Ricoh 1180L - FAX B/W Laser, Operating Instructions Manual

Page: 46 / 59

Laser Facsimile
- 43 -
8 - PC Features (MFP model only)
2
Select the terminal address book
.
3 Click on N
EW
and select C
ONTACT
in the displayed
menu.
The input window for the contact data is displayed.
4
Enter the contact name as well as the fax number, the fax
transmission rate with this person and the associated
quick dial
button
. Click on
OK .
The new contact is added to the list
.
Add a group to the terminal address book
1
Click the link
A
DDRESS BOOK
of the window
MF
D
IRECTOR
.
2
Select the terminal address book
.
3 Click N
EW
and select G
ROUP
in the displayed
menu.
4
Enter the name of the group. The group may consist of
contacts from the address book or new contacts.
1st case :
group members are from the address book
.
Click S
ELECT THE MEMBERS
.
The selection window is displayed.
Select a contact or a group in the zone
A
DDRESS
B
OOK
,
click on (
to add a contact to the group you can also
double click on it
).
Click on OK .
2nd case :
adding new contacts
.
Click on N
EW
then add the personal data of the new
contact, as in the procedure for adding a contact
.
5
As soon as the group is complete,
click on OK .
The new group is added to the list.
Manage the address book
When you are working in the directory, you can perform different
operations
:
- print a list of contacts in your address book,
- delete a contact or a group in your address book,
- search for a contact or a group of contacts in the
address book using the first letters of the name,
- check the datasheet of a contact or a group in order
to modify it.
Modify the information related to a contact
1
Select the contact whose data you want to modify, using
the mouse
.
2
Click on
P
ROPERTIES
.
3
Make the necessary changes in the window
A
DDRESS
BOOK
.
4
Click
on OK .
Modify a group
1 Select the group in the address book list.
2 Cllick on P
ROPERTIES
.
3 Make the necessary changes.
4 Click on OK .
Delete a contact or a group from the address
book
1
Select the name of the contact or the name of the group
you want to delete, using the mouse
.
2 Click on D
ELETE
.