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VL3622/VL4222/VL5022

8-21

Explanation of reports/lists

8

8.5

Reports output in Internet fax operations

8.5.1

Network Fax RX Error Report

Printed out when Internet fax or IP address fax reception has failed.

In the Utility screen, [Network Fax RX Error Report] can be set to on or off.

8.5.2

Print MDN Message

A MDN message is printed automatically when the recipient’s machine responds to the message opening
confirmation request from the sender.

In the Utility screen, [MDN Message] can be used to specify whether or not this message is printed out.

8.5.3

Print DSN Message

A message is automatically printed out upon reception of a DSN message to be sent to the sender when an
E-Mail message has arrived at the recipient mail server.

In the Utility screen, [DSN Message] can be used to specify whether or not this message is printed out.

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Summary of Contents for VL3622

Page 1: ...User manual Océ VL3622 VL4222 VL5022 Network Scan Fax Network Fax Operations ...

Page 2: ... Océ Océ Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Océ Technologies B V reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision o...

Page 3: ...n Fax Network Fax Operations 1 8 User manual Fax Driver Operations 1 8 User manual Network Administrator 1 8 2 Before using Network Scan Fax Network Fax functions 2 1 Information before saving documents 2 3 2 1 1 Transmission functions 2 3 Function type 2 3 Precautions for using fax function G3 2 3 Precautions for using network fax 2 3 Precautions for using Internet fax 2 4 Precautions for using I...

Page 4: ...ment 4 3 4 1 2 Network connection and settings 4 3 Network connection 4 3 Network settings 4 3 Specifying the E Mail address of the machine 4 4 4 1 3 Connecting a modular cable 4 4 4 2 Address Registration 4 5 4 2 1 Address Book 4 5 4 2 2 Group 4 5 4 3 Optional settings 4 6 Fax Scan programs 4 6 Setting display contents 4 6 4 4 Using Web services 4 7 4 4 1 Settings required for using Web services ...

Page 5: ... 5 30 Password 5 30 Detailed Settings 5 31 Next Destination 5 31 5 3 11 Direct Input WebDAV 5 31 Host Name 5 31 File Path 5 31 User Name 5 31 Password 5 31 Detailed Settings 5 32 Next Destination 5 32 5 3 12 Direct Input Web Service 5 33 Search 5 33 5 3 13 Job History G3 5 33 5 3 14 Address Search Search 5 34 5 3 15 Address Search Advanced Search 5 34 Name 5 34 E Mail Addr 5 34 Fax Number 5 35 Las...

Page 6: ...ize 5 49 Print Position Print Position 5 49 Print Position Fine Tune Adjust Position 5 49 5 4 13 Application Stamp Composition Page Number 5 50 Starting Page Number 5 50 Starting Chapter Number 5 50 Page Number Type 5 50 Text Size 5 50 Print Position Print Position 5 51 Print Position Fine Tune Adjust Position 5 51 5 4 14 Application Stamp Composition Stamp 5 52 Stamp Type Preset Stamps 5 52 Pages...

Page 7: ... 5 6 3 URL Notification Setting User Box FTP SMB WebDAV 5 67 URL notification 5 67 Detail Search 5 67 Direct Input 5 67 5 6 4 Communication Method Settings G3 5 68 Timer TX 5 68 Polling RX Normal 5 69 Polling RX Bulletin 5 70 F Code TX 5 71 Password TX 5 72 Polling TX Normal 5 72 Polling TX Bulletin 5 73 5 6 5 E Mail Encryption E Mail 5 73 5 6 6 Digital Signature E Mail 5 74 5 6 7 Fax Header Setti...

Page 8: ...erforming confidential transmission 7 5 7 5 Relay distribution G3 7 6 7 5 1 Relay distribution 7 6 7 5 2 To enable relay distribution 7 6 7 5 3 Transmitting faxes to a relay distribution station 7 7 7 6 Polling TX RX G3 7 8 7 6 1 Polling TX 7 8 7 6 2 Polling RX 7 8 7 7 Bulletin G3 7 9 7 8 Sending receiving data using extension lines G3 7 9 7 9 Forwarding fax G3 7 9 8 Explanation of reports lists 8...

Page 9: ...ling report 8 19 8 4 13 PC FAX TX error report 8 20 8 5 Reports output in Internet fax operations 8 21 8 5 1 Network Fax RX Error Report 8 21 8 5 2 Print MDN Message 8 21 8 5 3 Print DSN Message 8 21 8 5 4 Print E mail Message Body 8 22 8 5 5 E Mail Subject Text List 8 23 To print it out 8 23 Output example 8 23 8 6 Reports output in IP operations 8 24 8 6 1 Network fax RX error report 8 24 9 User...

Page 10: ...3 9 2 8 Address Book IP Address Fax 9 24 No 9 24 Name 9 24 Index 9 25 Host Address 9 25 Port Number 9 25 9 2 9 Address Book Internet Fax 9 26 No 9 26 Name 9 26 Index 9 27 E Mail Address 9 27 RX Ability Destination 9 27 9 2 10 Group 9 28 Name 9 28 Select Group 9 28 Check Program Settings 9 29 9 2 11 E Mail Settings E Mail Subject E Mail I FAX 9 30 Subject 9 30 9 2 12 E Mail Settings E Mail Body E M...

Page 11: ...ult Address Book 9 41 9 3 3 Custom Display Settings FAX Active Screen G3 IP I FAX 9 42 TX Display 9 42 RX Display 9 42 9 3 4 Custom Display Settings Search Option Settings E Mail Box SMB FTP WebDAV G3 IP I FAX 9 43 9 3 5 Scan Fax Settings 9 43 Black Compression Level 9 43 Default Scan Fax Settings 9 44 10 Administrator mode settings 10 1 First specify these settings 10 3 10 1 1 E Mail 10 3 Adminis...

Page 12: ...0 4 1 System Settings Power Save Settings Enter Power Save Mode 10 16 10 4 2 System Settings Output Settings 10 16 Output Tray Settings 10 17 Shift Output Each Job 10 17 10 4 3 System Settings Restrict User Access 10 17 Restrict Access to Job Settings Changing Job Priority 10 17 Restrict Operation Restrict Broadcasting 10 17 10 4 4 System Settings Stamp Settings Fax TX Settings 10 18 10 4 5 System...

Page 13: ...r Setting Dialing Method 10 43 Line Parameter Setting Number of RX Call Rings 10 43 Line Parameter Setting Line Monitor Sound 10 44 Line Parameter Setting Line Monitor Sound volume 10 44 Function Settings PC FAX TX Setting 10 44 Multi Line Setting 10 45 Sender Fax No 10 45 10 4 16 Security Settings Security Details 10 46 Manual Destination Input 10 46 Restrict Fax TX 10 46 Hide Personal Informatio...

Page 14: ...on 11 1 Using Web Connection 11 3 11 1 1 Operating environment 11 3 11 1 2 Accessing Web Connection 11 3 11 1 3 Web browser cache 11 4 With Internet Explorer 11 4 With Netscape Navigator 11 4 With Mozilla Firefox 11 4 11 1 4 Structure of pages 11 5 11 2 Logging on and logging off 11 7 11 2 1 Login and logout operations 11 7 When user authentication and account track settings are not specified 11 7...

Page 15: ... 3 3 Network fax error code table 12 8 Transmission System Error Code 12 8 Reception system error code 12 9 12 4 When the message Contact your Service Rep appears Service Call 12 10 13 Appendix 13 1 Product specifications 13 3 13 1 1 Scanning functions 13 3 13 1 2 Fax functions 13 3 13 2 Tips 13 4 13 2 1 About the number of pages stored in the memory 13 4 13 2 2 Giving a scan command from a comput...

Page 16: ...Contents 14 VL3622 VL4222 VL5022 ...

Page 17: ...1 Introduction ...

Page 18: ......

Page 19: ... of VL3622 VL4222 VL5022 In order to allow functionality of this product fully and to use it effectively please read this user manual as necessary In order to operate the machine safely and properly be sure to read the Quick Guide Copy Print Fax Scan Box Operations For descriptions on trademarks and copyrights refer to the accompanying Quick Guide Copy Print Fax Scan Box Operations Illustrations s...

Page 20: ...setting screen Chapter 6 Receiving data G3 IP I FAX This chapter provides an overview of G3 fax and network fax reception Chapter 7 Useful functions G3 IP I FAX This chapter describes useful G3 fax and network fax functions Chapter 8 Explanation of reports lists This chapter introduces reports automatically printed when the fax scan functions are used as well as lists that can be printed in the Ut...

Page 21: ...h less communication cost by communicating via a network connection The following transmission methods are available for the Network Fax functions Internet Fax IP Address Fax 1 1 3 Representation of product name In this manual an abbreviation for the applicable transmission method appears after a function name used as a headline Product name Representation VL3622 VL4222 VL5022 This machine 501 421...

Page 22: ... injuries and to ensure safe use of the machine Sequence of action 1 The number 1 as formatted here indicates the first step of a sequence of actions 2 Subsequent numbers as formatted here indicate subsequent steps of a sequence of actions Text formatted in this style provides additional assistance Text formatted in this style describes the action that will ensure the desired results are achieved ...

Page 23: ...VL3622 VL4222 VL5022 1 7 Introduction 1 2 Note The machine illustrations shown in this manual can vary and depend on the machine configuration ...

Page 24: ...and network fax operations in Enlarge Display mode User manual Print Operations IC 207 This user manual contains details on the printing functions that can be specified with the standard built in image controller Refer to this user manual for details on operating procedures for using the printer functions User manual Box Operations This user manual contains operating procedures for using the user ...

Page 25: ...2 Before using Network Scan Fax Network Fax functions ...

Page 26: ......

Page 27: ...se network fax transmission speed may be limited or the Super G3 fax may not be available With the factory default settings a communication error occurs at rare conditions This is caused by the multiplexed device being set to the lowest possible band for voice transmission These limitations vary depending on network configurations For details contact your network administrator Detail In order to u...

Page 28: ...DN OK appears in the TX Result screen or the Activity Report screen To send receive an important data use the G3 fax function Detail In order to use the Internet fax function it is necessary to equip with the optional IC 207 and the hard disk To use the Internet Fax function setting by a service engineer is required For details contact your service representative 2 Note For details on Network Fax ...

Page 29: ...ame and a password must be entered in order to use the machine Contact the administrator for authorized account or user name Machine authentication Enter the user name and password and then touch Login or press the Access key External server authentication Specify the user name password and authenticating server and then touch Login or press the Access key ...

Page 30: ...assword and then touch Login or press the Access key Detail If Prohibit Functions When Auth Error in Administrator mode is set to Mode 2 and a user enters an incorrect password the specified number of times that user is locked out and can no longer use the machine Contact the administrator to cancel operation restrictions ...

Page 31: ... factory default is KMBT_ product name This name can be changed with the Device Name param eter in the Administrator Machine Settings Input Machine Address in Administra tor Settings A name of up to 10 characters can be specified 07102315230 This indicates the year last two digits of A D month day hour and minutes when the data was scanned The last digit is a serial number if the document is part ...

Page 32: ...k Scan to E Mail Scanned data can be sent to a specified E Mail address Select the destinations from the touch panel of the machine for sending the scanned data as an E Mail attachment FTP TX Scanned data can be uploaded to a specified FTP server Enter the FTP server address login password and other information from the touch panel of this machine The data uploaded to the FTP server can be downloa...

Page 33: ...el of the machine Save in User Box Scanned data can be saved in a user box created on the optional hard disk allowing the data to be reused The file name can be entered from the touch panel of this machine when the data is saved Other data such as received fax data can also be stored in user boxes For details refer to the User manual Box Operations Save to a shared folder Scan data Original Machin...

Page 34: ...aded to the server can be downloaded from a computer on the network Web Service If a driver is installed with the machine recognized by a computer on the network Windows Vista it is possible to give a scan command from the computer or to perform scanning according to the purpose from the machine and to send the scanned data to the computer Scan data Download Server Internet Original Machine Memory...

Page 35: ...Also you can add data using edit function available with the Scan function Polling By sending a polling command you can receive original data from other fax machines polling RX Also you can save original data to be transmitted upon receiving polling command from other fax machines polling TX You can save data to either the Polling TX User Box or Bulletin Board User Box for polling TX Receiver Send...

Page 36: ... Mail address to send the E Mail message IP Address Fax This function enables fax transmission over an IP network Specify the destination host name or IP address to send a fax The differences between IP Address fax and G3 fax or Internet fax are as follows The SMTP protocol is used for sending and receiving of the image data Available only within an intranet enterprise networks Unlike Internet fax...

Page 37: ...3 Control panel touch panel ...

Page 38: ......

Page 39: ...ions for example copying printing or scanning When turned off the machine enters a state where it conserves energy 4 Mode Memory key Press to register store a desired copy scan setting mode or to recall the registered copy scan mode 5 Utility Counter key Press to display the Utility mode and the Meter Count screen 6 Reset key Press to clear all settings except registered settings entered in the co...

Page 40: ...lay key Press to enter Enlarge Display mode 16 Accessibility key Press to display the screen for specifying settings for user accessibility functions 17 Power Save key Press to enter Power Save mode While the machine is in Power Save mode the indicator on the Power Save key lights up in green and the touch panel goes off To cancel Power Save mode press the Power Save key again 18 Access key In ord...

Page 41: ... area is for specifying the set tings of various functions Touch softkeys to display the corresponding screen for specifying the settings 3 Icon display area Displays icons indicating the status of jobs and the machine 4 Left pane The softkeys such as Job List showing the jobs being processed or to be processed and Check Job showing the result of the specified set tings appear in this area For det...

Page 42: ...warning screen was closed when a warning occurred touch this button to dis play the warning screen again Appears when there is a message indicating that consumables must be replaced or the machine requires maintenance Touch this icon to display the message and then perform the replacement or maintenance procedure Appears when an error occurs with the connection to the POP server Indicates that pap...

Page 43: ...tional fax kit installed to the machine Without fax kit No fax address or fax menu appears With fax kit The Job History tab appears to enable selection from destinations in the transmission history Also the Off Hook tab appears enabling dialing in off hook mode Also you can specify the fax transmission settings in the Direct Input tab and Communication Settings ...

Page 44: ...ar in the left panel in Fax Scan mode Job List Queued operation such as saving document data to a user box or printing sending documents is called a job Touch Job List to display the jobs being processed 1 2 No Part name Description 1 Job List Jobs that are being processed and the job history can be checked 2 Check Job Information on the selected user box scan printing and transmission set tings o...

Page 45: ...b Job List Job Details Touch Job Details and a history list appears in the right area along with a list of jobs being processed Check job details as necessary Jobs are classified into the following four categories Item Description Print Lists print jobs for copying printing from a computer and printing received faxes Send Lists fax and scanner transmission jobs Receive Lists fax reception jobs Sav...

Page 46: ...f originals Copies The number of copies to be printed Touch to switch pages when there are more jobs than seven that can be displayed at one time Delete Deletes the selected job Increase Priority Allows to change printing job priority Release Held Job Allows to change settings of a stored job or print or delete the job Check Job Set Allows to view the settings of the selected job Touch either Back...

Page 47: ...he reserved transmission in the memory Touch Delete to de lete the job L1 L2 These softkeys appear if the optional fax multi line has been installed Displays the list of the selected line Delete Deletes the selected job Redial Select the job marked Waiting To Redial status for redialing Check Job Set Allows to view the settings of the selected job Touch either Back or Forward to check the settings...

Page 48: ...dial Select the job marked Waiting To Redial status for redialing Forward Forwards the fax which has been received and stored in the memory Specify the re cipient either by selecting from the address book or by entering them directly Detail Displays the job status user name document name output tray queued time trans mission time and number of original pages Touch Delete to delete the job Item Des...

Page 49: ...cument Time Stored Time when the job is queued Org Number of originals Touch to switch pages when there are more jobs than seven that can be displayed at one time Delete Deletes the selected job Detail Displays the job status user name document name user box queued time and number of original pages Touch Delete to delete the job Item Description List items No Job identification number assigned whe...

Page 50: ...nation to the list touch Store Address To view the details of the destination on the screen select the destination and then touch Details To delete a destination select the destination and then touch Delete Check Job Check Job Settings Scan Settings The basic scan setting scan settings and application settings can be checked Touch either Back or Forward to check the settings ...

Page 51: ...be checked Check Job Check Job Settings Communication Settings The line setting and transmission method settings can be checked Touch either Back or Forward to check the settings Check Job Check Job Settings Check E Mail Settings The document name subject From address and message body for sending E Mail messages can be checked ...

Page 52: ...3 Control panel touch panel 3 16 VL3622 VL4222 VL5022 ...

Page 53: ...4 Registration of basic information ...

Page 54: ......

Page 55: ...network use are required Network connection Connect a UTP cable category 5 or later recommended from the network to the Ethernet connector on the machine Network settings Assign an IP address to the machine and complete settings for the SMTP server etc For details refer to the User manual Network Administrator Description Environment and equipment Network scan function Network connection Network s...

Page 56: ...n to E Mail operation Scan to E Mail operations are not possible without address entry Detail When user authentication is enabled the E Mail address specified for each user is used as the sender s address For details on specifying the E Mail address of this machine refer to the User manual Network Administrator 4 1 3 Connecting a modular cable When sending receiving faxes via a phone line modular ...

Page 57: ...ormation can be registered in the Address Book For details on registering destinations in Address Book refer to One Touch User Box Registration on page 9 7 E Mail User Box Fax PC SMB FTP WebDAV IP Address Fax Internet Fax Detail Destinations in Address Book cannot be registered by Web service Specify the destination by directly entering the address 4 2 2 Group A set of addresses registered in the ...

Page 58: ... a single program This is convenient for frequently scanning documents and sending data under the same conditions Use the touch panel of the machine to specify the settings 2 Note For details refer to Scan Fax Program on page 9 32 Setting display contents Set the contents to be displayed when the Fax Scan key is touched on the control panel 2 Note For details refer to Custom Display Settings Scan ...

Page 59: ... the Administrator Settings screen For details refer to the User manual Network Administrator 4 4 2 Installing the driver of this machine on the computer Pre installation checking Before installation check that Network discovery is enabled in Network and Sharing Center accessed from Control Panel Installation procedure 1 Click the Start button and then select Network Devices connected to the netwo...

Page 60: ...4 Registration of basic information 4 8 VL3622 VL4222 VL5022 ...

Page 61: ...5 Transmitting data ...

Page 62: ......

Page 63: ...ng data 5 1 Operation flow 5 1 1 Scan Network Fax This section describes the flow of steps for sending scanned data and using Internet fax operations 1 Press the Fax Scan key 2 Specify a recipient On the Address Book tab p 5 24 On the Direct Input tab p 5 26 ...

Page 64: ...ting data 5 4 VL3622 VL4222 VL5022 On the Address Search tab p 5 34 3 Specify scan settings p 5 37 original settings p 5 61 and communication settings p 5 63 Scan Settings Original Settings Communication Settings ...

Page 65: ...VL3622 VL4222 VL5022 5 5 Transmitting data 5 4 Position the original 5 Press the Start key ...

Page 66: ...ta 5 6 VL3622 VL4222 VL5022 5 1 2 Fax G3 This section describes the flow of steps for using G3 fax operations 1 Press the Fax Scan key 2 Specify a recipient On the Address Book tab p 5 24 On the Direct Input tab p 5 26 ...

Page 67: ...4222 VL5022 5 7 Transmitting data 5 On the Job History tab p 5 34 3 Specify scan settings p 5 37 original settings p 5 61 and communication settings p 5 63 Scan Settings Original Settings Communication Settings ...

Page 68: ...5 Transmitting data 5 8 VL3622 VL4222 VL5022 4 Position the original 5 Press the Start key ...

Page 69: ... 9 Transmitting data 5 5 1 3 Recalling a program This section describes the flow of steps for recalling a registered fax scan program 1 Press the Fax Scan key 2 Press the Mode Memory key 3 Select a program and then touch OK ...

Page 70: ...5 Transmitting data 5 10 VL3622 VL4222 VL5022 4 Specify scan settings p 5 37 original settings p 5 61 and communication settings p 5 63 Scan Settings Original Settings Communication Settings ...

Page 71: ...VL3622 VL4222 VL5022 5 11 Transmitting data 5 5 Position the original 6 Press the Start key 2 Note For details and the procedure of program registration refer to Register Scan Fax Program on page 9 32 ...

Page 72: ...5022 5 1 4 Broadcasting This section describes the procedure for transmitting data to multiple recipients at the same time 1 Press the Fax Scan key 2 Specify two or more recipients On the Address Book tab p 5 24 On the Direct Input tab p 5 26 ...

Page 73: ...VL3622 VL4222 VL5022 5 13 Transmitting data 5 On the Job History tab p 5 33 On the Address Search tab p 5 34 ...

Page 74: ...5 Transmitting data 5 14 VL3622 VL4222 VL5022 3 Specify scan settings p 5 37 original settings p 5 61 and communication settings p 5 63 Scan Settings Original Settings Communication Settings ...

Page 75: ...VL3622 VL4222 VL5022 5 15 Transmitting data 5 4 Position the original 5 Press the Start key ...

Page 76: ...n below Address Book tab 2 Note For details refer to Address Book on page 5 24 Operations available on the Address Book tab are as follows Detail Search p 5 24 Scan Settings p 5 37 Original Settings p 5 61 Communication Settings p 5 63 Direct Input tab 2 Note For details refer to Direct Input on page 5 26 Operations available on the Direct Input tab are as follows ...

Page 77: ...FTP p 5 30 WebDAV p 5 31 Web Service p 5 33 Scan Settings p 5 37 Original Settings p 5 61 Communication Settings p 5 63 Job History tab 2 Note For details refer to Job History G3 on page 5 33 Operations available on the Job History tab are as follows Detail Job History p 5 33 Scan Settings p 5 37 Original Settings p 5 61 Communication Settings p 5 63 ...

Page 78: ...er to Address Search Search on page 5 34 Operations available on the Address Search tab are as follows Detail Search p 5 34 Advanced Search p 5 34 Scan Settings p 5 37 Original Settings p 5 61 Communication Settings p 5 63 Off Hook tab 2 Note For details refer to Off Hook G3 on page 5 36 ...

Page 79: ... are as follows First level menu Second level menu Third level menu Fourth level menu Original Type p 5 37 Simplex Duplex p 5 38 Resolution p 5 38 File Type p 5 39 File Type p 5 39 Scan Setting p 5 39 Encryption p 5 40 Stamp Composition p 5 43 Density p 5 43 Separate Scan p 5 44 Background Removal p 5 44 Erase p 5 45 Frame Erase p 5 45 Book Scan Book Copy p 5 45 ...

Page 80: ...0 Starting Page Number Starting Chapter Number Page Number Type Text Size Print Position Stamp p 5 52 Stamp Type Preset Stamps Pages Text Size Print Position Header Footer p 5 54 Recall Header Footer Check Change Temporar ily Send Print p 5 58 Copies Simplex Duplex Staple TX Stamp p 5 59 Neg Pos Reverse p 5 58 Document Name p 5 60 First level menu Second level menu Third level menu Fourth level me...

Page 81: ...page 5 61 Operations available on the Original Settings screen are as follows First level menu Second level menu Third level menu Fourth level menu Special Original p 5 61 Mixed Original p 5 61 Z Folded Original p 5 61 Long Original p 5 61 Direction Settings p 5 61 Original Direction p 5 61 Binding Position p 5 62 ...

Page 82: ...ings p 5 63 Overseas TX p 5 63 ECM OFF p 5 63 V 34 OFF p 5 64 Check Dest Send p 5 64 Select Line p 5 64 E Mail Settings p 5 65 Document Name p 5 65 Subject p 5 65 From p 5 66 Body p 5 66 URL Notification Setting p 5 67 Communication Method Settings p 5 68 Timer TX p 5 68 Polling RX Normal p 5 69 Bulletin p 5 70 F Code TX p 5 71 SUB Address Password Password TX p 5 72 Polling TX Normal p 5 72 Bulle...

Page 83: ...ddress TX as ON Job History and Off Hook are not displayed For details on the Confirm Address TX refer to Function ON OFF Setting Confirm Address TX on page 10 32 1 2 3 4 5 6 7 8 No Item Description Refer to 1 Address Book Select a recipient from the registered destinations p 5 24 2 Direct Input Enter and specify an unregistered destination directly p 5 26 3 Job History Select one from the fax des...

Page 84: ...ult Address Book displayed by touching Custom Display Settings Scan Fax Settings on the User Settings screen in the Utility mode is set to Index p 9 41 2 Note For the method to register destinations in Address Book refer to One Touch User Box Registration on page 9 7 Search Index The index is displayed based on the index that was specified when the destination was registered Detail This button app...

Page 85: ...ss and enter the search text Detail Search Search Option When using Detail Search selection of the conditions will display the option article at the time of the search Choose the content to add at the time of the search and touch OK Detail The settings for Search Option screen and option items to be displayed on the screen are specified in the menu of Search Option Setting For details refer to Cus...

Page 86: ...unregistered destination can be specified by directly entering it 5 3 4 Direct Input Fax Enter a Fax number from the touch panel If Confirm Address TX is specified the fax number entering screen will appear again when OK is selected Enter the fax number then touch Send ...

Page 87: ...ect Input E Mail Enter an E Mail address from the touch panel 5 3 6 Direct Input User Box Select a user box type and then specify a user box for saving the document Detail For details on operating data saved in user boxes refer to the User manual Box Operations 5 3 7 Direct Input Internet Fax Enter an E Mail address from the touch panel ...

Page 88: ...ion Compression Type MMR MR and MH can be selected Paper Size A3 B4 and A4 can be selected Resolution 600 e 600 dpi ultra fine 400 e 400 dpi super fine 200 e 200 dpi fine and 200 e 100 dpi standard can be selected Item Description IP Address Specify the host name or IP address for the destination Port Number Enter the port number to be used for transmission with the numeric keypad range 1 to 65535...

Page 89: ...anel File Path Type the path to the destination folder in uppercase letters from the touch panel User Name Type the user name to log in from the touch panel Password Type the login password from the touch panel Reference The structure of the folders on the destination computer can be checked This can be used to directly specify the destination folder Next Destination Touch this button to add other...

Page 90: ...t Name Specify the host name or IP address for the destination from the touch panel File Path Specify the path to the destination folder from the touch panel User Name Type the user name to log in from the touch panel Touching Anonymous inputs anonymous Password Type the login password from the touch panel ...

Page 91: ...t Name Specify the host name or IP address for the destination from the touch panel File Path Specify the path to the destination folder from the touch panel User Name Type the user name to log in from the touch panel Password Type the login password from the touch panel Item Description Port Number Enter the port number PASV Specify whether or not the PASV mode is used Proxy Specify whether or no...

Page 92: ...gs Specify more detailed settings Next Destination Touch this button to add other destinations Item Description Port Number Enter the port number Proxy Specify whether or not a proxy server is used SSL Settings Specify whether or not SSL is used for transmission ...

Page 93: ...ls on the procedure refer to Giving a scan command from a computer Web service on page 13 4 Computers on the network in which the machine is registered as a Web service scanner are listed on the screen as available destinations Select a destination Detail Displays the name of the destination and its URL Search Enter a keyword that is included in the destination name from the touch panel and then s...

Page 94: ...nd then touch Start Search to search data in the specified LDAP server for the relevant address 5 3 15 Address Search Advanced Search Specify multiple search conditions to search for the target address Name Enter the name from the touch panel E Mail Addr Enter the E Mail address from the touch panel ...

Page 95: ...e from the touch panel First Name Enter the first name from the touch panel City Enter the city name from the touch panel Company Name Enter the company name from the touch panel Department Enter the department name from the touch panel OR AND STARTS WITH ENDS WITH Select search conditions from OR AND STARTS WITH and ENDS WITH ...

Page 96: ...on when Confirm Address TX is set to ON Manual transmission Set the original in place and specify settings for scanning as needed Touching Off Hook displays a screen for specifying the destination Touch Send specify the destination and then touch Start Detail To specify the destination select from Address Book Direct Input Job History or Program ...

Page 97: ...ents of the original The original type can be selected from the following Text Select this setting for a text only original Text Photo Select this setting for originals consisting of both text and photos halftones Photo Select this setting for originals consisting of only photos halftones Dot Matrix Original Select this setting for originals consisting of text that generally appears faint ...

Page 98: ... 2 Sided Select this setting to scan both sides of the original Cover 2 Sided Select this setting to scan one side of the first page as the cover page and scan both sides of the remaining pages 5 4 3 Basic Resolution Select the resolution for scanning Detail When 300 x 300dpi is selected at the time of G3 fax IP address fax Internet fax transmitting it is changed automatically and transmitted by 2...

Page 99: ...e saved data can be specified Detail Even if Single Page is selected when saving a document in a user box a page must be specified when downloading the data Item Description PDF Saves the data in the PDF format TIFF Saves the data in the TIFF format XPS Saves the data in the XPS format In order to save in XPS form the optional hard disk is required Item Description Single Page Creates a file in a ...

Page 100: ...ted for File Type the encryption level can be specified Encryption Password Enter the password necessary to open encrypted data within 32 characters For confirmation enter the password twice Encryption Document Permissions Enter the password necessary to change document permissions within 32 characters For confirmation enter the password twice ...

Page 101: ...Encryption details of the permission can be specified Under Printing Allowed select whether or not data printing should be allowed When you specify High Level for the encryption level Low Resolution appears Under Enable copying of text images and other content select whether or not to allow copying of text images and other content If High Level is selected If Low Level is selected ...

Page 102: ...anges Allowed In the Detail Settings screen touch Forward to select details of the changes allowed Under Changes Allowed select the appropriate permission level for document changes including data signature inputs and remarks If High Level is selected If Low Level is selected ...

Page 103: ...age number and header footer can be combined as text Stamps are combined as images 5 4 5 Scan Settings Density Adjust the density for scanning To adjust the density touch Light or Dark Touch Standard to reset the setting to its default To specify automatic adjustment touch Auto Item Description Image Inserts the text as an image Text Insert the text as text ...

Page 104: ...glass or when single sided documents are combined with double sided documents To specify this setting touch Separate Scan to have the key label highlighted 5 4 7 Background Removal Use this option to adjust the density of the original background during scanning When colored paper is used for the original to be scanned the background color may be scanned and a result may be that the entire image is...

Page 105: ...o cancel frame erasing touch No Detail If a width to be erased around the original is specified with Frame Erase in the Book Copy screen the same settings are also applied to Frame Erase in the Frame Erase screen 5 4 9 Book Scan Book Copy Select this method for scanning a page spread original In addition the binding position and erasure of unnecessary parts can be specified Detail Specify the size...

Page 106: ... width on all sides touch Frame and then specify a value range 1 16 to 2 inches 0 1 to 50 0 mm To specify different widths for the top left right and bottom touch the button for the desired location and then specify a value To cancel frame erasing touch No Detail If a width to be erased around the original is specified with Frame Erase in the Book Copy screen the same settings are also applied to ...

Page 107: ...anning touch Auto To scan an original of a preset paper size such as 8 1 2 e 11 A4 or 7 1 4 e 10 1 2 B5 select the relevant paper size Custom Size Enter the dimensions of a custom size that is not available as a preset size The size in the X direction can be set between 2 and 17 inches between 30 and 432 mm The size in the Y direction can be set between 2 and 11 11 16 inches between 30 and 297 mm ...

Page 108: ...tation user box first As annotation numbers are assigned box by box select a user box for storing the data Detail Annotation user boxes must be registered beforehand For details refer to the User manual Box Operations 5 4 12 Application Stamp Composition Date Time Prints the date and time of printing on pages Date Format Select the format for displaying the date Time Format Select whether or not t...

Page 109: ... from 8pt 10pt 12pt and 14pt Print Position Print Position Select a desired printing position Print Position Fine Tune Adjust Position To make fine adjustments touch Adjust Position Specify vertical horizontal position adjustment with a value between 1 16 and 1 15 16 inches between 0 1 and 50 0 mm ...

Page 110: ...ge numbers can be added to all pages of the document Starting Page Number Specify the starting page number Starting Chapter Number Specify the starting chapter number Page Number Type Select the format for page numbers Text Size Select a size of characters to be printed from 8pt 10pt 12pt and 14pt ...

Page 111: ...ion Print Position Select a desired printing position Print Position Fine Tune Adjust Position To make fine adjustments touch Adjust Position Specify vertical horizontal position adjustment with a value between 1 16 and 1 15 16 inches between 0 1 and 50 0 mm ...

Page 112: ...tion Stamp Add preset text such as URGENT to pages Stamp Type Preset Stamps Select a stamp such as URGENT PLEASE REPLY or DO NOT COPY Pages Select the pages to be printed on either All Pages or 1st Page Only Text Size Select a size of characters to be printed from Minimal and Std ...

Page 113: ...ion Print Position Select a desired printing position Print Position Fine Tune Adjust Position To make fine adjustments touch Adjust Position Specify vertical horizontal position adjustment with a value between 1 16 and 1 15 16 inches between 0 1 and 50 0 mm ...

Page 114: ... registered in advance in Administrator settings Touch Check Change Temporarily to change what is registered and print it 2 Note For details on header footer registration refer to System Settings Stamp Settings Header Footer Settings on page 10 12 Recall Header Footer Select a header footer to be printed from the registered list Check Change Temporarily Display the Check Change Temporarily screen ...

Page 115: ... footer Touch Print to specify a text the date time or other information distribution number job number or serial number Check Change Temporarily Header Settings Footer Settings Text Specify the header footer text from the touch panel Check Change Temporarily Header Settings Footer Settings Date Time Specify the date time in the header footer ...

Page 116: ...ed in the header footer Detail The serial number set up here represents the serial number of the machine For details on the setup procedure contact your service representative Check Change Temporarily Pages Select the pages to be printed either All Pages or 1st Page Only Check Change Temporarily Text Size Select a size of characters to be printed from 6pt 8pt 10pt 12pt 14pt and 18pt ...

Page 117: ...VL3622 VL4222 VL5022 5 57 Transmitting data 5 Check Change Temporarily Print Position Select the position to print ...

Page 118: ...itted In addition various settings can be specified for printing Copies Enter the desired number of print copies using the keypad The input range is 1 to 999 Simplex Duplex Select either 1 sided or 2 sided Staple Specifies whether or not the prints will be stapled Staple Position Setting After selecting a staple type you can specify the position ...

Page 119: ...in pink at the position shown in the figure To enable printing a stamp the optional stamp unit is required The stamp ink is a consumable item If the stamp color becomes faint contact your service representative When the original is mixed the stamp position may be displaced from the point shown in the figure To check that the original is successfully transmitted refer to the transmission report or ...

Page 120: ...ted by reversing the density of the original copy and black and white tone scale To enable Neg Pos Reverse Select Neg Pos Reverse in the Application Screen 5 4 19 Document Name E Mail User Box SMB FTP WebDAV I FAX Enter the document name from the touch panel ABCD ABCD ABCD ABCD ABCD ABCD ABCD ABCD ...

Page 121: ...erent sizes are loaded together into the ADF The scan speed is decreased since the size of each page is detected before it is scanned 5 5 2 Special Original Z Folded Original Select this setting to detect the size of a zigzag folded original by the length fed through the ADF 5 5 3 Special Original Long Original Select this setting for originals with the longitudinal side longer than the standard s...

Page 122: ...hen scanning a double sided original so that the binding position is not reversed Item Description Auto The binding is on the long side if the page is 11 3 4 inches 297 mm or less or it is on the short side if the page is more than 11 3 4 inches 297 mm Top Select this setting if the original that is loaded has a binding margin at the top Left Select this setting if the original that is loaded has ...

Page 123: ...end method of communication defined by the ITU T International Telecommunication Union As faxes equipped with the ECM mode communicate by checking if the sent data has an error they can prevent image blurring by the noise on the phone line When there are a lot of noises communication time may be slightly longer than it is when ECM OFF is selected This machine automatically returns to the ECM ON st...

Page 124: ...of the specified fax number with the fax number information CSI for the recipient s machine indicates a match This prevents misdirected transmissions since a transmission error occurs if the numbers do not match Detail To execute Check Dest Send the destination must have its fax number registered Select Line Select Line 1 or Line 2 to send a fax if the optional fax multi line is installed Specify ...

Page 125: ...ding messages Document Name Displays the name of the file to be saved The document name specified later appears as the document name even if the document name was specified in the File Document screen You can enter up to 30 characters Subject Automatically displays the text specified in the Utility mode Press Direct Input to change the text You can enter up to 64 characters ...

Page 126: ...x the E Mail address of the machine is used If you set Change the From Address displayed by touching System Settings on the Administrator Settings screen then Restrict User Access then Restrict Operation to Restrict you cannot directly enter the from address Body Displays the text specified in the Utility mode Press Direct Input to change the text You can enter up to 256 characters ...

Page 127: ...d for URL notification setting include FTP SMB and WebDAV destinations Even if specified this feature does not work for the Scan to E Mail Internet fax or G3 fax functions Detail Search Search for the destination E Mail address from the address book Enter the destination name or part of the address to search for the corresponding address Select Name or Destination and enter the search text Direct ...

Page 128: ... Timer TX The transmission time can be specified It is economical to communicate using telephone discount rate hours in early morning and late at night Specify the communication start time with the numeric keypad Detail You can only specify the time Specify the time in hours and minutes You may not specify the date ...

Page 129: ...ction enables a document specified for transmission or scheduled for polling transmission on the sender s machine to be transmitted upon a command from the recipient This is convenient when the recipient desires to bear the communications fees Select Normal then a recipient ...

Page 130: ...ve a document from the bulletin board select Bulletin and then enter the bulletin board number from the keypad Then select a recipient Detail A number up to 20 digits can be entered for the bulletin board number This function cannot be used together with the following functions Frame Erase Scan Size Mixed Original Z Folded Original Long Original Binding Position Polling TX Overseas TX ECM OFF Pass...

Page 131: ...idential transmission user box of the recipient Enter the user box number as the SUB address and the confidential transmission password as the Sender ID Relay transmission Sends data to the relay transmission user box when the recipient machine has the relay distribution function Enter the relay user box number as the SUB address and the relay transmission password as the Sender ID Detail The reci...

Page 132: ...hine is our product and has the closed network reception password function Enter the password from the numeric keypad Polling TX Normal This function saves a document scheduled for polling transmission so that it can be transmitted upon a command from the recipient side Select Normal to have the original scanned and automatically saved in a polling transmission user box 2 Note For details on proce...

Page 133: ... in one bulletin board user box Up to 10 bulletin board user boxes can be registered in this machine 2 Note For details on procedures for deleting or checking documents saved in bulletin board user boxes refer to the User manual Box Operations Detail This function cannot be used together with the following functions Memory transmission Polling TX Timer TX Overseas TX ECM OFF Password TX F Code TX ...

Page 134: ...d S MIME communication settings 2 Note For details on the S MIME communication settings refer to the User manual Network Administrator 5 6 7 Fax Header Settings G3 IP I FAX Specify whether or not to add sender information for transmission Select one from the list of sender names Detail Use TTI Setting in Administrator Settings to register the detail added to the original as sender information For ...

Page 135: ...he Line Parameter Setting screen Until successfully redialed the transmission job is handled as a scheduled job in a redialing queue Detail The factory setting for automatic redialing is to have redialing performed three times at an interval of three minutes For details on how to set the number of automatic redialing instances refer to Fax Settings Line Parameter Setting on page 10 22 5 7 2 Manual...

Page 136: ... without successful transmission Open the retransmit user box to redial manually Select the job to be retransmitted and then touch Fax Detail To save the job in the retransmit user box Incomplete TX Hold must be specified in advance in Administrator Settings For details on Incomplete TX Hold refer to Incomplete TX Hold on page 10 34 For details on the retransmit user box refer to the User manual B...

Page 137: ...6 Receiving data G3 IP I FAX ...

Page 138: ......

Page 139: ...fied During receiving operation a Receiving message appears in the message display field of the screen When the machine is in fax only mode the following settings are assumed External phone Not connected Line Parameter Setting Receive Mode Auto RX is specified 2 Note For details on setting the line parameter refer to Fax Settings Line Parameter Setting on page 10 22 Detail To enable auto reception...

Page 140: ...hone starts ringing touch Off Hook in the Fax Scan mode screen and then check that RX is enabled In the Off Hook screen touch Start When the machine is used in manual reception mode the following settings are assumed External phone Connected Line Parameter Setting Receive Mode Manual RX is specified Detail To use the machine in the phone only mode set the receiving method to manual reception in th...

Page 141: ...er to the User manual Box Operations Detail An attached file can be received unless it exceeds 3 000 pages or 20 KB in the text body Automatic reception This function periodically checks the POP server to see if any E Mail messages have arrived Detail The interval at which message arrivals are checked can be changed within a range from 1 to 60 minutes For details on the setup procedure refer to th...

Page 142: ...feed or exhaustion of consumables the received document is stored in the memory until the printing function is enabled again This function is referred to as in memory proxy reception Detail When paper misfeed or any other trouble is solved documents that have been received and stored are printed out automatically If the memory is full in memory proxy reception may fail 6 5 2 Forwarding jobs stored...

Page 143: ...t on paper of that size at a preset reduction ratio Default setting 96 2 Note For details on reduction ratio setting refer to Min Reduction for RX Print on page 10 28 6 6 2 To output in reduced printing according to the paper size If a document of a size longer than the standard is received an optimal paper size is determined based on the width and the length of the received document and the conte...

Page 144: ...the User manual Copy Operations Width of the re ceived document Printing position of the reception in formation Length of the received document A4 OFF or Inside Body Text 0 to 150 151 to 305 306 to 390 391 or more Outside Body Text 0 to 141 142 to 296 297 to 381 382 or more Paper size selected 5 1 2 e 8 1 2 v 1 8 1 2 e 11 w 8 1 2 e 14 w 11 e 17 w B4 OFF or Inside Body Text 0 to 232 233 or more Out...

Page 145: ...pper to the lower 5 1 2 e 8 1 2 v 8 1 2 e 11 w 8 1 2 e 11 v 8 1 2 e 14 w 11 e 17 w 5 1 2 e 8 1 2 w 8 1 2 e 11 v 8 1 2 e 11 w 11 e 17 w A3 w A5 v A4 w A4 v B4 w B4 w A5 w A4 v A4 w A3 w 8 1 2 e 14 w 8 1 2 e 11 w 8 1 2 e 14 w 8 1 2 e 14 w 8 1 2 e 11 w 8 1 2 e 11 w 8 1 2 e 11 v 11 e 17 w 11 e 17 w 8 1 2 e 11 v A4 w A4 w B4 w B4 w A4 w A4 v A3 w A3 w A4 v B5 v B5 w 8 1 2 e 14 w 11 e 17 w B4 w A3 w Opt...

Page 146: ...11 v 8 1 2 e 14 w 11 e 17 w Paper selecting order from the upper to the lower 5 1 2 e 8 1 2 v 8 1 2 e 11 w 8 1 2 e 11 v 8 1 2 e 14 w 11 e 17 w 5 1 2 e 8 1 2 w A4 w 8 1 2 e 11 w 11 e 17 w A3 w A5 v 8 1 2 e 14 w A4 v B4 w 8 1 2 e 11 v A5 w 11 e 17 w A4 w A3 w 8 1 2 e 11 w 8 1 2 e 11 w B4 w 8 1 2 e 14 w 8 1 2 e 11 v A4 v 8 1 2 e 11 v A3 w 11 e 17 w 8 1 2 e 11 w A4 w A4 w B4 w A4 v A4 v A3 w A4 w B5 v...

Page 147: ... specified using Tray Selection for RX Print Min Reduction for RX Print is set to e1 0 Print Paper Selection is set to Fixed Size or Priority Size Duplex Print RX is set to ON 2 Note For details on Tray Selection for RX Print Min Reduction for RX Print Print Paper Selection and Duplex Print RX refer to Fax Settings TX RX Settings on page 10 25 If no paper applicable for printing is prepared a mess...

Page 148: ...in full size If paper of the same size is not prepared paper of a larger size is used for printing Detail Separate page printing is not available An image larger than the 11 e 17 A3 size cannot be printed out If paper of the optimal size is not in the tray a message is displayed until paper of the relevant size is supplied Original Received original Printing to equal size ...

Page 149: ...Print Full size 96 to 87 Standard size 11 e 17 to 5 1 2 e 8 1 2 A3 to A5 Printed in full size on paper of a larger size Printed in a reduced size on paper of the same size Printed in a reduced size on paper in the specified paper tray Document printed on long paper Longer than the standard Print on Separate Pages OFF Printed in full size on paper of a larger size Printed on paper of a size reduced...

Page 150: ...to either of the following positions depending on the TTI RTI settings specified in the Utility mode 2 Note For details on how to set reception information refer to Footer Position on page 10 22 Printed inside the original Reception information is printed partially over the image Printed outside the original Reception information is printed outside the image 01 20 2005 13 43 R001 P 001 003 01 20 2...

Page 151: ...7 Useful functions G3 IP I FAX ...

Page 152: ......

Page 153: ...x Operations 7 2 PC FAX reception G3 This function enables received fax documents to be saved in user boxes on the optional hard disk installed in the machine Saved data can be printed out and transmitted Memory RX user boxes or any other user boxes specified are used as saving destination user boxes 2 Note For procedures for printing transmitting deleting documents saved in these user boxes refer...

Page 154: ...by sender The following locations can be specified for distribution destinations User Box Address Book E Mail FTP SMB Detail If distribution fails received documents are printed out TSI destinations for distribution can be registered up to 128 locations 2 Note For details on TSI distribution settings refer to TSI User Box Setting on page 10 36 Sender Original Hard disk Hard disk 1000 2000 E Mail s...

Page 155: ...dential reception To enable confidential reception create a confidential reception user box on the machine 2 Note For details on the procedure for registering user box for confidential reception refer to the User manual Box Operations Performing confidential reception Upon confidential reception the received document is saved in a confidential user box Browse documents in user boxes to perform pri...

Page 156: ...he relay distribution machine is a model having the F code functions Detail This cannot be used with the following functions Polling TX Polling RX Bulletin Registration Bulletin Polling RX Password TX 7 5 2 To enable relay distribution This machine can function as a relay distribution station as well as a relay instruction station For the procedure for sending a fax from this machine as a relay in...

Page 157: ... to a relay distribution station On the Communications Settings Communication Method Settings screen select F Code TX and then enter the following items SUB Address Enter the relay user box number of the relay distribution station using the keypad Password Enter the relay password ...

Page 158: ...cally This cannot be used with the following functions Polling RX Timer TX Overseas TX ECM OFF F Code TX Password TX V 34 OFF Bulletin Registration Bulletin Polling RX 7 6 2 Polling RX This function enables a document saved or scheduled for polling transmission on the sender s machine to be transmitted upon a command from the recipient This is convenient when the recipient desires to bear the tele...

Page 159: ...specified Function Settings PC FAX TX settings can be specified Multi Line Setting Roles can be distributed among different lines such as TX Only and RX Only services Sender Fax No Separate fax numbers can be assigned to respective extension lines These functions can be specified in the Multi Line Setting screen via Fax Setting selected from the Administrator settings For details refer to the Fax ...

Page 160: ...7 Useful functions G3 IP I FAX 7 10 VL3622 VL4222 VL5022 ...

Page 161: ...8 Explanation of reports lists ...

Page 162: ......

Page 163: ...rinted automatically Sequential polling RX report G3 In the Utility mode when Sequential TX Report under Report Settings is set to ON results of polling to multiple destinations are printed automatically Broadcasting TX report G3 I FAX IP In the Utility mode when Sequential TX Report under Report Settings is set to ON this report is printed automatically upon completion of sequential broadcasting ...

Page 164: ...quest from the sender MDN is an abbreviation for Message Disposition Notifications Print DSN Message I FAX In the Utility mode when DSN Message under Report Settings is set to ON a DSN message is printed automatically when the machine receives a DSN message that is sent to the sender upon arrival of an E Mail message at the receiving mail sev er DSN is an abbreviation for Delivery Status Notificat...

Page 165: ... To print it out 1 In the Administrator Settings screen select Address Book List from Address Registration List under One Touch User Box Registration Then specify the starting destination number the number of destinations to be output and the destination type and then touch Print 2 Select the desired paper tray then 1 Sided or 2 Sided and then touch Start ...

Page 166: ...ted out Item Description No One touch address Index Registered index characters Name Registered destination name Phone number Registered fax number Line Setting If line settings are defined is printed Port number Registered port number Access Allowed Level Registered access allowed level ...

Page 167: ...rint it out 1 In the Administrator Settings screen select Group List from Address Registration List under One Touch User Box Registration Then specify the starting destination number the number of destinations to be output and then touch Print 2 Select the desired paper tray then 1 Sided or 2 Sided and then touch Start Output example ...

Page 168: ...ation Then specify the starting destination number the number of destinations to be output and the destination type and then touch Print 2 Select the desired paper tray then 1 Sided or 2 Sided and then touch Start Item Description No Group number Name Registered group name Speed Dial One touch destination number registered in the group Access Allowed Level Registered access allowed level Regist Co...

Page 169: ...ion of reports lists 8 Output example Items to be printed out Item Description No Program destination number Name Registered program name Destination It is the address one touch address group address direct entry address of the program ...

Page 170: ... items may not be printed depending on optional settings Item Description Number Serial numbers are assigned to TX and RX jobs separately Destination One of the following is printed If no information is available that field is left blank TX report Registered names of one touch destinations or the program destinations RX report Registered names of one touch destinations Recipient s phone number Sta...

Page 171: ...t is indicated when receiving page length exceeds 1 000 mm IP address fax Internet fax POVR The upper limit of received pages is exceeded Printed when the number of received pages has exceeded 3 000 pages IP address fax Internet fax FIL File error Printed when the type of the received file is not supported IP address fax Internet fax DC Decoding error Printed when an error has occurred while decod...

Page 172: ...t to on or off Also Broadcast Result Report can be used to specify the report output timing All Destinations or Each Destination 8 3 4 Job Settings List The fax job settings list set up on this machine can be printed out To print it out In the Administrator Settings screen select Fax Settings and Job Settings List Then specify the paper tray for outputting data and 1 Sided or 2 Sided and then touc...

Page 173: ...VL3622 VL4222 VL5022 8 13 Explanation of reports lists 8 Fax settings list ...

Page 174: ...8 Explanation of reports lists 8 14 VL3622 VL4222 VL5022 Relay list RX user box by sender TSI ...

Page 175: ...VL3622 VL4222 VL5022 8 15 Explanation of reports lists 8 List of confidential and bulletin user boxes ...

Page 176: ...tility screen TX Report can be set to ON If TX Fails or OFF 8 4 2 Polling RX report Automatically printed out upon polling reception In the Utility screen RX Report can be set to ON If TX Fails or OFF 8 4 3 Sequential polling RX report Results of polling transmission to multiple destinations are automatically printed out In the Utility screen Sequential TX Report can be set to on or off ...

Page 177: ...g TX reservation report Automatically printed out when polling transmission reservation is made when a document is saved in a polling transmission user box on the machine In the Utility screen Timer Reservation TX Report can be set to on or off 8 4 6 Broadcasting TX reservation report Automatically printed out when sequential broadcasting is reserved In the Utility screen Timer Reservation TX Repo...

Page 178: ...en Timer Reservation TX Report can be set to on or off 8 4 8 Sequential polling RX reservation report Automatically printed out when multi destination polling RX is reserved In the Utility screen Timer Reservation TX Report can be set to on or off 8 4 9 Confidential RX report Automatically printed out upon confidential reception In the Utility screen Confidential RX Report can be set to on or off ...

Page 179: ... 4 11 Relay report Automatically printed out when the machine functions as a relay station to transmit data to a relay destination In the Utility screen Relay TX Result Report can be set to on or off 8 4 12 Relay request filing report Automatically printed out when this machine is functioning as a relay distribution station and is receiving a document from a relay instruction station In the Utilit...

Page 180: ... of reports lists 8 20 VL3622 VL4222 VL5022 8 4 13 PC FAX TX error report Automatically printed out when an error occurs in a PC FAX TX operation In the Utility screen PC Fax TX Error Report can be set to on or off ...

Page 181: ...essage is printed automatically when the recipient s machine responds to the message opening confirmation request from the sender In the Utility screen MDN Message can be used to specify whether or not this message is printed out 8 5 3 Print DSN Message A message is automatically printed out upon reception of a DSN message to be sent to the sender when an E Mail message has arrived at the recipien...

Page 182: ...il Message Body can be used to specify whether or not the body is printed out Detail Even if Print E mail Message Body is set to ON the body of an E Mail message is not printed out if the header of the received message includes Content XCIAJWNETFAX IGNORE or if there is no body text in the message When receiving an attachment that cannot be printed operation follows the setting for Network Fax RX ...

Page 183: ...d message subjects and bodies can be printed out To print it out In the Administrator Settings screen select E Mail Subject Text List from Address Registration List under One Touch User Box Registration Then specify the paper tray for outputting data and 1 Sided or 2 Sided and then touch Start Output example ...

Page 184: ...8 Explanation of reports lists 8 24 VL3622 VL4222 VL5022 8 6 Reports output in IP operations 8 6 1 Network fax RX error report For details refer to Network Fax RX Error Report on page 8 21 ...

Page 185: ...9 User mode settings ...

Page 186: ......

Page 187: ...work scan G3 fax and network fax 9 1 1 One Touch User Box Registration First level menu Second level menu Third level menu Fourth level menu 1 Create One Touch Des tination 1 Address Book 1 E Mail p 9 8 No Name Index E Mail Address 2 User Box p 9 9 No Name Index User Box 3 Fax p 9 12 No Name Index Address Line Settings 4 PC SMB p 9 15 No Name Index User ID Password Host Address File Path Reference...

Page 188: ...h Proxy SSL Settings Port Number 7 IP Address Fax p 9 24 No Name Index Host Address Port Number 8 Internet Fax p 9 26 No Name Index E Mail Address RX Ability Destination 2 Group p 9 28 Name Select Group 3 E Mail Settings 1 E Mail Subject p 9 30 2 E mail Body p 9 31 3 Limiting Access to Desti nations 1 Apply Levels Groups to Destinations 1 Address Book p 9 37 2 Group p 9 37 3 Program p 9 38 First l...

Page 189: ...ay Settings 2 Scan Fax Settings Default Tab p 9 39 Program Default p 9 40 Address Book Index De fault p 9 40 Shortcut Key 1 p 9 41 Shortcut Key 2 p 9 41 Default Address Book p 9 41 4 Fax Active Screen TX Display p 9 42 RX Display p 9 42 7 Search Option Setting p 9 43 4 Scan Fax Settings Black Compression Level p 9 43 Default Scan Fax Settings p 9 44 ...

Page 190: ...r Program Name p 9 32 Address p 9 33 URL Notif Destination p 9 33 Check Program Settings Check Address p 9 34 Check Scan Settings p 9 34 Check Original Settings p 9 34 Communication Settings p 9 35 Check E Mail Settings p 9 35 Check URL Notif Destina tion p 9 36 RX Ability Destination p 9 36 It is displayed when set ting the Internet fax ad dress Delete ...

Page 191: ...anging Address in Administrator Settings is restricted specify these settings with One Touch User Box Registration on the Administrator Settings screen 9 2 1 Displaying the One Touch User Box Registration screen To display the One Touch User Box Registration screen press the Utility Counter key on the control panel and then touch One Touch User Box Registration Detail In the Utility screen you can...

Page 192: ...hen touch Edit On the Edit screen the registration number cannot be changed To delete a registered address select a desired registration name and then touch Delete No Touch No and then enter the registration number of Address Book between 1 and 1 000 When the hard disk is installed between 1 and 2 000 when the hard disk is not installed between 1 to 1 000 When the screen is displayed the smallest ...

Page 193: ...ered To register a new address touch New In order to register a user box as a destination the user box must be registered first For details refer to the User manual Box Operations Detail To check a registered address select a desired registration name and then touch Check Job Settings To change registered address settings select a desired registration name and then touch Edit On the Edit screen th...

Page 194: ...1 and 2 000 When the screen is displayed the smallest available number is displayed Name Enter the registration name of the Address Book using up to 24 characters from the touch panel Index Select the index characters For frequently used destinations simultaneously specify them in Favorites This setting speeds up searches ...

Page 195: ...VL3622 VL4222 VL5022 9 11 User mode settings 9 User Box Select one user box where data is to be saved ...

Page 196: ...uch Edit On the Edit screen the registration number cannot be changed To delete a registered address select a desired registration name and then touch Delete No Touch No and then enter the registration number of Address Book between 1 and 1 000 When the hard disk is installed between 1 and 2 000 when the hard disk is not installed between 1 to 1 000 When the screen is displayed the smallest availa...

Page 197: ...the fax number of the destination using up to 38 digits Enter the number using the keypad In order to dial a number without fail to send a fax from an extension number to the outside line when PBX connection setting is enabled touch Pause after dialing the outside line such as 0 On the screen P is displayed When the PBX connection setting is enabled Outside is displayed Selecting this key displays...

Page 198: ...hone line V 34 OFF V 34 is a communication mode used for Fax communication of super G3 There are cases when the communication is not possible in super G3 mode depending on the telephone line conditions when the recipient s machine or this machine is connected to the line via a private branch exchange It is recommended that you set V 34 to off before sending a Fax This ma chine automatically return...

Page 199: ...2 2 screen 2 Note To check a registered address select a desired registration name and then touch Check Job Settings To change registered address settings select a desired registration name and then touch Edit On the Edit screen the registration number cannot be changed To delete a registered address select a desired registration name and then touch Delete ...

Page 200: ...number is displayed Name Enter the registration name of the Address Book using up to 24 characters from the touch panel Index Select the index characters For frequently used destinations simultaneously specify them in Favorites This setting speeds up searches User ID Enter the user ID for logging on to the destination computer using up to 127 characters from the touch panel Password Enter the pass...

Page 201: ... after the IP address was entered the entered IP address is cleared Enter the host name and file path in uppercase letters File Path Enter the path to the saved file using up to 85 characters from the touch panel Detail If the computers or workgroups on the network subnet that this machine belongs to are more than the numbers listed below browsing over the network may not be performed correctly Wo...

Page 202: ... screen Detail To check a registered address select a desired registration name and then touch Check Job Settings To change registered address settings select a desired registration name and then touch Edit On the Edit screen the registration number cannot be changed To delete a registered address select a desired registration name and then touch Delete ...

Page 203: ... and 2 000 when the hard disk is not installed between 1 to 1 000 When the screen is displayed the smallest available number is displayed Name Enter the registration name of the Address Book using up to 24 characters from the touch panel Index Select the index characters For frequently used destinations simultaneously specify them in Favorites This setting speeds up searches ...

Page 204: ...Before entering a host name check that the DNS setting is correctly specified For details refer to the User manual Network Administrator File Path Enter the path to the saved file using up to 96 characters from the touch panel User ID Enter the user ID for logging on to the destination computer using up to 47 characters from the touch panel Password Enter the password for logging on to the destina...

Page 205: ...VL3622 VL4222 VL5022 9 21 User mode settings 9 9 2 7 Address Book WebDAV Specify the WebDAV address directly To register a new address touch New 1 3 screen 2 3 screen 3 3 screen ...

Page 206: ...and then enter the registration number of Address Book between 1 and 1 000 When the hard disk is installed between 1 and 2 000 when the hard disk is not installed between 1 to 1 000 When the screen is displayed the smallest available number is displayed Name Enter the registration name of the Address Book using up to 24 characters from the touch panel Index Select the index characters For frequent...

Page 207: ... the IP address input mode after the host name was entered the host name is cleared Touching Input Host Name after entering the IP address holds the input IP address and displays it in the character input screen Before entering a host name check that the DNS setting is correctly specified For details refer to the User manual Network Administrator File Path Enter the path to the saved file using up...

Page 208: ...ed address settings select a desired registration name and then touch Edit On the Edit screen the registration number cannot be changed To delete a registered address select a desired registration name and then touch Delete No Touch No and then enter the registration number of Address Book between 1 and 2 000 When the screen is displayed the smallest available number is displayed Name Enter the re...

Page 209: ...Pv6 address For a host name enter 63 characters or less Detail When the input format is switched to the IP address input mode after the host name was entered the host name is cleared Touching Input Host Name after entering the IP address holds the input IP address and displays it in the character input screen Before entering a host name check that the DNS setting is correctly specified For details...

Page 210: ... address settings select a desired registration name and then touch Edit On the Edit screen the registration number cannot be changed To delete a registered address select a desired registration name and then touch Delete No Touch No and then enter the registration number of Address Book between 1 and 2 000 When the screen is displayed the smallest available number is displayed Name Enter the regi...

Page 211: ...uently used destinations simultaneously specify them in Favorites This setting speeds up searches E Mail Address Enter the destination E Mail address from the touch panel RX Ability Destination From Compression Type Paper Size and Resolution select items the destination machine can receive ...

Page 212: ...99 can be registered using the Fax Scan mode For one group up to 500 address book destinations can be registered To register a new group touch New Name Enter the registration name of the Address Book using up to 24 characters from the touch panel Select Group Select a destination type and then select the destination to be registered in the group ...

Page 213: ...VL3622 VL4222 VL5022 9 29 User mode settings 9 Check Program Settings Check the address book list registered in the group ...

Page 214: ... new subject touch New Detail To check a registered subject select a desired subject name and then touch Check Job Settings To change a registered subject select a desired subject name and then touch Edit To delete a registered subject select a desired subject name and then touch Delete To specify the default for a subject select a subject name and then touch Set as Default Subject Enter a subject...

Page 215: ... To register a new body touch New Detail To check a registered body select a desired body and then touch Check Job Settings To change the registered body settings select a desired body and then touch Edit To delete a registered body select a desired body and then touch Delete To specify the default for a body select a desired body and then touch Set as Default Body Enter a body using up to 256 cha...

Page 216: ...s of 400 items can be registered by Fax Scan function When not having equipped with the optional hard disk it can register to 200 items Detail If 400 programs have been already registered delete an unnecessary program and then register new one Register Scan Fax Program 1 Press the Fax Scan key on the control panel and then specify Scan Settings Original Settings and Communication Settings for prog...

Page 217: ...Direct Input Register Program URL Notif Destination When notifying that the job in the FTP SMB WebDAV or User Box mode has finished this item is enabled Select an address using Select from Address Book or Direct Input Check Program Settings To check the already registered program settings touch this key After checking the settings touch Close ...

Page 218: ...222 VL5022 Check Program Settings Check Address Check the specified address Check Program Settings Check Scan Settings Check the specified scan settings Check Program Settings Check Original Settings Check the specified original settings ...

Page 219: ...ettings Communication Settings Check the specified communication settings Check Program Settings Check E Mail Settings Check the specified E Mail settings Check Program Settings Check URL Notif Destination Check the specified URL notification destination settings ...

Page 220: ...h Yes then OK 9 2 14 Create User Box Confidential User Box G3 For the user box for unauthorized transmission specify unauthorized transmission settings when registering public user boxes and personal user boxes For details refer to the User manual Box Operations 9 2 15 Create User Box Bulletin Board User Box G3 For bulletin board user box registration refer to the User manual Box Operations 9 2 16...

Page 221: ...nation is 0 A level and group higher than the login user cannot be specified In order to specify a group for a destination the group must be registered in Administrator Settings mode in advance For details on the reference allowed groups refer to the User manual Copy Operations Address Book Select an address of which level must be changed and then touch Limiting Access to Destinations or Apply lev...

Page 222: ...9 User mode settings 9 38 VL3622 VL4222 VL5022 Program Select an address of which level must be changed and then touch Limiting Access to Destinations or Apply level ...

Page 223: ...trol panel and then touch User Settings Detail In the Utility screen you can also select a setting by using the keypad to enter the number next to the desired button For 2 User Settings press the 2 key in the keypad 9 3 2 Custom Display Settings Scan Fax Settings Customize the Scan Fax screen Default Tab Specify settings for the default screen for Fax Scan mode Default Address Book ...

Page 224: ...40 VL3622 VL4222 VL5022 Program Default Specify settings for the default screen for Fax Scan mode Default PAGE1 Address Book Index Default Select the index characters that appear as a default in Address Book Default Favorites ...

Page 225: ...s can be registered each of which is for the Scan Fax Settings Original Settings or Communication Settings mode provided at the bottom of the screen Detail To cancel the shortcut key touch OFF Default Address Book Select whether the index or address type appear as a default in the Address Book screen ...

Page 226: ... VL5022 9 3 3 Custom Display Settings FAX Active Screen G3 IP I FAX Customize the FAX Active screen TX Display Specify whether to display messages being sent Default No RX Display Specify whether to display messages being received Default No ...

Page 227: ...de ability for black and white image transmission MH The data size becomes large MMR Default The data size becomes small Detail Saved MMR compressed data may not be opened on a computer depending on the application Item Description Upper case and Lower case Letters Select Differentiate or Do not Differentiate at the time of Search Search option screen Select Display ON the Search option screen or ...

Page 228: ...9 User mode settings 9 44 VL3622 VL4222 VL5022 Default Scan Fax Settings Specify the default settings settings selected when the Reset key is pressed for the Fax Scan mode ...

Page 229: ...10 Administrator mode settings ...

Page 230: ......

Page 231: ...g to a user box refer to the User manual Box Operations Create User Box For the setting procedure refer to the User manual Box Operations 10 1 3 SMB TX When transmitting files SMB specify the following items first This section introduces basic items For details also refer to the User manual Network Administrator TCP IP setting SMB Client Setting 2 Note For details refer to the User manual Network ...

Page 232: ...n Refer to Fax Settings Header Information on page 10 19 E Mail address of the machine For the setting procedure refer to the User manual Copy Operations Machine Setting For the setting procedure refer to the User manual Copy Operations TCP IP setting E Mail Settings 2 Note For details refer to the User manual Network Administrator 10 1 7 IP Address Fax When using the IP address fax functions spec...

Page 233: ...level menu Fourth level menu 1 Power Save Settings Enter Power Save Mode p 10 16 2 Output Settings 2 Output Tray Settings p 10 16 3 Shift Output Each Job p 10 12 6 Restrict User Access 3 Restrict Access to Job Settings Changing Job Priority p 10 10 Change the From Ad dress p 10 11 4 Restrict Operation Restrict Broadcasting p 10 11 9 Reset Settings 3 Job Reset Next Job Reset Data After Job p 10 11 ...

Page 234: ...ourth level menu 3 Network Fax Settings Network Fax Function Set tings p 10 48 SMTP TX Settings p 10 48 SMTP RX Settings p 10 48 First level menu Second level menu Third level menu Fourth level menu 1 Header Information Sender p 10 19 Sender Fax No p 10 20 2 Header Footer Position Header Position p 10 20 Print Receiver s Name p 10 21 Footer Position p 10 22 ...

Page 235: ...nt p 10 28 Min Reduction for RX Print p 10 28 Print Separate Fax Pages p 10 29 File After Polling TX p 10 29 No of Sets RX p 10 30 5 Function Settings 1 Function ON OFF Set ting F Code TX p 10 30 Relay RX p 10 31 Relay Printing p 10 31 Destination Check Display Function p 10 32 Confirm Address TX p 10 32 3 Memory RX Setting p 10 33 4 Closed Network RX p 10 33 5 Forward TX Setting p 10 34 7 Incompl...

Page 236: ...work Fax RX Error Re port p 10 49 MDN Message p 10 50 DSN Message p 10 50 Print E mail Message Body p 10 50 8 Job Settings List p 10 42 9 Multi Line Settings 1 Line Parameter Setting Dialing Method p 10 43 Number of RX Call Rings p 10 43 Line Monitor Sound p 10 44 Line Monitor Sound vol ume p 10 44 2 Function Settings PC Fax TX Setting p 10 44 3 Multi Line Setting p 10 45 4 Sender Fax No p 10 45 0...

Page 237: ...ings First level menu Second level menu Third level menu Fourth level menu 4 Security Details Manual Destination Input p 10 15 Restrict Fax TX p 10 46 Hide Personal Information p 10 46 Display Activity Log p 10 47 8 Stamp Settings 1 Apply Stamps Printing p 10 47 Sending p 10 47 ...

Page 238: ...ontrol panel and then touch Administrator Settings in the Utility screen Enter the password for Administrator settings and then touch OK Detail In the Utility screen you can also select a setting by using the keypad to enter the number next to the desired button For 1 One Touch User Box Registration press 1 in the keypad 10 3 2 System Settings Restrict User Access Specify items operation of which ...

Page 239: ... 10 Restrict Access to Job Settings Change the From Address E Mail Specify permission or prohibition of operations to change From addresses Restrict Operation Restrict Broadcasting Specify whether or not restriction on multiple address settings is enabled ...

Page 240: ...g scanning or printing Touch New in the Header Footer Settings screen The registration screen appears enabling registration of a new header footer Name Specify the registration name of the header footer within 16 characters from the touch panel Header Settings Footer Settings Specify whether or not to print a header footer Touch Print to specify a text the date time or other information distributi...

Page 241: ...ttings Text Specify the header footer text from the touch panel Header Settings Footer Settings Date Time Specify the date time in the header footer Header Settings Footer Settings Other The distribution control number job number and serial number can be included in the header footer ...

Page 242: ...resentative Pages Select the pages to be printed either All Pages or 1st Page Only Text Size Select a size of characters to be printed from 6pt 8pt 10pt 12pt 14pt and 18pt Print Position Settings Select the position to print Specify the header to the top left Top Left midrange top Top top right Top Right and the footer to the bottom left Bottom Left bottom midrange Bottom bottom right Bottom Right...

Page 243: ...fy whether the settings such as the read setting set up at the time of the transmitting are canceled after the transmitting 10 3 5 Security Settings Security Details Manual Destination Input Select whether to permit or prohibit manual input If Restrict is selected the direct input tab is not displayed and direct destination input is disabled ...

Page 244: ...gs Power Save Settings Enter Power Save Mode Specify conditions for entering power save mode Normal If data is received in power save mode the machine completes printing and then enters power save mode again after a certain length of time Immediately Default If data is received in power save mode the machine completes printing and then immediately enters power save mode again 10 4 2 System Setting...

Page 245: ...y Setting according to various printing functions 10 4 3 System Settings Restrict User Access Restrict Access to Job Settings Changing Job Priority For the setting procedure refer to Restrict Access to Job Settings Registering and Changing Addresses on page 10 10 Restrict Operation Restrict Broadcasting For the setting procedure refer to Restrict Operation Restrict Broadcasting on page 10 11 ...

Page 246: ...ancel is selected the stamp setting is applied also to the fax transmission original page 10 4 5 System Settings Reset Settings Job Reset Next Job Reset Data After Job For the setting procedure refer to System Settings Reset Settings Job Reset Next Job Reset Data After Job on page 10 15 10 4 6 System Settings Skip Job Setting Fax When the machine has run out of paper to print the receiving documen...

Page 247: ...on the recipient s receiving document A maximum of 30 characters can be entered Detail To add a destination to the list touch New Up to 20 sender names can be specified To change the registered settings for a sender select the sender and then touch Edit On the Edit screen the registration number cannot be changed To delete a registered sender select a desired sender name and then touch Delete To s...

Page 248: ...er Fax No can be registered into each line when having equipped with the line expansion kit Refer to Sender Fax No on page 10 45 10 4 8 Fax Settings Header Footer Position Specify the position of information to be printed on documents received by the recipient Header Position Specify the position for printing the sender information Inside Body Text Faxes are transmitted with sender s information a...

Page 249: ...r fax No or the name of recipient ON The recipient name is added in the sender information The sender fax No is not printed OFF The recipient name is not added in the sender information and the sender fax No is printed Detail Display on the screen varies depending on the country From MFP01 To 123456789 05 25 2006 13 22 138 P 001 001 From MFP01 To 123456789 05 25 2008 15 32 138 P 001 001 From MFP01...

Page 250: ...information on page 6 14 Inside Body Text The reception information is printed partially over the image Outside Body Text The reception information is printed outside the image OFF No reception information is printed out 10 4 9 Fax Settings Line Parameter Setting Specify items related to transmission and reception Dialing Method Specify either PB or 10pps for the dialing method ...

Page 251: ...n if frequent phone calls are expected as an external phone is connected 2 Note For details on automatic reception refer to Auto RX fax only on page 6 3 For details on manual reception refer to Manual RX phone only on page 6 4 Number of RX Call Rings Specify the count of recalling signals that can be received before the data is received in a range of 0 through 15 times ...

Page 252: ...number of redials to be made when the line is busy for example between zero and 7 times Default 3 x Redial Interval Specify the redialing interval between one and 15 minutes Default 3 min Line Monitor Sound Specify this item to ON to hear the line sound from a speaker during communications ...

Page 253: ...between zero and 31 Default 16 10 4 10 Fax Settings TX RX Settings Specify file handling for polling TX operations and printing method for RX operations Duplex Print RX Specify ON to have received documents to be printed on both sides of paper Detail It does not appear if Print Separate Fax Pages is set to ON ...

Page 254: ...hers for printing received documents Print Paper Selection Auto Select Print paper is selected automatically Fixed Size Paper of the specified size is used for printing Priority Size Paper of the size specified as the priority size is used for printing If no priority size is specified paper of the closest size is used for printing ...

Page 255: ...paper size set Tray Selection for RX Print to Auto Incorrect User Box No Entry When having equipped with the optional hard disk specify action for a situation where an unregistered user box number is specified for fax RX using a user box Print Specify this to print received documents Show Error Message Handled as a communications error Auto Create User Box Select this to create a user box with the...

Page 256: ...le tray types vary depending on the options that are installed Min Reduction for RX Print Specify the reduction factor for outputting the received document to Full Size or a value between 87 and 96 Detail If the reduction ratio for printing is set to Full Size Print Paper Selection and Tray Selection for RX Print are set to Auto Otherwise Print Separate Fax Pages is set to OFF ...

Page 257: ...Pages If this option is set to ON a document longer than the standard is printed on separate pages Detail Print Separate Fax Pages does not appear when Duplex Print RX is set to ON File After Polling TX Specify whether or not a document through with polling TX should be deleted ...

Page 258: ...ttings Function Settings Function ON OFF Setting F Code TX Specify whether or not to use the F code TX function Detail The F coded transmission function provides two methods confidential and relay transmission For details on confidential transmission refer to Confidential communication G3 on page 7 5 For details on relay transmission refer to Relay distribution G3 on page 7 6 ...

Page 259: ...termediate relay station to terminating stations In order to use the relay distribution functions relay user box registration is necessary Detail For details on registering relay user boxes refer to the User manual Box Operations Function ON OFF Setting Relay Printing Specify whether or not to print documents received from a relay instruction station ...

Page 260: ...ist of the specified destinations when sending faxes Function ON OFF Setting Confirm Address TX When specifying the fax address by the direct entry the screen which inputs the address once again for confirmation purpose The address mistake can be prevented by inputting twice Detail You cannot use the off hook function when Confirm Address TX is set to ON ...

Page 261: ... cannot be specified PC Fax RX Setting TSI User Box Setting Forward TX Setting Detail For details on how to print documents stored in a Memory RX user box refer to the User manual Box Operations Closed Network RX Specify whether or not the Closed Network RX function is used To enable the function specify the password for closed RX operations Touch No to make it ready for input and enter a password...

Page 262: ...nction has failed to send because of a communications error or the recipient machine is busy To use the retransmission function specify the period to retain the files Item Description Output Method Forward Print The received document is forwarded and also printed on this machine Forward Print If TX Fails The received document is forwarded and it is printed on the ma chine if the forwarding operati...

Page 263: ...s for the following Detail Fax RX documents are stored in the TIFF format in a user box For details on PC FAX reception refer to PC FAX reception G3 on page 7 3 Item Description Receiving User Box Destination Memory RX User Box or Specified User Box can be specified for the RX destination When Specified User Box is selected faxes are received in a user box with the number specified for the F Code ...

Page 264: ...Box Registration Up to 128 destinations can be registered Select a desired number and then touch Edit Detail To delete a distribution destination select a desired number and then touch Delete Item Description Action when TSI User Box is not set Specify action when the specified user box does not exist Automatically Print Specify this to print received documents Memory RX User Box Documents are sav...

Page 265: ...es on the machine specify destinations from Enter User Box No Detail A relay user box cannot be used for a distribution destination if it is specified for confidential reception 10 4 12 Fax Settings PBX Connection Setting Specify the PBX line connecting method When the PBX connection mode is enabled specify an access code for an outside line An access code refers to a number such as 0 used for con...

Page 266: ...s TX Result Report Specify the output setting for the TX result report Select the output criteria Item Description Output Setting Specify the timing to output Daily It outputs at the regular time every day Every 100 comm It outputs for every 100 communication 100 Daily It outputs newest 100 communications at the regular time every day Output Time Settings It can set up when the Output Setting sele...

Page 267: ...tial TX report Select the option to output or not to output Timer Reservation TX Report Specify the output setting for the timer reservation TX report Select the option to output or not to output Confidential RX Report Specify the output setting for the confidential RX report Select the option to output or not to output ...

Page 268: ...lletin TX result report Select the option to output or not to output Relay TX Result Report Specify the output setting for the relay TX result report Select the option to output or not to output Relay Request Report Specify the output setting for the relay request report Select the option to output or not to output ...

Page 269: ...e option to output or not to output Broadcast Result Report Specify the output setting for the broadcast result report Select an output method Detail When Each Destination is selected a broadcasting result report is output only when transmission fails even after the number is redialed No report is output when transmission has completed successfully ...

Page 270: ...f the TX result report screen Select the option to display or not to display 10 4 14 Fax Settings Job Settings List A list of settings related to fax operations are output Select a desired paper tray and then touch Start Detail For an output example of a job settings list refer to Job Settings List on page 8 12 ...

Page 271: ... lines if the optional fax multi line is installed Line Parameter Setting Dialing Method Specify either PB or 10pps for the dialing method for extension lines Line Parameter Setting Number of RX Call Rings Specify the count of recalling signals that can be received before the data is received in a range of 0 through 15 times Default 2 x ...

Page 272: ...ecify this item to ON to hear the line sound from a speaker during communications on an extension line Line Parameter Setting Line Monitor Sound volume Set up the speaker with the loudness level of 0 31 initial value 16 Function Settings PC FAX TX Setting Specify the line to use for PC FAX transmission ...

Page 273: ...ension lines from TX and RX RX Only and TX Only Sender Fax No Register the sender fax number for the extension line The registered fax number is printed as the sender information on the document received by the recipient Enter the fax number within 20 characters using the keypad characters and and the and Space keys ...

Page 274: ... Destination Input on page 10 15 Restrict Fax TX Select whether or not fax transmissions are prohibited If ON is selected the fax functions are not displayed on the Scan Fax screen Hide Personal Information Specify whether or not to display a list of the specified destinations in Job History in the Job List screen If ON is selected the destinations are not displayed ...

Page 275: ...whether or not the activity log is displayed If ON is selected the activity history is not displayed 10 4 17 Security Settings Stamp Settings Apply Stamps Printing Specify the stamp added at the time of printing Apply Stamps Sending Specify the stamp added at the time of the transmitting ...

Page 276: ...e 10 11 10 5 3 System Settings Stamp Settings Fax TX Settings For the setting procedure refer to System Settings Stamp Settings Fax TX Settings on page 10 18 10 5 4 Network Settings Network Fax Settings Network Fax Function Settings For the Network Fax Function Setting procedure refer to User manual Network Administrator SMTP TX Settings For the SMTP TX setting procedure refer to User manual Netwo...

Page 277: ...age 10 32 Memory RX Setting For the setting procedure refer to Memory RX Setting on page 10 33 10 5 10 Fax Settings Report Settings Output Settings Activity Report For the setting procedure refer to Activity Report on page 10 38 TX Result Report For the setting procedure refer to TX Result Report on page 10 38 Sequential TX Report For the setting procedure refer to Sequential TX Report on page 10 ...

Page 278: ...N messages Select the option to output or not to output DSN Message I FAX Specify the output setting for the Internet fax DSN messages Select the option to output or not to output Print E Mail Message Body I FAX Specify the output setting for body text of normally received messages Select the option to output or not to output ...

Page 279: ...ompression Level Select the compression method for saving black and white data MH Increases data in size MR Delivers data in a size between MMR and MH MMR Default Decreases data in size Internet Fax Self RX Ability I FAX This screen appears if the Internet fax function is available When receiving an MDN request from the sender machine the contents set as the ability of the local machine are sent b...

Page 280: ...x TX on page 10 46 Hide Personal Information For the setting procedure refer to Hide Personal Information on page 10 46 Display Activity Log For the setting procedure refer to Display Activity Log on page 10 47 Item Description MDN Request Specify whether or not to request for MDN to the partner machine upon data transmission DSN Request Specify whether or not to request for DSN to the partner mac...

Page 281: ...11 Web Connection ...

Page 282: ......

Page 283: ...0 6bff fe10 2f16 If the machine is set to use IPv6 and Internet Explorer is being used first edit the hosts file to include fe80 220 6bff fe10 2f16IPv6 IPv6_MFP_1 and then specify the URL with the domain name The User mode page that appears is for a user who has logged on Detail If user authentication settings have been specified the user name and password must be entered For details refer to Logg...

Page 284: ... control panel remains locked and cannot be used the machine must be restarted with the main power switch In order to avoid this problem disable the cache With Internet Explorer 1 On the Tools menu click Internet Options 2 On the General tab click the Settings button under Temporary Internet files 3 Select Every visit to the page and then click the OK button With Netscape Navigator 1 On the Edit m...

Page 285: ...and scanner sections of the machine If an error occurred click the icon to display the error information consumables paper trays and registered user information so that the status can be checked 3 Message display Displays the operating status of the machine 4 Logout button Click to log off from the current mode 5 Change Password button Click to go to the Change User Password page Refer to Informat...

Page 286: ...ear differently depending on the options installed on the machine and the specified machine settings For details on logging on as a different user or as the administrator refer to Logging on and logging off on page 11 7 8 Tabs Select the category of the page to be displayed The following tabs are displayed in User mode Information Job Box Direct Print Store Address 9 Menu Information and settings ...

Page 287: ... account track settings have been specified on the machine If user authentication and account track settings have not been specified the page for a public user appears In order to log on as a different user or as an administrator after logon it is necessary to log off first then log on again When user authentication and account track settings are not specified The user logs in automatically as a p...

Page 288: ...11 Web Connection 11 8 VL3622 VL4222 VL5022 1 To log in as an administrator log out 2 Log in again as an administrator ...

Page 289: ...n 11 When user authentication and account track settings are specified The User Authentication Account Track screen appears 1 Enter the required information to log in 2 To log in as a different user or an administrator log out 3 Log in again ...

Page 290: ...differs depending on the authentication settings specified on the machine If a timeout occurs because no operation is performed for a set length of time while logged on or if the authentication settings are changed from the machine s control panel while logged on to User mode you will automatically be logged off For details on specifying the timeout periods for User mode and Administrator mode ref...

Page 291: ...y in the page displayed when Device Information is selected on the Information tab Tab on the Job tab Flash Player is required in order to use the Flash features If screen reader software is used we recommend selecting HTML as the display format In an IPv6 environment select HTML Detail If control panel settings have been specified to allow user box administrators it is possible to log on to Web C...

Page 292: ...ernal server authentication is selected select a server To log on to Web Connection as the administrator in User mode select Administrator Administrator User Mode and then enter the administrator password Detail If Prohibited Functions When Authentication Error in Administrator mode is set to Mode 2 and a user enters an incorrect password the specified number of times that user is locked out and c...

Page 293: ...ne is locked and cannot be used Depending on the status of the machine you may not be able to log in to Administrator mode If Prohibited Functions When Authentication Error in Administrator mode is set to Mode 2 and an incorrect password is entered the specified number of times it is no longer possible to log in to Administrator mode For details on the Prohibited Functions When Authentication Fail...

Page 294: ...strator and then click the Login button To log on to Web Connection as the user box administrator in User mode select User Box Administrator and then enter in the password for the user box administrator Detail If Prohibited Functions When Authentication Error in Administrator mode is set to Mode 2 and an incorrect password is entered the specified number of times it is no longer possible to log in...

Page 295: ...n be checked Online Assistance Support information for the machine can be displayed Change User Password The password for the user who is logged on can be changed Function Permission Information Information on operations permitted by users and accounts can be displayed Network Setting Information Network settings on the machine can be displayed Print Setting Information Settings for the printer co...

Page 296: ...22 11 3 2 Job Item Description Current Jobs On this list you can check currently running jobs and those in a queue Job History On this list you can check completed jobs Communication List On this list you can check received or transmitted jobs ...

Page 297: ...reate User Box New user boxes can be created Open System User Box Displays if the optional fax kit is installed System user boxes Bulletin Board User Box Polling TX User Box Memory RX User Box Relay User Box can be opened to work on a saved document or to change user box settings Create System User Box Displays if the optional fax kit is installed New bulletin board user boxes and re lay user boxe...

Page 298: ... the optional image controller IC 207 is required The following files can be printed by Direct Print When the hard disk is installed XPS PDF TIFF PS PCL Text When the hard disk is not installed PS PCL Text Item Description Direct Print Files that are saved on a computer can be specified and printed on this machine ...

Page 299: ...ine can be displayed and destinations can be registered or their settings can be changed Program The list of program destinations registered to the machine can be displayed and destinations can be registered or their settings can be changed Temporary One Touch The list of temporary program destinations registered to the machine can be dis played and destinations can be registered or their settings...

Page 300: ... ROM version can be displayed Import Export Machine settings can be saved as a file exported or settings can be written to the machine imported Status Notification Setting Specify settings for sending a notification if a machine error occurred Settings can be specified for the destination of error notifications and the occasions when notifications are sent Total Counter Notification Setting Regist...

Page 301: ...lick Online Assistance in the menu Date Time Settings Specify the date and time that are displayed on the machine Timer Settings Specify settings for the power save and weekly timer functions Reset Resets the network settings or controller settings or erases all destinations External Memory Function Set tings Specify the external memory settings for saving or printing documents Header Footer Regis...

Page 302: ... Track Registration If account track registration is specified accounts can be registered and their settings can be changed SSL TLS Setting Specify the settings for SSL TLS With SSL TLS enabled communication be tween this machine and a client computer is encrypted to prevent passwords and messages being leaked Address Reference Setting When permitting address reference specify apply group setting ...

Page 303: ...ional hard disk is installed Item Description Open User Box A currently created public personal or group user box can be opened to work on a saved document or to change user box settings Create User Box New user boxes can be created Open System User Box System user boxes Bulletin Board User Box Relay User Box Annotation User Box can be opened to work on a saved document or to change user box set t...

Page 304: ...lt printer setting can be specified PCL Setting The default setting for PCL mode can be specified PS Setting The default setting for PS mode can be specified TIFF Setting The settings for the TIFF direct printing can be performed XPS Settings The XPS print settings can be specified It is displayed when having equipped with the optional hard disk Interface Setting The interface timeout can be speci...

Page 305: ...d Temporary One Touch The list of temporary program destinations registered to the machine can be dis played and destinations can be registered or their settings can be changed Subject A maximum of 10 subjects for sending E Mail messages can be registered Text A maximum of 10 texts for sending E Mail messages can be registered Application Registration When using an application such as RightFax Ser...

Page 306: ...11 Web Connection 11 26 VL3622 VL4222 VL5022 11 4 6 Network ...

Page 307: ...fy the SNMP settings SMB Setting Specify the settings for the SMB client WINS and SMB print Web Service Settings Specify the settings for scan and print via the Web service Bonjour Setting Specify the Bonjour settings NetWare Setting Specify the NetWare settings AppleTalk Setting Specify the AppleTalk settings It is displayed when having equipped with the optional Image controller IC 207 Network F...

Page 308: ...11 Web Connection 11 28 VL3622 VL4222 VL5022 ...

Page 309: ...12 Fax Scan function troubleshooting ...

Page 310: ......

Page 311: ...G3 Fax Checkpoint Action Is the sending procedure correct Check the sending procedure again and retry Is the recipient s fax number cor rect Are the one touch address and the program address registered correctly Sometimes a wrong one touch address or program address is registered causing a problem when it is used Check that they are registered correctly For example print out an address book list t...

Page 312: ...strator Is the sending procedure correct Check the sending procedure and retry For details on the sending procedure refer to Operation flow on page 5 3 Are network settings and connec tion correct Check that the network settings and connection are correct For information on network settings refer to the User manual Network Administrator Is the E Mail address of the machine specified Check the E Ma...

Page 313: ...ils on replacing the toner cartridge refer to the User manual Copy Operations Is the receiving mode set to manual recep tion When Receive Mode in the Utility screen is set to Manual RX man ual receiving operation is necessary Refer to Manual RX phone on ly on page 6 4 perform operations for receiving data Is the phone line cor rectly connected Isn t the phone line disconnected Check the phone line...

Page 314: ... toner cartridge refer to the User manual Copy Operations Is the network cable connected correctly Check the network cable connection and reconnect if it is disconnect ed Is the available space in the memory and on the hard disk sufficient Check the remaining available space in the memory and on the hard disk If it is running out reception may fail Or if received the massage may not be printed Doe...

Page 315: ...onnected Could not connect to the network A connection to the network could not be established Check if the network cable is correctly connected In addition check that the Network Settings parameters in the Administrator Settings screen been correctly specified Destinations for the specified trans mission method cannot be selected because the maximum number of destinations available for broad cast...

Page 316: ...or OFF Check the recipient s status and then try sending the fax again N15 Protocol error Recipient s ma chine connection reset ON Check the recipient s status and then try sending the fax again N16 Protocol error One s own network is busy ON Check the recipient s status and then try sending the fax again N17 Protocol error Communication time out OFF Check the recipient s status and then try sendi...

Page 317: ...nd the fax N51 Decode Reception length over Request the sender to shorten the length of sent original and resend the fax N52 Decode Reception page over Request the sender to resend the fax after reducing the number of pages of the document N53 Decode File error Request the sender to resend the fax with correct file name given below Internet fax TIFF IP address fax PDF or TIFF N54 Decode Decode err...

Page 318: ...vice representative appear in the center of the Service Call screen This section describes the procedure for informing by phone the service representative of the trouble 7 CAUTION When the Service Call screen has appeared and transmission is disabled take the following action in order to avoid an unexpected accident 1 Put down the error code 2 Turn off the main power switch and Power auxiliary pow...

Page 319: ...13 Appendix ...

Page 320: ......

Page 321: ...sk is not installed a maximum of the 3 000 pages When the original copy having about 700 characters in A4 size is scanned in resolution Fine Applicable line types Subscribed telephone line Including fax network PBX line Scan line density Ultra Fine 600 dpi e 600 dpi Super Fine 16 dot mm e 15 4 line mm 400 dpi e 400 dpi Fine 8 dot mm e 7 7 line mm 200 dpi e 200 dpi Standard 8 dot mm e 3 85 line mm ...

Page 322: ...eady scanned or to retry from the first page 13 2 2 Giving a scan command from a computer Web service If the machine driver is installed on a computer on the network it is possible to give a scan command from the computer to the machine and receive scanned data Detail For details on settings to be specified in advance refer to Using Web services on page 4 7 It is also possible to give a scan comma...

Page 323: ...w to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes The keypad can also be used to type in numbers Any of the following keyboards may appear Example Password input screen Screen for entering the name of a custom paper size ...

Page 324: ...13 Appendix 13 6 VL3622 VL4222 VL5022 Touch Shift to switch the keyboard display between lowercase letters numbers and uppercase letters symbols ...

Page 325: ...t easier to read 1 While the keyboard is displayed touch Enlarge ON The keyboard is displayed enlarged 2 To cancel the enlarged display and return the keyboard to its normal size touch Enlarge OFF while the keyboard is displayed enlarged 2 Note The keyboard is used in the same way even when it is displayed enlarged ...

Page 326: ...in the text box 2 Note To revert to the setting when the keyboard was displayed touch Cancel To clear all entered text press the C clear key Some buttons may not appear depending on the characters being entered Detail To change a character in the entered text touch and to move the cursor to the character to be changed touch Delete and then type in the desired letter or number 13 3 3 List of Availa...

Page 327: ...cifying settings Previously called Rendezvous the name was changed to Bonjour starting with Mac OS X v10 4 Byte Unit of information data quantity on a computer or printer Configured as 1 byte equals 8 bits Client A computer that uses the services provided by a server through a network Contrast The difference in intensity between the light and dark parts of the image light dark variation An image w...

Page 328: ...the fourth version of IMAP is commonly used Install To install hardware operating systems applications printer drivers on to a computer IPP Abbreviation for Internet Printing Protocol A protocol that sends and receives print data and controls printers over the Internet on a TCP IP network Data can also be sent to printers in remote areas to be printed over the Internet IPsec The security technolog...

Page 329: ...ock of the computer over the network In a hierarchical method the time is adjusted with the server at the highest level using GPS to acquire the correct time which is then referenced by each lower level host OCR Abbreviation for Optical Character Reader A device or software that converts hand written or printed documents to text data by optically scanning it comparing it with a previously stored p...

Page 330: ...fferent key for encryption and decryption is used SMB Abbreviation for Server Message Block A protocol that shares files and printers over a network and which is mainly used by Microsoft Windows SMTP Abbreviation for Simple Mail Transfer Protocol A protocol for sending and forward ing E Mail SNMP Abbreviation for Simple Network Management Protocol A management protocol in a network environment usi...

Page 331: ...VL3622 VL4222 VL5022 13 13 Appendix 13 Zone A name given in an AppleTalk network This is used to group multiple devices on an AppleTalk network Term Definition ...

Page 332: ...Mail attachments over intranets internal company networks and the Internet MDN Abbreviation for Message Disposition Notifications A delivery confirmation message that is sent back to the sender in response to such as request POP3 Abbreviation for Post Office Protocol Version 3 A common transmission protocol transmission rules used for the transmis sion and reception of E Mail This has various func...

Page 333: ...umbers do not match Closed Network RX A function for accepting only transmissions from recipient machines with a matching password Confidential communication A function for sending and receiving documents to be viewed only by specific persons The confidential document is saved in a confidential user box in the recipient s machine and is not printed when it is received The received docu ment can be...

Page 334: ...er of the transmission source information and an image of the first page of the sent document is printed in the transmission report However the memory may become full if there are many pages of the original or if it is data intensive due to finely detailed imag es Mixed Original This is a function to detect and send various sizes of documents No of Originals Used for quick memory transmission to s...

Page 335: ...for scanning the original Super G3 SG3 This is a G3 communication mode compliant with ITU T V 34 The communi cation can be carried out at a higher speed max 33 600 bps than that of the usual G3 communication Temporary Forward transmission This is a function to manually forward the received document on hold by using the setting confirmation button of the control panel The transmission is used when ...

Page 336: ...13 Appendix 13 18 VL3622 VL4222 VL5022 ...

Page 337: ...14 Index ...

Page 338: ......

Page 339: ...s Scan Settings 3 14 City 5 35 Closed Network RX 10 33 Communication Method Settings 5 68 Communication Settings 5 63 Company Name 5 35 Confidential communication 7 5 Confidential RX Report 10 39 Confidential RX report 8 18 Confidential User Box 9 36 Control panel 3 3 Custom Display Settings 9 39 D Date Time 5 48 Default Address Book 9 41 Default Scan Fax Settings 9 44 Default Tab 9 39 Density 5 4...

Page 340: ...Line Monitor Sound Vol 10 25 Line Parameter Setting 10 22 10 43 Line Settings 5 63 List 8 4 Login 11 11 Logout 11 10 Long Original 5 61 M Maintenance 11 20 Manual conventions 1 6 Manual Destination Input 10 15 10 46 10 52 Manual redialing 5 75 Manual RX 6 4 Manual transmission 5 36 MDN Message 10 50 Memory RX 7 3 Memory RX Setting 10 33 Menu tree 5 16 10 5 Menu trees 9 3 Min Reduction for RX Print...

Page 341: ... Access 10 17 RX Ability Destination 5 28 RX Display 9 42 S Save in User Box 2 9 Scan Settings 5 37 5 39 Scan Size 5 47 Scan to E Mail 2 8 Scan Fax Program 9 32 Scan Fax Settings 9 39 9 43 Security 11 22 Security Details 10 15 Select Line 5 64 Send Print 5 58 Sender 10 19 Sender Fax No 10 20 10 45 Separate Scan 5 44 Sequential polling RX report 8 16 Sequential polling RX reservation report 8 18 Se...

Page 342: ...VL3622 VL4222 VL5022 14 6 Index 14 ...

Page 343: ...nual convenient in size readability and arrangement page layout chapter order etc O Yes O No Could you find the information you were looking for O Always O Most of the times O Sometimes O Not at all What did you use to find the required information O Table of contents O Index Are you satisfied with this manual O Yes O No Thank you for evaluating this manual If you have other comments or concerns p...

Page 344: ...n your occupation Name Occupation Company Phone Address City Country Please return this sheet to Océ Technologies B V For the attention of ITC User Documentation P O Box 101 5900 MA Venlo The Netherlands Send your comments by E mail to itc userdoc oce com For the addresses of local Océ organisations see http www oce com ...

Page 345: ...te 1100 Toronto Ontario M2N 6K8 Canada http www oce ca Océ Office Equipment Beijing Co Ltd Xu Mu Cheng Chaoyang District Beijing 100028 China http www oce com cn Océ Czech Republic ltd Hanusova 18 140 21 Praha 4 Czech Republic http www oce cz Océ Danmark a s Vallensbækvej 45 2605 Brøndby Denmark http www oce dk Océ Finland OY Valkjärventie 7 D PL 3 02130 Espoo Finland http www oce fi Océ France S ...

Page 346: ...Bhd 3 01 Level 3 Wisma Academy Lot 4A Jalan 19 1 46300 Petalig Jaya Selangor Darul Ehsan Malaysia http www ocemal com my Océ Mexico S A de C V Prolongación Reforma 1236 4to Piso Col Santa Fé Del Cuajimalpa C P 05348 México D F México http www oceusa com Océ Norge A S Postboks 4434 Nydalen Gjerdrums vei 8 0403 Oslo Norway http www oce no Océ Poland Ltd Sp z o o ul Bitwy Warszawskiej 1920 r nr 7 02 ...

Page 347: ...SA Business Park Mas Blau Osona 2 08820 El Prat de Llobregat Barcelona Spain http www oce es Océ Svenska AB Sollentunavägen 84 191 27 Sollentuna Sweden http www oce se Océ Schweiz AG Sägereistrasse 10 CH8152 Glattbrugg Schweiz http www oce ch Océ Thailand Ltd B B Building 16 Floor 54 Asoke Road Sukhumvit 21 Bangkok 10110 Thailand Océ Nederland B V P O Box 800 5201 AV s Hertogenbosch The Netherland...

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