Managing Database Disk Space
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The
Only Backed-Up Items
option interacts with the
Do Not Purge Items Until They Are
Backed Up
setting under
Tools > GroupWise Utilities > Client Options > Environment Options
> Cleanup
. If items are not allowed to be deleted before they are backed up, then they cannot
be deleted during an Expire/Reduce operation. For more information. see
“Environment
Options: Cleanup” on page 1098
.
The
Only Retained Items
option interacts with third-party messages retention application, as
described in
Chapter 33, “Retaining User Messages,” on page 435
.
6
Using the tabs at the bottom of the Mailbox/Library Maintenance dialog box, set the following
options:
“Databases” on page 445
“Logging” on page 445
“Results” on page 446
“Misc” on page 446
“Exclude” on page 446
Selected options can be saved for repeated use. See
“Saving Mailbox/Library Maintenance
Options” on page 447
.
By default, the mailbox statistics are sent to the domain administrator, as designated in
Section 42.7, “Notifying the Domain Administrator,” on page 687
.
7
If you want to send the statistics to one or more other users, click Results, select Individual
Users, specify the e-mail addresses in the users in the CC line, then click Message if you want
to include explanatory text.
8
Click Run to gather the mailbox statistics and e-mail the results to the specified users.
30.2 Reducing the Size of User and Message
Databases
When users archive and empty messages in their mailboxes, the messages are marked for removal
from the database (“expired”), but the disk space that the expired messages occupied in the
databases is retained and used again for new messages. As a result, archiving and deleting messages
does not affect the overall size of the databases.
The Expire/Reduce Messages option of Mailbox/Library Maintenance enables you to expire
additional messages and reduce the size of the databases by reclaiming the free space in the
databases that is created when messages are expired. You can expire/reduce messages for one or
more users or resources, or for all users and resources in one or more post offices. You should
inform users before you run this process so they have a chance to archive or delete messages.
Unread messages are not expired.
1
In ConsoleOne, browse to and select one or more User or Resource objects to expire/reduce
messages for the selected users and resources.
or
Browse to and select one or more Post Office objects to expire/reduce messages for all users
and resources in each selected post office.
2
Click
Tools > GroupWise Utilities > Mailbox/Library Maintenance
.
Summary of Contents for GROUPWISE 8 - DATABASES
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