Olivetti d-COLORMF3023 Operation Manual Download

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8-1

Fax Settings

This chapter explains the following topics:

Default fax settings ............................................................................................................................................ 8-2

Transmission Restriction ................................................................................................................................... 8-11

Unusable Time ................................................................................................................................................. 8-19
Account Management ...................................................................................................................................... 8-20

Summary of Contents for d-COLORMF3023

Page 1: ...Code 597300en d COLORMF3024 FAX OPERATION GUIDE...

Page 2: ...by any information storage and retrieval system without permission in writing from the Publisher CE Marking Declaration of Conformity for users of the European Union EU This product complies with the...

Page 3: ...y 2 6 Quick Setup Wizard Fax Setup 2 7 Fax setup items 2 7 Fax setup procedure 2 8 Setting Date and Time 2 9 PBX Setting Europe only 2 10 Registering Destinations in the Address Book 2 11 Adding a Des...

Page 4: ...nting 4 6 2 in 1 Print 4 6 Batch Print 4 6 Reception Date Time 4 6 Media Type for Print Output 4 7 5 Using Convenient Fax Functions 5 1 Forward Settings 5 2 Type of Forwarding Destination 5 2 Setting...

Page 5: ...ending 6 2 Flow of Network FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 3 Uninstalling the FAX Driver 6 6 Basic Transmission 6 7 Configuring the Driver Default Settings 6 10 Default Setting...

Page 6: ...ion 8 18 Setting Reception Restriction 8 18 Unknown Number Reception 8 18 Unusable Time 8 19 Account Management 8 20 9 Troubleshooting 9 1 Indicators During Sending Receiving Operation 9 2 Responding...

Page 7: ...ains the general methods for receiving faxes and reception functions 5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding...

Page 8: ...rent page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the corres...

Page 9: ...this Operation Guide continuous operation of the keys on the touch panel is as follows Actual procedure Procedure indicated in this guide Select the System Menu Counter key Select Select Common Setti...

Page 10: ...Safety Conventions in This Guide 1 2 About this Operation Guide 1 3 Legal Notice 1 3 FCC PART 68 REQUIREMENTS 1 3 IMPORTANT SAFETY INSTRUCTIONS 1 4 IMPORTANTES MESURES DE SECURITE 1 4 CANADIAN IC REQU...

Page 11: ...oints of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the...

Page 12: ...jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line...

Page 13: ...always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger UL listed or CSA certified t...

Page 14: ...ne interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices not exceed five The REN CANADA of thi...

Page 15: ...DE 08R00 National AN for D AN 02R01 AN for CH and N DE 09R00 National AN for D AN 05R01 AN for D E GR P and N DE 12R00 National AN for D AN 06R00 AN for D GR and P DE 14R00 National AN for D AN 07R01...

Page 16: ...A and or other countries Adobe Acrobat Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks...

Page 17: ...Panel 2 4 Touch Panel 2 5 Enter key and Quick No Search key 2 6 Quick Setup Wizard Fax Setup 2 7 Fax setup items 2 7 Fax setup procedure 2 8 Setting Date and Time 2 9 PBX Setting Europe only 2 10 Reg...

Page 18: ...ide 1 Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 L...

Page 19: ...jammed in the Document Processor 6 Opening handle Hold this handle when opening or closing the Document Processor 7 Original table Stack the sheet originals on this table 8 Original eject table Read o...

Page 20: ...nd scan to be registered Function Key Assignment page 8 6 Displays the Status Job Cancel screen Touch panel Displays buttons for configuring machine settings Displays the System Menu Counter screen Au...

Page 21: ...etween desktop pages NOTE You can also switch views by touching the screen and moving the finger sideways i e swiping 4 Taskbar Displays a maximum of 8 task icons 5 Logout Logs out the current user Th...

Page 22: ...3 10 Functions Quiet Mode Off Close 10 10 Original Size A4 1 sided Top Edge on Top Original Orientation Duplex 1 4 Add Edit Shortcut Ready to send FAX On Hook Chain Check Address Book Add Dest Direct...

Page 23: ...te Enter the four digit local FAX ID number 8 7 TTI Select whether or not to print the local fax information on the fax on the receiving system 8 7 3 Sound Speaker Volume Set the volume when selecting...

Page 24: ...settings Next NOTE If the user authentication screen appears enter your login user name and login password and select Login The factory default login user name and login password are set as shown belo...

Page 25: ...ser name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are...

Page 26: ...stalled the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this mac...

Page 27: ...dd Contact 2 Enter the destination name 1 Enter the destination name to be displayed on the Address Book Next 2 To specify an Address Number select Address Number 3 Use or numeric keys to enter a part...

Page 28: ...f width spaces in the entry of the destination number This is useful when checking if the destination number has been entered correctly Moves the cursor Backspace To correct the fax number select Back...

Page 29: ...play the screen FAX on the Home screen Address Book Menu Add Group 2 Enter the group name 1 Enter the group name to be displayed on the Address Book Next 2 To specify an Address Number select Address...

Page 30: ...estinations contacts you added to the Address Book Changing the Address Book 1 Display the screen 1 FAX on the Home screen Address Book Menu Edit 2 Select the destination contacts or group to edit NOT...

Page 31: ...n confirmation screen 4 To add the destination select Select the members to be added to add them 5 After you have completed the change of members select End 6 After you have completed the changes Save...

Page 32: ...list of destinations registered in the Address Book You can sort the list in the order of index or address numbers of the destinations 1 Display the screen System Menu Counter key Address Book One Tou...

Page 33: ...Book One Touch One Touch Key 2 Add a One Touch Key 1 Select the One Touch Key to be added and select 2 Select one destination contact or group from the Address Book 3 Enter the One Touch Key name dis...

Page 34: ...Touch Key you wish to edit and select Menu Edit 2 To change to a different destination select Destination then select the destination and select OK 3 To change the name of the One Touch Key displayed...

Page 35: ...out 3 13 Logging in when User Accounting has been Enabled 3 13 Logging in when Job Accounting has been Enabled 3 14 Fax transmission functions 3 15 Quiet Mode 3 16 Original Size 3 16 Original Orientat...

Page 36: ...emory transmission is selected by default Direct transmission The destination is dialed and communication starts before the original is scanned Select Direct to change the transmission method to direc...

Page 37: ...originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed NOTE When continuous scan is set you can conti...

Page 38: ...erride Yes The selected fax job is sent by priority override and other fax jobs are moved down in the transmission queue If a broadcast transmission job is in progress If a fax job to multiple destina...

Page 39: ...ct the transmission job that you want to cancel and select Cancel Yes Cancel the transmission Cancelling Transmission during communication Follow this procedure to break the connection and stop transm...

Page 40: ...tried to send a fax When you want to send the fax to the same receiving system select Recall and you can call the receiving system you dialed on the destination list 1 Select Recall 2 Press the Start...

Page 41: ...c keys changes the screen to the fax number entry screen NOTE Up to 64 digits can be entered Use the numeric keys to enter a number Key Description Pause Selecting this key adds about three seconds of...

Page 42: ...hange the transmission start speed Select the speed from 33 600 bps 14 400 bps and 9 600 bps NOTE Normally this should be used with the default setting ECM ECM is a communication mode specified by the...

Page 43: ...o Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number 3 Select OK Accept the destinations NOTE For more information about how to r...

Page 44: ...destination 1 Display the screen Select One Touch Key 2 Enter a speed dial number 1 Select the Quick No Search key 2 Enter the One Touch Key number speed dial number with the numeric keys 3 Select OK...

Page 45: ...and select OK NOTE When using a group for the destination you can send originals to up to 100 destinations in one operation You can use this function together with sub address communication and delay...

Page 46: ...lect the destination from the One Touch Key 1 Select One Touch Key 2 Select all destinations and select OK 3 After selecting all the destinations press the Start key NOTE For details of One Touch Key...

Page 47: ...Simple Login If this screen is displayed during operations select a user and log in Character Entry Method page 10 2 NOTE If Network Authentication is selected as the user authentication method authen...

Page 48: ...screen below enter the account ID using the numeric keys and select Login Logout When the operations are complete select the Authentication Logout key to return to the account ID entry screen NOTE If...

Page 49: ...otice by e mail when a job is complete 3 23 FAX Delayed Transmission Specify a time for transmission 3 20 FAX Direct Transmission Connect to the destination first and then scan the original 3 18 Polli...

Page 50: ...DL Envelope C5 Hagaki Cardstock Oufuku Hagaki Return postcard Youkei 4 Youkei 2 or Custom For instructions on how to specify the custom original size refer to the following Machine s Operation Guide N...

Page 51: ...ypical character size 8 point example Resolution Resolution 200 100 dpi Normal when sending originals with standard size characters Typical character size 10 5 point example Resolution Resolution NOTE...

Page 52: ...on panel or Cancel on the touch panel The originals that have been scanned are ejected and the screen returns to the send default screen When originals remain in the document processor take them out S...

Page 53: ...s 3 Select On Hook 4 Use the numeric keys to enter the number of the receiving system 5 Press the Start key When you hear the fax tone the telephone line has connected to the receiving system Press th...

Page 54: ...transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sendin...

Page 55: ...a next transmission When the first communication is completed the machine automatically starts the scheduled next transmission When using standby transmission you do not need to wait when a communica...

Page 56: ...e Start key The originals are left in queue and the transmission will start when transmission becomes possible 5 When the interrupt send is completed the canceled communication and standby transmissio...

Page 57: ...ide Long Original Reads long sized original documents using a document processor Value Off On FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission...

Page 58: ...selected 2 When OK is selected 212 is automatically added to all destinations For the procedure for selecting a destination in the address book refer to the following Select fax number from One Touch...

Page 59: ...d so continue by entering the fax number 3 Menu Next Dest Another fax number can be entered When all destinations have been entered select OK NOTE When On is selected in Entry Check for New Dest a con...

Page 60: ...ting For the procedure for registering a favorites refer to the following Machine s Operation Guide 1 Select Favorites on the Home screen 2 Select a favorite When using the wizard mode 1 The registere...

Page 61: ...and Changing the Reception Method 4 2 Flow of reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of reception 4 4 Fax reception functions 4 5 Fax reception...

Page 62: ...s Reception Method The methods for receiving faxes on the machine are shown below Auto Normal Auto FAX TEL Refer to 5 28 Auto Answering machine Refer to 5 30 Manual Refer to 4 4 Auto DRD Available for...

Page 63: ...inting Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the following 2 Reception Print Recei...

Page 64: ...nswers you can talk to that person 4 FAX on the Home screen On Hook Manual RX Reception will start 5 Replace the handset When reception starts return the handset to its original position NOTE To use M...

Page 65: ...time of reception and other information Reception Date Time page 4 6 Restrict the type of paper that can be used Media Type for Print Output page 4 7 Connection to PBX Private Branch Exchange Europe...

Page 66: ...ing Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confir...

Page 67: ...etric or Inch 2 Select the paper size To specify the paper size refer to the following 3 Selecting the paper type 1 Select Media Type 2 Select the paper type 4 Set the paper type Configure paper setti...

Page 68: ...g Details 5 12 Deleting Originals after Printing from a Sub Address Box 5 12 Deleting Originals from a Sub Address Box 5 13 Printing a Sub Address Box List 5 13 Sub Address Transmission 5 14 Polling C...

Page 69: ...enu Counter key FAX Forward Settings Forwarding 2 Configure the function To set Forwarding select On Registering Forwarding Destination Use the procedure below to register a forwarding destination 1 D...

Page 70: ...below to change or delete registration contents 1 Display the screen System Menu Counter key FAX Forward Settings Forward Destination 2 Edit or delete the destination To edit the destination 1 Select...

Page 71: ...TIFF XPS or OpenXPS as the file format 1 Display the screen System Menu Counter key FAX Forward Settings File Format 2 Configure the function Select PDF TIFF XPS or OpenXPS File Separation When sendin...

Page 72: ...ender Name Sender FAX No or Off FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data 1 Display the screen System Menu Counter key FAX Forward Settings FTP Encrypted TX 2 C...

Page 73: ...nformation addition To add document information select Date and Time Job No Job No Date and Time or Date and Time Job No and set None Add No Addr to Front or Add No Addr to Back for sender name inform...

Page 74: ...In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Embedded Web Server RX as well as the current...

Page 75: ...se include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled...

Page 76: ...also be registered in the system menu Character Entry Method page 10 2 NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address Item Description...

Page 77: ...he touch panel Box No Enter the box number If you enter 00 the smallest number available will be automatically assigned Sub Address Enter the sub address Owner Displayed when the user login administra...

Page 78: ...rt key Printing starts NOTE When the password is set to a Sub Address Box you need to enter the password in the following situations If user login is disabled If user login is enabled but the Sub Addr...

Page 79: ...s of the selected document are displayed Deleting Originals after Printing from a Sub Address Box To automatically delete the originals printed form the Sub Address Box use the following operation 1 S...

Page 80: ...leted Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No s and Box names of the registered Sub Address Boxes are described When there are originals in t...

Page 81: ...4 Enter the sub address password using the numeric keys and then enter the OK key You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password 5 O...

Page 82: ...smission page 5 15 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling tra...

Page 83: ...Description Duplex Select the type and binding of originals Scan Resolution Set the resolution at which to scan originals Density Adjust density File Name Entry Adds a file name Quiet Mode Lower prin...

Page 84: ...ed communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission IMPO...

Page 85: ...efer to the following 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to the following For the procedure for selecting a destination refer to th...

Page 86: ...ge the print settings For each of the functions refer to the following 2 Press the Start key Printing starts NOTE When On is selected in Dest Check before Send a destination confirmation screen is dis...

Page 87: ...to delete an original stored in a Polling box 1 Select Polling Box on the Home screen 2 To delete 1 Select the document you want to delete and select 2 Select Yes The original is deleted NOTE If Dele...

Page 88: ...nt or delete the data as needed If the box becomes full appears in the upper right side of the screen and faxes received after that will be printed NOTE To use the FAX Memory RX Box set FAX Memory RX...

Page 89: ...heckmark will be placed 3 Check the contents of a received fax The preview screen is displayed 4 Delete fax 1 Select 2 Select Yes The fax will be deleted NOTE If you will not use preview select the re...

Page 90: ...d Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems IMPORTANT...

Page 91: ...etters arbitrarily The created encryption key is registered with a 2 digit key No 01 to 20 1 Display the screen System Menu Counter key FAX TX RX Common Encryption Key Registration 2 Configure the fun...

Page 92: ...he encryption key you want to change 2 Enter the new encryption key 3 OK Yes Deleting 1 Select the encryption key you want to delete and select 2 Select Yes This deletes the encryption key 3 Finish ch...

Page 93: ...ncryption Key No 2 Select the encryption key number that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to t...

Page 94: ...g 2 Display the screen System Menu Counter key FAX Reception 3 Turn on encrypted reception 1 Encrypted Reception On 2 Select the encryption key number that you used to register the encryption key that...

Page 95: ...harges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the oth...

Page 96: ...The machine makes a ringing tone urging the user to respond Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax...

Page 97: ...hine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to...

Page 98: ...nt The answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset whi...

Page 99: ...tinctive to the fax Flow of reception Preparation Select Auto DRD NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine...

Page 100: ...e call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops...

Page 101: ...ial the destination Lift the handset and dial the number of the receiving system 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you...

Page 102: ...chine you will hear soft beep sounds If a person answers you can talk to that person 4 FAX on the Home screen On Hook Manual RX Reception will start 5 Replace the handset When reception starts return...

Page 103: ...er 2 digits When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and receptio...

Page 104: ...FAX Receiving 6 2 Setup 6 3 Installing the FAX Driver 6 3 Uninstalling the FAX Driver 6 6 Basic Transmission 6 7 Configuring the Driver Default Settings 6 10 Default Settings Dialog Box 6 11 Changing...

Page 105: ...nding Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to t...

Page 106: ...sert the Product Library disc 2 Display the screen 3 Select Custom Install Machine s Operation guide NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an...

Page 107: ...Click Install NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network and that it is turned on and cli...

Page 108: ...6 5 Sending Faxes from PC Setup 5 Finish the installation If a system restart message appears restart the computer by following the screen prompts This completes the FAX driver installation procedure...

Page 109: ...restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with a...

Page 110: ...d orientation 3 Select Print from the File menu The Print dialog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machi...

Page 111: ...OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dia...

Page 112: ...ntered 64 characters Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character 2 Click Add to Destination List The destination information will appear in the addr...

Page 113: ...eferences screen will open 2 Select settings The following settings can be specified Item Description Original Size Select the size of the document being transmitted from the drop down list Available...

Page 114: ...on the Windows Control Panel hardware and sound and then Devices and Printers Item Description FAX Delayed Transmit checkbox Check the checkbox in order to activate the time fields to the right of the...

Page 115: ...ogin User Name as desired Use Specific Login User Name Enter the Login User Name and Password Transmission will be performed using the entered Login User Name and Password Prompt for Login User Name A...

Page 116: ...ered Telephone Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the char...

Page 117: ...g box opens 2 Select the desired Address Book To select the Address Book registered in the fax machine select Address Book XXXX model name from the drop down menu NOTE There are three types of Address...

Page 118: ...n List click on the Delete all button 4 Click on the OK button The Transmit Settings dialog box will be displayed once again NOTE The list can be sorted Click on the list item by which you want to sor...

Page 119: ...ord as it is registered in the destination fax Maximum number of characters that can be entered 20 characters Characters that can be entered 0 to 9 space a space CANNOT be entered as the first charact...

Page 120: ...and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab For more information how to use the cover page refer to the following 4 Optional...

Page 121: ...6 18 Sending Faxes from PC Basic Transmission 5 Transmitting Terminal Information Data The settings that were selected in 4 Sender Information Tab can be changed by clicking the Sender Information tab...

Page 122: ...can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 No Item 1 Recipient Name 2 Destination Co...

Page 123: ...estination fax number and click on the Option Settings button 3 Enter the recipient information When finished click the OK button Basic Transmission page 6 7 1 Selecting a Destination from the Address...

Page 124: ...em Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters c...

Page 125: ...p down menu NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Cover Page Registration Default Settings page...

Page 126: ...utton 8 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button 9 Transmit Click on the Send button to begin the transmission I...

Page 127: ...ings The registration method is as follows 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Attach a Cover Page Click on...

Page 128: ...the drop down menu at the top of the dialog box or click on the or button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the C...

Page 129: ...age template 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure open the Default Settings dialog box 2 Edit the Cover Page templates 1 Place a check in the Attach...

Page 130: ...ll not fit in the field box and some of the characters could be cut off When positioning the field box make it large enough and adjust the font point size so that the inserted information will fit in...

Page 131: ...and can now be selected Sender Company Sender Company Sender information company name Department Sender Department Sender information department name Name Sender Name Sender information sender name FA...

Page 132: ...on Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 1 Double click on that icon to access the Transmission Control window which indi...

Page 133: ...Administrative Reports Result Report Setting 7 4 Send Result Reports 7 4 Attached image when a network fax is sent 7 4 Report for Job Canceled before Sending 7 5 FAX RX Result Reports 7 6 Activity Re...

Page 134: ...results stored Any time 7 3 Send result report Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Err...

Page 135: ...in the list that you want to check A screen showing details will appear 2 Select Close to exit NOTE Even when job accounting is enabled 50 each of send and receipt results are displayed regardless of...

Page 136: ...you selected On Error Only or Specify Each Job specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image...

Page 137: ...red in the address book If Name or Destination is selected either the name destination name or the destination FAX No stored in the address book is shown If Name and Destination is selected both the n...

Page 138: ...as received successfully 1 Display the screen System Menu Counter key Report Result Report Setting RX Result Report FAX 2 Configure the function Select Off not to print On to print or Error SubAddress...

Page 139: ...vity Reports The latest 50 sent or received fax data are printed as a report 1 Display the screen Status Job Cancel key FAX Job Log 2 Print 1 Select Outgoing FAX Report to print the sent fax report an...

Page 140: ...on a number of user setups FAX related information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen System Menu Counter key Repo...

Page 141: ...rom the Address Book and select OK Enter the E mail address 1 E mail Address Entry 2 Enter the address of the destination and select OK For details on character entry refer to the following NOTE This...

Page 142: ...ination Delete a destination 1 To delete the destination select the destination you want to delete and select 2 Select Yes The destination is deleted Add a destination To add the destination select Ca...

Page 143: ...nt Box 8 6 FAX 8 7 Transmission Restriction 8 11 Registering Permit FAX No 8 12 Changing and Deleting Permit FAX No 8 13 Registering Reject FAX No 8 14 Changing and Deleting Reject FAX No 8 15 Registe...

Page 144: ...Accepts the settings and exits NOTE If the login user name entry screen appears during operations log in by referring to the machine s Operation Guide for Administrator User Name and Password The fact...

Page 145: ...Sub Address Box Polling Box and FAX Memory RX Box For details on Sub Address Box refer to the following Sub Address Box Function page 5 8 For details on Polling Box refer to the following Polling Comm...

Page 146: ...can print the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Printing Address List page 2 16 Outgoing FAX Repor...

Page 147: ...urpose tray IMPORTANT Specify the paper size as follows for the multi purpose tray that you want to use for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 Folio Media Type Set...

Page 148: ...ry Sub Address Box Polling Box FAX Memory RX Box ID Card Copy Paper Saving Copy Simple Folder Send Destination Entry Simple Folder Send Address Book Simple Email Send Destination Entry Simple Email Se...

Page 149: ...FAX ID This item is included in the Quick Setup Wizard Quick Setup Wizard Fax Setup page 2 7 NOTE The Local FAX ID is used for transmission limit purposes Transmission Restriction page 8 11 Local FAX...

Page 150: ...fax may not be transmitted correctly In that case set a lower TX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the default setting Cont Scan w Platen Set the defau...

Page 151: ...rn 1 Normal Ring Pattern 2 Double Ring Pattern 3 Short Short Long Pattern 4 Short Long Short DRD reception mode is available for some countries FAX Automatic Reception page 4 2 Manual Reception page 4...

Page 152: ...1 Forward Settings When you have received a fax you can forward the received image to other faxes and computers or specify a number of copies Forward Settings page 5 2 New Destination Entry FAX Item D...

Page 153: ...ation Establishing Requirements Send Restrictions Register Permitted FAX numbers or Permitted ID numbers Registering Permit FAX No page 8 12 Registering Permit ID No page 8 16 Send restriction setting...

Page 154: ...ied in Reject List in Reception Restrictions Setting Reception Restriction page 8 18 If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicate...

Page 155: ...ge and enter the new number 2 OK Yes The registration is changed Deleting 1 Select Permit FAX No you want to delete and select 2 Select Yes The registration is deleted NOTE For the procedure for enter...

Page 156: ...ect FAX No Up to 20 digits can be entered 3 Select OK 3 To register another Reject FAX No repeat Steps 2 1 to 2 3 NOTE Up to 25 Reject FAX numbers can be registered NOTE Select Pause to insert a pause...

Page 157: ...nge 2 Enter the new number 3 OK Yes The registration is changed Deleting 1 Select Reject FAX No you want to delete and select 2 Select Yes The registration is deleted NOTE For the procedure for enteri...

Page 158: ...RX Restriction Permit ID List 2 Add a Permit ID No 1 Select 2 Use or the numeric keys to enter Permit ID No 0000 to 9999 3 Select OK 3 To register another Permit ID No repeat Steps 2 1 to 2 3 NOTE Up...

Page 159: ...nge 2 Enter the new number 3 OK Yes The registration is changed Deleting 1 Select Permit ID No you want to delete and select 2 Select Yes The registration is deleted NOTE For the procedure for enterin...

Page 160: ...nders whose Local FAX Number is not registered are rejected You can select whether reception from a party whose local fax number is not registered is allowed or rejected in Unknown Number Reception Un...

Page 161: ...er printing operations are prohibited during the unusable time period including printing of copy jobs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable ti...

Page 162: ...ast transmission Sub address transmission Encrypted transmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC Login Logout page 3 13 Item D...

Page 163: ...ransmission Manual send when dialed from this machine to the receiving system Polling reception Sending Faxes from PC When job accounting has been enabled batch transmission function works only for co...

Page 164: ...hapter explains the following topics Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code L...

Page 165: ...rror message If the message is not indicated on the touch panel when the Status Job Cancel key is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Cor...

Page 166: ...x when the power switch is turned off When Show Power Off Message is set a shutdown confirmation screen is displayed It takes about 3 minutes for power off Show Power Off Message page 8 6 NOTE When th...

Page 167: ...Select Continue to print on the paper in the currently selected paper source Box limit exceeded Is End displayed on the screen The specified box is full and no further storage is available Job is canc...

Page 168: ...the default setting of TX Start Speed in System Menu U00900 U00910 Page s not received correctly Ask the sender to resend NOTE If the communication error occurs frequently change the default setting...

Page 169: ...rty during sub address bulletin board reception Communication was interrupted because the password was incorrect U03400 Polling reception was interrupted because the password entered by the other part...

Page 170: ...Transmission to the Sub Address Box or sub address box on our brand recipient machine was stopped because there is no more free space in the memory of the recipient machine Check with the recipient U...

Page 171: ...he forwarding destination 5 2 Cannot receive document Is the modular cord connected correctly Connect the modular cord correctly Is Communication error displayed Remedy the cause of error and ask the...

Page 172: ...m a Sub Address Box Is the box password been set Enter the correct box password 5 8 Cannot use polling reception Is polling transmission being used correctly on the sending machine Check with the reci...

Page 173: ...This chapter explains the following topics Character Entry Method 10 2 Specifications 10 5 Menu Map 10 7 Received FAX Sizes and Paper Priority Metric Model 10 13 Received FAX Sizes and Paper Priority...

Page 174: ...yboard Select the character to enter 3 Cancel Select to cancel entered characters and return to the screen before the entry was made 4 Back Select to return to the previous screen 5 OK Next Select to...

Page 175: ...en No Display Key Description 13 To enter a number or symbol not shown in the keyboard select the cursor key and scroll the screen to view other numbers or symbols to enter Input Limit Back Next Cance...

Page 176: ...r numbers or symbols select ABC to display Symbol 3 Register the characters you entered Select Next The entered characters are registered Input Limit Back Next Cancel L Del 1 32 ABC A a Add Name Input...

Page 177: ...8 51 216 mm Max length 36 03 915 mm Automatic Document Feed Max 75 sheets with document processor Resolution Scan 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400...

Page 178: ...tings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available Broadca...

Page 179: ...age 3 23 Long Original page 3 23 Job Finish Notice page 3 23 FAX Delayed Transmission page 3 20 FAX Direct Transmission page 3 18 FAX Polling RX page 5 17 FAX TX Report page 3 23 Add Edit Shortcut ref...

Page 180: ...ble Memory refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide Bluetooth Keyboard refer to the machine s Operation Guide Network Connection Status refer to the m...

Page 181: ...zation Report refer to the machine s Operation Guide Admin Report Settings page 7 7 Outgoing FAX Report page 7 7 Incoming FAX Report page 7 7 Result Report Setting Send Result Report E mail Folder ref...

Page 182: ...machine s Operation Guide Color Toner Empty Action refer to the machine s Operation Guide Measurement refer to the machine s Operation Guide Low Toner Alert refer to the machine s Operation Guide Disp...

Page 183: ...8 8 Rings Answering Machine page 8 8 Rings FAX TEL page 8 8 Reception Mode page 8 8 Remote SW Dial page 8 8 Encrypted Reception page 5 23 ECM RX page 8 8 RX Start Speed page 8 8 TX RX Restriction page...

Page 184: ...el Except for Europe refer to the machine s Operation Guide Sleep Rules Europe only Sleep Timer refer to the machine s Operation Guide Energy Saver Recovery Level refer to the machine s Operation Guid...

Page 185: ...rection of the paper feed Paper Size 1 A5 Paper orientation is different from the received document The image is printed after being rotated 90 automatically A4 Folio A4 Folio 2 A4 Folio A4 A4 Images...

Page 186: ...al Long Originals Originals longer than Legal in the direction of the paper feed Paper Size 1 Statement Paper orientation is different from the received document The image is printed after being rotat...

Page 187: ...plex Printing 4 6 8 8 E ECM RX 8 9 ECM TX 8 8 E mail Notice Job Finish Notice 3 23 Reporting FAX Receipt Result 7 9 Encryption Communication 5 23 Changing and Deleting Registration Contents of Encrypt...

Page 188: ...8 12 Permit ID No Change Deletion 8 17 Registration 8 16 Polling Communication 5 15 Checking 5 20 Deleting Originals in a Polling Box 5 20 Polling Reception 5 17 Polling Transmission 5 15 Printing fr...

Page 189: ...rinting Originals from Sub Address Box 5 11 Sub Address Box List 5 13 Sub Address Bulletin Board Reception 5 17 Sub Address Communication 5 8 Sub Address 5 8 Sub Address Password 5 8 Sub Address Trans...

Page 190: ......

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Olivetti d-COLORMF3023, Operation Manual

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