manua...

Page 133: ...ssage Digital Signature Not Found or the Found New Hardware Wizard or Hardware Installation dialog box appears see Notes on the Installation Quick Installation Guide See p 148 If a Message Appears dur...

Page 134: ...z Configure a computer connected to the network where the print server is connected as a client computer z For details about installing the printer driver see Installing the Printer Driver Setup Handb...

Page 135: ...ent 5 Click Next 6 Click Connected via LAN 7 Click Next 8 Click the plus mark next to a printer name 9 Click Port LPT1 under Printer name 10 Click Add 11 Click Network Printer 12 Click OK 13 Select a...

Page 136: ...s English 4 Click DeskTopBinder SmartDeviceMonitor for Client 5 Select the language to be used for installation and then click Next 6 Click Next 7 The software license agreement appears in the License...

Page 137: ...20 is in use 192 168 0 2 cannot be used 12 Check that the port of the selected printer is displayed in Port 13 Select the Default Printer check box to configure the printer as default 14 Click Contin...

Page 138: ...r environment which server authentifica tion is issued enter https printer s address ipp Internet Explorer must be installed on your computer Use the highest version Internet Explorer 6 0 or higher is...

Page 139: ...d Parallel Printing cannot be used from the client Windows 98 1 Open Printers window from Start menu 2 In the Printers window click the icon of the printer you want to use On the File menu click Prope...

Page 140: ...eviceMonitor for Client icon on the taskbar 3 Click Extended Features Settings and then select the Set Recovery Parallel Printing for each port check box 4 Click OK to close the Extended Features Sett...

Page 141: ...he printer settings The details shown in Comment Driver and Port vary depending on the operating system printer model and port 8 Click Port and then click Add 9 Click Standard TCP IP and then click OK...

Page 142: ...box appears see Notes on the Installation Quick Installation Guide z A message about restarting the computer may appear Restart the computer to complete installation z A message appears if there is a...

Page 143: ...details shown in Comment Driver and Port vary depending on the operating system printer model and port 8 Click Port and then click Add 9 Click LPR Port and then click OK If LPR Port does not appear s...

Page 144: ...4 0 print server install the printer driver before you connect the print server to the printer 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts...

Page 145: ...are Installation or Hardware Installation dia log box appears click Yes or Continue Anyway to continue the installation 17 Click Finish in the installation completion dialog box A message about restar...

Page 146: ...ngs If this happens launch SETUP EXE on the CD ROM root directory 2 Select an interface language and then click OK The default interface language is English 3 Click Printer Driver 4 The software licen...

Page 147: ...w to disable form feed according to the operating system used z Under Windows 98 Me clear the Form feed check box on the Printer Settings tab in the printer proper ties dialog box z Under Windows 2000...

Page 148: ...8 Preparing for Printing If a Message Appears during Installation Message number 58 or 34 indicates the printer driver cannot be installed using Auto Run Uninstall and then reinstall the printer drive...

Page 149: ...Port tab with the RPCS raster printer driver z In addition to the above one of the following conditions must also be met z The SmartDeviceMonitor for Client port and the TCP IP protocol must be used z...

Page 150: ...o change is necessary for option settings If you are using the RPCS raster printer driver click the Accessories tab 5 Select options installed from the Select printer options area and then make the ne...

Page 151: ...Printer Driver Two Types of Printer Properties Dialog Box 152 Opening the Printer Properties Dialog Box 153 Opening from the Start Menu 153 For Windows 98 Me 153 For Windows 2000 Windows NT 4 0 153 Fo...

Page 152: ...o change printer properties settings and print using generally the same settings Custom setting may change depending on the printer s system configuration z Multi tab This type is suitable for users w...

Page 153: ...inter properties dialog box appears For Windows 2000 Windows NT 4 0 Follow the procedure below to open the printer properties dialog box Windows NT 4 0 the Default dialog box from the Start menu 1 On...

Page 154: ...ication and only as long as that application stays open Some applications may automatically change the printer properties settings The procedure below is an example for Paint included in the standard...

Page 155: ...k When Printing 170 Printing with Print Quality Settings You Want 170 Changing Image Printing Method 170 Correcting the Hue of Digital Photos 171 Printing Low Resolution Images Smoothly 171 Changing t...

Page 156: ...able for Making Booklets 191 Printing Images or Text Superimposed on Prints 191 Creating a New Watermark 192 Printing Documents with an Overlay Image Superimposed Overlay 192 Creating a New Overlay Im...

Page 157: ...OK z p 152 Two Types of Printer Properties Dialog Box z p 28 Paper Handling Precautions z p 32 Loading Paper Printing on Inkjet Plain Paper Follow the procedure below to print on Inkjet Plain Paper 1...

Page 158: ...jet transparency is delivered The print delivery time interval can be set longer to avoid printed inkjet transparency from sticking together due to print wetness A4 Letter size inkjet transparency is...

Page 159: ...n any curls before loading If other paper is loaded remove it and then load inkjet transparency To prevent the leading edge of transparencies from being scratched place transparencies one at a time 5...

Page 160: ...ype list on the Setup tab 11 Make the necessary settings and then click OK The printer properties dialog box closes 12 Make print settings and then click OK z p 152 Two Types of Printer Properties Dia...

Page 161: ...according to the paper size Beforehand make sure to squeeze the front end paper guide and then expand the guide 4 Load glossy paper with the print side face down The print side is rough and white coa...

Page 162: ...er type list If the dialog box type is Multi tab click Glossy Paper in the Paper type list on the Setup tab 11 Make the necessary settings and then click OK The printer properties dialog box closes 12...

Page 163: ...lopes Envelopes are loaded in tray 1 here 1 Lift the output tray 2 Pull out tray 1 Pull tray 1 completely out Take care not to drop it 3 When printing on an envelope that has the flap on the long edge...

Page 164: ...e the printable area depends on the orientation 4 Squeeze the paper guide release and then slide the paper guides into position according to the paper size 5 Push tray 1 gently in until it stops 6 Low...

Page 165: ...nd label paper are fed from the bypass tray z Paper heavier than 157 g m2 297 6 lb is inserted into the bypass tray one sheet at a time Paper lighter than that can be loaded into tray 1 z To use Paper...

Page 166: ...push in the paper Printing cannot start until the machine finishes cleaning its head Load the paper in the bypass tray when cleaning finishes Insert the sheet straight into the bypass tray 7 Make prin...

Page 167: ...ey of the printer Canceling a print job in queue Cancel the print job from the taskbar of the computer Canceling Printing from the Status Monitor Follow the procedure below to cancel a print job being...

Page 168: ...r a print job the Power key is blinking that print job is also canceled 2 Press the Job Reset key It will take a few moments for printing to stop Canceling Printing from the Taskbar Follow the procedu...

Page 169: ...Print Quality see the printer driver Help Printing in Black and White Follow the procedure below to print using only black Since black and white printing is faster than colour printing it is efficien...

Page 170: ...ion used z p 152 Two Types of Printer Properties Dialog Box Printing with Print Quality Settings You Want You can make print quality settings more in details Changing Image Printing Method When printi...

Page 171: ...tments tab select the Adjust photos and images check box If the Adjust photos and images check box is selected the Use ICM check box is unavailable 5 Click OK The Change User Settings dialog box close...

Page 172: ...s dialog box appears 4 On the Image Adjustments tab select a dither pattern in the Dithering list Thin lines may break depending on the pattern used If this happens select another pattern 5 Click OK T...

Page 173: ...verted to CMYK colours 1 Open the file you want to print from the application and then open the printer properties dialog box 2 On the Print Settings tab click User settings in the Print Quality area...

Page 174: ...ing Text in Black Follow the procedure below to print text other than black in black This is useful when text other than black looks lighter when printed 1 Open the file you want to print from the app...

Page 175: ...M check box If the Use ICM check box is selected the Color profile list on the Image Adjustments tab is unavail able Windows performs colour correction using the profile specified on the Color Managem...

Page 176: ...tab 5 Adjust colour balances Make adjustments by moving the slider or clicking or Click and to move all sliders at the same time Cyan C and red R magenta M and green G and yellow Y and blue B are pai...

Page 177: ...age Adjustments tab in the Change User Settings dialog box This setting overrides the watermark setting 1 Open the file you want to print from the application and then open the printer properties dial...

Page 178: ...low the procedure below to print using particular CMYK colours These settings are unavailable when black and white printing is specified 1 Open the file you want to print from the application and then...

Page 179: ...This is useful for correcting garbled or incorrectly printed characters z If you perform Reduce Enlarge together with this function printed text may be of reduced quality 1 Open the file you want to p...

Page 180: ...ties settings Prints can be made with priority on print quality Change print quality settings in the printer properties dia log box Using special paper Printing on special paper will look more vivid c...

Page 181: ...ssary settings and then click OK The printer properties dialog box closes 4 Make print settings and then click OK z p 181 Collating z p 152 Two Types of Printer Properties Dialog Box Collating Follow...

Page 182: ...to fit A4 is selected print image is automatically reduced to fit A4 size paper If 11 x 17 or Legal 8 1 2 x 14 is selected for Original size and Reduce automatically to fit Letter is selected print im...

Page 183: ...e Printout paper size list select a paper size Select the size of paper loaded in the paper tray An automatically selected ratio appears in the Scaling box 6 Make the necessary settings and then click...

Page 184: ...w the procedure below to print a document larger than A4 Letter onto A4 Letter size paper by reducing it For example if a document is A3 11 17 size it can be automatically reduced to A4 Letter and pri...

Page 185: ...e Settings tab If the dialog box type is Multi tab click Page Settings tab 3 Select the Rotate by 180 degrees check box 4 Make the necessary settings and then click Save If the dialog box type is Mult...

Page 186: ...ver Help Printing on Unregistered Custom Size Paper Follow the procedure below to print on unregistered custom size paper 1 Open the Page Setup dialog box from the application The Page Setup dialog bo...

Page 187: ...ore the page where the size changes We recommend one sided printing for documents containing areas of heavy solid colour image If two sided prints fail to dry fully set a print dry delay using the pri...

Page 188: ...and click Edit tab If the dialog box type is Multi tab click Edit tab 3 Select the Layout Poster check box and then select the number of document pages you want to fit on each sheet in the list Do not...

Page 189: ...order If an equivalent function is available from your application do not use it Use the function that can be set in the printer properties 1 Open the file you want to print from the application and t...

Page 190: ...top and bottom margins Besides date page number and file name text of up to 32 characters can be inserted into these areas If you print a document using the Reduce Enlarge function the header and foot...

Page 191: ...rientation 5 Make the necessary settings and then click OK The printer properties dialog box closes 6 Make print settings and then click OK z p 152 Two Types of Printer Properties Dialog Box z p 187 P...

Page 192: ...Make the necessary settings in the Add Bitmap Watermark or Add Text Watermark dialog box and then click OK The watermark is registered and added to the list z p 152 Two Types of Printer Properties Di...

Page 193: ...Dialog Box Creating a New Overlay Image File Follow the procedure below to create an overlay image file You can create an overlay image file with any application When an overlay image file is created...

Page 194: ...et Follow the procedure below to combine an overlay image file and setting details such as how and which page an overlay image is superimposed on name it and register it as a set Each set registered i...

Page 195: ...designed to discourage copying confidential documents it does not prevent unauthorized use of information z The last blank page of booklet or duplex printed documents that contain uneven page numbers...

Page 196: ...rfere with the function due to text and patterns being visible through the paper Specifying Data Security for Copying If a document printed with data security for copying is copied by or stored in the...

Page 197: ...ext you set is displayed 2 The document is copied to the copier or the multifunction machine 3 The pattern and the text you set appear z You cannot partially embed patterns and text strings in a docum...

Page 198: ...e supplier takes no responsibility for any damages sustained in connection with use of or inability to make use of Unauthorized Copy Control print patterns Displaying the Preview before Printing You c...

Page 199: ...s on the application used If they are not reflected make the correct settings 4 To print multiple sets enter the number of sets in the Copies box 5 On the Print Settings tab click Normal Print in the...

Page 200: ...om setting name Up to 36 characters can be entered 7 Click OK The custom setting is registered and added to the list 8 Click OK The printer properties dialog box closes Changing the Name Follow the pr...

Page 201: ...o the setting type and how often you use them 1 Open the printer properties dialog box 2 Click The Manage Custom Settings dialog box appears 3 Select the custom setting you want to move No setting can...

Page 202: ...o the Current Printer Configuration There are two kinds of custom settings displayed in the printer properties dialog box those registered automati cally during installation of the printer driver and...

Page 203: ...g list are updated If bidirectional communication is not working custom settings in the Custom Setting list are updated according to the current printer configuration settings in the Accessories area...

Page 204: ...lows English German French Italian Dutch Swedish Norwegian Danish Spanish and Portuguese When using the machine with an operating system supporting multi languages you can change the language for disp...

Page 205: ...209 Specifying the Settings for Monitoring the Printer 209 Displaying the Printer Status 210 When Using IPP with SmartDeviceMonitor for Client 211 Using Web Browser 212 Displaying Top Page 212 Menu 2...

Page 206: ...ing Printing from the Status Monitor Receiving Notification of Print Job Status via the Status Monitor You can specify how to receive notification of print job status via the Status monitor This funct...

Page 207: ...tem Windows XP Protocol Stack TCP IP protocol supplied with Windows XP IPX SPX transport protocol supplied with Windows XP z Operating System Windows NT 4 0 Protocol Stack TCP IP protocol supplied wit...

Page 208: ...e configured printer is monitored Using Notification via SmartDeviceMonitor for Client This section explains how to use the Notification function in SmartDeviceMonitor for Client If a client computer...

Page 209: ...box in Notifica tion 3 Click OK The Extended Features dialog box closes Specifying the client computer settings is now complete Specifying the Settings for Monitoring the Printer Use SmartDeviceMonito...

Page 210: ...the SmartDeviceMonitor for Client icon The printer status is reflected in the SmartDeviceMonitor for Client icon in the taskbar system tray 3 To monitor the status in more detail right click the Smar...

Page 211: ...thing went wrong send the print job again z Print jobs sent from another computer do not appear in the print queue window regardless of protocol z If various users send print jobs using SmartDeviceMon...

Page 212: ...d with the Web browser used display and operation problems may occur z If you are using a proxy server change the Web browser settings Contact your network administrator for information about the sett...

Page 213: ...oes not update automatically To update the information click Apply in the upper right corner of the work area To refresh the entire Web browser window click Refresh on the Web browser toolbar Menu Thi...

Page 214: ...sword and then click OK If this is the first time to do this enter admin as the user name and leave the password blank To ensure security it is important you change the password 5 Specify the printer...

Page 215: ...ther to use SMTP and specify the SMTP server name and SMTP port number The administrator s e mail address will appear in the e mail message The printer s e mail address will appear in the From box Spe...

Page 216: ...g on only by APOP login If you set POP Authentication Encryption to Off the printer will try logging on only in plain text In standby time following POP authentication in milliseconds you can specify...

Page 217: ...haracters available None E mail Language English Japanese English Subject 31 characters max 1 byte al phanumerics 2 byte characters available None Text 255 characters max 1 byte al phanumerics 2 byte...

Page 218: ...n enabled enter https printer s address or host name 3 Click Settings A dialog box for entering the user name and password opens 4 Enter the user name and password and then click OK If this is the fir...

Page 219: ...of the setting you want to specify 4 Exit from the specified setting If you changed any settings a message prompting you to confirm the changes appears Exit 1 Save and Restart 2 Save and Exit 3 Exit w...

Page 220: ...dress Host Name You can specify the host name Use DHCP Domain Option You can select whether or not to use the DHCP domain op tion Domain You can specify the domain name IPv6 Function You can select wh...

Page 221: ...P address of the SNMP trap destination SysContact You can specify SysContact SysName You can specify SysName SysLocation You can specify SysLocation Enable Authen Trap You can enable or disable Enable...

Page 222: ...SMTP protocol SMTP Server Name You can specify the name of the SMTP server SMTP Port Number You can specify the SMTP port Device E mail Address You can specify the printer s e mail address Administrat...

Page 223: ...inting No Paper Tray 1 has no paper Bypass tray has no paper Unit Not Detected Bypass tray is not correctly attached The duplex feed unit is not correctly attached Offline The printer is off line Repl...

Page 224: ...Simple Network Management Protocol SNMP agent for UDP and IPX Using the SNMP manager you can obtain printer data The default community name is public Using this community name you can obtain MIB data...

Page 225: ...inter Server 226 Printing notification via SmartDeviceMonitor for Client 226 Setting the Print Server 226 Setting a Client 227 Using NetWare 228 Using Print Sever NetWare 5 1 NetWare 6 5 228 Using Pri...

Page 226: ...installation this step can be ignored 5 Click OK Close the printer properties Printing notification via SmartDeviceMonitor for Client Follow the procedure below to configure the printer to use the pri...

Page 227: ...ialog box for setting the expansion function appears 2 Select the Use the expansion function check box in Notify Printing 3 Select the Notify when using the print server check box 4 Click OK The dialo...

Page 228: ...as a print server using NetWare 5 1 6 5 z To use the printer as a print server in NetWare 5 1 6 5 set it to the NDS mode z To use NetWare 5 1 6 5 set the printer as a print server 1 Launch the Web bro...

Page 229: ...m the displayed printer name check the printer name against a system summary page printed from the printer to find required printer Using Print Sever NetWare 5 1 NetWare 6 5 Pure IP Environment Follow...

Page 230: ...etup is complete To check whether the printer is operating as setup enter the following from a command prompt F NLIST USER A B When operating correctly the print sever name will be displayed as connec...

Page 231: ...hen click Add in the Printers area 22 In the Available objects box click the previously created printer to be highlighted and then click OK 23 Check the setting and then click OK 24 Start the print se...

Page 232: ...r cannot judge when a job has ended while running as a NetWare remote printer a print job is ended when a certain period of time has passed When it has not received print data for a certain period of...

Page 233: ...ct and then click Create on the Object menu 18 In the Class of new object ox click Print Server to be highlighted and then click OK 19 In the Print Server name box enter the print server name 20 Selec...

Page 234: ...to a Network 238 Configuring the Router 238 Using DHCP 238 Configuring SSL Encryption 240 SSL Secure Sockets Layer Encryption 240 User Settings for SSL Secure Sockets Layer 240 Installing the Certific...

Page 235: ...dure below to check the version of the printer driver currently installed 1 Open the printer properties dialog box 2 Click the Setup tab 3 Click About The About dialog box appears 4 Check the version...

Page 236: ...3 DRIVERS RPCR WIN2K_XP z RPCS raster printer driver for Windows NT 4 0 DRIVERS RPCR NT4 System Requirements for the Printer Drivers z Computer PC AT compatible computer or NEC PC 9821 series computer...

Page 237: ...omputer you wish to use the printer with z Under Windows 98 Me Windows 2000 XP Windows Server 2003 and Windows NT 4 0 you can print over a peer to peer TCP IP or IPP network Under Windows 98 Me Window...

Page 238: ...user name and password and then click OK If this is the first time to do this enter admin as the user name and leave the password blank Password blank is the factory default 5 If this is the first ti...

Page 239: ...server host names can be used for remote network printer ports z If you are not using the WINS server reserve the printer s IP address in the DHCP server so the same IP address is assigned every time...

Page 240: ...te and public key 2 The server certificate and public key are sent from the machine to the user s computer 3 Using the public key encrypt the data for transmission 4 The encrypted data is sent to the...

Page 241: ...tion when using Certificate Import Wizard click Place all certificates in the following store and then click Local Computer under Trusted Root Certification Authorities z Internet Explorer must be ins...

Page 242: ...paper size A4 B5 A5 A6 Legal Letter Executive 184 2 mm 266 7 mm 7 3 10 5 inches F 203 2 mm 330 2 mm 8 0 13 0 inches Foolscap F4 215 9 mm 330 2 mm 8 5 13 0 inches Folio 209 5 mm 330 2 mm 8 3 13 0 inche...

Page 243: ...erature 10 to 32 C 50 to 89 6 F Humidity 15 80 RH maximum wet bulb temperature 25 C 77 F Printing may stop to protect the printer for conditions outside those described above Storage environment Tempe...

Page 244: ...tray Multi Bypass Tray Type BY1000 Paper sizes A4 A5 A6 B5 Legal Letter 5 1 2 8 1 2 Exective F GL Foolscap 16K COM10 Monarch C6 C5 DL Env 127 1295 4mm 55 216mm Paper type Plain paper Recycled paper C...

Page 245: ...ach will influence the other negatively In the case of a television or radio noise may be generated If this happens do the following z Move the television or radio as far as possible from the printer...

Page 246: ...hall be included in all copies or substantial portions of the Software THE SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MER...

Page 247: ...OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE Authors...

Page 248: ...software you can redistribute it and or modify it under the terms of the GNU General Public License as published by the Free Software Foundation either version 2 of the License or at your option any...

Page 249: ...e OpenSSL Toolkit http www openssl org 4 The names OpenSSL Toolkit and OpenSSL Project must not be used to endorse or promote products derived from this software without prior written permission For w...

Page 250: ...s and the follow ing disclaimer in the documentation and or other materials provided with the distribution 3 All advertising materials mentioning features or use of this software must display the foll...

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