Oki OKIFAX F-305 User Manual Download Page 98

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ECEIVING FAXES

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Summary of Contents for OKIFAX F-305

Page 1: ......

Page 2: ...ou actually see on your machine The manuals for your machine The manuals for this machine are as follows Safety Information Please read this book carefully before using the machine It contains importa...

Page 3: ...LAYOUT INSTALLATION GETTING STARTED AUTO DIALER SENDING FAXES RECEIVING FAXES USING THE F CODE BOX FEATURE COPYING SPECIAL FEATURES RESTRICTING MACHINE ACCESS USER SETTINGS REPORT LISTS MAINTENANCE TR...

Page 4: ...g the document tray 1 6 Making connections 1 6 Installing the drum and toner cartridges 1 8 Plug in and power up 1 10 Loading paper and adjusting the paper size setting 1 10 Adjusting the speaker volu...

Page 5: ...od 4 3 Memory over ow message 4 3 Sending a fax 4 4 Memory transmission 4 4 Real time transmission non memory transmission 4 5 Redialing 4 6 Automatic fax redialing 4 6 Manual redial 4 6 Reviewing or...

Page 6: ...Sending a document using a subaddress and password 6 11 Polling a document using a subaddress and password 6 12 Chapter 7 Copying 7 1 Before copying 7 2 Document and paper handling 7 2 Changing your...

Page 7: ...ng the machine setting 10 2 Fax settings 10 5 Accessing the fax settings 10 5 Copy settings 10 8 Accessing the copy setting 10 8 Scanner settings 10 10 Accessing the scanner setting 10 10 Chapter 11 R...

Page 8: ...19 Faxing errors 12 19 Copying errors 12 20 PC printing errors CD 12 20 Scanner errors CD 12 20 Print quality problems 12 21 If you cannot solve the problem 12 23 Appendix Index AI 1 Speci cations AI...

Page 9: ...njury or damage to properties if you handle the machine incor rectly For safe operation please follow instructions carefully IMPORTANT Describes important conditions or restrictions you should care fu...

Page 10: ...document has a length shorter than its width we use symbol Width Length About and symbol and symbols indicate the direction of the paper When the paper has a length longer than its width we use symbo...

Page 11: ...ision For users in Australia Telephone line code The machine shall be connected to the Telecommunication Network through a line cord which meets the requirements of Australian Standard AS ACIF S008 Fo...

Page 12: ...secure an adequate installation space around the machine 713 mm 28 1 inches 813 mm 32 0 inches 853 mm 33 6 inches 753 mm 29 6 inches 50 mm 2 inches 50 mm 2 inches 772 mm 30 4 inches 872 mm 34 3 inches...

Page 13: ...injury The fuser unit and the area around it inside the machine are extremely hot To avoid getting burned DO NOT TOUCH Do not burn toner cartridges Exposure to an open ame can cause the toner cartrid...

Page 14: ...injury Please dispose of used toner and drum cartridges in accordance with local regulations Keep toner and other consumables out of the reach of small children If a child should ingest toner consult...

Page 15: ...he toner gets in your eyes or mouth immediately ush with cold water an d consult a physician Be careful not to stain your hands or clothes with the toner If your hands or clothes get stained wash them...

Page 16: ...tions For disposal or recycling information please contact your local authorities Ni MH Nickel Metal Hydride batteries are installed inside machine as back up memory batteries Please dispose of used b...

Page 17: ...Installing the drum and toner cartridges 1 8 Plug in and power up 1 10 Loading paper and adjusting the paper size setting 1 10 Adjusting the speaker volume 1 10 Initial setup 1 11 Clearing stored sett...

Page 18: ...bel GDI Printer Scanner Driver CD Document tray Telephone line cable Ferrite core Drum cartridge Toner cartridge 3 4 1 5 2 NOTE The appearance of the AC power cord and telephone line cable vary accord...

Page 19: ...pass tray Automatic document feeder ADF Control panel Paper cassette 2nd paper cassette Option 1st side cover 2nd side cover Front cover Paper level Indicator Document guides Document tray Document ex...

Page 20: ...during operation 8 Doc Size Instructs the machine to scan Auto A4 A5 or F4 size documents When you select Auto the documents can be scanned up to 900 mm in length 9 Doc Resolution Selects the fax and...

Page 21: ...pre registered fax or phone number Also press this key twice and enter a group number to perform group dialing 18 Job Con rm Fax Cancel Cancel or review fax jobs or review the results of a fax transm...

Page 22: ...ns Telephone line connection Attach the supplied ferrite core to the telephone line cable as illustrated below Plug the telephone line cable into the LINE jack and the other end to the wall jack LINE...

Page 23: ...10 11 12 13 14 A L AYOUT I NSTALLATION Connecting an external phone Plug the supplied line cable adapter into the PHONE 2 jack and plug an external phone s line into the line cable adapter External ph...

Page 24: ...release lever to open the side cover 2 Open the front cover 3 Turn the toner cartridge locking lever to the left unlock position 4 Unpack the drum cartridge from its carton and slide it into the machi...

Page 25: ...nds gently shake it to distribute the toner evenly inside the cartridge NOTE Do not touch the roller of the toner cartridge 6 Slide the toner cartridge into the machine rmly until it locks into place...

Page 26: ...up The machine will show Warming up NOTE While the power is on the scanner lamp will always lights but this does not mean machine failure See also Scanner Sleep on page 10 4 Loading paper and adjustin...

Page 27: ...Cancel Getting started In some countries you are required by law to indicate your name and fax number on every fax you send YOU MUST THEREFORE STORE YOUR NAME OR COMPANY NAME AND FAX NUMBER IN YOUR MA...

Page 28: ...DMMYY format and time in the 24 hour format For instance to set 1 30 PM on October 2007 press 1 5 1 0 0 7 1 3 3 0 To change a digit press t to move the cursor left or u to move it right Then enter the...

Page 29: ...he machine will now ask you to enter the name or company name to be shown at the top of faxes you send You can enter three different names Each name can store up to 22 characters TTI 1 Upper _ Use the...

Page 30: ...o enter the time at which the machine will enter the energy save mode Your machine will automatically enter the Energy save mode after your entered time has elapsed The default value is 5 minutes Ener...

Page 31: ...the Energy Save mode To recover from the Energy Save mode press any key on the control panel When your machine receives a fax message during energy save mode the machine will wake up To change the En...

Page 32: ...N Installing drivers CD To use your machine as a printer or a scanner install the drivers on the supplied CD to your computer For further information of installing printer driver and scanner driver se...

Page 33: ...2 Switching the machine mode 2 2 Entering characters 2 2 Backup memory 2 3 Selecting a function 2 4 Function table 2 5 Document and paper handling 2 10 Document handling 2 10 Paper handling 2 12 Chapt...

Page 34: ...smission When programming any function settings Entering characters Certain settings allow you to enter characters for your TTI your name remote fax s name or others To enter letters or other characte...

Page 35: ...acter you want to enter using the t u p or q 3 To enter a character press Enter 4 If you want to enter another character repeat steps 1 to 3 Otherwise go to next step 5 Press Enter to save it Editing...

Page 36: ...then 0 the numeric key zero then 1 then Enter Searching for a function using the cursor key Even if you don t remember the exact commands needed for an operation you can search for and enter the func...

Page 37: ...or the paper cassette A4 A5 F4 2 16 02 Protect Passcode Sets the passcode for using the security features 9 2 03 Soft Key Assigns a function to a soft key so the function can be activated or deactivat...

Page 38: ...ters You can set the following settings for fax reception Reduction rate Reduction margin Half page reception Auto 100 24 mm 0 85 mm Off On 5 7 10 5 03 of Rings Sets the number of rings before your ma...

Page 39: ...8 6 Combine Turns combine copy on off Off On 7 7 10 8 7 Resolution Sets the copy resolution 600 dpi 300 dpi 7 8 10 9 8 Copy Charge Sets the copy charge per page 00 00 00 00 99 99 9 10 4 Scanner Settin...

Page 40: ...lling Document Erases a document stored for polling transmission 4 17 2 F Code Document Erases a document stored in the F code box 6 9 3 Batch Document Erases a document stored for a batch box transmi...

Page 41: ...stored in the F code boxes 11 3 15 Batch Box List Prints the list of batch boxes 11 3 16 Batch Doc List Prints the list of documents stored in the batch boxes 11 3 17 Fax Forward List Prints the list...

Page 42: ...0 to 128 0 g m2 52 0 to 105 0 g m2 Thickness 0 05 to 0 15 mm 0 07 to 0 12 mm Document type Plain paper Plain paper In the real time transmission with super ne resolution 216 356 mm 8 5 14 in Things no...

Page 43: ...e scanned area is shown below Letter Legal A4 F4 Fax 8 2 in 208 mm Copy 8 3 in 210 mm Fax 0 08 in 2 0 mm Copy 0 in 0 mm Fax 0 1 in 2 5 mm Copy 0 in 0 mm Scanned area Loading documents in the ADF 1 Ins...

Page 44: ...ing only A5 sized paper cannot use for PC printing but A5 is available Do not use envelopes with double aps or pressure seals since these do not feed properly If using a transparency OHP lm be sure th...

Page 45: ...in 3 mm Printable area Loading paper into the paper cassettes NOTE After you load paper into the paper cassettes you need to set the paper size you loaded See Setting of the paper size on page 2 16 1...

Page 46: ...jams do not re ll this paper cassette without rst removing any remaining paper In other words do not just add sheets to an already loaded stack 5 Pinch the side paper guide and adjust to the width of...

Page 47: ...sparency lm or custom sized paper use the bypass tray NOTE Only use print media speci ed under Acceptable paper size on page 2 12 to avoid paper jams and print quality problems 1 Open the bypass tray...

Page 48: ...the paper cassette you need to set the correct paper size by using the following procedure 1 Press Menu 2 1 0 1 Enter 1st Cassette A4 Enter 2 Press q or p to select the paper size you will use in the...

Page 49: ...a one touch number 3 4 How to dial using a one touch key 3 5 Speed dial numbers 3 6 Adding or editing a speed dial number 3 6 Erasing a speed dial number 3 6 How to dial using a speed dial number 3 7...

Page 50: ...ers descriptive names such as Chicago of ce or Billing department The phone directory sorts these names alphabetically Using phone directory dialing you can look up these numbers by their descriptive...

Page 51: ...ange a dial number press t or u to move the cursor and press Cancel to erase the number Then enter the correct digit 5 Press Enter 01 Name Upper _ 6 Use the numeric keys to name the one touch key The...

Page 52: ...01 Name Upper _ 6 Use the numeric keys to name the one touch key The name can hold up to 24 characters Regarding how to enter the character see Entering character on page 2 2 To change a name press t...

Page 53: ...e by pressing COPY FAX SCAN 2 Place the document face up on the automatic document feeder ADF 3 Adjust the document resolution and contrast 4 Open the one touch key panel and press the desired one tou...

Page 54: ...er _ 6 Use the numeric keys to enter the speed dial name The name can hold up to 24 characters Regarding how to enter characters see Entering character on page 2 2 To change the name press t or u to m...

Page 55: ...d Dial Group once Enter Speed Dial No S_ 5 Use the numeric keys to enter the three digit identi er for the speed dial number The machine will show the name or fax number you have stored Sales division...

Page 56: ...group by pressing the one touch key or the Speed Dial Group key followed by three digit code A comma will automatically be inserted between each number 01 Enter One T Speed 01 03 S001_ If you want to...

Page 57: ...want to exit without erasing press Cancel 4 To erase another call group repeat the procedure from step 2 Otherwise press Reset to exit and return to the standby mode How to dial using a call group To...

Page 58: ...q Tel Index The machine shows the rst listing in your phone directory Telephone Index A Asian partner 01 The phone directory sorts entries in the following order 1 alphabetically 2 numerically and 3...

Page 59: ...redial the number It keeps trying until one of the following occurs It successfully reaches the other number It has attempted the maximum number of redials and has still not connected If it was a reg...

Page 60: ...3 12 AUTODIALLER DIALLING OPTIONS This page intentionally left blank...

Page 61: ...Reviewing or canceling commands 4 7 To review or cancel command 4 7 Reviewing or canceling parts of a broadcast 4 8 Printing a delayed command list 4 8 Printing a stored document 4 8 View or print the...

Page 62: ...esolution repeatedly to select the resolution Scanning contrast Setting the scanning contrast allows you to compensate for any excessive lightness or dark ness as the case may be of the document pages...

Page 63: ...key in which the soft key in which Monitor is assigned or using an external telephone handset Monitor has already been assigned to a soft key as default When the machine s memory is full In Real time...

Page 64: ...essing Start you have given your machine a command This command number appears on the rst line of the LCD for a few seconds You will need to know this command number if you want to cancel the transmis...

Page 65: ...til Memory Tx appears and press Enter Then select Off and press Enter to turn off the memory transmis sion or If you assigned Memory Tx to a soft key page 8 2 turn off the memory trans mission by simp...

Page 66: ...t line of the LCD Auto Redial 15 Oct 2007 13 30 You can change the redial time and interval settings See Fax settings on page 10 5 If you want to end the redial procedure delete the redial command of...

Page 67: ...and the phone number it will dial Here you see Command No 01 and the number it s set to dial If the command is to send a broadcast see page 4 11 Broadcast appears instead of the phone number If the c...

Page 68: ...want to cancel a different number go back to step 5 If you want to go back to reviewing or canceling another command press t To stop reviewing or canceling commands press Reset Printing a delayed com...

Page 69: ...OK 15 10 13 30 Starting date and time DD MM HH MM format Result of fax transaction OK Transaction was successful Error code Transaction failed Page 12 17 NOTE You can print the result of a fax transac...

Page 70: ...t Used to enter a dialing character p 3 2 Delayed Used to make a delayed transmission p 4 12 Batch Tx Stores a document for batch transmission p 4 13 Select TTI Used to select the TTI or to disable th...

Page 71: ...ast Enter or Press the Broadcast soft key 4 Enter the rst fax number as usual Use either a one touch key a speed dial number a call group or a regular number dialed from the numeric keys Press Start 1...

Page 72: ...machine shows the current day of the month followed by the current time in 24 hour format Delayed Enter Time 27 14 15 5 Use the numeric keys to enter the day of the month and the time when in which yo...

Page 73: ...e performing a transmis sion The number can be up to 40 characters in length To change a number press t or u to move the cursor press Cancel to erase the number Then enter the correct number 5 Press E...

Page 74: ...s until Batch Tx appears on the LCD then press Enter Batch Tx Enter or Press the Batch Tx soft key 3 The machine shows the following display Select Batch Box 1 111 1111 4 Use the q or p to select the...

Page 75: ...before proceeding See above Erasing a document stored in a batch box To erase an empty batch box 1 Press Menu 3 5 2 Enter Select Batch Box 1 9 5551023 2 Use the numeric key to enter the batch box num...

Page 76: ...ransmission Also you can tell the machine whether or not to send the TTI information IMPORTANT In some countries you are required by law to indicate your name and fax number on every fax you send 1 Pr...

Page 77: ...ode on page 5 2 3 Place the document face up on the automatic document feeder ADF and adjust the fax resolution and contrast 4 Press Menu 4 1 1 Enter Your machine will scan the document into memory an...

Page 78: ...does not work for polling page 5 11 or F code bulletin box polling page 6 8 NOTE If you assign Fax Copy to a soft key page 8 2 you can turn the function On or Off by simply pressing that key Using th...

Page 79: ...our fax number you have entered in the Initial settings page 1 12 to 1 14 will be pre populated in the cover page automatically NOTE If you assigned Cover Page to a soft key page 8 2 you can turn the...

Page 80: ...e automatic document feeder ADF 2 Press Advanced Functions repeatedly until Dial Pre x N appears then press Enter to enter an N or If you assigned Dial Pre x to a soft key page 8 3 simply press that k...

Page 81: ...y available when the optional second phone line module is attached Setting the e mail gateway feature 1 Press Menu 2 2 1 9 Enter PDLO DWHZD 2II Enter 2 Use the cursor key to select On then press Enter...

Page 82: ...way is On NOTE You can also set it On by pressing Advance Functions repeatedly 4 Specify the destination 5 Press Start NOTE To cancel the transmission press Stop while the machine is scanning a docume...

Page 83: ...itch between the automatic or manual reception mode 5 4 If the paper runs out during fax reception 5 5 Settings for fax reception 5 6 Setting the number of rings 5 6 Print settings 5 6 Advanced receiv...

Page 84: ...f you assigned Auto Rx to a soft key page 8 2 you can toggle between Manual recep tion Tel Ready and Automatic reception you have set by pressing that key Manual reception mode Tel Ready mode Use it i...

Page 85: ...default setting is three times If you don t answer the call while ringing your machine answers the call automatically If a caller sends a fax your machine begins receiving it If a voice call comes in...

Page 86: ...es will wait several seconds to hear reception tones from your machine you have about 30 seconds to walk to your machine and press Start Switch between the automatic or manual reception mode 1 Make su...

Page 87: ...paper reception If your machine runs out of paper it stores up to 250 fax receptions in its memory This is called out of paper reception Once you re ll the paper supply the machine prints the stored m...

Page 88: ...escription Auto Automatically reduces printouts at variable rates down to a mini mum of 50 Tries to reduce printout to t on one sheet of your selected paper size If it cannot print the image at 100 si...

Page 89: ...s To adjust the print settings Default setting Rx reduction rate Auto Reduction margin 24 mm Half page reception Off 1 Press Menu 2 2 0 2 Enter The machine shows the current reduction rate for fax rec...

Page 90: ...Opt Enters the special dialing character p 3 2 Delayed Used to make a delayed transmission p 4 12 Batch Tx Stores a document for batch transmission p 4 13 Select TTI Used to select the TTI or to disa...

Page 91: ...hine With Block Junk Fax activated your machine would reject faxes from these machines Access codes can cause confusion If an autodialer entry ends with extra codes such as long distance codes Block J...

Page 92: ...ear a number from the list 1 Press Menu 2 2 1 0 Enter Block Junk Fax Mode2 Enter 2 Press Enter Select BlockJunk No 01 5553038_ 3 Press q or p until you see the number you want to clear 4 Press Cancel...

Page 93: ...machine for regular polling 1 Make sure the document is inserted in the remote fax machine 2 Press Advanced Functions until Polling appears on the LCD then press Enter Use q or p to select On Polling...

Page 94: ...sfer rule You can make up to 10 transfer rules 1 Press Menu 3 6 2 Enter Select Fax Forward 01 No Number Stored 2 If you set up a transfer rule at your rst time skip to step 4 If you have already set u...

Page 95: ...s whether the machine will print a document automati cally upon receiving it On A copy of every document received and transferred is printed at your machine Off Received and transferred documents are...

Page 96: ...ct the paper source for the separator page using the cursor key 5 Press Enter Print on S Page Off Enter Determine if the separator page will be printed blank or not If you wish that the separator page...

Page 97: ...you press Stop or the machine starts another fax com munication NOTE Your machine does not sound the alarm during Polling F Code reception Turning off this feature To toggle this audible alarm feature...

Page 98: ...5 16 RECEIVING FAXES This page intentionally left blank...

Page 99: ...an empty F code box 6 7 Storing a document in a bulletin box for polling 6 8 Printing a document stored in a bulletin box 6 9 Erasing a document stored in a bulletin box 6 9 Printing a document receiv...

Page 100: ...You can assign an identi er name for the F code box A name can be up to 16 characters in length Sub address This is the ITU T subaddress need to perform the F code fax transac tion A subaddress and pa...

Page 101: ...d up to 16 characters Regarding how to enter characters see Entering character on page 2 2 To change a name press or to move the cursor press Cancel to erase a name Then re enter a correct name 5 Pres...

Page 102: ...ed in the bulletin box and you can set the two additional settings Auto print and Over write Doc below Press q or p to select On or Off then press Enter Go on to the next one Auto Print Determines whe...

Page 103: ...ay the received documents Enter Relay Number _ 14 Press the one touch key or press the Speed Dial Group followed by the three digit identi er to enter the fax number You cannot use the numeric keys to...

Page 104: ...0 If you choose this you will have to delete documents manually 21 Press Enter 22 The machine asks for your F code box s four digit security I D code 01 Set F Code Box Enter I D Code 0000 This code pr...

Page 105: ...his happens print all documents in that box before erasing it To erase an empty F code box 1 Press Menu 3 4 2 Enter Select F Code Box 01 Bulletin box 1 2 Press q or p to select the F code box you want...

Page 106: ...not set for this box you can skip to step 6 5 Use the numeric keys to enter the four digit I D code 6 Press Enter Overwrite Doc Off Enter On The document currently stored in the box will be replaced w...

Page 107: ...the chosen document then returns to the standby mode Erasing a document stored in a bulletin box 1 Switch to the fax mode by pressing COPY FAX SCAN 2 Press Menu 4 2 2 Enter Select F Code Box 01 Bullet...

Page 108: ...your machine automatically erases it To print a received documents 1 Switch to the fax mode by pressing COPY FAX SCAN 2 Press Menu 4 3 2 Enter Select F Code Box 01 Security box 3 Press q or p to selec...

Page 109: ...ode box 5 Use the numeric keys to enter the ITU T password Then press Enter If you do not need to enter ITU T password press Enter without entering any number Enter Fax Number _ 6 Enter the fax number...

Page 110: ...their F code box 4 Use the numeric keys to enter the ITU T password Then press Enter If you do not need to enter the ITU T password press Enter without entering any number Enter Fax Number _ 5 Enter...

Page 111: ...tandby mode 7 2 Memory over ow message 7 2 Making copies 7 3 Making copies 7 3 Basic copy settings 7 4 Selecting the document type 7 4 Scanning the contrast 7 4 Zoom ratio 7 4 Number of copies 7 5 Sor...

Page 112: ...sic copy settings on page 7 4 Memory over ow message If you have stored too much information in your machine s memory a Memory Over ow message will appear on the LCD 0HPRU 2YHU RZ Start Or Cancel This...

Page 113: ...Place the document face up on the automatic document feeder ADF and adjust the document guides to the document size 3 As needed set the copy settings including the document type and scanning contrast...

Page 114: ...light or darkness of the document pages you are copying To change the contrast setting 1 Press Contrast Set Contrast 2 Press t to lighten press u to darken or press Contrast repeatedly to select the c...

Page 115: ...ey Selecting paper size As default your machine selects the paper size automatically The machine will show Auto for paper size when you set the paper both in the paper cassette and bypass tray or the...

Page 116: ...d Functions 3 Press q or p or Advanced Functions repeatedly to select the function Then press Enter The table below lists the order of display Refer to the pages indicated for detailed information Adv...

Page 117: ...ument face up on the automatic document feeder ADF 3 To make the combine copy available press Advanced Functions repeatedly until Combine appears then press Enter And turn on Combine using the cursor...

Page 118: ...is in the copy mode 2 Place the document face up on the automatic document feeder ADF 3 Press Doc Resolution Resolution 300dpi Photo Text u 4 Press q p or Doc Resolution to select 600dpi Resolution 6...

Page 119: ...s you can program into a macro key 8 4 Creating or modifying a macro 8 5 Erasing a macro key 8 6 Macro key speed 8 6 Fax dialing using a macro key 8 7 Copying using macro key 8 7 Printing lists using...

Page 120: ...port Makes on off setting for print the transmit con rmation report on 11 5 Monitor Used to obtain a dial tone for on hook dialing on Pause Dial Opt Used to enter a dialing character 3 2 Delayed Used...

Page 121: ...ft key 2 Monitor Soft key 3 Pause Dial Opt NOTE When Report Fax Copy Memory Tx Cover Page or Select TTI are selected the function is only valid for the following transmission Once that transmission is...

Page 122: ...the following jobs Copy All copying procedures Printouts List printing Menu 5 1 0 1 to Menu 5 1 1 9 Document stored for polling Menu 4 3 1 F code document stored in bulletin box Menu 4 3 2 Document st...

Page 123: ...tly as you would if performing a normal operation The machine beeps during programming to con rm macro programming mode You can program up to 60 steps When you exceed 60 steps the machine asks if you...

Page 124: ...se 4 Press Enter The following two displays will appear M1 Erase Macro Yes Enter M1 Erase Macro No Cancel 5 Press Enter to erase the macro If you want to quit without erasing press Cancel 6 To erase a...

Page 125: ...acro key To copy using a macro key 1 Place the document face up on the automatic document feeder ADF 2 Press the macro key in which you have stored the copy command 3 Press Start if you have not regis...

Page 126: ...Scan Shows the total number of scanned pages Copy Shows the total number of copy scans Fax Shows the total number of fax scans PC Scan Shows the total number of PC scans 1 Press Menu 2 1 1 1 Enter Pr...

Page 127: ...ring a department code 9 8 Erasing a department code 9 9 Turning the department code setting on and off 9 9 Fax charge setting 9 10 Copy charge setting 9 10 Sending a fax using a department code 9 11...

Page 128: ...n in order to use the security features listed below Security reception PIN mask Department code protection To set the passcode 1 Press Menu 2 1 0 2 Enter Protect Passcode Old Passcode 2 If you are cr...

Page 129: ...tting Security Rx Enter Time 15 42 6 Use the numeric keys to enter the time use a 24 hour format for the machine enter the security reception mode in every day To change a digit press t to move to the...

Page 130: ...al reception until the security reception beginning time 1 Press Menu 4 3 4 Enter If you are using the soft key press the soft key In which way the machine shows Security Rx Doc Enter Passcode 2 Use t...

Page 131: ...unit s PIN access code within that number See Autodialing while using the PIN mask below for further details If you select either Mode 1 or Mode 2 and will be using batch transmission you must store t...

Page 132: ...lly would using the autodialer The machine now asks for the PIN Enter PIN Number _ 2 Use the numeric keys to enter the PIN and press Start Your machine will dial the number Dialing from the numeric ke...

Page 133: ...ation in an autodialer number review the Mode 1 instructions under Autodialing while using the PIN mask page 9 5 Before sending a batch transmission for the rst time you must store the PIN within its...

Page 134: ...department code settings NOTE This feature will work only if you have activated the passcode protection see page 9 2 1 Press Menu 3 3 1 Enter Set Dept Protect Enter Passcode 2 Use the numeric keys to...

Page 135: ...otected the machine beeps brie y and then returns to the standby mode You will have to turn off the protection rst 2 Press q or p to select the code you want to erase 3 Press Enter The following two d...

Page 136: ...ing You can manage the print charge for each fax reception To enter the charge per page 1 Press Menu 2 2 1 5 Enter Fax Charge 00 00 99 99 00 00 2 Use the numeric keys to enter the charge per page 3 Pr...

Page 137: ...ring a speed dial number or manually dialing it 4 Press Start If you pressed a one touch key no need to press Start Enter Dept Code 000000000 5 Use the numeric keys to enter the appropriate department...

Page 138: ...tal copy charge Counts the copy charge up to 9999999 99 If the copy exceeds the maximum charge it will not count further Total charge for copy and fax receptions The sum of the copy charge and print c...

Page 139: ...xes in other words to activate copy protection 1 Press Menu 2 3 4 Enter Copy Protect Enter Passcode 2 Press q or p to select On or Off Copy Protect Off Enter 3 Press Enter to save the setting If the c...

Page 140: ...9 14 SECURITY FEATURES This page intentionally left blank...

Page 141: ...0 2 Accessing the machine setting 10 2 Fax settings 10 5 Accessing the fax settings 10 5 Copy settings 10 8 Accessing the copy setting 10 8 Scanner settings 10 10 Accessing the scanner setting 10 10 C...

Page 142: ...ou instant function access from the control panel See page 8 2 04 Silent Mode Mute or select the volume of the ringer the alarm and the key tones On After you turn the silent mode on you can set the f...

Page 143: ...les for the paper cassettes and bypass tray Cassette1 You can choose one of the following for cassette 1 Fax Copy It is used for fax printing list printing and copying Not Used Cassette 1 is not used...

Page 144: ...mode on you can set the scan ner lamp sleep start time and sleep reset time Start time Enter the sleep start time using 24 hour format e g 10 00 p m as 22 00 The machine automatically turns off the s...

Page 145: ...mm Contrast You can choose one of the following Normal Dark Darkest Light or Lightest S Fine Resol You can choose one of the following 400dpi 600dpi 02 Print Parameters Rx Reduc Rate Refer to the page...

Page 146: ...r Default setting is Off See page 9 3 12 Separator Page Partitions each received document by inserting a separator page Default setting is Off See page 5 14 13 Receive TimeStamp Prints the received da...

Page 147: ...12 13 14 A U SER SETTINGS 19 E mail Gateway Setting for E mail gateway To use this function the optional NIC Network Interface Card is required On Sends documents to an e mail gateway by simply enteri...

Page 148: ...ion automatically in a certain period of time You can change this time from 1 to 10 minutes 03 min 3 Copy Auto The machine automatically selects the recording paper size according to the document size...

Page 149: ...g for copy resolution 600dpi The machine makes a high resolution copy 600 dpi 600 lpi but it also requires more memory than the normal copy resolution 300dpi The machine makes copies with normal resol...

Page 150: ...nderlined settings are factory defaults 1 Scan Parameters Doc Type You can choose one of the following Text Photo Text Photo Resolution You can choose one of the following 200 dpi 300 dpi 600 dpi Cont...

Page 151: ...y journal 11 4 Printing an activity journal manually 11 4 Setting the printing order of the activity journal 11 5 Transmission Con rmation Report 11 5 Setting the transmission con rmation report 11 5...

Page 152: ...r The number or name of the destination The start time dd hh mm format A note telling if the command is a polling or F Code operation To print this list press Menu 5 1 0 6 Enter 4 8 One Touch List Lis...

Page 153: ...e each transfer rule s identi er number remote fax s number where you want documents to be transferred on off setting time period and auto print setting To print a program list press Menu 5 1 1 7 Ente...

Page 154: ...ia the highspeed V 34 modem Any special operations For example a fax call made using an external tel ephone will appear as Manual Setting the activity journal Your fax machine will print the activity...

Page 155: ...n rmation Report Setting the transmission con rmation report Your machine can print a transmit con rmation report TCR after sending a fax to any Group 3 fax machine The TCR lists the following informa...

Page 156: ...Security Received in F code security box Relay Received by F code relay Bulletin Received in F code bulletin box Stored document list Your machine can print a list of documents stored in memory It wil...

Page 157: ...2 3 Replacing the drum cartridge 12 6 Troubleshooting 12 8 Document jams 12 8 Paper jams 12 10 LCD error messages 12 13 Check Message printouts 12 16 Error code 12 17 Machine errors 12 19 Faxing error...

Page 158: ...cleaning solution sprayed onto a lint free cloth In areas you cannot reach with swabs always use dry dust free compressed air to gently blow away dust and other material Cleaning the scanning area 1...

Page 159: ...age appears but afterwards the machine displays Printer Not Usable message and it cannot print any page until the charge wire is cleaned To clean the charge wire 1 Open the front cover 2 Gently pull t...

Page 160: ...the left unlock position 3 Pull the used toner cartridge out 4 Unpack the toner cartridge from its carton Then holding the toner cartridge with both hands gently shake it to distribute the toner even...

Page 161: ...8 9 10 11 12 13 14 A M AINTENANCE P ROBLEM SOLVING 5 Slide the toner cartridge into the machine rmly until it locks into place completely 6 Turn the cartridge locking lever to the right until it locks...

Page 162: ...ne shows Replace Drum it cannot print until the drum cartridge is replaced To replace the drum cartridge 1 Open the side cover and front cover 2 Turn the toner cartridge locking lever to the left unlo...

Page 163: ...SOLVING 1 2 3 4 5 6 7 8 9 10 11 12 13 14 A M AINTENANCE P ROBLEM SOLVING 5 Reinstall the toner cartridge and turn the cartridge locking lever to the right until it locks into place completely 6 Close...

Page 164: ...Jam ContStor Enter Cancl 1 If you want to continue the operation press Enter and proceed to step 2 To abort the operation press Cancel NOTE If the machine is left idle for 3 minutes the machine will...

Page 165: ...A M AINTENANCE P ROBLEM SOLVING Jammed in the input area 1 Open the ADF cover 2 Gently remove the document from the ADF If you cannot remove it turn the release knob to remove the jammed document 3 Cl...

Page 166: ...ear the paper jam When you open the side cover to remove the paper DO NOT touch the fuser roller The fuser unit is very hot IMPORTANT Do not touch the drum cartridge surface Scratches or smudges will...

Page 167: ...d in the fuser area Jammed in the paper exit area If the jammed paper was partially fed and you cannot seize it easily 3 Open the paper cassette After you pull it out completely lift the front part of...

Page 168: ...12 12 MAINTENANCE PROBLEM SOLVING 5 Close the side cover and insert the paper cassette Lower the rear part of the cassette to align the rear edge to the slot of the machine then insert it completely...

Page 169: ...t ting press Stop to clear the error message and then re try the transmission If you were receiving a fax try to contact the other person and have him her re try the trans mission The problem may be e...

Page 170: ...e at least one department code or You entered an incorrect department code during fax Tx while the department feature is on Enter correct department code No Document Stored You tried to print a docume...

Page 171: ...urn off the security reception passcode Print the received document from your machine s memory then retry the desired operation Scanner In Use The command you are trying to enter requires the use of t...

Page 172: ...a variety of things Here is a brief summary Error message Possible meanings Check condition of remote fax Remote machine malfunctioned No fax signals from remote fax Wrong phone number reached Repeat...

Page 173: ...had a document feeder problem during transmission R 3 4 Poor phone line conditions may have prevented your fax machine from prop erly printing some or all of the pages it received R 4 1 The machine re...

Page 174: ...n poor line conditions developed Try the call again T 4 4 Poor line conditions prevented transmission Try the call again T 5 1 ECM transmission failed perhaps due to line noise Conditions can change T...

Page 175: ...mode to the fax mode by pressing COPY FAX SCAN Cannot stop transmission Your machine cannot cancel a transmission by pressing Stop To cancel a transmission press Fax cancel and select a job you want...

Page 176: ...machine nishes the job Print quality is poor See Print quality problems on page 12 21 The printing option does not effect for the printouts Some software applications will overwrite the option set on...

Page 177: ...toner may be very low Replace the toner cartridge The paper is damp Replace the paper Printouts are too dark Contrast selected was too dark Select a lighter contrast setting Printouts have a blurred...

Page 178: ...to its original position See page 12 3 The toner cartridge or drum cartridge may be defective Remove the cartridges and check them for damage If the problem persists replace either or both of the cart...

Page 179: ...ine that you cannot solve with the information provided in this chapter contact your local OKI dealer If the machine makes strange noises emits smoke or strange smells unplug it imme diately and conta...

Page 180: ...12 24 MAINTENANCE PROBLEM SOLVING This page intentionally left blank...

Page 181: ...AI Speci cations AI 2 General AI 2 Fax AI 3 Copy AI 3 Printer AI 3 Scanner AI 4 Consumable items AI 4 Index AI 5 Chapter Appendix Index...

Page 182: ...lines Image memory capacity 8 MB 650 pages approx plus optional 32MB additional 2 720 pages approx Using the ITU T test document 1 with normal resolution Image memory backup time 8 MB 72 hours 40 MB...

Page 183: ...g resolution Normal 8 dots mm 3 85 lines mm Fine 8 dots mm 7 7 lines mm Super ne 16 dots mm 15 4 lines mm In the case that the remote fax has the ability of 16 dots mm 15 4 lines mm Otherwise the supe...

Page 184: ...an boxes 20 boxes Operating system Windows 98 98SE Me 2000 XP Server 2003 Vista Supports English version only Consumable items Drum cartridge life Approx 20 000 pages Toner cartridge life Approx 7 500...

Page 185: ...pe 7 4 Drum cartridge replace 12 6 E ECM Mode 10 6 e mail gateway 4 21 Energy save mode 1 15 10 3 Error code 12 17 Error messages 12 13 external phone 1 7 F F code box 6 2 Fax Copy 4 18 Fax charge set...

Page 186: ...nt parameters 10 5 Protection passcode 10 2 Q Quick memory transmission 4 3 10 6 R Real time transmission 4 3 4 5 Receive time stamp 10 6 Redialing 4 6 Redial setting 10 5 Report 11 5 Resetting the co...

Page 187: ...MEMO...

Page 188: ...MEMO...

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Oki OKIFAX F-305, User Manual

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