Ricoh 4420NF Operating Instructions Manual Download Page 1

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RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome,
Minato-ku, Tokyo 107-8544, Japan
Phone: +81-3-3479-3111

Ricoh shall not be responsible for any dam-
age or expense that might result from the
use of parts other than genuine Ricoh parts
with your Ricoh office products.

For good copy quality, Ricoh recommends
that you use genuine Ricoh toner.

TONER CARTRIDGES

RICOH FAX TONER CARTRIDGE TYPE 1260
BLACK is recommended for the best perform-
ance.

FAX 4420NF

Operating Instructions

Basic Features

For safe and correct use of this machine, please be sure to read the Safety Information before you use it.

Getting Started

Faxing

Programming

Troubleshooting

Overseas Affiliates

U.S.A.

RICOH CORPORATION
5 Dedrick Place
West Caldwell, New Jersey 07006
Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V.
Groenelaan 3, 1186 AA, Amstelveen
Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD.
Ricoh House,
1 Plane Tree Crescent, Feltham,
Middlesex, TW13 7HG
Phone: +44-(0)20-8261-4000

Germany

RICOH DEUTSCHLAND GmbH
Mergenthalerallee 38-40,
65760 Eschborn
Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A.
383, Avenue du Général de Gaulle
BP 307-92143 Clamart Cedex
Phone: +33-(0)-821-01-74-26

Spain

RICOH ESPAÑA S.A.
Avda. Litoral Mar, 12-14,
Blue Building, Marina Village,
08005 Barcelona
Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA
Via della Metallurgia 12,
37139 Verona
Phone: +39-045-8181500

China

RICOH CHINA CO.,LTD.
29/F., Lippo Plaza, No.222
Huai Hai Zhong Road,
Lu Wan District,
Shanghai P.C.:200021
Phone: +86-21-5396-6888

Singapore

RICOH ASIA PACIFIC PTE.LTD.
260 Orchard Road,
#15-01/02 The Heeren,
Singapore 238855
Phone: +65-6830-5888

Printed in The Netherlands

H557-8401

Summary of Contents for 4420NF

Page 1: ...t Getting Started Faxing Programming Troubleshooting Overseas Affiliates U S A RICOH CORPORATION 5 Dedrick Place West Caldwell New Jersey 07006 Phone 1 973 882 2000 The Netherlands RICOH EUROPE B V Groenelaan 3 1186 AA Amstelveen Phone 31 0 20 5474111 United Kingdom RICOH UK LTD Ricoh House 1 Plane Tree Crescent Feltham Middlesex TW13 7HG Phone 44 0 20 8261 4000 Germany RICOH DEUTSCHLAND GmbH Merg...

Page 2: ...n exposure This product see specification in the Operating Instructions is considered a class 1 laser device Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator The following marking is attached on the back of the product Notes Two kinds of size notation are employed in this manual With this machine refer to the metric version ...

Page 3: ...anel 18 Reading the Display 20 Reading the Display and Using Keys 20 Standby Display 21 Communication Display 21 Display Prompts 22 Energy Saver Mode Display 23 Restricted Access Display 23 Turning On or Off the Power 25 Turning On the Power 25 Turning Off the Power 25 2 Faxing Transmission Modes 27 Switching between Memory Transmission and Immediate Transmission 27 Placing Originals 29 Placing Or...

Page 4: ... specifying a group with the Group Key 48 Reception Modes 50 Selecting the Reception Mode 50 Receiving Messages in Manual Receive 51 3 Programming Own Name Fax Header Own Fax Number 53 Own Name Fax Header 54 Programming 54 Editing 55 Deleting 56 Own Fax Number 57 Programming 57 Editing 58 Deleting 59 Quick Dial 60 Programming 61 Editing 63 Deleting 64 Quick Dial Key Label Dial Label 65 Label paper...

Page 5: ... Replacing the Toner Cartridge 88 Toner Cartridge Storage 90 Adjusting Volume 91 Clearing Original Jams 93 Clearing a Copy Fax or Print Jam 94 Error Messages 96 Indicators 98 Solving Problems 99 When Things Don t Go as Expected 101 Printing the Help List 102 INDEX 103 StellaF25_GB_Combine_F3_pre_FM_ZF book Page iii Monday June 28 2004 2 18 PM ...

Page 6: ...iv StellaF25_GB_Combine_F3_pre_FM_ZF book Page iv Monday June 28 2004 2 18 PM ...

Page 7: ...during the night or on holidays p 138 Energy Save Timer Advanced Features to block out unwanted messages p 118 Authorized Reception Advanced Fea tures to send a message on a two sided original p 52 Duplex Original Settings Advanced Features to send a fax message which has the large number of pages in one transmission p 54 Batch Original Documents Transmis sion Advanced Features to have multiple co...

Page 8: ...us ers p 24 Restricted Access to monitor machine usage by user or depart ment p 24 Restricted Access and p 9 User Code Transmission Advanced Features to receive messages while I am away on a trip p 131 Forwarding Advanced Features to program in memory a document I often use p 97 Auto Documents Advanced Features to perform multiple keypad operations with a single key p 95 Programs Advanced Features...

Page 9: ... reflected eye contact with the laser beam may cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator R WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury R CAUTION Indicates a potentially hazardous situation which if instructi...

Page 10: ...rtridges in accordance with the local regu lations Make sure that the wall outlet is near the machine and easily acces sible Protect the machine from dampness or wet weather such as rain and snow Unplug the power cord from the wall outlet before you move the machine While moving the machine you should take care that the power cord will not be damaged under the machine When you disconnect the power...

Page 11: ...t potentially hazardous electrical shock provide means of connecting to the protective grounding conductor in the building wiring those grounding conductors of power cable and 3 pins plug StellaF25_GB_Combine_F3_pre_FM_ZF book Page 5 Monday June 28 2004 2 18 PM ...

Page 12: ... the position shown below For safety please follow the instructions and handle the machine as indicated The inside of the machine becomes very hot Do not touch the inside Doing so could result in a burn StellaF25_GB_Combine_F3_pre_FM_ZF book Page 6 Monday June 28 2004 2 18 PM ...

Page 13: ...y Use when you receive faxes regularly Energy Saver Standby Use when you want to economize on power consump tion Choose the one that best suits your circumstances As an ENERGY STAR Partner we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency The ENERGY STAR Guidelines intend to establish an international energy saving system for developing and introduci...

Page 14: ...Note When you load paper in Energy Saver mode an error message will not be dis played even if the tray is not pushed in correctly After loading paper press the Energy Saver Clear Modes key and check that Ready is shown on the display Reception in Energy Saver mode In Energy Saver mode originals that have been stored in memory are still sent and the machine can still receive messages When a message...

Page 15: ...ith the ENERGY STAR Program we recommend use of recycled paper which is environmentally friendly Please contact your sales representa tive for recommended paper StellaF25_GB_Combine_F3_pre_FM_ZF book Page 9 Monday June 28 2004 2 18 PM ...

Page 16: ...ion to form inside the machine This can result in patchy output In this case wait a while before reattempting copying or requesting a fax be sent again Important Make sure that 100 appears on the display before you turn off the power If the power is turned off for 12 hours or longer all documents stored in mem ory are deleted Note If the power is turned off fax documents cannot be received The pow...

Page 17: ... it receives a A4 size document the A4 size image will be reduced to A5 size and printed on A5 paper For further information see p 79 When There Is No Paper of the Correct Size Advanced Features StellaF25_GB_Combine_F3_pre_FM_ZF book Page 11 Monday June 28 2004 2 18 PM ...

Page 18: ...ons under this symbol Be sure to read the instructions all of which are described in the Safety Information section The statements above are notes for your safety Important If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this Preparation This symbol indicates information or preparations required prior to operating Note This...

Page 19: ...ls is shown as L Portrait direction for paper in the paper tray is shown as K and landscape di rection for paper in the paper tray is shown as L Note represents originals or paper Reference For details about the Auto Document Feeder ADF see p 15 Guide to Com ponents GFKAMI0N StellaF25_GB_Combine_F3_pre_FM_ZF book Page 13 Monday June 28 2004 2 18 PM ...

Page 20: ...vironment or language you use System requirements To run this CD ROM manual you need the following System Windows 95 Windows 98 Windows Me Windows NT 4 0 Win dows 2000 or Windows XP However operation cannot be assured under all circumstances Please be aware that the manual may not run with certain computers and or oper ating system versions Before You Use This Machine The Before You Use This Machi...

Page 21: ...ductor unit inside the machine 7 Main paper tray Load paper here 8 Optional paper tray unit You can load more paper here 9 Lower right cover Open this cover to remove jammed paper fed from the optional paper tray unit 10 Optional bypass tray unit A received fax message will be printed on paper in this tray if there is no paper loaded in the paper trays A received message also will be printed on pa...

Page 22: ...2 Right cover Open this cover to remove jammed paper fed from the paper tray 13 Original output tray guide Prevents originals from falling from the original output tray 14 Original output tray Scanned originals are stacked here 15 Original tray Place originals here for sending a fax and copying 16 Original guide Adjust the original guide to match the size of the originals StellaF25_GB_Combine_F3_p...

Page 23: ...nts stored in memory are delet ed 3 Ventilation Hole Prevents overheating Do not obstruct the ventilation hole by placing an object near it If the machine overheats a mal function might occur 4 External telephone connector Reference p 196 Connecting to a Telephone Line Advanced Features 5 G3 line connector Reference p 196 Connecting to a Telephone Line Advanced Features 6 Memory card slot Insert t...

Page 24: ...s 7 OK key Press to answer Yes to a question dis played on the display 8 Job Information key Press to search for information about a specific job 9 Trans Option key Press to change the transmission option settings The indicator lights when op tion settings are changed 10 Add Toner indicator Blinks when toner is low and lights con tinuously when toner has completely run out See p 88 Replacing the T...

Page 25: ...1 to 90 flip both plates left Note Make sure the plate is flat against the control panel when you use Quick Dial keys 17 Stamp key Press this key to switch the Stamp func tion on See p 52 Stamp Advanced Fea tures 18 Original Type key Color Scan Optional Select when scanning color originals using the optional scanner function Halftone Select halftone when faxing or copy ing photographs or illustrat...

Page 26: ...ter or digit Stop Interrupts the current operation transmission scanning copying or printing Reading the Display The machine status and instructions are shown on the display Important Do not apply a strong shock or force of about 30N 1 about 6 8 lbf 2 or more to the panel display Otherwise the display might be damaged 1 N Newton 2 lbf weight pound Note The functions which are shown on the display ...

Page 27: ...he Cancel key is pressed the following display is shown Returning the machine to the standby display To return the machine to the standby display manually do one of the follow ing If you have placed an original and have not pressed the Start key remove the original If you have not set an original press the Energy Saver Clear Modes key If you are in User Tools mode press the User Tools key or the C...

Page 28: ...fax message from memory or receiv ing a fax message into memory you can still scan the next original into memory Immediate Transmission Display Prompts Depending on the situation the machine will show various prompts on the dis play Instructions and Requests Questions Selections Status StellaF25_GB_Combine_F3_pre_FM_ZF book Page 22 Monday June 28 2004 2 18 PM ...

Page 29: ...When the following display appears the Restricted Access function is on To exit the Restricted Access display enter your user code the Personal Box SUB code You can check your Personal Box SUB code on the Personal Box list See p 170 Printing the Box List Advanced Features A A A A Enter your personal code with the number keys Note When you make a mistake press the Clear Stop key and try again B B B...

Page 30: ... need to program user codes Personal Box SUB codes beforehand See p 163 Personal Boxes Advanced Features Note Turn this function on or off with the User Parameters switch 05 bit 4 See p 140 User Parameters Advanced Features When Restricted Access is turned on incoming faxes are received and printed as normal User names printed on all reports are those used by the Personal Box func tion StellaF25_G...

Page 31: ...Important Make sure that 100 appears on the display before you turn off the power If the power is turned off for 12 hours or longer all docu ments stored in memory are delet ed The storage time might be shorter if the surrounding temper ature is low or the machine has been on for less than a week Fax files programmed in memory will not be deleted while the op tional 40MB memory card is in stalled ...

Page 32: ...Getting Started 26 1 StellaF25_GB_Combine_F3_pre_FM_ZF book Page 26 Monday June 28 2004 2 18 PM ...

Page 33: ...in memory Important Make sure that 100 appears on the display before you turn off the power If the power is turned off for 12 hours or longer all docu ments stored in memory are delet ed As soon as the power is turned on the Power Failure Report is printed to help you identify delet ed documents See p 174 Power Failure Report Advanced Features Switching between Memory Transmission and Immediate Tr...

Page 34: ...r Clear Modes key is pressed with the User Pa rameters switch 00 bit 6 See p 140 User Parameters Advanced Features You can set whether the Transmis sion mode returns to the default af ter each transmission with the User Parameters switch 01 bit 7 See p 140 User Parameters Ad vanced Features StellaF25_GB_Combine_F3_pre_FM_ZF book Page 28 Monday June 28 2004 2 18 PM ...

Page 35: ...n sending an important origi nal we recommend that you ask the receiver about the size and ori entation of the paper used in their terminal Make sure that all ink correcting fluid etc has completely dried be fore setting your original If it is still wet the scanner will be marked and those marks will ap pear on the received image When the scanner is dirty a warning message is displayed after scan ...

Page 36: ...ed flatten it before you place it Reference For information about the sizes and number of originals that can be placed in the ADF see p 201 Acceptable Types of Originals Advanced Features A A A A Adjust the original guide to match the size of your originals Align the edges of your originals and stack them in the ADF face up Adjust the original guide to match the size of the originals again Note Pl...

Page 37: ...originals such as OHP transparencies or translucent paper Originals with pencil writing on the back Note To avoid damage to important orig inals through mishaps such as pa per jams we recommend that you place copies of such originals StellaF25_GB_Combine_F3_pre_FM_ZF book Page 31 Monday June 28 2004 2 18 PM ...

Page 38: ...ission instead Note Maximum number of destinations per Memory Transmission 250 The maximum number of destina tions awaiting Memory Transmis sion that you can specify is 250 The theoretical maximum number of destinations you can enter with the number keys is 100 but this will depend on the amount of memory currently available The number of pages that you can store in memory depends on the original ...

Page 39: ...r Parameters switch 09 bit 6 See p 140 Us er Parameters Advanced Fea tures When one G3 line is set as the PSTN line Outside and the other as the PABX line Exten sion you need to choose which line you use for each transmis sion with the Line Select func tion Reference p 43 Dialing p 50 Selecting the Line Ad vanced Features E E E E Press the Start key The machine starts scanning the original The mac...

Page 40: ... one after the other B B B B Press the OK key C C C C Remove the original Reference p 93 Clearing Original Jams During Transmission Use this procedure to cancel a trans mission after the original has been scanned Note If transmission finishes while you are carrying out this procedure it will not be canceled If you cancel a message while it is being sent transmission is halted as soon as you finish...

Page 41: ...cancel a trans mission after the original has been scanned Note If transmission finishes while you are carrying out this procedure it will not be canceled If you cancel a message while it is being sent transmission is halted as soon as you finish this proce dure However some pages of your message may have already been sent All pages up to the page before scanning stopped are sent to the other end ...

Page 42: ...D Press the OK key E E E E Press 0 0 0 0 or 1 1 1 1 to select Yes F F F F Press the OK key The file is deleted and the standby display reappears StellaF25_GB_Combine_F3_pre_FM_ZF book Page 36 Monday June 28 2004 2 18 PM ...

Page 43: ...Transmission cannot be used See p 136 Backup File Transmission Settings Advanced Features A A A A Check that the Memory Trans mission indicator is not lit If it is lit press the Memory Trans key B B B B Place your original Reference p 29 Placing Originals C C C C Select any scan settings you re quire Reference p 40 Scan Settings D D D D Dial Note If you make a mistake press the Clear Stop key and ...

Page 44: ...nectionCouldNotBe Made If it is not possible to make a connec tion with the number you specified because the line was busy or there was a line problem the machine redi als automatically When you want to remove originals quickly or want to send other fax messages press the Clear Stop key and then resend the fax message us ing Memory Transmission Note If communication stops during Im mediate Transmi...

Page 45: ...g the original from the machine After Pressing the Start Key A A A A Press the Clear Stop key and then remove the original Note If the transmission finishes while you are carrying out this proce dure it will not be canceled When an Original Is Jammed A A A A Read the message on the display B B B B Remove the original Reference p 93 Clearing Original Jams ZHMS060E ZHMS070E StellaF25_GB_Combine_F3_p...

Page 46: ...d scanning results in less quality but faster transmission Choose the setting that matches your needs based upon this trade off between speed and image clarity Standard 8 3 85 lines mm 200 100 dpi Select for originals containing nor mal sized characters Detail 8 7 7 lines mm 200 200 dpi Select for originals containing small characters or when you re quire greater clarity This resolu tion is twice ...

Page 47: ...meters switch 20 bit 2 3 sending or re ceiving faxes on multiple lines may not be possible Copies and received documents may not be printed either 300 x 300 dpi can be used with the scanner function When sending fax messages with 300 x 300 dpi the machine switches to Detail au tomatically You can set the resolution type af ter the power is turned on or the Energy Saver Clear Modes key is pressed w...

Page 48: ...ransmitted faster but the resulting images could be inferior to those sent with Stand ard mode Note You can set the mode for Halftone with the User Parameters switch 10 bit 7 See p 140 User Parame ters Advanced Features Changing Scan Settings When scanning multiple originals us ing the ADF you can set scan settings for every page A A A A Check which pages you want to change the scan settings for B...

Page 49: ...mistake press the Clear Stop key and enter again If you want to send this mes sage to more than one destina tion press the OK key and then enter the next destination C C C C Press the Start key Limitations When Dialing with the Number Keys Fax numbers entered with the number keys are stored in internal memory separate from memory for storing original data Therefore us ing the number keys you canno...

Page 50: ...files have been sent and their fax numbers are deleted from memory additional fax numbers can be dialed The display shows the percentage of free space in memory for storing documents Since fax numbers are stored in separate memory dialing fax numbers from the number keys does not change the percentage on the display Pause Press the Pause Redial key when di aling or storing a number to insert about...

Page 51: ...C C C C Press the User Function key F1 to F10 in which Tone is pro grammed D D D D Enter a code number for receiving a special service with the number keys Note The entered number will be sent by tonal signals Using Quick Dials You can specify a destination simply by pressing a Quick Dial Preparation You must program the destina tion s fax number in a Quick Dial beforehand Additionally you can pro...

Page 52: ...ng the Speed Dial key and a Speed Dial code 000 to 199 Preparation You must program the destina tion s fax number in a Speed Dial beforehand Additionally you can program a name for the destina tion in the Speed Dial To program edit or delete Speed Dial see p 68 Speed Dial Note To check the contents of all Speed Dials print the Speed Dial list See p 105 Reports Lists Advanced Features You can use c...

Page 53: ...s programmed When not programmed in a Quick Dial Use the User Function key Group Dial is assigned to F3 as a de fault If this setting is changed program the Group function in a User Function key F1 to F10 See p 101 User Function Keys Advanced Features When you want to specify a destination press the User Function key with the Group function programmed in and then press the Group number with the nu...

Page 54: ... to dial another des tination press the OK key and then dial another fax number D D D D Press the Start key When specifying a group with the Group Key Note Group Dial is assigned to F3 as a default If this setting is changed you must program the Group function in a User Function key be forehand See p 101 User Func tion Keys Advanced Features A A A A Make sure that the Memory Trans mission indicato...

Page 55: ... is also displayed If you want to specify another Group press the OK key and then repeat step C above If you make a mistake press the Clear Stop key The display will return to that in step B E E E E Press the Start key StellaF25_GB_Combine_F3_pre_FM_ZF book Page 49 Monday June 28 2004 2 18 PM ...

Page 56: ...iving Selecting the Reception Mode Select the Reception Mode using the following procedure Note When the optional extra G3 inter face unit is installed only Auto Re ceive can be used with G3 2 You can assign the procedure of selecting the Reception Mode to a User Function key See p 101 User Function Keys Advanced Features When you press the User Function key in which it is assigned pro ceed to ste...

Page 57: ... call yourself and decide whether it is a fax or a telephone call The procedure for answering a call is as follows A A A A Pick up the handset of the exter nal telephone and listen to the other end B B B B If you hear a voice continue your conversation as you would nor mally C C C C If you hear a fax tone remove any originals from the ADF D D D D Press the Start key E E E E Replace the handset Ste...

Page 58: ...Faxing 52 2 StellaF25_GB_Combine_F3_pre_FM_ZF book Page 52 Monday June 28 2004 2 18 PM ...

Page 59: ...ill be printed on the mes sage received by the other party Own Fax Number Required by inter national law This is your fax machine s phone number that must include country and area codes using up to 20 char acters or less During any commu nication your Own Fax Number appears on their display Con versely their Own Fax Number appears on your display Note In some areas the Own Fax Number is preprogram...

Page 60: ... 0 or 1 1 1 1 until 3 Setup is displayed E E E E Press the OK key F F F F Press 0 0 0 0 or 1 1 1 1 until 6 Fax Infor mation is displayed G G G G Press the OK key Confirm that 1 Own Name is displayed H H H H Press the OK key I I I I Enter your Own Name Reference p 83 Entering Characters J J J J Press the OK key K K K K Press 0 0 0 0 or 1 1 1 1 until 2 Fax Header 1 or 3 Fax Header 2 is dis played ZH...

Page 61: ...diting A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key D D D D Press 0 0 0 0 or 1 1 1 1 until 3 Setup is displayed E E E E Press the OK key F F F F Press 0 0 0 0 or 1 1 1 1 until 6 Fax Infor mation is displayed G G G G Press the OK key H H H H Press 0 0 0 0 or 1 1 1 1 to select the item that you want to edit I I I I Pres...

Page 62: ...or 1 1 1 1 until 3 Setup is displayed E E E E Press the OK key F F F F Press 0 0 0 0 or 1 1 1 1 until 6 Fax Infor mation is displayed G G G G Press the OK key H H H H Press 0 0 0 0 or 1 1 1 1 to select the item that you want to delete I I I I Press the OK key J J J J Press the Clear Stop key K K K K Press the OK key L L L L Press the User Tools key The standby display reappears ZHMS130E StellaF25_...

Page 63: ... E E E E Press the OK key F F F F Press 2 2 2 2 G G G G Press the OK key H H H H Press 0 0 0 0 or 1 1 1 1 until 13 G3 Ana log Line is displayed Note The code for each function that appears on the display varies depending on the installed op tions I I I I Press the OK key Confirm that 1 Own Fax No is displayed J J J J Press the OK key K K K K Enter your Own Fax Number L L L L Press the OK key M M M...

Page 64: ...1 1 1 until 13 G3 Ana log Line is displayed Note The code for each function that appears on the display varies depending on the installed op tions I I I I Press the OK key Confirm that 1 Own Fax No is displayed J J J J Press the OK key The programmed Own Fax Number is displayed K K K K Press the Clear Stop key and then reenter the Own Fax Number L L L L Press the OK key M M M M Press the User Tool...

Page 65: ...ey H H H H Press 0 0 0 0 or 1 1 1 1 until 13 G3 Ana log Line is displayed Note The code for each function that appears on the display varies depending on the installed op tions I I I I Press the OK key Confirm that 1 Own Fax No is displayed J J J J Press the OK key The programmed Own Fax Number is displayed K K K K Press the Clear Stop key L L L L Press the OK key M M M M Press the User Tools key ...

Page 66: ...sages that the other par ty receives Important We recommend that you print the Quick Dial list and keep it when you program or change fax num bers See p 105 Reports Lists Advanced Features Note When a programmed Quick Dial key is being used for a standby Memory Transmission the mes sages This Dial is in Use Cannot Change or This Dial is in Use Cannot Delete is displayed and you cannot change or de...

Page 67: ... the contents are displayed Press 0 or 1 to se lect a Quick Dial that is not pro grammed and then press the OK key G G G G Press the OK key H H H H Enter a fax number with the number keys Note If you make a mistake press the Clear Stop key and try again You can redial the number Press the Pause Redial key be fore entering a fax number with the number keys and the last 10 fax numbers dialed are dis...

Page 68: ...ed in other coun tries If this happens simply de lete the garbled characters using 0 or 1 and the Clear Stop keys and then enter the destina tion name K K K K Press the OK key L L L L Press 0 0 0 0 or 1 1 1 1 to select On or Off Note Label insertion allows the re ceiver name that is pro grammed in a Quick Dial or Speed Dial to be printed on the fax when it is received at the other end See p 55 Lab...

Page 69: ...edit Press a Quick Dial key or search using 0 or 1 G G G G Press the OK key If you do not edit the number pro ceed to step I H H H H Press the Clear Stop key and then reenter the fax number with the number keys Note If you make a mistake press the Clear Stop key and try again I I I I Press the OK key If you do not edit the destination name proceed to step K J J J J Press the Clear Stop key and the...

Page 70: ...r On or Off M M M M Press the OK key N N N N Press 0 0 0 0 or 1 1 1 1 to select Hdr 1 or Hdr 2 O O O O Press the OK key If you want to edit another Quick Dial proceed to step E P P P P Press the User Tools key The standby display reappears Deleting A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key Confirm that 1 Program De...

Page 71: ...e labels for Quick Dial keys The template will have the des tination or Group names pro grammed in Quick Dial keys on it A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key D D D D Press 0 0 0 0 or 1 1 1 1 until 2 Reports Lists is displayed E E E E Press the OK key F F F F Press 0 0 0 0 or 1 1 1 1 until 4 Quick Dial Label is...

Page 72: ...ion The other party s name or Group name programmed in the Quick Dial 3 The name of an Auto Document The name for a document programmed as an Auto Document 4 The name of a program When a program is stored on the Quick Dial key the name is printed GFFORM1E StellaF25_GB_Combine_F3_pre_FM_ZF book Page 66 Monday June 28 2004 2 18 PM ...

Page 73: ... of the User Function keys The contents of the User Function keys is printed 6 FAX HEADER1 and FAX HEADER2 The name programmed as FAX HEADER1 and FAX HEADER2 StellaF25_GB_Combine_F3_pre_FM_ZF book Page 67 Monday June 28 2004 2 18 PM ...

Page 74: ...sage when it is re ceived at the other end The name will be printed at the top of the page and will be preceded by To See p 55 Label Inser tion Advanced Features Telephone Directory search let ter You can program a search letter A a to Z z See p 43 Tele phone Directory Advanced Fea tures Select Fax Header You can select to print Fax Header1 or Fax Header2 on fax messages that the other party recei...

Page 75: ...G G G G Display the number of the Speed Dial you want to program 000 to 199 Enter the Speed Dial number with the number keys or search using 0 or 1 Note If you make a mistake press the Clear Stop key and try again If a Speed Dial number has al ready been programmed the contents are displayed Press 0 or 1 to select an unpro grammed number and then press the OK key H H H H Press the OK key I I I I E...

Page 76: ...he destina tion name proceed to step L K K K K Enter the destination name Reference p 83 Entering Characters L L L L Press the OK key M M M M Enter the search letter A a to Z z for Telephone Directory N N N N Press the OK key The search letter is programmed O O O O Press 0 0 0 0 or 1 1 1 1 to select On or Off Note Label insertion allows the desti nation name that is pro grammed in Quick Dial or Sp...

Page 77: ...r the Speed Dial number with the number keys or search using 0 or 1 H H H H Press the OK key If you do not edit the number pro ceed to step J I I I I Press the Clear Stop key and then reenter the fax number with the number keys Note If you make a mistake press the Clear Stop key and try again J J J J Press the OK key If you do not edit the destination name proceed to step L K K K K Press the Clear...

Page 78: ... another Speed Dial number proceed to step F S S S S Press the User Tools key The standby display reappears Deleting A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key Confirm that 1 Program Delete is displayed D D D D Press the OK key E E E E Press 0 0 0 0 or 1 1 1 1 until 4 Delete Speed Dial is displayed F F F F Press the...

Page 79: ...the number keys or search using 0 or 1 H H H H Press the OK key The programmed data fax number and name is deleted If you want to delete another Speed Dial number proceed to step F I I I I Press the User Tools key The standby display reappears StellaF25_GB_Combine_F3_pre_FM_ZF book Page 73 Monday June 28 2004 2 18 PM ...

Page 80: ... Dial keys to program groups you will be able to program fewer Quick Dial keys Note You cannot program another function in a Quick Dial key al ready used for a group Also you cannot program groups in a Quick Dial key already used for another function Assigning groups to the Group Dial key Use the User Function key with the Group Dial function programmed in You need to assign the Group Dial functio...

Page 81: ...ied destination is 99 or less It is recommended that you print the Group Dial list and keep it when you program or change des tinations See p 105 Re ports Lists Advanced Features If you program the same destina tion in different groups it is only counted as one item The table below shows how to count numbers Reference p 43 Limitations When Dialing with the Number Keys A A A A Press the User Tools ...

Page 82: ...cify the destination using one of the following three methods Enter the fax number with the number keys Press a Quick Dial key Press the Speed Dial key and then enter a Speed Dial number Note If you make a mistake press the Clear Stop key and try again You can use Redial when specifying the destination See p 44 Redial Advanced Fea tures To enter a pause press the Pause Redial key You can program S...

Page 83: ...Press the OK key S S S S Press the Quick Dial key you want to program the Group in T T T T Press the OK key U U U U Press the User Tools key The standby display reappears Editing You can edit the group name or add destinations for programmed groups To edit a destination For destinations programmed in Quick Dial or Speed Dial Edit the contents of the pro grammed Quick Dial or Speed Di al See p 60 Q...

Page 84: ...he Group you want to edit 1 to 9 Enter the group number with the number keys or search using 0 or 1 H H H H Press the OK key Confirm that Yes is selected If you do not add a destination press 0 or 1 to select No and then proceed to step O I I I I Press the OK key Confirm that Add is selected J J J J Press the OK key K K K K Specify the destination using one of the following three methods Enter the...

Page 85: ...d then enter another name Q Q Q Q Press the OK key R R R R Press 0 0 0 0 or 1 1 1 1 to select whether to assign the Group to a Quick Dial key If you want to assign the Group to a Quick Dial key select Yes If you do not select No and then proceed to step U S S S S Perform one of the following pro cedures When the group was assigned to a Quick Dial key A Press 0 0 0 0 or 1 1 1 1 to select whether to...

Page 86: ...roup programmed in a Quick Dial or a Speed Dial the contents of the Quick Dial or Speed Dial are not deleted To delete a destination from a group The following procedure describes how to delete a destination from a group A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key Confirm that 1 Program Delete is displayed D D D D Pr...

Page 87: ... M M M M Press the OK key To delete another destination re peat steps J to M N N N N Press the User Tools key The standby display reappears To delete an entire group The following procedure describes how to delete all destinations from a Group A A A A Press the User Tools key B B B B Press 0 0 0 0 or 1 1 1 1 until 2 Fax Fea tures is displayed C C C C Press the OK key Confirm that 1 Program Delete ...

Page 88: ... of the group you want to delete 1 to 9 Enter the group number with the number keys or search using 0 or 1 H H H H Press the OK key I I I I Press the User Tools key The standby display reappears StellaF25_GB_Combine_F3_pre_FM_ZF book Page 82 Monday June 28 2004 2 18 PM ...

Page 89: ...llustration is for Type1 1 0 0 0 0 or 1 1 1 1 Use to move the cursor left or right and to select a symbol 2 OK key Press to program entered characters 3 Quick Dial keys Press these keys to enter upper and lower case letters There are four types of keyboard layout See p 156 Key Layout Advanced Fea tures QWERTY layout ABCDEF layout ZHMS200E ZHMS140E ZHMS150E StellaF25_GB_Combine_F3_pre_FM_ZF book Pa...

Page 90: ...isplayed at the position of the cursor If there is a character at the cursor position the entered char acter is displayed before the char acter A A A A Enter letters symbols or num bers Characters are entered and the cur sor moves For letters press the Quick Dial keys For symbols press the Sym bols key and 0 or 1 to select the symbol and then press the OK key For numbers press the number keys Note...

Page 91: ...ares identifications You can use wild cards for the fol lowing functions Authorized Reception See p 118 Authorized Recep tion Advanced Features Memory Lock See p 121 Memory Lock Ad vanced Features Multi Copy Reception See p 123 Multi copy Recep tion Advanced Features Specified Tray See p 125 Specified Tray Ad vanced Features Two sided Reception See p 128 Two sided Recep tion Advanced Features Forw...

Page 92: ...Programming 86 3 StellaF25_GB_Combine_F3_pre_FM_ZF book Page 86 Monday June 28 2004 2 18 PM ...

Page 93: ...or con ductive paper such as carbon pa per or silver coated paper Note You can load up to 250 sheets in the main paper tray Regarding paper types and sizes that can be used see p 202 Rec ommended paper sizes and types Advanced Features A A A A Pull out the main paper tray until it stops B B B B Push the metal plate down and then square the paper and load it into the tray Important Do not stack pap...

Page 94: ... open for a protracted length of time Ex posing the toner cartridge to light for an extended period of time may cause it to deteriorate so replace the cartridge as quickly as possi ble Do not position the toner cartridge upside down or at an angle A A A A Open the front cover B B B B Push the lever A A A A and pull out the old toner cartridge holding A A A A and B B B B C C C C Prepare the new ton...

Page 95: ...e properly if the toner cartridge is set into the machine incorrectly If the cover will not close re move the cartridge and set it again When Toner Runs Out Even if toner runs out and the Add Toner indicator D is lit transmis sion operations are possible Reference p 32 Memory Transmission Ba sic Features p 37 Immediate Transmission Basic Features ZHMH100E StellaF25_GB_Combine_F3_pre_FM_ZF book Pag...

Page 96: ...eep toner used or unused and ton er cartridge out of the reach of chil dren Store in a cool dark place Never store where they may be ex posed to heat Keep out of the reach of children Do not eat toner Do not lay heavy objects on toner cartridge Do not incinerate toner or toner containers Toner dust may cause flashback when exposed to an open flame StellaF25_GB_Combine_F3_pre_FM_ZF book Page 90 Mon...

Page 97: ...Dial key See p 48 On Hook Dial Ad vanced Features You can assign the Monitor Vol ume function to a User Function key See p 101 User Function Keys Advanced Features When you press the User Function key with this function programmed in proceed to step F in the following procedure Make sure that the machine is in standby mode before performing the following procedure A A A A Press the User Tools key ...

Page 98: ...J J J J Press the User Tools key The standby display reappears Emit a Beep When a Communication Is Complete If you set Emit a beep when a com munication is complete on with the User Parameters switch 01 bit 6 a beep will be emitted when a commu nication is complete This is useful for knowing when a fax message has been received or a transmission is complete See p 140 User Parame ters Advanced Feat...

Page 99: ... Perform the following procedure to clear the jammed original A A A A Open the ADF cover B B B B While pushing the release button lift the ADF unit C C C C Remove the original D D D D Close the ADF unit and ADF cov er making sure they click firmly into place ZHMH050E StellaF25_GB_Combine_F3_pre_FM_ZF book Page 93 Monday June 28 2004 2 18 PM ...

Page 100: ...t and surrounding area inside the machine becomes hot during printing To avoid inju ry when removing paper jams do not touch any parts other than those specified in this manual Note If paper jams occur in the optional paper tray unit see p 173 Clear ing a Paper Jam in the Optional Pa per Tray Unit Advanced Features A A A A Open the right cover B B B B Open the blue cover C C C C Pull out the jamme...

Page 101: ...rint Jam 95 4 When paper is caught in the right cover A Pull out the jammed paper D D D D Close the right cover making sure it clicks firmly into place StellaF25_GB_Combine_F3_pre_FM_ZF book Page 95 Monday June 28 2004 2 18 PM ...

Page 102: ...his Quick Dial key does not contain a number This Quick Dial key does not contain a Keystroke Pro gram This Speed Dial No is Not Pro grammed This Speed Dial number does not contain a number This Dest is Already Selected One of the following This number is already included in this Group The same destination was specified more than once Insert Pause After Area Code You must add a pause after your ar...

Page 103: ...tirely blank document was scanned Check your document Time to Change PCU Replace the PCU Reset PCU Correctly The PCU is not set correctly Toner is Almost Empty The toner cartridge is nearly empty Replace Toner The toner cartridge is empty Install a new cartridge Copy Mode Locked Copy mode is disabled Enable it with the User Parameters Replace ADF Maintenance Kit Replace the ADF Maintenance Kit Cle...

Page 104: ... still send fax messages h is lit red Paper is jammed Remove the jammed paper See p 93 Clearing Original Jams and p 94 Clearing a Copy Fax or Print Jam h is lit red Cover is open Close the cover The Receive File indicator is lit You have received a mes sage into memory Substi tute Reception Print the message stored in memory if it is not printed out automatically See p 69 Substitute Reception Ad v...

Page 105: ...ground appears dirty when received at the other end Adjust the scan density p 40 Scan Settings Printed or sent image con tains black lines or spots The ADF is dirty Make sure that ink or eraser is dry be fore setting originals p 183 Cleaning the Scanner Ad vanced Features Message appears blank at the other end The original was placed with the wrong side facing down Place it with the op posite side...

Page 106: ...nnot have messages or copies printed on both sides of paper Specify the tray for which Two Sided Printing is turned on p 110 Paper Tray for Two sided Printing Advanced Features When you turn the power on the high pitched alarm sounds and nothing is shown on the display The optional 40MB memory card may not be inserted properly Turn the power off and then install the op tional 40MB memory card prop...

Page 107: ...ss the Clear Stop key After the original is has been scanned press the Job Infor mation key p 34 Canceling a Memory Trans mission You want to cancel Immedi ate Transmission Press the Clear Stop key p 39 Canceling an Immediate Transmission You want to cancel copying Press the Stop key p 81 Copying Advanced Features You want to exit Energy Saver Mode Press the ClearModes Energy Saver key or place an...

Page 108: ...atures Immediate Memory Transmission Canceling Memory Transmission Programming ClearingQuickDials Printing lists of Quick Dials and User Function keys Programming ClearingSpeedDials Printing the Speed Dial List Printing the Journal Printing the Quick Dial Key Label and User Function Key Label StellaF25_GB_Combine_F3_pre_FM_ZF book Page 102 Monday June 28 2004 2 18 PM ...

Page 109: ...ial 64 Speed Dial 72 Detail 40 Dialing 43 Entering Numbers Directly 43 Using Group Dials 47 Using Quick Dials 45 Using Speed Dials 46 Dial label 65 Display 18 E Editing Groups 77 Quick Dial 63 Speed Dial 71 Energy Saver Clear Modes key 19 Energy Saver key 19 Entering Characters 83 Error Messages 96 External telephone connector 17 Extra Super Fine 40 F Fax Header 53 Faxing 27 Front cover 15 Front V...

Page 110: ...Printing the Help List 102 Programming Fax Header 53 Groups 74 Own Fax Number 53 Own Name 53 Quick Dial 61 Speed Dial 69 Q Quick Dial 60 Deleting 64 Dialing 45 Dial label 65 Editing 63 Programming 61 Quick Dial Key Flip Plate 19 Quick Dial keys 19 R Reading the Display 20 Receive File Indicator 18 Reception Receiving Messages in Manual Receive 51 Reception Modes Auto Receive 50 Manual Receive 50 S...

Page 111: ...Modes 27 Trans Option key 18 Troubleshooting 87 Error Messages 96 TTI Fax Header 53 U User Function keys 18 User Tools key 18 V Ventilation Hole 17 Volume 91 W When Things Don t Go as Expected 101 Wild Cards 85 StellaF25_GB_Combine_F3_pre_FM_ZF book Page 105 Monday June 28 2004 2 18 PM ...

Page 112: ...106 MEMO StellaF25_GB_Combine_F3_pre_FM_ZF book Page 106 Monday June 28 2004 2 18 PM ...

Page 113: ...107 MEMO StellaF25_GB_Combine_F3_pre_FM_ZF book Page 107 Monday June 28 2004 2 18 PM ...

Page 114: ...108 GB GB H557 8401 MEMO StellaF25_GB_Combine_F3_pre_FM_ZF book Page 108 Monday June 28 2004 2 18 PM ...

Page 115: ...n exposure This product see specification in the Operating Instructions is considered a class 1 laser device Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator The following marking is attached on the back of the product Notes Two kinds of size notation are employed in this manual With this machine refer to the metric version ...

Page 116: ...t Getting Started Faxing Programming Troubleshooting Overseas Affiliates U S A RICOH CORPORATION 5 Dedrick Place West Caldwell New Jersey 07006 Phone 1 973 882 2000 The Netherlands RICOH EUROPE B V Groenelaan 3 1186 AA Amstelveen Phone 31 0 20 5474111 United Kingdom RICOH UK LTD Ricoh House 1 Plane Tree Crescent Feltham Middlesex TW13 7HG Phone 44 0 20 8261 4000 Germany RICOH DEUTSCHLAND GmbH Merg...

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Ricoh 4420NF, Operating Instructions Manual

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