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Sending Scan Files by E-mail

10

1

Preparation for Sending by E-mail

This section explains the preparation and settings for sending scan files by e-mail.

A

Connect the machine to the network.

Connect the machine to the network using an Ethernet cable or wireless LAN
(IEEE 802.11b).

B

Make the necessary network settings in

[

System Settings

]

If you have connected the machine to the network using an Ethernet cable,
make the following settings. For details, see General Settings Guide.
• Specify the machine’s IPv4 address and subnet mask.
• Specify the IPv4 gateway address.
• In

[

Effective Protocol

]

, enable

[

IPv4

]

.

• Specify the SMTP server.

C

If necessary, change settings in

[

Send Settings

]

under

[

Scanner Features

]

.

Note

❒

To connect the machine to the network using a wireless LAN (IEEE 802.11b),
an extended wireless LAN board is required respectively. For details, see
Network Guide.

❒

Items to set up in

[

System Settings

]

vary depending on the network environ-

ment. For more information about network settings, see General Settings
Guide.

❒

For more information about

[

Scanner Features

]

, see General Settings Guide.

Registering E-mail Addresses in the Address Book

You can register frequently used e-mail addresses to the address book.
You can register frequently used e-mail addresses in the address book. Register
e-mail addresses in

[

Address Book Management

]

under

[

Administrator Tools

]

from

[

System Settings

]

. Addresses can also be registered as groups.

Note

❒

For details about registering e-mail addresses in the address book, see Gener-
al Settings Guide.

❒

You can also register e-mail addresses in the address book using Web Image
Monitor or SmartDeviceMonitor for Admin. For details about how to install
these applications, see Network Guide. For details about registering address-
es in the address book, see Help of respective applications.

❒

Depending on the machine type, you may not be able to use the machine
when it is updating the address book using CSV files (retrieved using Smart-
DeviceMonitor for Admin) that contain user codes.

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Summary of Contents for Aficio MP 2000L

Page 1: ...ine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Sending Scan Files by E mail Sending Scan Files by Scan to Folder Delivering Scan Files Using the Network TWAIN Scanner Function Various Scan Settings Appendix 1 2 3 4 5 6 ...

Page 2: ...e for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Caution Use of controls or adjustments or performance of procedures other than those specified in...

Page 3: ...ins User Tools settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the machine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security...

Page 4: ...r Guide Quick Reference Scanner Guide PostScript3 Supplement UNIX Supplement Manuals for DeskTopBinder Lite DeskTopBinder Lite Setup Guide DeskTopBinder Introduction Guide Auto Document Link Guide Note Manuals provided are specific to machine types For UNIX Supplement please visit our Web site or consult an authorized dealer PostScript3 Supplement and UNIX Supplement include descriptions of functi...

Page 5: ...6 Specifying the Sender 28 Selecting a Sender Registered to a Quick Dial Key 29 Selecting a Sender from the List 30 Using a Registration Number to Specify a Sender Name 32 Searching for a Sender by Name 34 Searching for a Sender by E mail Address 36 Setting the Return Receipt Function 38 Specifying the Subject 39 2 Sending Scan Files by Scan to Folder Before Sending Scan Files by Scan to Folder 41...

Page 6: ...ed CD ROM 90 Basic Procedure for Scanning Files Using TWAIN Scanner 91 5 Various Scan Settings Specifying Send Options 93 Resolution 93 Original Orientation 94 Original Setting 96 Scan Size 97 Mixed Sizes 101 Stamp 102 File Type 104 PDF Security Encryption 105 PDF Security Permissions 107 Selecting Original Type 110 Adjusting Image Density 111 Scan Settings When Using Twain Scanner 112 Setting Ori...

Page 7: ... section of About This Machine Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors This symbol is located at the end of sections It indicates where you can find f...

Page 8: ...g Scan Files by Scan to Folder Sending scan files to an FTP server For details see chapter 2 Sending Scan Files by Scan to Folder Sending scan files to a NetWare server For details see chapter 2 Sending Scan Files by Scan to Folder Delivering scan files using the delivery server For details see chapter 3 Delivering Scan Files Scanning originals using the TWAIN Driver Use the TWAIN driver to specif...

Page 9: ...eys 1 Selection keys Press to select an item displayed at the bottom of the screen Example the standby screen When the instruction press to switch to the E mail screen is given in this manual press the left selection key When the instruction press Manual is given in this manual press the cent er selection key When the instruction press Options is given in this manual press the right selection key ...

Page 10: ...reen from the initial scanner screen to the Check Dest screen Check Dest 1 Destination Displays the transmission or delivery destinations When multiple destinations are speci fied you can change the display by press ing the U or T key 2 Transmission function icon Displays the icon of the transmission function e mail Scan to Folder or deliv ery function in use 3 Program For e mail or Scan to Folder...

Page 11: ...ination The destination is displayed with the icon of the transmission function e mail Scan to Folder or delivery function When multiple destinations were select ed the first selected destination is dis played Other destinations appear as 2 When two other destinations exist 3 Number of scanned pages Displays the number of scanned pages 4 Status One of the following transmission status is displayed...

Page 12: ...tation helpful if you usually place originals in the same ori entation Original Type Setting Allows you to select a suitable original type setting Items Description Dest List Priority 1 Allows you to specify whether the address book that is managed by this machine or the Destination List that is managed by the delivery server is displayed as the default This setting is available only when the Netw...

Page 13: ... to print the scanner journal The scanner journal is then deleted Delete Scanner Journal Allows you to delete the scanner journal without printing it Max E mail Size Allows you to select whether or not to limit the size of e mail that has attachments Divide Send E mail Allows you to select whether or not to divide files that exceed the size specified in Max E mail Size and send them as multiple e ...

Page 14: ...8 ...

Page 15: ...er You need to have an access to an e mail server that supports SMTP Simple Mail Transfer Protocol to send scan files by e mail However it is not essential to have an e mail server inside the LAN where this machine belongs It transfers a re ceived e mail to a specified destination through a LAN or the Internet 3 Client computer Use e mail client software to receive e mail messages and scan file at...

Page 16: ...ry depending on the network environ ment For more information about network settings see General Settings Guide For more information about Scanner Features see General Settings Guide Registering E mail Addresses in the Address Book You can register frequently used e mail addresses to the address book You can register frequently used e mail addresses in the address book Register e mail addresses in...

Page 17: ...iles by E mail 11 1 E mail Screen This section explains the screen layout when sending scan files by e mail Main screen When a destination is entered manually When a group is selected for destination ZZZ601S ZZZ602S ZZZ603S ...

Page 18: ...older functions when sending the same file to both e mail and Scan to Folder destinations at the same time 4 Manual When specifying a destination that is not registered press Manual and then enter the e mail address of the destination us ing the Quick Dial keys 5 Options Press to make the scan settings and spec ify formats of files you want to send 6 Add Dest When selecting multiple destinations a...

Page 19: ...reen C Place originals D If necessary select the original type For details see Selecting Original Type E If necessary specify the scanning density For details see Adjusting Image Density F Select the destination You can specify multiple destinations For details see Specifying E mail Destinations G Press Options select Sender s Name and then specify the e mail sender For details see Specifying the ...

Page 20: ...pear one by one by pressing the U or T key To cancel a selected destination display the destination in the destination field and then press the Clear Stop key In System Settings you can specify the administrator s e mail address as the default sender name This lets you send e mail without entering any thing for Sender s Name For details see General Settings Guide Depending on the security setting ...

Page 21: ...n e mail address manually Search the LDAP server for a destination and select it Selecting a Destination Registered to a Quick Dial Key This section explains how to select a destination registered to a Quick Dial key For details about how to register an e mail destination to a Quick Dial key see General Settings Guide A Press the Quick Dial key to which the destination is registered Repeat this st...

Page 22: ...r methods of selecting a destination that is registered in the ma chine s address book Select a destination from the list Enter the destination s registration number Search for a destination by name Search for a destination by e mail address Selecting a destination from a list Use the following procedure to select a destination from the list A Press the Search Destination key The illustration is a...

Page 23: ... you press the Search Destination key On the screen select Search Address Book and then press the OK key To cancel a selected destination press the U or T key to select the tar get destination and then press the W key Depending on the security settings some destinations may not appear in the destination list Using a registration number to select a destination Select the destination from the machin...

Page 24: ...and then press the OK key Example To enter 003 Press the 3 key and then press the OK key D Press the V key The check box on the left side of the selected destination is selected E Press the OK key Note If under System Settings LDAP Search is set to On a screen to select a search object appears when you press the Search Destination key On the screen select Search Address Book and then press the OK ...

Page 25: ...illustration is an example The actual appearance may be different B Select Search by Name and then press the OK key C Enter the beginning of the destination name and then press the OK key twice Destinations that match the search conditions are displayed D Press the U or T key to select the destination and then press the V key The check box on the left side of the selected destination is selected Z...

Page 26: ...ook and then press the OK key To cancel a selected destination press the U or T key to select the tar get destination and then press the W key Searching for a destination by e mail address Use the following procedure to search by e mail address for a destination in the machine s address book A Press the Search Destination key The illustration is an example The actual appearance may be different B ...

Page 27: ...box on the left side of the selected destination is selected E Press the OK key Note If under System Settings LDAP Search is set to On a screen to select a search object appears when you press the Search Destination key On the screen select Search Address Book and then press the OK key Up to 100 destinations can be displayed as search results To cancel a selected destination press the U or T key t...

Page 28: ...al may not be displayed For de tails consult the administrator To modify or change an entered e mail address press EditDest To add another destination press Add Dest and then enter an e mail address You can register manually entered e mail addresses in the machine s ad dress book For details see Registering Manually Entered E mail Address to Address Book Reference p 26 Registering a Manually Enter...

Page 29: ...temSettings Also set LDAP Search to On under System Settings For details see General Settings Guide A Press the Search Destination key The illustration is an example The actual appearance may be different B Select Search LDAP and then press the OK key C Select Select Server and then press the OK key D Select the server and then press the OK key If authentication is required to access the server th...

Page 30: ... press the OK key G Enter a part of the destination name Search can be by surname or first name depending on the LDAP server s set tings Consult your administrator H Press the OK key I Press the U or T key to select Fuzzy Search and then press the OK key appears on the left side of the specified condition You can also refine the search by setting multiple search conditions J Press the Escape key ...

Page 31: ...f characters that can be specified see E mail You can register multiple e mail addresses in individual LDAP server ac counts However only one e mail address will be displayed as the search result Usually the address that was registered first on the LDAP server is the address that is displayed You can select criteria from the following list Include The names which contain an entered character or ch...

Page 32: ...supported by the LDAP server Reference p 120 E mail Registering a Manually Entered E mail Address in the Address Book This section explains how to register a manually entered destination in the ma chine s address book You can also register a destination selected from the LDAP server to the address book A Press the Check Destination key The illustration is an example The actual appearance may be di...

Page 33: ...fter you have made all settings press the OK key For details about specifying registration information see General Settings Guide E Press the Escape key Note Depending on the security settings Program may not appear In such case you cannot complete the registration For detail consult you administrator ...

Page 34: ...ss book Search by e mail address for a sender in the machine s address book Note Senders must be registered in advance under System Settings For details see General Settings Guide In System Settings you can specify the administrator s e mail address as the default sender name This lets you send e mails without entering anything for Sender s Name Depending on the security setting the logged on user...

Page 35: ...about how to register e mail senders to Quick Dial keys see General Settings Guide A Press Options B Select Sender s Name and then press the OK key C Press the Quick Dial key to which the sender is registered The illustration is an example The actual appearance may be different D Press the OK key Programmed appears and then the Send Options screen reappears ZZZ609S ...

Page 36: ...lect a sender from the machine s address book list A Press Options B Select Sender s Name and then press the OK key C Press the Search Destination key The illustration is an example The actual appearance may be different D Press the U or T key to select Display List and then press the OK key ZZZ610S ...

Page 37: ...ress the V key The check box on the left side of the selected sender is selected To cancel a selected sender press the U or T key to select the target send er and then press the W key F Press the OK key G Press the OK key Programmed appears and then the Send Options screen reappears ...

Page 38: ...ion numbers specified by senders in the ma chine s address book A Press Options B Select Sender s Name and then press the OK key C Press the Search Destination key The illustration is an example The actual appearance may be different D Press the U or T key to select Search by Registration No and then press the OK key ZZZ610S ...

Page 39: ...d to the send er and then press the OK key Example To enter 001 Press the 1 key and then press the OK key F Press the V key The check box on the left side of the selected sender is selected G Press the OK key H Press the OK key Programmed appears and then the Send Options screen reappears ...

Page 40: ...A Press Options B Select Sender s Name and then press the OK key C Press the Search Destination key The illustration is an example The actual appearance may be different D Select Search by Name and then press the OK key E Enter the beginning of the sender name and then press the OK key twice Senders that match the search conditions are displayed ZZZ610S ...

Page 41: ...he sender and then press the V key The check box on the left side of the selected sender is selected G Press the OK key H Press the OK key Programmed appears and then the Send Options screen reappears Note Up to 100 destinations can be displayed as search results ...

Page 42: ...search by e mail address for a sender in the ma chine s address book A Press Options B Select Sender s Name and then press the OK key C Press the Search Destination key The illustration is an example The actual appearance may be different D Select Search by E mail Address and then press the OK key ZZZ610S ...

Page 43: ...ey twice Destinations that match the search conditions are displayed F Press the U or T key to select the destination and then press the V key G Press the OK key H Press the OK key Programmed appears and then the Send Options screen reappears Note Up to 100 destinations can be displayed as search results ...

Page 44: ...n press the OK key Programmed appears and then the Send Options screen reappears Note To use the Return Receipt function you must specify the sender Note however that the Return Receipt notification e mail may not be transmit ted if the e mail software of the recipient does not support Message Dispo sition Notification When the administrator s e mail address is automatically specified as a sender ...

Page 45: ...This section explains how to specify the e mail subject A Press Options B Press the U or T key to select Attach Subject and then press the OK key C Enter the subject and then press the OK key Programmed appears and then the Send Options screen reappears ...

Page 46: ...Sending Scan Files by E mail 40 1 ...

Page 47: ...Scan Files by Scan to Folder This section outlines the function for sending scan files by Scan to Folder Sending scan files to shared folders 1 This machine You can send scan files to shared net work folders To send scan files to shared network folders use the SMB protocol 2 Computer with a shared folder To use this function it is necessary to cre ate a shared folder in advance You can specify a s...

Page 48: ...at provides file transfer services among computers on the same network Transferred files are stored on this server It is essential to have the FTP server inside the LAN WAN where this machine belongs It is not pos sible to access an FTP server via a proxy server 3 Client computer You can browse scanned files saved to an FTP server from a client computer You need to have an FTP client program on th...

Page 49: ... ers To send scan files to NetWare fold ers use the NCP protocol 2 NetWare server You can use this server to share files over the network via NetWare By sending im age data to the server images can be stored on the server 3 Client computer To download images a computer must be running the NetWare client and be logged onto the server ZZZ511S ...

Page 50: ...ay address In Effective Protocol enable IPv4 To send files to shared folders enable SMB in Effective Protocol To send files to NetWare folders enable NetWare in Effective Protocol C If necessary change settings in Send Settings under Scanner Features Note To connect the machine to the network using a wireless LAN IEEE 802 11B an extended wireless LAN board is required respectively For details see ...

Page 51: ...e For details about registering the address of a destination folder in the address book see General Settings Guide You can register entries in the address book using Web Image Monitor or SmartDeviceMonitor for Admin For details about installing these applica tions see Network Guide For details about registering addresses see Help of respective applications Depending on the machine type you may not...

Page 52: ...Folder 46 2 Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder Main screen When a destination is entered manually When a group is selected for destination ZZZ604S ZZZ605S ZZZ606S ...

Page 53: ...o switch between screens You can also use this key to switch between the E mail and Scan to Folder functions when sending a file to both e mail and Scan to Folder destinations at the same time 4 Dest When specifying a destination that is not registered press Dest and then enter the path to the destination using the Quick Dial keys 5 Options Press to make the scan settings and spec ify formats of f...

Page 54: ...als D If necessary select the original type For details see Selecting Original Type E If necessary specify the scanning density For details see Adjusting Image Density F Select a destination You can specify multiple destinations For details see Specifying Scan to Folder Destinations G If necessary press Options to specify the resolution and orientation of the originals For details see Specifying S...

Page 55: ... or more destinations the destinations can be made to appear one by one by pressing the U or T key To cancel a selected destination display the destination in the destination field and then press the Clear Stop key To cancel a destination selected from the address book press the selected destination again To cancel scanning press the Clear Stop key Reference p 110 Selecting Original Type p 111 Adj...

Page 56: ... Send a file to a shared network folder Send a file to an FTP server Send a file to NetWare server Selecting a Destination Registered to a Quick Dial Key This section explains how to select a destination registered to a Quick Dial key For details about how to register a Scan to Folder destination to a Quick Dial key see General Settings Guide A Press the Quick Dial key to which the destination is ...

Page 57: ...he destination s registration number Search for a destination by name Search for a destination by folder path Note If you have specified the protection code for accessing the address book the screen for entering the protection code appears Depending on the security settings some destinations may not appear in the destination list Selecting a destination folder from the list Use the following proce...

Page 58: ...cancel a selected destination press the U or T key to select the tar get destination and then press the W key Depending on the security settings some destinations may not appear in the destination list Using a registration number to select a destination folder Select the destination from the machine s address book using its registration number A Press the Search Destination key The illustration is...

Page 59: ...en press the OK key C Using the number keys enter the three digit registration number assigned to the destination and then press the OK key Example To enter 002 Press the 2 key and then press the OK key D Press the V key The check box on the left side of the selected destination is selected E Press the OK key ...

Page 60: ...he illustration is an example The actual appearance may be different B Select Search by Name and then press the OK key C Enter the beginning of the destination name and then press the OK key twice Destinations that match the search conditions are displayed D Press the U or T key to select the destination and then press the V key The check box on the left side of the selected destination is selecte...

Page 61: ...or a destination in the ma chine s address book A Press the Search Destination key The illustration is an example The actual appearance may be different B Select Search by Folder Name and then press the OK key C Enter the beginning of the folder path and then press the OK key twice Enter the folder path in the following format computer name folder name Destinations that match the search conditions...

Page 62: ...der 56 2 D Press the U or T key to select the destination and then press the V key The check box on the left side of the selected destination is selected E Press the OK key Note Up to 100 destinations can be displayed as search results ...

Page 63: ...ndowsNT4 0 Windows Server 2003 and Mac OS X Depending on the operating system of the client computer access to the shared folder may require authentication You can send a file to a shared folder over the network by any of the following methods Enter the destination path manually Specify the destination folder path by browsing Entering the path to a destination folder Use the following procedure to...

Page 64: ...s desk01 desk01 user Instead of specifying the destination using its computer name you can also use its IPv4 address E Enter a user name used to log on to the client computer and then press the OK key F Enter the password used to log on to the client computer and then press the OK key The Confirm Destination screen appears G Press Com Test A connection test starts H The test result appears Press E...

Page 65: ...ditDest To add another destination press Add Dest and then enter its folder path The connection test may take time Even if the connection test was successful the machine may fail to transfer the file if you do not have write privileges for the shared folder or there is not enough free hard disk space You can register the destination path in the machine s address book For details see Registering th...

Page 66: ...OK key C Press Browse Network and then press the OK key A list of domains or work groups on the network appears D Select the domain or workgroup that includes the destination folder you want to specify and then press the OK key E Select the destination computer If you cannot find the destination computer press the U or T key Select the computer and then press the OK key The computer folder opens P...

Page 67: ...ient computer and then press the OK key G Select the destination folder and then press Apply If you cannot find the destination folder press the U or T key Select the folder and then press the OK key The folder opens Press Up or the Es cape key to go up one level H Press the OK key I Press Com Test J The test result appears Press Exit K Press the OK key ...

Page 68: ... Computer and shared folder names containing more than 12 characters cannot be displayed Up to 100 computers and shared folders can be displayed on the Browse Ntwrk screen The machine may fail to transfer the file if you do not have write privileges for the shared folder or there is not enough free hard disk space You can register the destination path in the machine s address book For details see ...

Page 69: ...ou can enter the path to an FTP server manually A Press Dest B Select FTP and then press the OK key C Enter the FTP server name and then press the OK key Instead of specifying the destination using its server name you can also use its IPv4 address D If you change the port number specified under System Settings enter a new number using the number keys and then press the OK key E Enter the user name...

Page 70: ...ser user lib A destination confirmation screen appears H Press Com Test A connection test starts I The test result appears Press Exit J Press the OK key Note If you change the protocol after entering the path name user name or pass word a confirmation message appears The connection test may take time You can register the destination path in the machine s address book For details see Registering th...

Page 71: ...erver depending on the NetWare environment Consult your administrator You can send a file to NetWare server by any of the following methods Enter the destination path manually Specify the destination folder path by browsing Entering the path to a destination folder Enter the destination folder path of the NetWare server directly A Press Dest B Select NCP and then press the OK key C Select the conn...

Page 72: ...y the NetWare server name is server the volume name is volume and the folder name is fold er the path will be server volume folder F Enter a user name to log on to the NDS tree or Netware Bindery server and then press the OK key If you select NDS for connection type enter the user name and then enter the name of the context containing the user object If the user name is user and the name of the Co...

Page 73: ...he read privileges for The connection test may take time Even if the connection test was successful the machine may fail to transfer the file if you do not have write privileges for the file or there is not enough free hard disk space You can register the destination path in the machine s address book For details see Registering the Path to the Selected Destination in the Address Book Reference p ...

Page 74: ...he connection type and then press the OK key Select NDS to specify a folder in the NDS tree Select Bindery to specify a folder on the NetWare Bindery server D Press Browse Network and then press the OK key A list of NetWare Bindery servers or NDS trees on the network appears E Select the NDS tree or NetWare Bindery server that contains the required destination folder and then press the OK key A li...

Page 75: ...A list of destination folders appears H Select the destination folder and then press Apply I The path to the selected folder is displayed Check the path is correct and then press the OK key J The destination is displayed Check the destination is correct and then press the OK key Note If you change the protocol after entering the path name user name or pass word a confirmation message appears Only ...

Page 76: ...e Bindery server If you log on to the NDS tree enter a user name and then enter the name of the context containing the user object If the user name is user and the name of the Context is context the user name will be user context The machine may fail to transfer the file if you do not have write privileges for the folder or there is not enough free hard disk space You can register the destination ...

Page 77: ...ation key The illustration is an example The actual appearance may be different B Press the U or T key to display the destination you want to register and the press Program C Enter the name and then press the OK key D Press Details and Reg No to specify registration information After you have made all settings press the OK key Note Depending on the security settings Program may not appear In such ...

Page 78: ...Sending Scan Files by Scan to Folder 72 2 ...

Page 79: ... files to the delivery server 2 Delivery server Install the ScanRouter delivery software on thiscomputer to useitasthedeliveryserver After receiving a scan file the delivery server delivers the file according to the setting specified for the destination The delivery settings are as follows Storing the file in an in tray Delivering the file by e mail Storing the file in a selected folder For detail...

Page 80: ...ing settings For details see General Settings Guide Specify the machine s IPv4 address and subnet mask In Effective Protocol enable IPv4 Set Delivery Option to On C If necessary change settings in Send Settings under Scanner Features D Using the ScanRouter delivery software register this machine as an I O de vice In addition register destinations and specify such settings as the de livery type and...

Page 81: ...taller is automatically started and the Scanner Driver and Utilities dialog box appears B Click DeskTopBinder Lite The DeskTopBinder Lite Setup dialog box appears For the subsequent instal lation steps see Setup Guide that can be displayed from the DeskTopBinder Lite Setup dialog box Note Before you start the installation check the system requirements for Desk TopBinder Lite For details see Softwa...

Page 82: ...ay the destina tions in the order they were selected To check the selected destination press the Check Destination key 3 E mail Scan to Folder Net work Delivery Scanner Press to switch between screens 4 Manual To send a file by e mail via the delivery server to a destination not registered in the delivery server s Destination List press this key to display the soft key board Then use the soft keyb...

Page 83: ...cting multiple destinations af ter a manual entry of an e mail address press Add Dest and then enter the e mail address of the destination 7 EditDest When changing an e mail address that has been entered press EditDest and then enter the new e mail address ...

Page 84: ...ains press the Clear Modes key B If the E mail or Scan to Folder screen is displayed press to switch to the Network Delivery Scanner screen C Place originals D If necessary select the original type For details see Selecting Original Type E If necessary specify the scanning density For details see Adjusting Image Density F Select the destination You can specify multiple destinations For details see...

Page 85: ...d place them on the machine and then press the Start key Repeat this step until all originals are scanned L After all originals are scanned press the q key Transmission starts Note To send e mail via delivery server press Manual on the delivery screen and then enter a destination e mail address For details about the proce dure for manually entering e mail addresses see Manual Entry of an E mail Ad...

Page 86: ...r the sender s e mail address using the ScanRouter delivery soft ware in advance If you press the Check Destination key the initial scanner screen switches to the Check Dest screen You can use the Check Dest screen to check the details of the selected destinations For details see Check Destination To cancel scanning press the Clear Stop key Reference p 110 Selecting Original Type p 111 Adjusting I...

Page 87: ...ry server Selecting a Destination Using a Quick Dial Key This section explains how to select a destination using a Quick Dial key For details about how to register a delivery destination to a Quick Dial key see General Settings Guide A Press a Quick Dial key of the same number as the Short ID of the destina tion registered in the delivery server Repeat this step to add more destinations The illust...

Page 88: ...tination s registration number Search for a destination by name Search for a destination by comment Selecting a destination from the list Use the following procedure to select a destination from the list A Press the Search Destination key The illustration is an example The actual appearance may be different B Press the U or T key to select Display List and then press the OK key C Press the U or T ...

Page 89: ...st Using a registration number to select a destination Select a destination by entering its Short ID number registered using the Scan Router delivery software For details about how to set Short IDs see the manu als supplied with the ScanRouter delivery software A Press the Search Destination key The illustration is an example The actual appearance may be different B Press the U or T key to select ...

Page 90: ...nd then press the OK key D Press the V key The check box on the left side of the selected destination is selected E Press the OK key Searching for a destination by name Use the following procedure to search by name for a destination in the delivery server s Destination List A Press the Search Destination key The illustration is an example The actual appearance may be different ZZZ610S ...

Page 91: ... the beginning of the destination name and then press the OK key twice D Press the U or T key to select the destination and then press the V key The check box on the left side of the selected destination is selected E Press the OK key Note Up to 100 destinations can be displayed as search results ...

Page 92: ...tration items required by the ScanRouter delivery software as a keyword A Press the Search Destination key The illustration is an example The actual appearance may be different B Select Search by Comment and then press the OK key C Enter the beginning of the comment and then press the OK key twice D Press the U or T key to select the destination and then press the V key The check box on the left s...

Page 93: ... driver which is on the supplied CD ROM For details about installing the TWAIN driver see Installing the TWAIN Driver from the Supplied CD ROM To use the network TWAIN scanner a TWAIN compliant application such as DeskTopBinder must be installed on the client computer DeskTopBinder Lite is on the supplied CD ROM For details about installing DeskTopBinder Lite see Installing DeskTopBinder Lite from...

Page 94: ...then sends the scan file over the network to the client computer 2 Client computer Specifies the scanner settings and con trols the scanner using an application such as DeskTopBinder Lite that sup ports the network TWAIN scanner Re ceives the files scanned by the machine and displays them using an application that supports the network TWAIN scan ner Note When using the machine as a network TWAIN s...

Page 95: ... connected the machine to the network using an Ethernet cable make the following settings For details see General Settings Guide Specify the machine s IPv4 address and subnet mask In Effective Protocol enable IPv4 C Install the TWAIN driver on a client computer For details about installing the TWAIN driver see Installing the TWAIN Driver from Provided CD ROM Note To connect the machine to the netw...

Page 96: ... the TWAIN Driver starts Follow the instructions Note Before you start the installation check the system requirements for the TWAIN driver For details about the system requirements see Software Supplied on CD ROM You can install the software using the auto run program For details about the auto run program see Auto Run Program If the installer does not start automatically see Auto Run Program When...

Page 97: ...he name of the machine you want to use in the list and then click Select E Click OK F Place originals G On the File menu point to Add Document and then click Scan The Scanner Control dialog box appears A dialog box that is used to control a scanner using the TWAIN driver is re ferred to as the Scanner Control dialog box H Make settings according to such factors as the type of original type of scan...

Page 98: ...skTopBinder see DeskTopBinder manuals The model name of the connected scanner appears in the title bar of the Scanner Control dialog box If there is more than one scanner of the same model on the network make sure you have selected the correct scanner If you have not click Select Scanner Driver and then select the scanner again If the correct scanner does not appear in the list check that the scan...

Page 99: ...Reference p 9 Sending Scan Files by E mail p 28 Specifying the Sender p 39 Specifying the Subject p 38 Setting the Return Receipt Function Resolution Select resolution for scanning originals Select 100dpi 200dpi 300dpi 400dpi or 600dpi as the scanning resolution A Press Options B Press the U or T key to select Resolution and then press the OK key C Select a resolution and then press the OK key Pro...

Page 100: ...ntation of scanned originals on a client computer screen A Press Options B Press the U or T key to select Original Orientation and then press the OK key C Select or for the same orientation as the original and then press the OK key Programmed appears and then the Send Options screen reappears D Press the Escape key ...

Page 101: ...als are normally rectangular or horizontally long However the table above uses squares to make original orientation easier to understand Even if the actual shape of the original is different the combination of original orientation and the orientation specified on the scanner driver does not change Original orientation Control Panel Key top edge touches top left corner of exposure glass top edge to...

Page 102: ...ess Options B Press the U or T key to select Original Setting and then press the OK key C Select 1 Sided Original to scan one sided originals and then press the OK key Select 2 Sided Orig T to T or 2 Sided Orig T to B to scan two sid ed originals and then press the OK key Programmed appears and then the Send Options screen reappears D Press the Escape key 2 Sided Orig T to T 2 Sided Orig T to B ...

Page 103: ... JISL B5 JISK B5 JISL Custom Size Scans in a specified size Original sizes that can be scanned Horizontal width 128 432 mm Vertical length 105 297 mm A Press Options B Press the U or T key to select Scan Size and then press the OK key C Press the U or T key to select the scan size in the list and then press the OK key Programmed appears and then the Send Options screen reappears D Press the Escape...

Page 104: ...maller than the se lected size the machine applies margins to the scan area If Auto Detect is selected for scanning originals from the exposure glass the machine detects the size of individual originals and scans accordingly If only Auto Detect is selected for scanning originals from the ADF the ma chine detects the size of the largest original and scans all the other originals based on that size ...

Page 105: ...1 Vertical 2 Horizontal A Press Options B Press the U or T key to select Scan Size and then press the OK key C Press the U or T key to select Custom Size and then press the OK key D Using the number keys enter the horizontal width and then press the OK key or q key ALO032S ...

Page 106: ...iginal orientation setting Under Original Orientation select or according to the orienta tion of your original To display Original Orientation on the initial scanner screen press Options For details see Original Orientation Placing an original Place originals face up in the ADF face down on the exposure glass Original Orientation is Placing an original in the ADF Placing an original on the exposur...

Page 107: ...ing a batch of originals that are the same width but differ ent length A Press Options B Press the U or T key to select Mixed Sizes and then press the OK key C Select On and then press the OK key Programmed appears and then the Send Options screen reappears Placing an original in the ADF Placing an original on the exposure glass Align the original vertically and then place it face down ALO029S ALO...

Page 108: ...s the procedure for stamping on originals scanned using the ADF ARDF If you select Stamp a circle mark is stamped on originals that are scanned using the ADF ARDF If you scan a two sided original using the ARDF circle marks are stamped on both sides of the original This function is useful when you want to identify scanned originals This illustration is an example when scanning a two sided original...

Page 109: ...press the OK key Programmed appears and then the Send Options screen reappears D Press the Escape key Note Stamp appears only if the ADF ARDF is installed Stamping may continue even if scanning is interrupted depending on the cause of interruption Replace the stamp cartridge when Stamp begins to fade For details see Troubleshooting ...

Page 110: ...nuals supplied with the ScanRouter delivery software You can select one of the following file types Single Page TIFF Single Page PDF Multi page TIFF Multi page PDF A Press Options B Press the U or T key to select File Type and then press the OK key C Press the U or T key to select the file type and then press the OK key Programmed appears and then the Send Options screen appears D Press the Escape...

Page 111: ... password to protect a PDF file Only users who have the password can open the PDF file Important Encryption is possible only for scan files sent by e mail or Scan to Folder You cannot open an encrypted file without a password Make sure you do not forget a file s password A Press Options B Press the U or T key to select PDF Security Encryption and then press the OK key C Select Encrypt Document and...

Page 112: ...en reappears G Press the Escape key twice Note The Encryption Password must be different from the Master Password which is used for changing PDF Security Permissions You can enter up to 32 alphanumeric characters for a document password Selecting an encryption level for a PDF file This section explains how to select an encryption level for a PDF file A Press Options B Press the U or T key to selec...

Page 113: ...t Low Resolution Only is specified as the print permission in PDF Se curity Permissions you cannot select 40 bit PDF Security Permissions Set a Master Password to restrict unauthorized printing changing copying or extracting of a PDF file s content Only users who have the Master Password can reset or change these restrictions Important Encryption is possible only for scan files sent by e mail or S...

Page 114: ...ess the OK key D Select On and then press the OK key The password entry screen appears E Enter a password and then press the OK key The password entered here will be required to change the security settings of the PDF file F Enter the password again and then press the OK key Programmed appears and then the PDF Security Permissions screen reap pears ...

Page 115: ...ibit printing of scanned PDF files I Select Print and then press the OK key J Select Prohibit and then press the OK key Programmed appears and then the Permissions screen reappears You can apply multiple security settings to a PDF file K Press the Escape key three times The Send Options screen reappears Note The Master Password must be different from the Encryption Password You can enter up to 32 ...

Page 116: ... Type Setting under Scanner Features For details about Original Type Setting see General Settings Guide The following table explains the relationship between the Original key and Original Type Setting A Press the Original key to select text or photo as the original type The indicator of the selected original type lights up Original key Original Type Setting Text Original Type 1 Text Photo Original...

Page 117: ...ng Image Density This section explains how to specify the scanning density There are five levels of scanning density A Press the Lighter key or Darker key to adjust the density The density indicator moves one place per button push ARO005S ...

Page 118: ...pen the Scanner Control dialog box For details about how to open the Scanner Control dialog box see Basic Pro cedure for Scanning Files Using TWAIN Scanner B In the Original Scan Method list select the place where the original is placed C In the Orig Orientn list select or D In the Orientation list select or Reference p 91 Basic Procedure for Scanning Files Using TWAIN Scanner Placing Originals Th...

Page 119: ... are scanned differently When Scanning Originals of Mixed Sizes Using TWAIN Scanner This section describes differences you need to be aware of when using the TWAIN scanner to scan originals of the same width but different length such as A3 A4 or B4 B5 If Auto detect Mixed size is selected in the Original Size list the machine de tects the length of each same width original and then scans them If A...

Page 120: ...Various Scan Settings 114 5 ...

Page 121: ...he higher the resolution is set the smaller the area that can be scanned Conversely the larger the scan area the lower the resolution that can be set The relationship between the scanning resolution and the scan size is shown be low If the file size is too large the message Exceeded max data capacity Check resolution and Start appears on the machine s control panel display Change the condition unt...

Page 122: ...ombinations marked with in the table if the original orientation is L Note Enter size A7 74 mm 105 mm directly To specify the scan area or resolution on the machine you are using as a net work TWAIN scanner directly see the TWAIN driver Help 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi 1200 dpi A3 B4 A4 B5 A5 B6 A6 A7 11 17 Legal 81 2 14 81 2 13 Letter ...

Page 123: ...ft key pressed until the computer finishes reading from the CD ROM If Cancel is pressed during installation the installation of all the software thereafter will be stopped If cancelled reinstall the remaining software after restarting the client computer TWAIN Driver This section tells you the file path to the TWAIN driver and the TWAIN driver s system requirements You must install this driver if ...

Page 124: ...opBinder Lite manuals or DeskTopBinder Lite Help File path The DeskTopBinder Lite is stored in the following folder on the CD ROM provided with this machine UTILITY DESKV2 System requirements Hardware PC AT compatible machines that support the operating system properly Operating system When installing all functions of DeskTopBinder Microsoft Windows 98SE Me 2000 Professional SP1 or later 2000 Serv...

Page 125: ...tion Palette Function Palette allows you to use functions such as Scan using TWAIN scanner or Print without starting DeskTopBinder To use these functions from Function Palette you must first configure them using DeskTopBind er Extended Features For details about Function Palette see DeskTop Binder manuals Extended Features Wizard The Extended Features Wizard allows you to make settings as in the E...

Page 126: ...following table tells you the maximum values of the e mail sending function settings Item Maximum value Comments Number of subject line charac ters 128 alphanumeric charac ters Number of e mail address char acters 128 alphanumeric charac ters E mail addresses found via LDAP server search cannot be selected if they contain more than 128 characters Number of addresses you can specify at the same tim...

Page 127: ... 128 alphanumeric charac ters Number of user name charac ters on FTP 64 alphanumeric charac ters Number of password charac ters on FTP 64 alphanumeric charac ters Number of path name charac ters on NCP 128 alphanumeric charac ters Number of user name charac ters on NCP 64 alphanumeric charac ters Number of password charac ters on NCP 64 alphanumeric charac ters Number of addresses that can be spec...

Page 128: ...ar acters 128 alphanumeric charac ters Number of addresses you can specify at the same time 100 You can specify 50 destinations by direct entry including LDAP search Select the remain ing 50 destinations from regis tered addresses The maximum number of desti nations you can specify differs depending on which ScanRout er delivery software you are us ing For details see the manuals supplied with the...

Page 129: ... type Sheet book Interface Ethernet interface 10BASE T or 100BASE TX IEEE 802 11b Wireless LAN option Maximum scan size A3 DLT 297 432 mm Scan sizes automatically detectable from the exposure glass A3L B4L A4K A4L B5K 81 2 13 L Scan sizes automatically detectable from the ADF A3L B4L A4K A4L B5K B5L A5K A5L 81 2 13 L Basic scanning resolution 600 dpi Selectable scanning resolutions when using the ...

Page 130: ...t 105 Encryption level 106 Ethernet 10 44 89 F File Status 5 File Type 104 Folder path 55 FTP 41 63 Functions 2 I Image Density 111 Install 75 90 I O device 74 J Job Information 5 L LDAP server 9 M Manual Entry E mail address 22 path to a destination folder 57 65 Mixed Sizes 101 113 N NCP 68 NDS 65 68 NetWare 41 65 68 Network Delivery function 122 Number of destinations for simultaneous transmissi...

Page 131: ...il address 36 by name 34 destination list 30 registration number 32 Selecting a destination 50 81 82 address book 16 51 Quick Dial key 15 registration number 52 Sender 28 Sending e mail 13 Sending scan files by e mail 9 Sending Scan Files by Scan to Folder 41 Send Options 93 Shared folder 41 SmartDeviceMonitor for Admin 10 45 SMB 57 60 SMTP server 9 Specifications 123 Specifying the sender 28 dest...

Page 132: ...126 GB GB AE AE B843 7660 ...

Page 133: ...rights to those marks The product name of Windows 95 is Microsoft Windows 95 The product name of Windows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server The product names of Windows XP ...

Page 134: ...Printer Scanner Unit Type 2000 Operating Instructions Scanner Reference GB GB AE AE B843 7660 ...

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