Panasonic WORKIO DP-150FX Operating Instructions Manual Download Page 91 | Manualshive

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Document Manager

91

Basic Operations

Clicking thumbnail images in the document window
allows selection of documents. Dragging a mouse
cursor on the screen or clicking with the Shift key held
down allows selecting two or more documents at one
time.

Selecting documents

Double-clicking thumbnail images in document window
activates Document Viewer (See page 108), allowing
opening and editing documents.

Editing documents

The Document Manager allows editing and managing documents displayed in thumbnail images by
dragging and dropping. The function enables various operations as described below:

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Summary of Contents for WORKIO DP-150FX

Page 1: ...ment please read these instructions completely and keep these operating instructions for future reference Before Use Printer Section Class 2 Fax Modem Section For Printer Document Management System English Options Available separately DA DS150 SM08B SM16B UE 410046 410047 410048 403171 Document Management System Section ...

Page 2: ...for more details The following trademarks and registered trademarks are used throughout this manual Microsoft MS DOS Windows and Windows NT are registered trademarks of Microsoft Corporation in the USA and other countries i386 i486 and Pentium are trademarks of Intel Corporation Centronics is a registered trademark of Centronics Data Computer Corporation TrueType is a registered trademark of Apple...

Page 3: ...r 26 Configuring the Printer Driver Settings User 35 Configuring the Printer Driver Settings Administrator Configuring the Printer Driver Settings User 45 54 Troubleshooting Starting with Document is not printed correctly Error messages displayed on computer 62 63 65 Printing Scanning Area Pararell Interface Connector 66 67 Precautions 5 Appendix Configuring the Printer Driver Settings 13 Installi...

Page 4: ...enu 100 View Menu 101 Annotation Function File Menu 114 115 Edit Menu Page Menu 119 120 Annotation Menu Image Menu 121 128 View Menu 131 Display Status Details 133 Configuration Editor Main Window User Parameters Folder 137 139 Fax Parameters Folder Copier Settings Folder 140 141 Print Out Journal Folder 143 142 Directory Dialing Settings Shortcut Activation Folder 144 Phone Book Editor Activation...

Page 5: ...are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause h...

Page 6: ...E1284 specifications with a maximum length of 6 ft 2m Consult a service provider for details Paper Exit Tray Pull out when printing Paper Tray 1 Sheet Bypass Tray Paper Feed Cover 2nd Paper Feed Module When removing a misfed paper Front Cover When replacing the Drum Unit Toner Cartridge or removing a misfed paper 2nd Paper Feed Module Option Paper Tray 2 Right Cover Control Panel When replacing th...

Page 7: ...2 in 1 ZOOM 50 200 SEARCH DIRECTORY abc DATA COPY FAX PHOTO AUTO SORT REDIAL PAUSE FLASH MONITOR SAVER ENERGY RESET DARKER LIGHTER ON LINE SUB ADDR 2 SIDED TONE 2SIDED PHOTO AUTO DARKER LIGHTER LEGAL 79 INVOICE LETTER LETTER 129 LETTER 65 INVOICE LEGAL 61 INVOICE 100 10 1 ZOOM 50 200 START CLEAR STOP SAVER ENERGY ON LINE For DP 130P 150P 150PA For DP 135FP 150FP 150FX 1 2 1 2 3 1 2 For DP 150PA Li...

Page 8: ...8 NOTE ...

Page 9: ...Printer Section Digital Copier Printer Section Printer Section ...

Page 10: ...n 3 1 Open the Printers folder Click the Start button Place the cursor on Settings and click Printers 2 Double click the Add Printer icon 4 Select Local printer and click the button Network printer is specified when a printer on the network is installed Refer to the Windows 95 98 Me users manual for details ...

Page 11: ...K Have Disk 5 Insert the CD ROM containing the printer driver Click the button 6 Specify the drive name and type D Driver Win9x Where D is your CD ROM drive Click the button 7 Select your device Ex Panasonic DP 150FX Click the button 8 Select LPT1 Click the button ...

Page 12: ...programs to use this printer as the default printer select Yes or No Click the button 10 The required files are copied The Printers Icon is now displayed in the Printers folder Be sure to delete the drivers of earlier version before updating drivers Restart Windows after updating drivers NOTE Finish ...

Page 13: ... print dialog box of an application Management tab of the color of property dialog box is not used for the DP 130 135 150 Sharing Tab in property dialog box is not displayed unless printer sharing has not been specified 1Click the Start button place the cursor on Settings and then click Printers 2Right click the printer icon in the printers window and select Properties in the dropdown menu The dia...

Page 14: ...ed later Separator page Inserts a separator page for every document to be printed This feature is useful when multiple users share the same printer or when printing multiple documents at one time The user can choose between Full which is adorned with graphics and Simple which consists of only text To use a specific separator page click on be used as the separator page button Prints a test page Thi...

Page 15: ...ter being used button Assigns a port to the network drive or cancels a port assigned to the network drive Timeout settings Not selected Specify the amount of time in seconds allowed to elapse before the printer becomes online If the printer is not online within this duration an error message will be displayed Timeout settings Transmission retry Specify the amount of time in seconds allowed to elap...

Page 16: ...tional after printing on the application Note Spooling by EMF format metafile compression may cause the following problems on some application software 1 Printing result is different from the screen display 2 Printing requires excessive time button Modifies printer port settings Enable bidirectional support Be sure to check the check box for Enable bidirectional support when installing the status ...

Page 17: ...he name specified at this time will be displayed when other users view information about the printer on the network Comment You can enter comment regarding a shared printer such as the type of printer and the location where it is installed When other users view information about the printer on the network the comment specified here will be displayed Password Specify a password when other users wil...

Page 18: ...nt dialog box of the application Zoom Specify an enlargement or reduction percentage when printing documents If enlargement reduction can be set within the application indicate 100 here and specify the enlargement reduction percentage in the Print dialog box of the application N in 1 For printing two or more pages on one sheet specify a printing method Layout is selected by combining with Orientat...

Page 19: ...rinting on both sides Duplex DP 150FX only Select duplex printing for printing on both sides Note Duplex Printing on Invoice A5 is not supported Flipping Direction Select binding side Long Edge Binding Short Edge Binding for duplex printing Installation and Configuration Windows 95 98 Me ...

Page 20: ...printed and your preference Normal Select the halftoning method to be used Select it according to the details of data and your preference Line Art Resolution Select the printer resolution 300dpi 600dpi Density Adjust the printing density Contrast and Brightness as desired button Return all items in the Quality Tab to standard settings default Installation and Configuration Windows 95 98 Me Use whe...

Page 21: ... number of available paper trays for the printer if an optional Paper Feed Module is installed button Displays the version information about the printer driver Device Options Tab is specified on the printer properties Installation and Configuration Windows 95 98 Me ...

Page 22: ...m settings e g Administrator 1 Open the Printer folder Click the Start button Place the cursor on Settings and click Printers 2 Double click the Add Printer icon 3 Select My Computer and then click the button Network printer server is specified when a printer on the network server is installed Refer to Windows NT 4 0 users manual for details ...

Page 23: ...CD ROM containing the printer driver Click the button 6 Specify drive name and type D Driver WinNT4 Where D is your CD ROM drive Click the button 7 Select your device Ex Panasonic DP 150FX 4 Select the printer port and click button Installing the Printer Driver OK Click the button ...

Page 24: ...rver See the Windows NT 4 0 users manual for details 10 Select Yes recommended and click the button Test printing starts Default initial setting for paper size is Letter A4 Select No when skipping test printing and click the button 8 In response to Do you want your Windows based programs to use this printer as the default printer select Yes or No Click the button ...

Page 25: ...ows NT 4 0 25 Notes NOTE 11 The required files are copied The Printers Icon is now displayed in the Printers folder Be sure to delete the drivers of earlier version before updating a drivers Restart Windows after updating drivers DP 150 ...

Page 26: ...ing the Printer Driver Settings User for details of user properties 2Click the Start button place the cursor on Settings and then click Printers 1Log in using an account with the authority to change system settings e g Administrator 3Right click the printer icon in the printers window and select Properties in the dropdown menu The dialog box for the printer properties appears Installation and Conf...

Page 27: ...inter location Driver Displays the printer driver type Specify the printer being used or a printer model that can be emulated with the printer being used button Either updates or modifies the printer driver button Inserts a separator page for every document to be printed This feature is useful when multiple users share the same printer or when printing multiple documents at one time Enter the sepa...

Page 28: ...essor and data type affect the manner in which the printer functions in Windows NT Normally they do not need to be modified However modification might be necessary when the printer is used with a special application button Prints a test page This allows you to verify if the printer is installed properly Installation and Configuration Windows NT 4 0 ...

Page 29: ...s data from computer Be sure to check this checkbox when installing status monitor Printing may be disabled without checking on the checkbox Enable printer pooling Printer spool allows outputting data from one logical printer to two or more printers With printer spool enabled a transmitted printing job is output to the first printer that allows printing Specify time seconds waiting for the printer...

Page 30: ... documents The spooler compares document settings against printer settings and holds printing of a document if its settings Paper Size Orientation and so on do not match the printer settings Print spooled documents first Always prints spooled documents first regardless of printing priority Keep documents after they have printed Holds documents in the print queue even after they have been printed T...

Page 31: ... on the network view information about the printer Alternate Drivers Specify the operating systems of other computers that might share this printer When sharing a printer on the network the print driver is installed on one print server other computers will automatically copy and use that driver For this reason the print server must be ready with printer drivers for all the operating systems of all...

Page 32: ...persons who used this printer and how they used button Set the ownership of the printer Installation and Configuration Windows NT 4 0 NOTE In order to utilize these features you need to have selected Audit from User Manager s Policies and have enabled File and Object Access in the Audit Policy dialog box ...

Page 33: ...e coarser the image would become However a larger value is suited to printing in large areas The Enhanced pattern allows printing at a higher resolution using the same number of pixels However the pattern might generate unnatural lines patterns moire effects and so on depending on the image to be printed Halftone Setup Installation and Configuration Windows NT 4 0 devices Refer to the operation ma...

Page 34: ...e pixel size You can select between specifying the real size in inches or specifying in percentage relative to the printer resolution Luminance CIE Y Adjust the luminosity of the print image Number of Paper Tray Select the number of available paper tray for printer if an optional Paper Feed Module is installed Installation and Configuration Windows NT 4 0 ...

Page 35: ...r upon executing a print operation on an application See Configuring the Printer Driver Settings Administrator for details of administrator properties 1Select Print in the File menu of the application 2Click the button in the Print dialog box The dialog box for the printer properties appears Click the top tabs of the dialog box and specify the properties Installation and Configuration Windows NT 4...

Page 36: ...s to be printed can be specified within the application indicate one copy here and specify the number of copies in the Print dialog box of the application Sort Select whether to Stack or Sort when printing multiple copies Orientation Select the print orientation Portrait Landscape Print on Both Sides Duplex Printing DP 150FX only Specify if duplex printing is performed Select the binding side None...

Page 37: ...fied within the application indicate one copy here and specify the number of copies in the Print dialog box of the application Print on Both Sides Duplex Printing DP 150FX only Specify if duplex printing is performed Resolution Select the printer resolution 300dpi 600dpi Scaling Specify custom zoom when printing a document by zooming in out at a desired rate If the zooming rate is specifiable in a...

Page 38: ...y EMF format may cause the following problems on some application software 1 Printing result is different from the screen display 2 Printing requires excessive time N in 1 For printing two or more pages on one sheet specify a printing method Layout is selected by combining with Orientation Each layout is displayed with an icon 2 in 1 Print 2 pages of documents zoomed out by 65 or 71 on one sheet 4...

Page 39: ...hite reversed Input RGB Gamma Adjust the gamma of print images color intensities Red Green and Blue can also be adjusted individually Black Ref White Ref Adjust the difference between the darkest and lightest colors of an image Increasing the Black Ref value or decreasing the White Ref value will intensify the contrast of the image but reduces the range of colors in between Picture Select a test p...

Page 40: ... the company does not necessarily guarantee normal operation of all applications on Windows 2000 Panasonic has not registered with the Windows 2000 logo Ignore the warning message about the logo upon installation Windows 2000 is capable of disallowing installation of drivers without logo registration If the function has been activated cancel the function for installation 1 Open the Printer folder ...

Page 41: ...ck the button 6 Select Printer Port and click the button 7 Insert the CD ROM containing the printer driver Click the button 4 Select Local Printer and click the button Specify Network Printer for installing a printer on server upon network Refer to the manual about Windows 2000 ...

Page 42: ... Click the button 8 Specify the drive name and type D Driver WinNT4 Where D is your CD ROM drive Click the button Next 11 Select Do not share this Printer and click the Select Share as only when installing onto a network server Refer to the manual of Windows 2000 for details OK Click the button button ...

Page 43: ...Installation and Configuration Windows 2000 43 Finish Next 12 Select No and click the 13 Click the button 14 button Finish Click the button ...

Page 44: ...Installation and Configuration Windows 2000 44 15 The required files are copied The Printers Icon is now displayed in the Printers folder ...

Page 45: ... in accounts This section describes properties to be specified by an administrator system manager See Configuring the Printer Driver Settings for details of user properties 2Click the Start button place the cursor on Settings and then click Printers 1Log in using an account with the authority to change system settings e g Administrator 3Right click the printer icon in the printers window and selec...

Page 46: ...sets up this printer on his her computer After completion of setup however changing this comment does not update the location and comment appearing on users PCs Model Model name of the printer is displayed Features Functions and settings of the printer are displayed button Changes properties print settings specifiable for each user Refer to Configuring the Printer Driver Settings for details of se...

Page 47: ...dditional printer drivers on the system When users running different versions of Windows share a printer installing additional drivers avoids the necessity for installing new drivers on their systems If a printer is shared on a network installing the printer driver on one print server allows other computers to copy the driver automatically for use Accordingly a print server is required to provide ...

Page 48: ...from the computer Be sure to check this checkbox when installing the status monitor Printing may be disabled without checking this checkbox Enable printer pooling Printer pooling allows outputting data from one logical printer to two or more printers With printer pooling enabled a transmitted printing job is output to the first printer that allows printing Specify time seconds waiting for the prin...

Page 49: ... specify a printer type that allows emulation by the printer being used button Update or change the printer driver Spool print documents so program finishes printing faster Specify the method of sending a document from the program to the printer Hold mismatched documents Spooler compares the printer settings with the paper settings such as paper size and printing orientation If the settings are in...

Page 50: ...dard default values for the properties print settings specifiable for each user If a local printer is shared the settings here are used as printing defaults for other users Refer to Configuring the Printer Driver Settings for detailed settings button Specify a print processor and data type to be used for printing The processor and data type define operations of printers on Windows 2000 Usually no ...

Page 51: ...standard access permitted prohibited for each group or user is displayed Check the checkbox for permitting or prohibiting access Gray checkbox indicates inheritance of access permission Windows 2000 provides the capability of managing access to various objects e g printers on users Refer to manuals of Windows 2000 for details of access permission audit and owner Add Remove Installation and Configu...

Page 52: ...nd moire Device Gamma Adjust the gamma strength of colors of printing image Pixel Diameter Adjust the density of a printing image Specify the size of pixels by moving the slide bar One of the two methods specifying pixel size by inch or by ratio to the printer resolution in per cent is selectable Luminance CIE Y Adjust the luminance of a printing image button Select the method of expressing device...

Page 53: ... is installed Device Settings Tab specifies device specific settings and settings of optional devices Refer to operation manuals of the optional devices or on line manuals for settings items Settings specified in this section are saved as standard default settings of the printer Installation and Configuration Windows 2000 ...

Page 54: ...fied by a user upon executing a print operation on an application See Settings Printer Driver on Windows 2000 Administrator for details of administrator system manager properties 1Select Print in the File menu of an application 2Click the button of the print dialog box 3The dialog box for printer properties appears Click the top tab of the dialog box and specify the properties Installation and Con...

Page 55: ... Select a page range for printing Number of copies Specify the number of copies Collate Upon printing two or more copies pages are output for each copy Installation and Configuration Windows 2000 The General tab will not be indicated depending on each software application ...

Page 56: ...FX only Specify duplex printing for printing on both sides Select the binding side None Flip on Short Edge Flip on Long Edge for duplex printing Note Duplex Printing on Invoice A5 is not supported button Specify detailed settings Refer to Advanced 62 for details See page 58 Installation and Configuration Windows 2000 ...

Page 57: ...rce Specify an input tray Selecting Auto Selection allows automatic selection of an input tray according to the paper size button Specify detailed settings Refer to Advanced for details See page 58 Installation and Configuration Windows 2000 ...

Page 58: ...spooled in RAW non compression format Specifying RAW format results in a longer time before an application becomes operational after printing on the application Note Spooling by EMF format may cause the following problems on some application software 1 Printing result is different from screen display 2 Printing requires excessive time N in 1 For printing two or more pages on one sheet specify a pr...

Page 59: ...s in the printing image Red green and blue colors can be individually adjusted Black Ref White Ref Adjust the difference between the darkest color and the lightest color in an image Increasing the blackref value or decreasing the white ref value strengthens the contrast of an image narrowing the range of middle colors in the meantime Picture Select a test pattern Checking the checkboxes displays r...

Page 60: ... Print dialog box After selecting the print range to be printed and the number of copies click on to start printing While documents are being printed a printer indicator remains displayed on the left side of the clock on the task bar The indicator disappears when printing is completed You may double click on the indicator to open and verify the details of the print queue in the spooler Follow the ...

Page 61: ...nd Windows users guide for connection among computers On Windows 95 98 Me a computer connected to a printer must have been set up to allow printer sharing by the following operations 1 Double click on Network in control panel and then click button in the Network Configuration tab 2 Check I want to be able to allow others to print to my printer s in the File and Print Sharing dialog box 1 Install t...

Page 62: ...s and then click Printers 2 Double click Add Printer in the printer window Add Printer Wizard appears Click the button 3Select Network Printer Click the button 4Specify the other computer s printer by entering the network path Then complete the installation by following the instruction of the Add Printer Wizard Remote PC that uses other computer s printer Printing on Network ...

Page 63: ... to the device is turned on Paper is loaded on the device properly Error message is not displayed on device The above points can be verified by printing a test page Refer to the following for procedures for test page printing Windows 95 98 Me General Tab See page 14 Windows NT 4 0 General Tab See page 27 Windows 2000 General Tab See apge 46 The status of the devices can be verified by the status m...

Page 64: ...ttings Specify the settings again The specified paper has not been loaded on the device Specify the settings again or load the appropriate paper Verify that the Panasonic DP 130 135 150 has been selected as the printer driver The wait time for printing operations depends on the spool settings Select Spool print jobs so program finishes printing faster in spool settings Reference Windows 95 98 Me D...

Page 65: ...d on Verify that the paper is properly loaded Verify that the power of the device is turned on Excessive data volume or number of pages may overflow the device s memory disabling data reception Increase the timeout setting value in properties for transmission retry Reference Windows 95 98 Me Details Tab See page 15 Windows NT 4 0 Ports Tab See page 29 Windows 2000 Ports Tab See page 48 Differences...

Page 66: ...66 Appendix Printing Scanning Area Top 0 1 2 5 0 1 2 5 0 1 2 5 Bottom 0 1 2 5 Unit inches mm Void margin ...

Page 67: ...signal for receiving 8 bit data Data7 Logic 1 is High DATA0 is LSB and DATA 7 is MSB ACK Signal indicating that printer has read data into device completely This signal is output in response to STB BUSY Signal indicating that printer is unable to receive data Printer is able to receive data when this signal is Low PE Signal indicating Paper Out of printer This signal is Low when paper is loaded an...

Page 68: ...68 NOTE ...

Page 69: ...Digital Copier Class 2 Fax Modem Section Class 2 Fax Modem Section ...

Page 70: ...The installation is required for transmitting receiving of Faxes with a PC using general purpose PC fax function software recommended WinFax Class 2 Fax Modem 1 Select Settings from the Start menu and open the control panel Double click the Add New Hardware icon 2 Click the button ...

Page 71: ... Next Next 3 Click the button 4 Select No the device isn t in the list Click the button Select No I want to select the hardware from a list Windows 98 only Windows 98 only This screen will only appear if a new device is found Next Click the button ...

Page 72: ...Next Finish Yes 5 Select Ports COM LPT Click the button 6 Select Communications Port Click the button 7 Enter D Setup Where D is your CD ROM drive on Click the button 8Click the button 9 10Click the button 11Click the button and restart the PC Next Click the button ...

Page 73: ...14 Select Modem 12 Select No the device isn t in the list Click the button Select No I want to select the hardware from a list 13 Repeat steps from 1 to 3 This screen will only appear if a new device is found Next Click the button Next Click the button ...

Page 74: ...xt OK Select Don t detect my modem I will select it from a list Click the button 15 16 Next Select Panasonic DP 130 or DP 150 Class 2 Fax Modem Click the button 17 Enter D Setup Where D is your CD ROM drive Click the button Have Disk Click the button ...

Page 75: ...lling the Panasonic Class 2 Fax Modem 75 Finish 19 Click the button Installation of the modem is completed Next 18 Select Panasonic MFP Redirected Com Port COM3 COM number depends on the PC Click the button ...

Page 76: ...folder 2 Double click the Modems icon 4 Click the button 3 Select Don t detect my modem I will select it from a list Click the button Installing the Panasonic Class 2 Fax Modem The installation is required for transmitting receiving Faxes with a PC using general purpose PC fax function software recommended WinFax Class 2 Fax Modem Have Disk ...

Page 77: ...lect Panasonic DP 130 or DP 150 Class 2 Fax Modem Click the button 7 Select a COM port shown at the bottom of the COM ports list 8 Click the button Installation of the modem is completed Enter D Setup Where D is your CD ROM drive Click the button Next Click the button ...

Page 78: ...Installing the Panasonic Class 2 Fax Modem 78 9 Close the Modems Properties screen ...

Page 79: ...Control Panel folder 2 Double Click the Add Remove Hardware icon Click the button 4 Select Add Troubleshoot a device Click the button 3 Install Panasonic Class 2 Fax Modem The installation is required for transmitting receiving FAX with a PC a PC using a general purpose PC fax function software recommended WinFax Class 2 Fax Modem ...

Page 80: ...talling the Panasonic Class 2 Fax Modem 80 Next 5 6 Select No I want to select the hardware from a list 7 Select Modems Select Add a new device Click the button Next Click the button Next Click the button ...

Page 81: ... the Panasonic Class 2 Fax Modem 81 OK Have Disk Next 9 Click the button 10 Enter D Setup Where D is your CD ROM drive Click the button 8 Select Don t detect my modem I will select it from a list Click the button ...

Page 82: ...Installing the Panasonic Class 2 Fax Modem 82 12 Select COM2 11 Select Panasonic DP 130 or DP 150 Class 2 Fax Modem Next Click the button Next Click the button ...

Page 83: ...alling the Panasonic Class 2 Fax Modem 83 Yes Finish 13 If a warning message for logo certification appears click the button and continue installation Click the button Installation of the modem is completed ...

Page 84: ...84 NOTE ...

Page 85: ...Digital Copier Document Management System Section Document Management System Section ...

Page 86: ...stalling the Document Management System Next Next 1 Insert the provided CD ROM 2 Click the button 3 Click Panasonic DMS 4 Verify the installation destination and click the button 5 Click the Standard button ...

Page 87: ... System 87 Next Finish 6 Enter the program folder name and click the button 7 The required files are copied 8 Click the button The Panasonic Document Management System folder is added to the Start menu and the installation is completed ...

Page 88: ...age 137 Phone Book Editor See page 145 By installing this software the system selects LPT1 as a parallel port to be connected to a device For connecting a device to a port other than LPT1 change connection ports by selecting Panasonic Panasonic Document Management System and Port Selection Utility from the Start menu Before updating the software be sure to delete the older version of software Take...

Page 89: ...lizing the Document Manager and Document Viewer see page111 in combination a number of image files can be classified managed browsed and edited Selecting Panasonic Panasonic Document Management System Document Manager in Programs of the Start menu displays the main window of the Document Manager ...

Page 90: ... a dragged document onto a link icon an application corresponding to the function of the icon is activated Status Bar Displays information such as the number of documents in a folder the number of selected documents and file sizes etc Document Window Displays a list of documents in the selected folder Documents are displayed in thumbnails reduced images Page number and and buttons are displayed at...

Page 91: ...wn allows selecting two or more documents at one time Selecting documents Double clicking thumbnail images in document window activates Document Viewer See page 108 allowing opening and editing documents Editing documents The Document Manager allows editing and managing documents displayed in thumbnail images by dragging and dropping The function enables various operations as described below ...

Page 92: ...n application corresponding to the function of each icon Link icons are registered and deleted by selecting Launch to another application External Application Setup in the File menu Dragging a thumbnail image in document window and dropping it onto a folder in the folder window allows moving the document to the folder Dragging dropping with the Ctrl key held down copies a document Copying Moving D...

Page 93: ...he link icon and opens the image file The link icons are freely registered by selecting Launch to another application Destination Setup in the File menu The following applications are specifiable as destinations of the Document Manager Draw Graphics software Applications such as MS Paint Photoshop etc Annotation File format Compression Image type Resolution Correct Original document Transmission c...

Page 94: ...nsmission image Correct skew Inclination of document can be automatically corrected Eliminate noise Noise on document can be removed E Mail software MAPI compatible mail application such as MS Outlook MS Exchange etc File format Select one among TIFF JPEG BMP and PNG Annotation Paste to transmission image as an image Image type Select one among monochrome grayscale RGB color and no conversion Reso...

Page 95: ...Tagged Image File Format TIFF JPEG Joint Photographic Experts Group JPEG format BMP Windows standard bitmap format PNG Portable Network Graphics format DDM Document Manager file format Open A document is saved as an ordinary image file under a specified name Document Manager saves a file in the following formats TIFF Tagged Image File Format TIFF JPEG Joint Photographic Experts Group JPEG format B...

Page 96: ...nt Scanner See page 104 for operation of scanner Display the file properties Properties Using a scanner etc selected in Select Source import a document to a folder that is currently selected Acquire Image Select a TWAIN compatible device for scanning documents Select Source ...

Page 97: ...n and Vertical Position Adjust the printing position on a sheet Print Size Select printing in original size or printing in accordance with sheet size N in 1 Select for printing reduced pages on one sheet Print Setup Print Setup specifies printing or not printing annotation edited in the Document Viewer See Annotation Menu See page 121 for details of annotation ...

Page 98: ...is field appears on a link icon Application Type Specify the application type ProgramFile Specify the execute file of an application MAPI Compliant Check here if the E mail application is compatible with MAPI Parameter If the E mail application is incompatible with MAPI adding a parameter here allows automatic activation of a transmission screen See Setting Plug in See page 93 for specifying an de...

Page 99: ...iles Selecting documents and clicking the button restores documents that have been discarded Open Trash Can Deletes the files in the Trash Can If the documents are emptied from the Trash Can they are permanently deleted They are not stored in the Recycle Bin Empty Trash Can ...

Page 100: ...d Copy Paste a document from the clipboard onto a selected folder Paste Delete a selected document from a folder to the Trash Can A confirmation message for deletion appears Delete Select all documents in the folder Select All Search for documents by specifying a document name creation date or character string in the document Find See Annotation Menu See page 121 121 for details of annotation ...

Page 101: ...e status bar Status Bar Arrange documents in the document window by specifying order Sorting by name by type by size or by date is selected Arrange Documents Line up the documents in the document window Line Up Documents Switch between list display and thumbnail display in the documents window List Format Thumbnail Format ...

Page 102: ...n Make a copy of the selected document in a folder Duplicate Makes a group of two or more selected documents The grouped documents are indicated by page number and and buttons at the bottom of a thumbnail image Clicking the buttons turns the pages Group Object Rotate the selected document 90 Clockwise 180 90 Counterclockwise Rotate Object ...

Page 103: ... Correct Skew Detect any inclination of a document and automatically correct it Enhance Edge Enhance edge border of image Eliminate Noise Remove noise on a document Invert Colors Display image in reverse Enhancement Select pages to be displayed in thumbnail among grouped documents Selecting Rearrange Page displays the page sorter dialog box The order of the pages are changed by selecting dragging ...

Page 104: ... editing software etc Selecting Acquire Image in the File menu displays a dialog box for the Document Scanner The menu for operating the Document Scanner scanner driver depends on the application Refer to the manuals of the application for details If a TWAIN compatible application has not been installed select Document Scanner from the Start menu ...

Page 105: ...ts in a blurred image Halftone image error diffusion This method using no uniform pattern in halftone is suitable for natural images such as photographs and produces smooth images The method although requiring somewhat large file sizes produces high quality images in comparison to the dither method Resolution Select the resolution for scanning Paper Size Select the size of originals to be scanned ...

Page 106: ...gative Edge Enhancement Scan the image with a highlighted edge Output Size Display size of the scanning image and the size of the scanned file The output size is determined by the size of the scanning area black frame in the preview window and the resolution Unit Select the unit of size for indication mm inch or pixel button Scan an image into the document desktop button Perform preview scanning a...

Page 107: ...characteristics of an image valid only when halftone is selected Adjust the gamma curve by dragging the slide bar or entering a value Moving the slide bar in the direction reduces the difference between the highlight light portion and halftone Moving the slide bar in the direction reduces the difference between the shadow dark portion and halftone In either case the halftone becomes less prominent...

Page 108: ... bright portion and the shadow dark portion makes clear shades on an image Click the button to apply calibration result Adjustment Highlight and Shadow Display a dialog box for adjusting highlight and shadow valid only when halftone is selected Parameter Reset Return all items in the Document Scanner to standard settings default ...

Page 109: ...s 1Activate TWAIN compatible application 2Select Acquire Image in the File menu to display Document Scanner 3Specify the image type resolution and paper size of a document to be scanned 4Place a manuscript on Platen or ADF and click the button A preview scanned image is displayed in the preview window ...

Page 110: ...e parallel port 5Apply the following adjustment on the preview image Drag the scanning frame black frame on the preview window to specify the scanning area If an area has already been selected double clicking with Shift button held down selects the whole image Clicking button zooms in out a preview scan image Adjust the threshold value brightness and contrast difference between dark and light port...

Page 111: ...rogram provides various editing capabilities for documents with a wide selection of annotation functions Double clicking on the document thumbnail in the Document Manager screen or selecting Open in the Document menu displays the main window of the Document Viewer The program is activated also by selecting Panasonic Panasonic Document Management System Document Viewer from Programs of the Start me...

Page 112: ...e pages of the documents as thumbnails reduced image Size Bar Adjusts the scaling of the display on the image window Link Icon Dragging and dropping a document on a link icon activates the application corresponding to each icon Status Bar Displays information such as image file name image type and size Image Window Displays the image and annotations of the pages being selected Ruler Displays the a...

Page 113: ...ed in the image window is edited with the menubelow Edit menu Editing operations such as cutting copying pasting annotation added to an image Deleting copying and rotating the page Image menu Image correction and color balance adjustment of the whole page Image Editing Dragging the mouse on the image window allows selection of a specific area in an image This function is used to save a specified a...

Page 114: ...nlike usual image editing applications does not change an image itself but lays graphics and texts onto an image Annotations and the original image are displayed as one image Annotations are managed separately from image data Therefore the Document Viewer can switch between displaying and hiding annotations If an image is edited with the Document Viewer and is exported sent to another image editin...

Page 115: ...ger file format Open Save a document being edited Save A document is saved as an ordinary image file under a specified name All pages Save all pages in the document Current page Save only a specified page Specified area Save only portion specified in image window Document Viewer saves a file in the following formats TIFF Tagged Image File Format TIFF JPEG Joint Photographic Experts Group JPEG form...

Page 116: ...ing in original size or printing in accordance with sheet size N in 1 printing Select for printing two or more reduced pages on one sheet Print Setup When saving a document with annotations save the document in the Document Manager file format DDM This format saves the annotations and image data separately as objects so that they can be edited later Although saving a document in another format all...

Page 117: ...lication Clicking the Add button displays a dialog box to Add External Application Name If an external application is specified the name in this field appears on a link icon Application Type Specify the application type Program File Specify the execution file of the application MAPI Compliant Check here if the E mail application is compatible with MAPI Parameter If the E mail application is incomp...

Page 118: ...iles Selecting documents and clicking the button retrieves documents that has been discarded Empty Trash Can Deletes the files in the Trash Can If the documents are emptied from the Trash Can they are permanently deleted They are not stored in the Recycle Bin Trash Can Undo ...

Page 119: ...ipboard Cut Copy a selected annotation onto the clipboard Copy Paste an annotation from the clipboard onto a selected page Paste Copy the entire page selected onto the clipboard Copy Page to Clipboard Delete a selected page to the trash can Delete Page Make a duplication of a page and add it to the end of the last page Duplicate Page Rotate the selected page Rotate Page ...

Page 120: ...plays pop up menu for changing page order Allows changing order of pages by moving selected page to a specified position Move To Display the previous page Previous Display the first page First Display the last page Last Display a specified page A dialog box for specifying the page is displayed Go To Forward Turns the pages forward Reverse Turns the pages in reverse Document Viewer ...

Page 121: ...ts are created within the displayed frame the frame is managed as a header Header Creates a footer annotation Selecting footer annotation displays a footer specifying frame If an annotation such as graphics and texts are created within the displayed frame the frame is managed as a footer Footer Moves a selected annotation to the top layer Move Forward Moves a selected annotation to the bottom laye...

Page 122: ...he mouse in the image window to draw lines Line For specifying text font and colors select the drawn text and select Properties in the Annotation menu See page 121 The Text Format Setup dialog box can be displayed also by selecting Properties in the pop up menu that appears by right clicking on a drawn text For specifying the thickness and color of a line select a drawn line and then select Proper...

Page 123: ...ing the thickness and colors of the rectangle select the drawn rectangle and select Properties in the Annotation menu See page 121 The Graphic Format Setup dialog box can be displayed also by selecting Properties in the pop up menu that appears by right clicking on a drawn figure For specifying the thickness and colors of the ellipse select the drawn ellipse and select Properties in the Annotation...

Page 124: ...angle Black Block For specifying lines and colors of solid white select the drawn solid white rectangle and select Properties in the Annotation menu See page 121 The Graphic Format Setup dialog box can be displayed also by selecting Properties in the pop up menu that appears by right clicking on a drawn figure For specifying lines and colors of solid black select the drawn solid black rectangle an...

Page 125: ...play and specify text color and font Label For specifying the color of a marker select the drawn marker and select Properties in the Annotation menu See page 121 The Graphic Format Setup dialog box can be displayed also by selecting Properties in the pop up menu that appears by right clicking on a drawn figure For specifying the color and font of a label select the drawn label and select Propertie...

Page 126: ...ion menu or tool button and drag the mouse in the image window to specify the area displaying the Text Format Setup dialog box Specify the format color and font of the date to be displayed Text Color Select the text color here Font Specify the font here Date Specify the date here Selecting from the calendar or entering the date is selectable for data entry Format Specify the display format here Da...

Page 127: ... Format Setup dialog box Click on the drawn text label date or page number and select Properties to change the color and font of the text to be displayed Text input screen Enter the text here Text Color Select the text color here Font Specify the font here Text Format Setup Opens the Graphics Format Setup Dialog box Click on the drawn figure and select Properties to change the thickness and colors...

Page 128: ... background noise from an image The dialog box of Eliminate Noise is displayed Adjust the level of background noise removal by sliding the bar If Preview has been checked the adjustment result is displayed on the image window Eliminate Noise Enhance the edge border of an image Valid only for grayscale or RGB color image The dialog box of Enhance Edge is displayed Adjust the level of edge enhanceme...

Page 129: ...eview has been checked the adjustment result is displayed on the image window Brightness Contrast Adjust the hue and chroma of an image Valid only for grayscale or RGB color image The dialog box of Hue Chroma is displayed Adjust the hue and chroma by sliding the bar If Preview has been checked the adjustment result is displayed on the image window Hue Chroma Reverses the gradation of the selected ...

Page 130: ... page into a grayscale image A message appears upon converting a color image into monochrome or grayscale Grayscale Converts a selected page into a RGB color image RGB Color Grayscale and color information of a grayscale or RGB color image is lost upon conversion into a monochrome image The lost information is not restorable Color information of a RGB color image is lost upon conversion into a gra...

Page 131: ...han the displaying speed Tool Bar Switch between displaying hiding the tool bar Status Bar Switch between displaying hiding the status bar Thumbnail Window Switch between displaying hiding the thumbnail window Ruler Unit Select the units of measurement used in the image window Zoom In Increase the display scale on the image window Zoom Out Reduce the display scale on the image window Zoom Ratio Se...

Page 132: ...rinting copying status Yellow Device inspection is required under initialization open cover paper jam etc Red Need for toner cartridge replacement paper supply or device failure Gray Device is in off mode Installing the Panasonic Document Management System adds the status monitor to the startup menu If the power of the device is not turned on or the parallel cable is not connected when starting Wi...

Page 133: ...on information about the status monitor Open Status Monitor Displays details about the current status of the device Pop up when error occurs If the menu is selected a checkmark appears or a pop up error dialog box appears upon occurrence of an error Select the menu again for removing the check mark Dialog box example Exit Close the status monitor 133 ...

Page 134: ...n the panel of the device If two or more items have been detected clicking buttons allows viewing all items Details Displays the current status of the device in details Right clicking the status monitor icon in the Task Bar and selecting Open Status Monitor in the dropdown menu displays a dialog box for the status monitor 5 Status Displays the communication status between the status monitor and th...

Page 135: ...plays the name and number of a connected device Configuration Display a list with the current device configuration optional devices etc Status Displays the communication status between the status monitor and the device Status Monitor ...

Page 136: ...ize and if there is any paper loaded in the paper tray A comment by the user can be entered freely in the Paper Type field Changing the types of loaded paper does not change the comment in Paper Type unless it is rewritten by a user Status Monitor ...

Page 137: ...y the configuration editor dialog box Each setting category appears as a folder on the left frame and the setting item appears on the right frame If the device is turned Off or not connected a dialog box appears as below You may select Retry After turned On the power or connected the device Work Off Line Exit the data from an existing file Exit Exit the program When there is more than 1 supported ...

Page 138: ...es button Displays the help screen button Displays version information button Close the Configuration Editor utility If the data has not been sent after being modified on screen a confirmation message for sending the data is displayed Only settings in the setting folder that are currently selected are applicable to retrieving writing on the device or opening saving of a file Current settings of ea...

Page 139: ...Configuration Editor 139 User Parameters Folder Specify the originating party name and telephone number etc to be registered on the device for fax communications ...

Page 140: ...Configuration Editor 140 Fax Parameters Folder Display or change the Fax Parameter Settings ...

Page 141: ...Configuration Editor 141 Copier Settings Folder Display or change the Copier Settings ...

Page 142: ...Configuration Editor 142 Journal Folder Display the Fax communication journal ...

Page 143: ...Configuration Editor 143 Print Out Print a Fax Parameter Phonebook or Transaction Journal List ...

Page 144: ...144 Phone Book Settings Shortcut Activation Folder When the Phone Book Folder is selected the Phone Book Editor utility will be started Configuration Editor ...

Page 145: ... main unit to the PC or send fax numbers from the PC to the main unit Open Save File Open or save fax numbers stored the PC Insert Delete Entry Insert or delete lines in the fax numbers list Page 119 Page 121 Page 123 Page 124 148 150 152 153 If the device is turned Off or not connected a dialog box appears as below You may select Retry After turned On the power or connected the device Work Off Li...

Page 146: ...ebook edit software 1 Click Start at the bottom left of the PC screen Select Programs Select Panasonic Select Panasonic Document Management System Select MFP Utilities Select Phone Book Editor Phone Book Editor splash screen appears and the Phone Book Editor program is activated Start ...

Page 147: ... information onto PC Page 121 Insert Entry Insert a line in the directory dialing list Page 123 Delete Entry Delete a line in the directory dialing list Page 124 Help Display an on line help screen Exit Close the Phone Book Editor program 152 153 150 150 148 148 Main Window 4 2 1 5 3 6 7 8 9 10 11 12 13 14 15 16 Directory Tab Contains the individual dialing station entries Up to 100 stations Group...

Page 148: ...ieves the fax numbers in the connected device by PC and writes fax numbers from the PC to main unit 1 Click Retrieve 2 Click the button 3 A list of fax numbers in the machine is displayed Modify and add destination names and dial numbers on this screen Retrieve ...

Page 149: ...Phone Book Editor 149 Yes 5 Click the button The phonebook information is written to the connected device 4 Write Click Write after the editing is completed ...

Page 150: ...hen saves the file in the PC again 1 Click Open File 2 Click the button 4 The phonebook information stored in the PC is displayed Modify and add destination names and dial numbers on this screen Open File 3 Select a file from the list e g Phone dat Open Click the button 1 2 1 2 The File Open dialog box appears ...

Page 151: ...Click the button The phonebook information is saved to a file 5 Click Save File after the editing is completed Save File 7 Select an existing file from the list or enter a new file name Save Click the button 1 2 1 2 For Save File ...

Page 152: ...ting the phonebook The steps for inserting lines is as follows 1 Click on the row number where you would like to insert a blank entry The row will be highlighted as shown on the left 2 Click Insert Entry A blank row is inserted as shown on the left 3 Double click on the cell to enter the data ...

Page 153: ...ing lines is as follows 1 2 Click Delete Entry The screen shown on the left appears Click the button The row is deleted as shown on the left Click on the row number where you would like to delete the entry The row will be highlighted as shown on the left ...

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