Configuring your machine... > 70
4.
Using the numeric keypad, enter the destination fax number and press
Enter
.
5.
If required, select
Name
and type in the fax number destination name, then press
Enter
.
6.
If required, select
Group No
then select the group number to assign the fax number
to. Press
Enter
.
7.
Press
Enter
to save the speed dial entry or press
Cancel
to exit without saving.
Deleting an entry from the address book
To delete an entry from the address book:
1.
Press the
Setup
button on the control panel to prompt the
Setup
screen.
2.
On the touch screen, press
Address Book
.
3.
Press
Speed Dial
.
From here you can enter, edit, delete, sort, insert and assign group dial numbers.
4.
Press the
Delete
button.
If you wish to delete the entry and shift the remaining entries up to remove the
“deleted entry” then press the
Delete and Sort
button.
5.
Select the desired speed dial number.
6.
At the prompt select
Yes
to confirm you want to delete the entry or select
No
to
cancel the operation.
7.
Press
Close
(on four screens) to exit the menu.
Connecting to a PBX
Private Branch Exchanges (PBXs) are private telephone systems used to route calls
internally, for example, in a company. When dialling a telephone number, if a prefix
(access) number is required to open an outside line, the line is connected to a PBX. If this
MFP is going to be connected to a PBX, please make the following changes to enable it to
recognise the prefix digits in the telephone numbers used to obtain access to the outside
line. After dialling the prefix digits, the MFP will wait until the outside line is available
(secondary dial tone detected) before dialling the rest of the number.
1.
Press the
Setup
button on the control panel.
2.
From the touch screen, press the
Admin Setup
button.
3.
Using the on-screen keyboard, enter the administrator password and press
Enter
.
NOTE
>
If the destination fax number has an “extension number”, press the
Pause
button between numbers. The machine will insert a pause when
dialling.
>
If your MFP is connected to a PBX (private branch exchange), you will
need to add a Prefix in order to access to the outside line. Refer to
“Connecting to a PBX” on page 70
.
>
If you need to change the dialling method for the region, press the
Tone
button to change the call parameters for this particular number.
>
If you make a mistake while entering the number, press the
Clear
button
to delete the last digit.
NOTE
Each group can have a maximum of 500 entries.
