Olivetti LINEA Office, User Manual

Page: 24 / 61

Using the Printer Without a Computer 18
Installation
Press the Menu key to display " Installation " then press Confirm .
The following options are available:
• Date and time: to enter the date and time.
• Language: to select the language required. Use the Navigator to scroll through the list and then press Confirm to
select.
• Number: enter the fax number of the sender and then press Confirm .
Print Report
Press the Menu key to display " Print Report " then press Confirm .
The following reports can be printed:
• Last transmission: press Confirm to start printing.
• Fax activities: press Confirm to start printing.
Service
Provides a list of reserved information on the printer for the use of field engineers. A password has to be entered to
consult the information which is only available to field service.
CONFIGURING THE PRINTER TO RECEIVE FAXES
In the Fax mode, the printer is set to respond automatically to all calls.
If faxes are configured to be replied to manually, incoming calls must be replied to personally from an additional
telephone, and you must enter the code
* * on the telephone (or the personal code entered from the Toolbox
application) to receive the fax.
The printer is able to distinguish automatically between fax calls and telephone calls, using one of the reception modes
configured as described below.
Setting Reception Mode
The reception mode establishes whether or not the printer is to answer incoming calls.
To set the reception mode, switch on the printer and wait until it comes online.
Press the Menu key on the keyboard , select the option "Reception" and then select the mode from: AUTOMATIC ,
MANUAL , PHONE/FAX or ANSWERING DEVICE/FAX .
The modes available are:
•
• AUTOMATIC (default setting) : The printer is set to reply automatically to all calls.
This setting must be changed if an external device, additional telephone or answering device is connected.
• MANUAL: The call is always received by the telephone. If, on replying, the user recognises that the call is a fax, it can
be diverted to the printer by entering the chosen code (default code is * * ) on the numeric pad of the additional phone
(if Remote has been chosen for Fax Configuration in the Toolbox application).
Note: If an additional telephone is connected to the printer, the Reception Mode setting should be MANUAL.
•
PHONE/FAX:
After a certain number of rings (modifiable selecting Toolbox > Settings > Fax settings >
Installation > Reception ), the printer connects to the telephone line and is able to detect if the incoming call is a fax
or voice call. In case of a voice call, the printer’s ring tone changes (after the default number of rings), and it rings for
the time defined by Fax/tel timer
(modifiable selecting Toolbox > Settings > Fax settings > Installation >
Reception ), to allow the call to be answered. If the call is not answered, it returns to the printer. In the case of a Fax
call, the fax is received and printed.