Panasonic KX-FP206CX Operating Instructions Manual Download

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8. Help

8 Help

8.1 Error messages – Reports

If a problem occurs during fax transmission or reception, one of the following messages will be printed on the sending
and journal reports (page 19).

Message

Code

Cause & Solution

COMMUNICATION ERROR

40-42
46-72

A transmission or reception error occurred. Try
again or check with the other party.

43
44

A line problem occurred. Connect the telephone line
cord to a different jack and try again.

An overseas transmission error occurred. Try using
the overseas mode (feature #23 on page 36).

DOCUMENT JAMMED

-----

Remove the jammed document (page 50).

ERROR-NOT YOUR UNIT

53
54
59
70

A transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.

JUNK FAX PROH. REJECT

-----

The junk fax prohibitor feature of this unit rejected
fax reception.

MEMORY FULL

-----

The memory is full of received documents due to a
lack of recording paper, a lack of ink film or a
recording paper jam. Install paper (page 10), install
ink film (page 7) or remove the jammed paper (page
49).

NO DOCUMENT

-----

The document was not fed into the unit properly. Re-
insert the document and try again.

OTHER FAX NOT RESPONDING

-----

The other party’s fax machine is busy or has run out
of recording paper. Try again.

The other party’s fax machine rang too many times.
Send the fax manually (page 19).

The other party’s machine is not a fax machine.
Check with the other party.

The number you dialled is not in service.

PRESSED THE STOP KEY

-----

L {

STOP

}

was pressed, and fax transmission or

reception was cancelled.

-----

Fax transmission or reception was successful.

FP206_218CX-PFQX2488ZA-en.book Page 41 Friday, August 4, 2006 4:25 PM

Summary of Contents for KX-FP206CX

Page 1: ... ID To use this feature you must subscribe to the appropriate service of your service provider Operating Instructions Compact Plain Paper Fax Model No KX FP206CX Compact Plain Paper Fax with Digital Answering System Model No KX FP218CX This pictured model is KX FP206 FP206_218CX PFQX2488ZA en PDF Page 1 Friday August 4 2006 4 25 PM ...

Page 2: ...e model number will be omitted in these instructions L Most figures shown in these operating instructions are based on a KX FP206 Copyright L This material is copyrighted by Panasonic Communications Co Ltd and may be reproduced for internal use only All other reproduction in whole or in part is prohibited without the written consent of Panasonic Communications Co Ltd 2006 Panasonic Communications ...

Page 3: ...er cord is damaged or frayed B If liquid has been spilled into the unit C If the unit has been exposed to rain or water D If the unit does not work normally by following the operating instructions Adjust only controls covered by the operating instructions Improper adjustment may require extensive work by an authorised service centre E If the unit has been dropped or physically damaged F If the uni...

Page 4: ...ing Faxes 4 5 Selecting the way to use your fax machine 22 4 6 Receiving a fax manually Auto answer OFF 23 4 7 Receiving a fax automatically Auto answer ON 24 4 8 Using the unit with an answering machine KX FP206 only 26 4 9 Receive polling retrieving a fax placed on another fax machine 26 4 10 Junk fax prohibitor preventing fax reception from undesired callers 27 5 Copy Copying 5 1 Making a copy ...

Page 5: ...y information Replacement film 1 Model No Part No KX FA52A or KX FA52E 30 m 2 rolls Each roll will print about 90 A4 sized pages 1 To ensure the unit operates properly we recommend using the Panasonic replacement film The ink film is not reusable Do not rewind and use the ink film again 1 Telephone line cord 2 Handset 3 Handset cord 4 Paper tray 5 Paper support 6 Starter ink film 10 metres long 7 ...

Page 6: ... flash time can be changed feature 72 on page 39 J CALLER ID L To use Caller ID features page 16 K STOP L To stop an operation or programming session L To erase a character number page 13 Press and hold to erase all characters numbers L BROADCAST L To send a document to multiple parties page 21 M PRINT REPORT L To print reference lists and reports page 53 N MENU L To start or exit programming O PH...

Page 7: ...nk film roll into the front left slot of the unit 2 and the white gear of the ink film roll into the rear left slot of the unit 3 L The ink film is safe to touch and will not rub off on your hands like carbon paper 1 Document guides 2 Paper tray 3 Metal recording paper guide 4 Paper support 5 Recording paper exit 6 Recording paper entrance 7 Microphone KX FP218 only 8 Front cover 9 Document entran...

Page 8: ...lm is tight 5 and at least one layer of ink film is wrapped around the blue core 6 6 Close the back cover securely by pushing down on the dotted area at both ends 7 7 Close the front cover securely 3 2 4 5 Correct Incorrect 6 Tight 1 turn No ink film is wrapped around the blue core Slack Crease Reverse 7 FP206_218CX PFQX2488ZA en book Page 8 Friday August 4 2006 4 25 PM ...

Page 9: ...he metal recording paper guide 1 then install the paper tray 2 L Make sure the arrows on the paper tray and the unit match 1 8 Paper support Hold open the paper support 1 then insert the ends into the holes on the paper tray 2 1 2 1 1 2 FP206_218CX PFQX2488ZA en book Page 9 Friday August 4 2006 4 25 PM ...

Page 10: ...e paper to prevent paper jams 2 Insert the paper gently print side down 1 L Do not force the paper into the paper tray L If the paper is not inserted correctly remove all of the installed paper and re install it gently Otherwise the paper may jam Note L Remove all of the installed paper before adding paper Correct Slant 1 FP206_218CX PFQX2488ZA en book Page 10 Friday August 4 2006 4 25 PM ...

Page 11: ...gnetic field L If any other device is connected to the same telephone line this unit may disturb the network condition of the device L If you use the unit with a computer and your internet provider instructs you to install a filter 5 please connect it as follows 1 Telephone line cord L Connect to a single telephone line jack 2 Power cord L Connect to a power outlet 220 240 V 50 60 Hz 3 EXT jack KX...

Page 12: ...monitor speakerphone press A or B Initial Programming 2 3 Date and time 1 MENU i 0 1 i SET D 01 M 01 Y 06 TIME 12 00AM 2 Enter the current date month year hour minute by selecting 2 digits for each Press repeatedly to select AM PM or 24 hour clock format Example 10 August 2006 10 15PM 12 hour clock format 1 Press 1 0 0 8 0 6 1 0 1 5 D 10 M 08 Y 06 TIME 10 15AM 2 Press repeatedly to select PM 3 SET...

Page 13: ...press 5 3 times LOGO BIL L To switch between uppercase or lowercase letters Pressing the button will change the letter input to uppercase or lowercase alternately 1 Press 2 2 times LOGO B 2 Press 4 3 times LOGO B I 3 Press LOGO B i 4 Press 5 3 times LOGO Bi l To correct a mistake Press or to move the cursor to the incorrect character and make the correction L To erase all of the characters press a...

Page 14: ...igits L To enter a press L To enter a space press L To enter a hyphen press FLASH L To erase a number press STOP 3 SET 4 Press MENU to exit To correct a mistake Press or to move the cursor to the incorrect number and make the correction L To erase all of the numbers press and hold STOP SET FLASH STOP MENU FP206_218CX PFQX2488ZA en book Page 14 Friday August 4 2006 4 25 PM ...

Page 15: ... If you do not need to edit the name skip to step 5 4 Edit the name For further details see the storing procedure on page 15 5 SET L If you do not need to edit the telephone number skip to step 7 6 Edit the telephone number For further details see the storing procedure on page 15 7 SET 3 4 Erasing a stored item 3 4 1 Erasing a specific item 1 PHONEBOOK 2 Press A or B repeatedly to display the desi...

Page 16: ...age 34 and TEL FAX ring count feature 78 on page 39 For KX FP218 TAM FAX ring count feature 06 on page 34 FAX ring count feature 06 on page 34 and TEL FAX ring count feature 78 on page 39 L The name display service may not be available in some areas For further information please contact your telephone company 3 6 1 How Caller ID is displayed The calling party s name or telephone number will be di...

Page 17: ...m the recently received caller information L If you press A the display order will be reversed 3 Press MONITOR KX FP206 SP PHONE KX FP218 or lift the handset to return the call L To send a fax insert the document FACE DOWN and press FAX START To change the way caller information is displayed Press CALLER ID repeatedly after step 2 Example SAM LEE 11 20A 20 Jul b 12345678 11 20A 20 Jul 3 7 1 Symbol...

Page 18: ...k the edited number L The unit will start dialling automatically L To send a fax insert the document FACE DOWN and press FAX START L To store the number in the phonebook follow from step 3 of the storing procedure below 3 9 Erasing caller information 3 9 1 Erasing all caller information 1 Press MENU repeatedly to display CALLER SETUP i SET L CALL LIST ERASE will be displayed 2 SET L To cancel eras...

Page 19: ...ment Add the other pages up to 10 at a time on top of the previously inserted pages while the last page is being fed into the unit Pre dialling a fax number 1 Enter the fax number 2 Insert the document 3 FAX START Sending from memory Quick scan feature To use this feature activate feature 34 page 37 beforehand 1 Insert the document 2 Enter the fax number i FAX START L If the document exceeds the m...

Page 20: ...nto A4 or letter sized paper then sending the copied document 4 3 Sending a fax using the phonebook and one touch dial Before using this feature store the desired names and telephone numbers into the phonebook page 15 and one touch dial page 15 1 Adjust the width of the document guides to fit the actual size of the document 2 Insert the document up to 10 pages FACE DOWN until a single beep is hear...

Page 21: ...the desired item you want to erase L To cancel erasing press STOP 4 SET i SET i STOP 4 4 4 Sending the same document to pre programmed parties 1 Insert the document FACE DOWN 2 If necessary press A or B repeatedly to select the desired resolution page 19 3 BROADCAST L After transmission the unit will automatically print a report Broadcast sending report Note L If you select FINE SUPER FINE or PHOT...

Page 22: ...tected the fax machine will receive the fax automatically 4 5 2 Use only as a fax FAX ONLY mode Your situation You have a separate telephone line just for faxes Setup Set the fax machine to FAX ONLY mode page 24 by pressing AUTO ANSWER repeatedly L The AUTO ANSWER indicator turns ON Note L Make sure feature 77 is set to FAX ONLY page 39 beforehand KX FP218 only How faxes are received All incoming ...

Page 23: ...ax automatically 4 6 Receiving a fax manually Auto answer OFF Note L By default the unit reduces the size of the received document to 92 when printing See feature 36 on page 37 for details 4 6 1 Activating TEL mode 1 Make sure feature 73 is set to TEL page 39 beforehand 2 Press AUTO ANSWER repeatedly to display the TEL MODE L The AUTO ANSWER indicator turns OFF Note L If you do not answer the call...

Page 24: ...Callers will hear a ring back tone different from the one generated by the telephone company L An extension telephone will not ring at this time To answer the call with the extension telephone lift the handset and press 0 default auto disconnection code while the fax machine is ringing B If you do not answer the call the unit will activate the fax function L Some fax machines do not generate fax c...

Page 25: ...ng the call depending on the type of an extension telephone Press STOP on the fax machine to talk with the calling party Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit L The answering machine will answer the call 2 The caller...

Page 26: ... Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 The caller calls your unit L The answering device will answer the call 2 The caller can leave a message after the greeting message 3 The caller presses 9 pre selected fax activation code L The unit will a...

Page 27: ... them 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press repeatedly to display JUNK LIST SET i SET 3 Press A or B repeatedly to display the item you wish to prevent the fax reception from i SET 4 Press STOP to exit the program To display the junk fax prohibitor list 1 Press MENU repeatedly to display JUNK FAX PROH 2 Press repeatedly to display JUNK LIST DISP i SET 3 Press A or B to display t...

Page 28: ...document exceeds the memory capacity copying of the exceeded document will be cancelled and this feature will be turned OFF automatically To stop copying Press STOP 5 1 1 More copying features To enlarge a document 1 Insert the document 2 COPY i 3 Press A repeatedly to select 150 or 200 i START L The unit will enlarge the centre of the upper part of the document To make an enlarged copy of the bot...

Page 29: ...inal document Note L The unit will store the documents into memory while collating the copies If memory becomes full while storing the unit will only print out the stored pages Collated pages Uncollated pages 4 3 2 1 4 3 2 1 1 1 2 2 3 3 4 4 FP206_218CX PFQX2488ZA en book Page 29 Friday August 4 2006 4 25 PM ...

Page 30: ...econds we recommend that you tell the caller in your TAM FAX greeting message to press 9 before starting the fax transmission If you change the setting from 60 seconds to 16 seconds your current greeting message will be deleted The pre recorded greeting message will be played when a call is received L If you change the maximum recording time of incoming messages to GREETING ONLY feature 10 on page...

Page 31: ...ess PLAYBACK within 1 minute the unit will resume playing the rest of the messages Voice time day stamp During playback the unit will announce the day of the week and time that each message was recorded If you subscribe to Caller ID service During playback you can call back the displayed name or number using the unit 1 Press MENU during playback L The unit stops playback L If you do not need to ed...

Page 32: ...s Note L When you press a key press firmly 1 If pressed within the first 5 seconds of a message the previous message will be played 2 To resume operation press a command key within 10 seconds otherwise the marker message recording will start Recording a marker message After playing back the messages you can leave an additional message 1 Wait for 3 beeps indicating the end of the remote operation 2...

Page 33: ...mming 1 MENU 2 Press and the 2 digit code 3 Press the desired command to display the desired setting L This step may be slightly different depending on the feature 4 SET 5 To exit programming press MENU MENU SET FP206_218CX PFQX2488ZA en book Page 33 Friday August 4 2006 4 25 PM ...

Page 34: ...ransmission fails Changing the ring count in FAX ONLY mode KX FP206 only 0 6 1 1 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 Changing the ring count in FAX ONLY mode KX FP218 only 0 6 1 1 2 2 default 3 3 4 4 5 5 6 6 7 7 8 8 9 9 Note L Set feature 77 to FAX ONLY page 39 beforehand Changing the ring count in TAM FAX mode KX FP218 only 0 6 0 TOLL SAVER 2 2 default 3 3 4 4 5 5 6 6 7 7 See page 25 for deta...

Page 35: ...ote operation feature press 3 SET i MENU Setting the dialling mode 1 3 If you cannot make calls change this setting according to your telephone line service 1 PULSE For rotary pulse dial service 2 TONE default For tone dial service Setting the ringer tone 1 7 1 TONE 1 default 2 TONE 2 3 TONE 3 Feature Feature code Selection FP206_218CX PFQX2488ZA en book Page 35 Friday August 4 2006 4 25 PM ...

Page 36: ...ges may be higher than usual Sending a fax at a specified time 2 5 This feature allows you to take advantage of low cost calling hours offered by your telephone company This feature can be set up to 24 hours in advance of the desired time 0 OFF default 1 ON To send a document 1 Insert the document 2 If necessary press A or B repeatedly to select the desired resolution page 19 3 MENU i 2 5 4 Press ...

Page 37: ...document and print it Select the desired reduction rate 1 72 2 86 3 92 default 4 100 Setting Recording paper size Original document size 100 A4 Letter 92 default A4 A4 86 A4 A4 72 A4 Legal Note L The information of the sending party is printed on the top of each page Therefore even if the original document is the same size as the recording paper the document will be divided into 2 sheets when prin...

Page 38: ...eature and program the code 0 OFF 1 ON default 1 MENU i 4 9 2 Press 1 to select ON i SET 3 Enter your code from 2 to 4 digits using 0 9 and L The default code is 0 4 SET i MENU Changing the recording time for your TAM FAX greeting message KX FP218 only 5 4 1 16s default Maximum recording time is 16 seconds 2 60s Maximum recording time is 60 seconds See page 30 for details Setting the scan contrast...

Page 39: ... ring back tone and busy tone You can use those tones to confirm the status of the other party s machine 0 OFF Deactivates this feature 1 ON default You will hear connecting tones Note L If the ring back tone continues the other party s machine may not be a fax machine or may have run out of paper Check with the other party L The connecting tone volume cannot be adjusted Changing the receiving mod...

Page 40: ... settings 8 0 0 NO default 1 YES To reset the advanced features 1 MENU i 8 0 2 Press 1 to select YES i SET i SET i MENU L ECM setting feature 68 on page 38 will not be reset Feature Feature code Selection FP206_218CX PFQX2488ZA en book Page 40 Friday August 4 2006 4 25 PM ...

Page 41: ...other party JUNK FAX PROH REJECT L The junk fax prohibitor feature of this unit rejected fax reception MEMORY FULL L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 10 install ink film page 7 or remove the jammed paper page 49 NO DOCUMENT L The document was not fed into the unit properly Re insert the document...

Page 42: ...per jam Install paper page 10 install ink film page 7 or remove the jammed paper page 49 You will lose all faxes in memory if the power is removed Check with power connected FAX MEMORY FULL L The memory is full of received documents due to a lack of recording paper a lack of ink film or a recording paper jam Install paper page 10 install ink film page 7 or remove the jammed paper page 49 You will ...

Page 43: ...med Remove the jammed document page 50 L Press STOP to eject the jammed paper TRANSMIT ERROR L A transmission error occurred Try again L If you send a fax overseas try the following Use the overseas transmission mode feature 23 on page 36 Add 2 pauses at the end of the telephone number or dial manually UNIT OVERHEATED L The unit is too hot Stop using the unit for a while and let the unit cool down...

Page 44: ... feature 04 on page 34 Journal report feature 22 on page 36 Caller ID list feature 26 on page 36 During programming I cannot enter the code or ID number L All or part of the numbers are the same as another code or ID Change the number remote operation ID feature 11 on page 35 fax activation code feature 41 on page 37 auto disconnection feature 49 on page 38 The unit beeps L The memory reception al...

Page 45: ...th the other party s machine L Adjust the scan contrast using feature 58 page 38 The other party complains that black lines white lines or smudges appear on their received document L The scanner glass or rollers are dirty with correction fluid etc Clean them page 51 Please do not insert a document before correction fluid has dried completely Documents frequently misfeed L Clean the document feeder...

Page 46: ...nect the unit to a line that does not have these services I cannot receive documents by pressing 9 on an extension telephone L You must set remote fax activation to ON feature 41 on page 37 beforehand L You may have changed the remote fax activation code from 9 default setting Verify the remote fax activation code feature 41 on page 37 L The memory is full of received documents due to a lack of re...

Page 47: ...ument feeder rollers recording paper feeder and rubber flap page 51 Problem Cause Solution I cannot receive documents automatically L Your greeting message on the answering machine is too long Shorten the message Record a message up to 10 seconds long L The answering machine rings too many times Set to 1 or 2 rings I cannot receive voice messages L Check if the answering machine is turned ON and c...

Page 48: ...tored in the memory they will be lost When power is restored a power down report will be printed stating which documents in memory have been erased The other party complains that they cannot leave a voice message L The recording time is set to GREETING ONLY Select 1 MINUTE 2 MINUTES or 3 MINUTES feature 10 on page 34 L The memory is full Erase unnecessary messages page 31 L Make sure there is no o...

Page 49: ...may misfeed or jam 1 Open the front cover 1 push the green button 2 then open the back cover 3 2 Remove the jammed recording paper 4 3 Turn the blue gear 5 in the direction of the arrow until the ink film is tight 6 and at least one layer of ink film is wrapped around the blue core 7 2 1 3 4 Correct Incorrect 5 6 7 Tight 1 turn No ink film is wrapped around the blue core Slack Crease Reverse FP206...

Page 50: ...was not fed into the unit properly The display will show the following CHECK PAPER Remove the recording paper and straighten Insert the paper then press SET to clear the message 9 2 Document jams 1 Open the front cover Remove the jammed document carefully 1 2 Close the front cover securely Note L Do not pull out the jammed paper forcibly before opening the front cover 8 9 SET 1 FP206_218CX PFQX248...

Page 51: ...over 3 3 Clean the document feeder rollers 4 and rubber flap 5 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly Clean the scanner glass 6 with a soft dry cloth Caution L Do not use paper products such as paper towels or tissues 4 Clean the recording paper feeder roller 7 with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly 5 C...

Page 52: ...er 1 push the green button 2 then open the back cover 3 3 Remove the ink film 4 4 Clean the thermal head 5 with a cloth moistened with isopropyl rubbing alcohol and let it dry thoroughly Caution L To prevent a malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly 5 Re install the ink film and close the covers see step 4 to 7 on page 7 6 Install the...

Page 53: ...d 1 KX FP206 Approx 12 s page ECM MMR 2 KX FP218 Approx 8 s page ECM MMR 2 Scanning density Horizontal 8 pels mm Vertical 3 85 lines mm standard resolution 7 7 lines mm fine photo resolution 15 4 lines mm super fine resolution Photo resolution 64 levels Scanner type Contact Image Sensor Printer type Thermal Transfer on plain paper Data compression system Modified Huffman MH Modified READ MR Modifi...

Page 54: ...or recording paper L Do not use the following types of paper Paper with cotton and or fibre content that is over 20 such as letterhead paper or paper used for resumes Extremely smooth or shiny paper or paper that is highly textured Coated damaged or wrinkled paper Paper with foreign objects attached such as tabs or staples Paper which has dust lint or oil stains Paper that will melt vaporize disco...

Page 55: ...ng 51 Connecting tone Feature 76 39 Connections 11 Copy 28 Collation 28 Enlarge Reduce 28 D Date and time Feature 01 12 Delayed transmission Feature 25 36 Dialling mode Feature 13 35 Display Contrast Feature 39 37 Error messages 42 Document size 20 E ECM selection Feature 68 38 Error messages 41 Extension telephone 24 F Fax activation code Feature 41 37 Fax number Feature 03 14 FAX ONLY mode 22 24...

Page 56: ...EL FAX Feature 78 39 Ringer tone Feature 17 35 S Scan contrast Feature 58 38 Sending faxes Broadcast 21 From memory 19 Manually 19 One touch 20 Phonebook 20 Sending report Feature 04 19 SETUP LIST 53 Storing Broadcast 21 One touch 15 Phonebook 15 T TAM FAX mode 22 25 TEL FAX mode 22 24 TEL FAX ring count Feature 78 39 TEL mode 22 23 Toll saver 25 V Voice guidance Feature 47 38 Voice time day stamp...

Page 57: ...57 Notes FP206_218CX PFQX2488ZA en book Page 57 Friday August 4 2006 4 25 PM ...

Page 58: ...58 Notes FP206_218CX PFQX2488ZA en book Page 58 Friday August 4 2006 4 25 PM ...

Page 59: ...59 Notes FP206_218CX PFQX2488ZA en book Page 59 Friday August 4 2006 4 25 PM ...

Page 60: ...sonic Communications Malaysia Sdn Bhd PLO No 1 Kawasan Perindustrian Senai KB No 104 81400 Senai Negeri Johor Darul Ta zim Malaysia Manufacturer Global web site http panasonic net FP206_218CX PFQX2488ZA en book Page 60 Friday August 4 2006 4 25 PM ...

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