Planning your Contribute site structure and connection path
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Understanding the draft for review process in overlapping websites
When you send drafts for review, your list of possible reviewers are users who are connected to
your website. And the draft you send for review is temporarily placed in the root of your website
(that is, the root of your Contribute website connection).
Tip:
To avoid potential problems with the draft review process, users who are connected to websites
that have child websites, should also connect to all the child websites.
When you have overlapping sites, depending on your website connections, the draft review
process might not work as you expect:
•
You might not be able to send to users you expect to send to.
For example, consider the following website connections:
User 1’s connection: www.mysite.com/intranet/
User 2’s connection: www.mysite.com/intranet/marketing
If User 1 edits a page in the marketing folder and then clicks Send for review, the list of
possible reviewers will be users connected to the same website as User 1 (www.mysite.com/
intranet/). In this case, User 1 could not send to User 2, who belongs to the marketing website.
Now suppose that User 1 has website connections to both websites (www.mysite.com/intranet/
and www.mysite.com/intranet/marketing) and User 2 has a connection to the marketing
website only (www.mysite.com/intranet/marketing). If User 1 edits a page in the marketing
folder, and then clicks Send for review, the list of possible reviewers will be users connected to
the User 1’s most nested website, www.mysite.com/intranet/marketing. In this case, User 1
could send the draft to User 2.
•
Reviewers might not receive drafts.
Consider the same website connections from the previous example:
User 1’s connection: www.mysite.com/intranet/
User 2’s connection: www.mysite.com/intranet/marketing
If User 1 edits a page in the marketing folder and then clicks Send for review, the list of
possible reviewers will be users connected to the same website as User 1 (www.mysite.com/
intranet/).
If both websites have a group with the same name, Writer, then User 1 might send to the
Writer group for www.mysite.com/intranet/ but think that he’s sending the draft to the Writer
group for the marketing website. In this case, the marketing Writer group would not receive
the draft from User 1.
•
Reviewers might not be able to take action on a draft.
Now, consider the following website connections:
User 1’s connection: www.mysite.com/intranet/
User 2’s connections: www.mysite.com/intranet/ and www.mysite.com/intranet/marketing
