Polycom TPX HD 306M, User Manual

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Polycom TPX HD 306 User Guide
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Audio Tips
Polycom’s superior audio and digital Ceiling Microphone Arrays are
extremely sensitive. Keep in mind that they will pick up all sound in the room,
even gentle noises and whispers — and even if you are not in camera range.
Other helpful audio tips you should consider include:
• When speaking, you do not have to direct your speech to a certain location
or speak louder than normal. Simply speak in your normal tone of voice.
• As in any meeting, you should refrain from sidebar conversations. These
can be distracting, especially in multipoint meetings where participants at
a number of sites are present.
• Whenever you are in a TPX HD 306M room, remember that the
microphones may be on. If you want to have a private conversation, check
that the microphones are muted.
Meeting Coordinator Tips
When coordinating video meetings in a Polycom TPX HD 306M room, you
perform many of the same tasks as you would when you coordinate any other
meeting. For example, you should try to begin and end your meeting on time
and you may want to prepare an agenda.
As the meeting coordinator in a Polycom TPX HD 306M room, follow these
additional guidelines:
• Schedule a practice run if your meeting is using sound, video clips, or
complicated graphic presentations.
• Arrive early to ensure that the room is ready to go and, if any room
adjustments are necessary, they can be made prior to the meeting.
• Ask the primary participants in the video meeting to sit at the center seats
at the table.
• If your meeting is going to end early or run long, you may have to inform
your system administrator. If your organization has signed up for Video
Network Operations Center (VNOC) services, you should typically
inform the VNOC whenever you want to extend a meeting, cancel a
meeting, or end a meeting early.