Oki FAX 4580, User Manual

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7
Note: If the receiver is another OKI I-Fax device, the format must
be TIFF as the OKI devices cannot receive PDF.
8. Helpful Hints (I-Fax)
Your fax machine has many features and capabilities that will
help you
• Operate the machine
• Save money
• Save time
PSTN Faxing vs. Internet Faxing
PSTN Faxing is fax communication conducted via telephone
lines, with which you are probably familiar. PSTN Faxing
requires telephone numbers and telephone lines.
Internet Faxing is fax communication conducted via the Internet
which resembles email communications more than it does PSTN
faxing. Internet Faxing requires email addresses, mail servers,
Internet connections, and fax machines capable of Internet Fax-
ing.
Internet Fax
Internet Fax is a term with several meanings, depending on con-
text. Internet Fax can mean
• Fax communication conducted via the Internet.
• A fax machine capable of Internet Faxing.
•
Τ
he document (fax) sent via the Internet.
Email Addresses vs. PSTN (Phone) Numbers
You can combine email addresses and telephone numbers in one
communication session.
You can send a fax to several email addresses or several tele-
phone numbers, or a combination of email addresses and tele-
phone numbers.
Status of Server
Internet Faxing is conducted over the Internet via network serv-
ers. If the servers are down, running slowly, or experiencing
other problems, Internet Faxing will be adversely affected.
Backup / Archive (Email Scanning)
You can use your fax machine to create digital versions of docu-
ments you only have in hardcopy form.
1. To do this, send the document as an Internet Fax to your
email address.
2. When the document is scanned, a TIFF version of the
document is created. By sending it to yourself, you will
have a digital version of the hardcopy document.
3. You can then use various software packages to work with the
digital (TIFF) version, such as an Optical Character
Recognition (OCR) software package.