Panasonic KX-FP181 Operating Instructions Manual Download | Manualshive

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75

Operations

When a function does not work, check here
before requesting help

!

General

Problem

I cannot make and receive
calls.

The unit does not work.

The unit does not ring.

The unit displays the following
message though the paper is
inserted.

The other party complains
they only hear a fax tone and
cannot talk.

The speakerphone is not
working. (KX-FP185 only)

The button
does not function properly.

During programming, I cannot
enter the code or ID number.

The ink film runs out quickly.

The unit beeps.

REDIAL/PAUSE

CHECK PAPER

●

The mains lead or telephone line cord is not connected.
Check the connections (p. 12).

●

If you used a splitter to connect the unit, remove the
splitter and connect the unit to the wall jack directly. If the
unit operates properly, check the splitter.

●

Disconnect the unit from the telephone line and connect
the line to a known working telephone. If the working
telephone operates properly, contact our service personnel
to have the unit repaired. If the working telephone does
not operate properly, contact your telephone company.

●

The ringer volume is set to off. Adjust it (p. 17).

●

The TAD ring count of feature #06 is set to “RINGER OFF”.
Change to another ring count (p. 65)(KX-FP185 only).

●

The paper is inserted halfway. Insert it correctly (p. 11)
and press

to clear the message.

●

The FAX ONLY mode is set. Tell them the number is only
used for faxes or change to TEL, TEL/FAX or TAD/FAX
(KX-FP185 only) mode (p. 38, 39).

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the
volume using

or

.

●

If you and the other party speak at the same time, parts of
your conversation will be cut off. Speak alternately.

●

If this button is pressed during dialling, a pause will be
inserted. If pressed immediately after a dial tone is
obtained, the last number dialled will be redialled.

●

All or part of the numbers are the same. Change the code
or ID number of features #11 (p. 66), #12 (p. 66), #41
(p. 68) and #49 (p.69).

●

The HELP printing function, copy function, and reports
also use ink film.

●

Recording paper or ink film has run out. Press

to

stop the beeps and install paper/ink film.

STOP

SET

Cause & Remedy

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Summary of Contents for KX-FP181

Page 1: ...save for future reference Operating Instructions Compact Plain Paper FAX Model No KX FP181 Compact Plain Paper FAX with Telephone Answering System Model No KX FP185 The pictured model is KX FP181 This model is only designed to be used in the United Kingdom and Ireland ...

Page 2: ...r Panasonic facsimile By filling in the section below this will ensure the following We will register your unit on our warranty database Should you ever require a service call under warranty your call will be dealt with quickly and efficiently We will send you a reply fax to confirm your registration and the correct operation of your unit If you have any problems please call our customer helpline ...

Page 3: ...the fault cannot be resolved and you require a trained operator please contact our customer helpline on 08701 580560 for UK For Republic of Ireland please refer to place of purchase 7 In the event the helpline cannot resolve the problem a like for like exchange fax will be dispatched overnight if the call is received before 4pm or by a mutually convenient arrangement The helpline operator will giv...

Page 4: ...ut the prior written consent of KME and its licensee Kyushu Matsushita Electric Co Ltd 2000 Caution Note that the images of copied or received documents will remain on the used ink film Use discretion when disposing of the used ink film Do not rub or use an eraser on the printed side of recording paper as the print may smear In the event of problems you should contact your equipment supplier in th...

Page 5: ...rvice is required Opening or removing covers may expose you to dangerous voltages or other risks Incorrect reassembly can cause electric shock when the unit is subsequently used 13 Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur A When the power supply cord or plug is damaged or frayed B If liquid has been spilled into t...

Page 6: ...information 26 Storing caller information in the EASY DIAL directory 27 Erasing caller information 28 Voice Contact Talking to the other party after fax transmission or reception 29 Fax Sending Faxes Sending a fax manually using the EASY DIAL directory 30 Sending a fax with the voice guide KX FP185 only 33 Sending from memory 33 One time broadcast transmission 34 Broadcast transmission to pre prog...

Page 7: ...antee 89 Index Index 90 Programmable Features Features Programming 64 Summary Basic features 65 Advanced features 67 Answering Device KX FP185 only Setup TAD FAX mode using the built in answering device and receiving voice and fax calls automatically 52 Greeting Pre recorded greeting messages 53 Recording your own greeting messages 54 Erasing your own recorded greeting messages 55 Incoming Listeni...

Page 8: ...e on Telephone number 08701 580560 local Panasonic authorised dealer The complimentary test ink film is 10 metres long and will print about 28 A4 size pages We recommend that you buy full size replacement film 50 metres for continuous use of your unit For best results use genuine Panasonic replacement film Model No KX FA55X KX FA55X Replacement film Note The ink film is not reusable Do not rewind ...

Page 9: ...PRINTING SET 6 REPORTS 5 COPIER 4 FAX RECEIVING 3 EASY DIAL 2 FEATURE LIST 1 QUICK SET UP For KX FP185 1 How to send faxes with the voice guide 2 How to set the date time your logo and fax number 3 How to program the features 4 How to store names in the EASY DIAL directory and how to dial them 5 Help with problems operating the answering device 6 Help with problems receiving faxes 7 How to use the...

Page 10: ...hout lifting the handset To search for a stored name p 23 30 To select the features feature settings during programming p 64 To initiate fax transmission reception or copying To store a setting during programming To stop an operation or cancel programming For voice muting p 18 To turn on off the AUTO ANSWER mode p 38 39 To print a quick reference p 7 Display To initiate or exit programming To sele...

Page 11: ...setting during programming To stop an operation or cancel programming To select a resolution p 30 For slow playback p 56 To play recorded messages p 56 To search for a stored name p 23 30 To select the features feature settings during programming p 64 For the Caller ID service p 25 28 Dial keypad For voice muting p 18 To turn on off the AUTO ANSWER mode p 38 39 To print a quick reference p 7 Displ...

Page 12: ...ng paper entrance Document entrance Speaker Left side of the handset cradle Document guide s Front cover Document exit Recording paper exit Up to 30 sheets of printed paper can be held Recording paper load Microphone KX FP185 only To talk with the other party when using the speakerphone To record greeting messages and memo messages The pictured model is KX FP185 Recording paper load Insert one tab...

Page 13: ...aper if you are not happy with the print quality Recording paper A4 size recording paper 210 mm x 297 mm can be loaded The unit can hold up to 50 sheets of 60 g m2 to 75 g m2 paper or 30 sheets of 90 g m2 paper 1 Fan the stack of paper to prevent a paper jam 2 Pull the tension bar forward and hold open while inserting the paper The paper should not be over the tab If the paper is not inserted corr...

Page 14: ...et should be near the product and easily accessible If you want to connect an answering machine to the unit see page 42 KX FP181 only Telephone line connection is TNV Telecommunication Network Voltage KX FP181 only You can connect an extension telephone or answering machine to the external telephone jack EXT on this unit p 42 47 A voltage drop of 1 15 V at 40 mA will be introduced between the EXT ...

Page 15: ...ing the dial keypad Example 10 Aug 2000 Press 5 Press 6 Enter the correct hour minute by selecting 2 digits for each using the dial keypad Example 15 15 Press 7 Press 8 Press MENU SETUP ITEM SET TIME 15 15 1 5 1 5 TIME 00 00 SET D 10 M 08 Y 00 0 0 1 0 8 0 D 01 M 01 Y 00 SET SET DATE TIME 0 1 1 SYSTEM SET UP MENU SET MENU STOP Display EASY DIAL To correct a mistake Press or to move the cursor to th...

Page 16: ... 5 LOGO Bil 5 LOGO Bi 4 LOGO B 2 LOGO SET YOUR LOGO 0 2 1 SYSTEM SET UP MENU Setting your logo To correct a mistake Press or to move the cursor to the incorrect character and make the correction To delete a character Move the cursor to the character you want to delete and press STOP To insert a character 1 Press or to move the cursor to the position to the right of where you want to insert the cha...

Page 17: ... o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 To select characters with the dial keypad Pressing the dial keys will select a character as shown below To select characters using the EASY DIAL Instead of pressing the dial keys you can select characters using the EASY DIAL 1 Rotate until the desired character is displayed 2 Press to move the cursor to the next space The character displayed...

Page 18: ...LL EASY DIAL Note You can enter your facsimile telephone number by rotating If using press to move the cursor The button replaces the digit with a and the button replaces it with a space Example using the dial keypad 234 5678 Press To enter a hyphen in a telephone number press Hyphen RECALL 2 4 6 7 8 3 5 EASY DIAL EASY DIAL To correct a mistake Press or to move the cursor to the incorrect number a...

Page 19: ...llowing message When a call is received the unit will not ring and will display the following Monitor Speaker volume 8 levels high to low are available While using the monitor speakerphone press or Fax voice guidance volume KX FP185 only 9 levels high to off are available While listening to the fax voice guidance press or Answering device volume KX FP185 only 9 levels high to off are available Whi...

Page 20: ...umber up to 5 times During redial the following will be displayed Display WAITING REDIAL DIGITAL SP PHONE MONITOR REDIAL PAUSE Voice calls making To mute your voice to the other party 1 Press during a telephone conversation using or the handset Display The other party cannot hear you but you can hear them 2 To resume the conversation press again MUTE MUTE DIGITAL SP PHONE MUTE Speakerphone operati...

Page 21: ...rd dial The first call is put on hold and you can talk to the second party 3 To keep the present call and return to the first call Press then dial To hang up the first call Press then dial To hang up the present call and return to the first call Press then dial 1 RECALL 0 RECALL 2 RECALL 2 RECALL If your unit is connected to a PBX pressing allows you to access some features of your host PBX such a...

Page 22: ... SET NAME Alice NAME EASY DIAL PRESS DIR PROG USE EASYDIAL OR DIRECTORY PROGRAM STOP Hyphen Delete DIRECTORY PROGRAM RECALL SET Display Insert MUTE EASY DIAL Helpful hint You can confirm the stored items on the display p 23 or on the telephone number list p 85 Note When the following message is displayed in step 6 you can only store 5 more items Display If there is no space to store new stations t...

Page 23: ... n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 To select characters with the dial keypad Pressing the dial keys will select a character as shown below To select characters using the EASY DIAL Instead of pressing the dial keys you can select characters using the EASY DIAL 1 Rotate until the desired character is displayed 2 Press to move the cursor to the next space The character display...

Page 24: ...85 only 1 Rotate until the desired name is displayed 2 Press 3 Press ERASE EASY DIAL SET 22 EASY DIAL 1 Rotate until the desired name is displayed Example 2 Press 3 Press to select EDIT If you do not need to edit the name skip to step 5 4 Edit the name by following the instructions on page 21 5 Press Example If you do not need to edit the telephone number skip to step 7 NO 0123456 SET NAME Mary ED...

Page 25: ... display see below or on the telephone number list p 85 Note If the desired name has not been stored press and dial the number manually STOP To confirm the stored items on the display 1 Rotate until the desired name is displayed Example 2 Press or To stop the operation press 3 Lift the handset The unit will automatically dial the number STOP 4567890 Kim EASY DIAL To search for a name by initial Ex...

Page 26: ...istance call LONG DISTANCE PRIVATE CALLER OUT OF AREA The calling party s telephone number or name will be displayed after the first ring You then have the option of whether or not to answer the call depending on the caller Example The unit will automatically store the caller s information telephone number name and the time of the call You can view the caller s information see next page and print ...

Page 27: ...t new call has been displayed the unit will show After all calls are displayed the unit will show If no calls have been received the unit will show NO CALLER DATA END END OF NEW CALL NO NAME RCVD EASY DIAL Display CALLER ID SEARCH STOP EASY DIAL Viewing caller information on the display 1 Press Example 2 new calls are received Display 2 Rotate to the right clockwise The display will show the most ...

Page 28: ... telephone number includes data other than numbers ie or The caller s information does not include a telephone number NO 01 02 WENDY ROBERTS ALLAN STONE TIME OF CALL 14 Mar 10 30 13 Mar 08 35 FAX TAD TELEPHONE NUMBER 14 Mar 2000 10 37 3456789012 4567890123 ANSWER NAME CALLER ID LIST NEW NO 01 MIKE TIMAR TIME OF CALL 11 Mar 09 35 TEL TELEPHONE NUMBER 9876543210 ANSWER NAME OLD NEW Shows a call you ...

Page 29: ...1 Press Example Display 2 Rotate until the number you want to store is displayed Example 3 Press Edit the name by following the instructions on page 21 If the directory is full a number and name cannot be stored Erase unnecessary stations in EASY DIAL directory p 22 4 Press Example 5 Press REGISTERED SET NO 3453809 SET NAME DIRECTORY PROGRAM 3453809 EASY DIAL USE EASY DIAL 2 NEW CALLS CALLER ID SE...

Page 30: ...MENU Erasing caller information Erasing specific caller information STOP CALLER ID SEARCH ERASE Display EASY DIAL 1 Press Example Display 2 Rotate until the desired number is displayed Example 3 Press The caller s information will be erased Example To erase other items repeat steps 2 and 3 4 Press to exit the program STOP 4561032238 DELETED ERASE 3453809 EASY DIAL USE EASY DIAL 2 NEW CALLS CALLER ...

Page 31: ...cument is received Talking to the other party after fax transmission or reception You can talk to the other party after a fax message is completed This will save the added expense and time of making another call This feature only works when the other party s fax machine is equipped with a voice contact feature 1 If the other party initiates voice contact your unit will sound a distinctive ring and...

Page 32: ...tart button When a fax tone is heard press and replace the handset CONNECTING FAX START FAX START TEL 5678901 TEL DIGITAL SP PHONE MONITOR Using the EASY DIAL directory 4 Rotate until the desired name is displayed Example To confirm the number press or For further details about using the EASY DIAL see page 23 5 Press CONNECTING FAX Alice FAX START Alice EASY DIAL To select the resolution Select th...

Page 33: ...it does not send a fax using the EASY DIAL directory Confirm the stored items on the display p 23 or on the telephone number list p 85 Check that the number dialled is answered by the other party s machine 1 Rotate until the desired name is displayed 2 Lift the handset The connecting tone will be heard during dialling to tell you the status of the other party s machine feature 76 on page 71 EASY D...

Page 34: ...of a sending report Journal report The unit stores the 30 most recent fax communication results When a new communication occurs the oldest communication result will be erased To print manually see page 85 To print automatically after every 30 new fax communications activate feature 22 p 67 NO 01 02 03 04 05 3332222 9998765 2345678 555556677 USAGE TIME 00 45 00 58 00 48 06 45 03 50 MODE SND RCV RCV...

Page 35: ...acity is approx 25 pages based on the ITU T No 1 Test Chart in standard resolution p 86 Note If you select the FINE SUPER FINE or HALF TONE resolution the number of pages that the unit can transmit will decrease If the stored pages exceed the memory capacity the transmission will be cancelled To cancel the memory transmission Press while or after scanning the document STOP 1 Press twice Display 2 ...

Page 36: ...Y DIAL RESOLUTION FACE DOWN STOP SET Display FAX START RESOLUTION EASY DIAL One time broadcast transmission This feature is useful for sending the same document to selected parties whose fax numbers are stored in the EASY DIAL directory If you only wish to send a document once select the parties for each transmission Before programming make sure that the desired stations have been stored in the EA...

Page 37: ... SET PRESS SET BROADCAST DIRECTORY PROGRAM SET STOP DIRECTORY PROGRAM Display EASY DIAL Note If you enter the wrong station press after step 4 to erase the station Confirm the stored numbers by printing a broadcast programming list p 85 STOP Broadcast transmission to pre programmed parties This feature is useful for sending the same document often to selected parties whose fax numbers are stored i...

Page 38: ...TE DIRECTORY PROGRAM BROADCAST EASY DIAL SET DIRECTORY PROGRAM Display EASY DIAL Erasing a stored station in the broadcast memory 1 Rotate until the following is displayed Display 2 Press 3 Press to select DELETE 4 Rotate until the desired name is displayed Example To cancel erasing press 5 Press YES SET NO STOP DELETE OK SET STOP Dick EASY DIAL ADD DELETE DIRECTORY PROGRAM BROADCAST EASY DIAL SET...

Page 39: ...ast sending report see below FAX START BROADCAST EASY DIAL RESOLUTION FACE DOWN STOP Display RESOLUTION FAX START SET EASY DIAL Note If you select the FINE SUPER FINE or HALF TONE resolution the number of pages that the unit can transmit will decrease If one of the stations is busy or does not answer the station will be skipped All skipped stations will be redialled up to 5 times after all of the ...

Page 40: ...faxes Use only as fax MEMORY ON MEMORY ON AUTO ANSWER AUTO ANSWER How you want the unit to receive calls You have to set this This is how the unit will operate TAD FAX mode p 52 Set feature 77 to TAD FAX p 71 Turn AUTO ANSWER on by pressing AUTO ANSWER When receiving voice calls The unit will activate the answering device and record voice messages When receiving fax calls The unit will activate th...

Page 41: ... a fax document press for each fax call FAX START Ring Ring Ring Mostly voice calls MEMORY ON MEMORY ON AUTO ANSWER AUTO ANSWER When receiving voice calls The unit will ring When receiving fax calls The unit will receive fax documents without ringing Remote fax activation You can also receive a fax using an extension telephone While hearing fax calling tone with an extension telephone press pre se...

Page 42: ...ot required set feature 46 to OFF p 69 STOP TEL mode answering all calls manually If the arrow is shown on the right of the display turn it off by pressing Display ON TEL MODE AUTO ANSWER Note Up to 30 sheets of printed paper can be held Remove the printed paper before it exceeds 30 sheets Fax reception in memory When a printing problem is detected the unit will temporarily store the received docu...

Page 43: ...ht of the display turn it on by pressing Display ON The unit will automatically answer all calls and only receive fax documents FAX ONLY MODE AUTO ANSWER Line 1 Voice calls Line 2 Fax calls Only a fax machine is connected Activating the FAX ONLY mode Note The number of rings before a call is answered in the FAX ONLY mode can be changed feature 06 on page 65 This mode should not be used with a tele...

Page 44: ...an 4 This will allow the answering machine to answer the call first 3 Record a greeting message on the answering machine Example This is your name business and or telephone number We are unable to answer the phone right now To send a fax start transmission To leave a message please speak after the beep Thank you 4 Activate the answering machine 5 Set the receive mode of the fax machine to the TEL ...

Page 45: ...ode The device which has the shortest ring count will answer a call first If you use your computer as an answering machine connect the telephone line cord from the EXT jack to the computer KX FP181 only Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call Inform the caller of the following procedure beforehand 1 Th...

Page 46: ...t This message will be played to the calling party KX FP185 only Ring Ring Ring The fax machine will ring up to 3 times Silent fax recognition ring count The calling party will hear a different ring back tone A fax calling tone is automatically generated by the sending fax machine Some fax machines do not have this capability You can record your own greeting message p 54 KX FP185 only Note The fax...

Page 47: ...ed KX FP185 only The fax machine will activate the fax function for the other party s fax machine that does not send a fax calling tone No one is available to take your call right now Please try again later Thank you A fax calling tone is automatically generated by the sending fax machine Some fax machines do not have this capability If the fax machine activates the fax function press on the fax m...

Page 48: ...ds after hearing the beep otherwise the call will be interrupted and the unit will remain in the TEL mode For KX FP185 1 Call your unit and wait for 10 rings You will hear a beep signal 2 Enter the remote operation ID feature 11 on page 66 within 8 seconds You will hear a beep signal 3 To switch to the FAX ONLY mode Press within 3 seconds To switch to the TEL FAX mode Press within 3 seconds To swi...

Page 49: ...n telephone You do not have to press on the fax machine Important Use a touch tone telephone as the extension telephone and enter the fax activation code firmly FAX START 1 When the extension telephone rings lift the handset of the extension telephone 2 When document reception is required a fax calling tone slow beep is heard or no sound is heard press pre selected fax activation code firmly 3 Han...

Page 50: ...herefore you pay for the call Make sure that no documents are fed into your unit and that the other party s machine is ready for your call 1 For KX FP181 Press three times Display For KX FP185 Press four times 2 Press 3 Dial the fax number Example 4 Press The unit will start reception CONNECTING SET FAX 3331111 SET 4 POLLING MENU 3 POLLING MENU Display MENU SET ...

Page 51: ... 1234PP12345678PP5555 NO SET MODE ON EASY DIAL MODE OFF SET PAGER CALL FAX PAGER CALL 7 0 1 SYSTEM SET UP MENU 7 Press The unit will dial the stored number 8 Check that your pager receives a pager test call 9 Press PAGER TEST SET REDIAL PAUSE Pause MENU Display EASY DIAL MONITOR SET DIGITAL SP PHONE DIGITAL SP PHONE KX FP181 KX FP185 Your pager number Pauses Your pager access code if required Mess...

Page 52: ... COPY START QUICK SCAN COPY START COLLATE ON COLLATE COPY ZOOM NUMBER 1 100 COPY START RESOLUTION STANDARD The unit can make single or multiple copies up to 50 Any transmittable document p 31 can be copied FACE DOWN Document guides RESOLUTION STOP COPY ZOOM COPY START COLLATE QUICK SCAN Display To stop copying Press STOP Note If a resolution is not selected FINE resolution will automatically be se...

Page 53: ...ocument and print it on two pages COPY ZOOM To reduce a document The unit can reduce the original document Select the desired setting by pressing Recommended reduction rates COPY ZOOM Original document Enlarged copy Example of a 200 enlarged copy Area to be enlarged B C F G A B C D E F G H Original document Enlarged copy Example of a 150 enlarged copy B C F G A B C D E F G H Area to be enlarged A4...

Page 54: ...t required set to OFF feature 67 on page 70 AUTO ANSWER Display 1 Set feature 77 to TAD FAX p 71 2 If the arrow is not shown on the right of the display turn it on by pressing Display The unit will play the greeting message The remaining time for recording incoming messages will be displayed Example ON TIME 10m13s TAD FAX MODE AUTO ANSWER Ring count in the TAD FAX mode The number of rings before a...

Page 55: ...ight now To send a fax please start transmission To leave a voice message please speak after the beep Thank you Hello We are unable to answer right now To send a fax please start transmission To leave a voice message please try again later Thank you Hello We are unable to answer right now To send a fax please try again later To leave a voice message please speak after the beep Thank you Hello We a...

Page 56: ...r Thank you 1 Select the desired mode TAD FAX or TEL FAX where you want to record a greeting message feature 77 on page 71 2 Press twice The display will show the following according to your selection in step 1 TAD FAX mode TEL FAX mode 3 Press A long beep will sound 4 Speak clearly about 20 cm away from the microphone The display will show the remaining recording time TAD FAX mode TEL FAX mode 5 ...

Page 57: ... message TEL FAX MODE TAD FAX MODE AUTO ANSWER ERASE Display START SET STOP 1 Select the desired mode TAD FAX or TEL FAX where you want to erase the greeting message feature 77 on page 71 2 Press two times The display will show the following according to your selection in step 1 TAD FAX mode TEL FAX mode 3 Press To cancel erasing press 4 Press When receiving a call the pre recorded greeting messag...

Page 58: ...ng a message Rotate one click to the left while listening to the message If you rotate to the left within 5 seconds of the beginning of the message the previous message will be played To play back a specific message rotate to the left or right and search for the message you want to listen to Skipping a message Rotate one click to the right to play the next message Stopping playback Press If you pr...

Page 59: ...all of the recorded messages 1 Press Display 2 Press To cancel erasing press 3 Press ERASE COMPLETED ERASING SET STOP YES SET NO STOP ERASE MESSAGES START PRESS START 1 ALL MESSAGES ERASE MESSAGE ERASED ERASING ERASE START SET ERASE Display STOP Erase unnecessary messages to prevent memory from becoming full Erasing recorded messages Note Greeting messages can not be erased this way ...

Page 60: ...RECORDING START PRESS START 1 MEMO MESSAGE RECORD START STOP Microphone RECORD Display You can record a telephone conversation This conversation can be played back later either directly or remotely 1 During a telephone conversation press Display 2 To stop recording press or replace the handset STOP 2WAY RECORDING RECORD STOP RECORD Display Note There may be legal restrictions on recording two way ...

Page 61: ... telephone Program the remote operation ID feature 11 on page 66 and set the unit to the TAD FAX mode before going out p 52 Remote operation card Please cut out and carry this card for assistance when using the remote operation Operating from a remote location Note During remote operation the unit will stop and two beeps will be heard in the following conditions 2 minutes 40 seconds after your uni...

Page 62: ...er Turns ON pager call Turns OFF pager call Key Remote command 8 4 8 3 8 2 8 1 8 0 5 4 When there are no new recorded messages Press or wait for 4 seconds to listen to all the messages When voice memory is full Erase some or all of the messages see next page 5 Sorry no more memory Please erase unnecessary messages When there are new recorded messages The voice guide will tell you the number of new...

Page 63: ...ssage 0 9 7 5 4 Please leave your name and message after the beep Turning the message transfer on or off You must pre program a transfer telephone number beforehand feature 60 on page 70 Press to turn ON the message transfer Press to turn OFF the message transfer If a transfer telephone number is not programmed you cannot turn this feature ON Turning the pager call on or off You must program a pag...

Page 64: ...e number first feature 60 on page 70 and set to the TAD FAX mode An incoming voice message is recorded in your unit Your unit calls the transfer telephone number Answer the call with the transfer telephone Your unit will play the transfer greeting message Enter the remote operation ID feature 11 on page 66 Retrieve the message using the remote operation p 59 61 This message can be changed see next...

Page 65: ...e TRNS REC 15s TRNS REC 16s SET RECORD EASY DIAL CHECK SET TRNS GREETING 6 1 1 SYSTEM SET UP MENU SET Microphone STOP EASY DIAL MENU Display To check your transfer greeting message 1 Press then 2 Rotate to select CHECK 3 Press The unit will play your message 4 Press MENU SET EASY DIAL SET 6 1 MENU 7 When finished recording press The unit will repeat your message Adjust the volume using or 8 Press ...

Page 66: ...d setting is displayed This step may be slightly different depending on the feature 5 Press The setting you selected is set and the next feature will be displayed 6 To exit programming press MENU SET EASY DIAL SET EASY DIAL SET ADVANCED MODE EASY DIAL EASY DIAL 1 SYSTEM SET UP MENU Programming by entering the program code number directly You can select a feature by directly entering the program co...

Page 67: ...sending report for fax transmission results p 32 SENDING REPORT ERROR ON OFF 06 For KX FP181 only To change the number of rings before the unit answers a call in the FAX ONLY mode FAX RING COUNT 1 2 3 4 5 6 7 8 9 The default setting is in bold type continued This setting can be changed when the unit is in FAX ONLY mode 06 For KX FP185 only To change the number of rings before the unit answers a ca...

Page 68: ... The default setting is in bold type ON ID 11 OFF 12 For KX FP181 only If you use the unit with an answering machine activate this feature and set the remote activation ID to secure the remote operation for the answering machine REMOTE TAM ACT To select ON and enter ID 1 Press 2 Rotate and select this feature 3 Press 4 Rotate to select ON 5 Press 6 Enter your ID from 1 to 5 digits using 0 9 and 7 ...

Page 69: ...ature before starting transmission This feature makes sending documents easier as the transmission speed is slowed down OVERSEAS MODE Display Feature Settings How the unit operates 25 To send a fax automatically at a specified time This allows you to take advantage of low cost calling hours offered by your telephone company The setting can be reserved to take place up to 24 hours in advance DELAYE...

Page 70: ...ontrast is too light 1 Press 2 Rotate until ADVANCED MODE is displayed Press and rotate until the desired feature is displayed EASY DIAL SET EASY DIAL MENU Programming table cont Note Step 4 may be slightly different depending on the feature See page 64 for more details Advanced features cont How to set menu options Code Display Feature Settings How the unit operates The default setting is in bold...

Page 71: ...beeps when there is less than 60 seconds of remaining recording time REC TIME ALERT ON OFF The default setting is in bold type continued 46 To receive a fax automatically when you answer a call and hear a fax calling tone slow beep FRIENDLY RCV ON OFF ON You do not have to press for fax reception FAX START 49 For KX FP181 only To answer a call with an extension telephone in the TEL FAX mode p 45 A...

Page 72: ...ess MENU SET EASY DIAL SET Note Step 4 may be slightly different depending on the feature See page 64 for more details Advanced features cont How to set menu options The default setting is in bold type 1 Follow steps 1 3 above 2 Rotate to select ON 3 Press 4 Enter the transfer telephone number 5 Press 6 Press This feature can be turned on off from a remote location p 61 MENU SET SET EASY DIAL 60 F...

Page 73: ...ates The default setting is in bold type 71 To set the ring melody MELODY RINGER A B C See page 49 for details 70 KX FP181 KX FP185 If you have a pager and wish to know when your unit receives an incoming message KX FP185 only or a fax activate this feature PAGER CALL FAX PAGER CALL ON OFF See pages 44 and 45 for details TAD FAX FAX ONLY TEL FAX 78 If you use an extension telephone in the TEL FAX ...

Page 74: ...not fed into the unit properly Reinsert the document and try again The other party s fax machine is busy or has run out of recording paper Try again The document was not fed properly Reinsert the document and try again The other party s fax machine rings too many times Send a fax manually dial the number confirm the fax tone and press The other party s machine is not a facsimile Check with the oth...

Page 75: ...d or the unit has run out of paper Install paper and press to clear the message The recording paper is not fed into the unit properly Reinstall paper p 11 and press to clear the message The recording paper has jammed near the recording paper entrance Clear the jammed paper p 80 and press to clear the message Do not install folded or heavily curled paper There is no space to store new stations in t...

Page 76: ...sonnel The other party s fax machine is busy or has run out of recording paper Try again A recording paper jam occurred Clear the jammed paper p 80 The unit is checking that there is no slack on the ink film Wait for a while The other party s fax machine does not provide the polling function Check with the other party The other party s fax machine is busy or has run out of recording paper Try agai...

Page 77: ...t repaired If the working telephone does not operate properly contact your telephone company The ringer volume is set to off Adjust it p 17 The TAD ring count of feature 06 is set to RINGER OFF Change to another ring count p 65 KX FP185 only The paper is inserted halfway Insert it correctly p 11 and press to clear the message The FAX ONLY mode is set Tell them the number is only used for faxes or ...

Page 78: ...s transmission mode of feature 23 p 67 Add two pauses at the end of the telephone number p 19 or dial manually FAX START Cause Remedy I cannot send documents The other party complains that letters on their received document are distorted or not clear The other party complains that dirty patterns or black lines appear on their received document I cannot make an international fax call Fax receiving ...

Page 79: ...hermal head is dirty Clean it p 82 Some paper has instructions recommending which side to print on Try turning the paper over Check the document of the other party If a blank sheet is ejected after the received document is printed out the receiving reduction rate is not programmed correctly Program the proper rate in feature 36 p 68 The other party placed the document in their fax machine the wron...

Page 80: ...tion code Set a different number for features 12 p 66 and 41 p 68 You did not program your remote access code in your fax machine correctly Program the same code that is programmed on the answering machine to the fax machine with feature 12 p 66 The code may include which is used for certain features provided by telephone companies Change the code on the answering machine to another number which d...

Page 81: ... of feature 25 p 67 is programmed and the start time has passed during a power failure transmission will be attempted soon after power is restored If an extension telephone answering machine is connected to the EXT jack of the fax machine you may be able to use it during a power failure KX FP181 only If fax documents are stored in memory they will be lost When power is restored a power down report...

Page 82: ...ve the jammed paper as follows PAPER JAMMED Centre part Front cover 2 Push the back cover open button and open the back cover 2 1 Back cover Back cover 1 2 open button 3 Remove the jammed recording paper recording paper Jammed 4 If the ink film is slack tighten it by winding the gear 5 Close the back cover securely by pushing down on the dotted area at both ends Close the front cover securely 2 1 ...

Page 83: ...p the centre part 2 Shift the position of the green lever by using an instrument with a pointed end such as a paper clip Left When documents multiple feed Centre Standard position pre selected Right When documents do not feed 3 Close the front cover securely Green lever Right Left Centre part Rubber flap Front cover If the unit does not release the document during feeding remove the jammed documen...

Page 84: ...prevent malfunction due to static electricity do not use a dry cloth and do not touch the thermal head directly Document feeder 1 Disconnect the mains lead and the telephone line cord 2 Open the front cover by pulling up the centre part 3 Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol and let all parts dry thoroughly 4 Clean the glass with a...

Page 85: ...g ink film is available for replacement Each roll prints about 140 A4 size pages See page 6 for accessory information Model No KX FA55X Replacement film 2 rolls CHECK FILM Centre part Front cover 2 Push the back cover open button and open the back cover 2 1 Back cover Back cover open button 1 2 3 Pull up the blue gear side and remove the used ink film Remove the used core Used core Blue gear Used ...

Page 86: ...3 T shaped gear blue Left slot Back ink film roll Front ink film roll 6 If the ink film is slack tighten it by winding the gear Gear Ink film Note The ink film is completely safe to touch and will not rub off on your hands like carbon paper Incorrect Correct Tight 7 Close the back cover securely by pushing down on the dotted area at both ends Close the front cover securely The following message wi...

Page 87: ...des you with names and telephone numbers which are stored in the EASY DIAL directory The telephone number codes are as shown below P A pause has been entered F A recall has been entered Journal report keeps records of fax transmission and reception This report will be printed automatically after every 30 fax communications p 32 Printer test list allows you to check the print quality of your unit I...

Page 88: ...ning Density Horizontal 8 pels mm Vertical 3 85 lines mm STANDARD mode 7 7 lines mm FINE HALF TONE mode 15 4 lines mm SUPER FINE mode Halftone Level 64 level Scanner Type Contact Image Sensor CIS Printer Type Thermal Transfer on plain paper Data Compression System Modified Huffman MH Modified READ MR Modified Modified READ MMR Modem Speed KX FP181 9 600 7 200 4 800 2 400 bps Automatic Fallback KX ...

Page 89: ...ld be consulted for an up to date list of PBX s with which the apparatus is compatible It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to compatible PBX s This apparatus is suitable for connection to a PBX with or without initial proceed indication This apparatus is suitable for connection to a PBX with or without secondary proceed indication Any...

Page 90: ...E CUT OFF PLUG IS INSERTED INTO ANY 13 AMP SOCKET If a new plug is to be fitted please observe the wiring code as shown below If in any doubt please consult a qualified electrician WARNING THIS APPLIANCE MUST BE EARTHED IMPORTANT The wires in this mains lead are coloured in accordance with the following code Green and Yellow Earth Blue Neutral Brown Live As the colours of the wire in the mains lea...

Page 91: ...correct adjustment or repair to damage caused through installation adaption modification or use in an improper manner or inconsistent with the technical and or safety standards required in the country where this appliance is used or to damage occurred during transit to or from the purchaser 5 If at any time during the guarantee period any part or parts of the appliance are replaced with a part or ...

Page 92: ...Sending faxes 30 Storing 20 22 ECM selection Feature 68 70 Enlarge copy 50 51 Error messages 72 74 Extension telephone 45 47 F Facsimile telephone number Feature 03 16 65 Fax activation code Feature 41 68 Fax auto redial 31 FAX ONLY mode 38 41 FAX ONLY ring count Feature 06 65 Fax pager Feature 70 71 Fax voice guidance Feature 47 69 Fax voice guide 33 Feature programming 64 71 Feeder pressure 81 F...

Page 93: ...ote activation ID Feature 12 66 Remote operation card 59 60 Remote operation ID Feature 11 66 Replacement film 6 83 84 Reset Feature 80 71 Resolution 30 Ring count FAX ONLY Feature 06 65 Silent fax recognition Feature 30 45 67 TAD FAX Feature 06 52 65 TEL FAX Feature 78 45 71 Ringer volume 17 S Sending report Feature 04 32 65 Set default Feature 80 71 Setup list 85 Silent fax recognition ring Feat...

Page 94: ...Printed in Hong Kong PFQX1439YA WH0600NK1060 Kyushu Matsushita Electric Co Ltd 1 62 4 chome Minoshima Hakata ku Fukuoka 812 8531 Japan 0682 ...

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