Novell GROUPWISE 8 - DATABASES, Manual

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418 GroupWise 8 Administration Guide
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3 From the Action drop-down menu, select Expire/Reduce Messages .
4 Click Reduce Only to delete items that have already expired (that is, items that have been
archived or deleted by users).
or
Click
Expire and Reduce to expire items in addition those that users have already archived or
deleted, based on the criteria you select.
Expire and Reduce: Select one or more of the following:
Š
Items Older Than: Expires items that are older than the number of days you specify.
Š
Downloaded Items Older Than: Expires items that have been downloaded to users’
GroupWise Caching or Remote mailboxes that are older than the number of days you
specify. It does not expire items that have been downloaded to non-GroupWise mailboxes
(for example, POP and IMAP accounts).
Š Items Larger Than: Expires items that are larger than the size you specify.
Š
Trash Older Than: Expires items in the Trash that are older than the number of days you
specify.
Š
Reduce Mailbox To: Expires items until the mailbox is reduced to the size you specify.
Older, larger items are expired before newer, smaller items.
Š Reduce Mailbox to Limited Size: Expires items until the mailbox is the size specified
using the Disk Space Management feature under Client Options, as described in
Section 12.3.3, “Setting Mailbox Size Limits,” on page 192 .
5
In the Include box, select Received Items , Sent Items , Calendar Items , Only Backed-Up Items ,
and/or Only Retained Items . You might want to notify users of the types of items that will be
deleted.
The
Only Backed-Up Items option interacts with the Do Not Purge Items Until They Are
Backed Up setting under Tools > GroupWise Utilities > Client Options > Environment Options
> Cleanup . If items are not allowed to be deleted before they are backed up, then they cannot
be deleted during an Expire/Reduce operation. For more information. see “Environment
Options: Cleanup” on page 1098 .