Oce VarioLink 3622, User Manual

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VarioLink 5022/VarioLink 4222/VarioLink 3622 1-7
Overview of the User Box functions
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1.2.2 Limitation on user box registration
Public/personal/group user boxes
There are "public" user boxes, which can be used by more than one person, "personal" user boxes, which
can be used only by a single person, and group user boxes, which can be used only by authorized users in
the account track settings.
The followings are limitations for each box.
- Before document data can be saved, a user box must be created for saving the data.
- Up to 1,000 user boxes can be created.
- Up to 200 documents can be saved in a single user box.
- A total of 10,000 pages can be saved in all user boxes.
- A total of 3,000 documents can be saved in all user boxes.
Bulletin board user box
Up to 10 user boxes can be created for bulletin board user box.
One document can be saved in a single bulletin board user box.
Polling TX user box
One document can be saved in a polling TX user box.
1.2.3 Limitation on document name
Document data that is saved can be given a name.
The names can contain a maximum of 30 characters.
The names can also be changed after they are saved.
The names can be specified when the data is saved; however, if the data is saved without a name specified,
a preset name is applied.
Preset names are created by combining the following elements. (Example of the name "C50BW-
208102315230")
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Detail
"S" appears for documents saved in the Fax/Scan mode screen or the User Box screen.
Item Description
C This letter indicates the mode when the document is saved.
C: Copy
S: Fax/Scan
P: Print
50BW-2 This represents the name of the device that scanned the data. The factory default is "42BW-2" or
"50BW-2". This name can be changed with the "Device Name" parameter on the "Administrator/Ma-
chine Setting" in "Administrator Setting". A name of up to 10 characters can be specified.
08102315230 This indicates the year (last two digits), month, day, hour and minutes when the data is scanned. The
last digit is a serial number if the document is part of a series of scans.
_0001 This indicates the page when multi-page data is scanned. This numeral does not appear beside "File
Name"; however, it is added automatically as part of the name when the file is transmitted. Consider
this when creating a file name so that it meets the naming requirements of the server receiving the
files, for example, when data is sent by FTP.
.TIF This is the extension for the specified data format. This text does not appear beside "File Name";
however, it is added automatically as part of the name when the file is transmitted.