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39

3. Document Server

Overview

The Document Server enables you to save documents in the machine memory
and then edit and print them as you want.
You can save the following:
• Data from documents scanned using the document feeder
• Data from documents scanned using the exposure glass
• Data sent from a computer

Printer

Scanner

Facsimile

Transmission

Copy

Printing

(Except Scanner)

Sending

stored

facsimile

documents

Transferring Document
data for PC

ZFFH050E

RussianC2-EN-sysF1_V4_FM.book Page 39 Thursday, August 23, 2001 11:34 AM

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Summary of Contents for 5622 AG

Page 1: ...your document management part n er...

Page 2: ...he optical housing unit can only be repaired in a factory or at a location with the requisite equipment The laser subsystem is replaceable in the field by a qualified Customer Engineer The laser chass...

Page 3: ...orient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is conne...

Page 4: ...o the source code of the expat 1 1 The product manufacturer provides warranty and support to the software of the product including the expat 1 1 and the product manufacturer makes Mr James Clark the i...

Page 5: ...nd or other materials provided with the distribution C All advertising materials mentioning features or use of this software must display the following acknowledgement This product includes software d...

Page 6: ...developed by Theo de Raadt This product includes software developed by Jonathan Stone and Jason R Thorpe for the NetBSD Project This product includes software developed by the University of California...

Page 7: ...iv JPEG LIBRARY The software installed on this product is based in part on the work of the In dependent JPEG Group...

Page 8: ...e can be adjusted To change it see p 77 Timer Setting The ENERGY STAR Program establishes two modes which lower the power consumption of the product when it is not operated for a fixed time These mode...

Page 9: ...ned on the Energy Saver key is pressed or the ma chine resets itself automatically To change the settings of the Duplex Priority mode see Duplex Mode Priority in the Copy Reference manual Specificatio...

Page 10: ...he instructions under this symbol Be sure to read the instructions all of which are included in the Safety Information section in the Copy Reference manual The statements above are notes for your safe...

Page 11: ...uring the Network 12 Configuring the Network 12 Configuring the Network with the Operation Panel 13 2 Combined Function Operations Control Panel 23 Changing Modes 25 Copy Mode 26 Changing to Copy Mode...

Page 12: ...y User Name 58 To Check the Details of Stored Documents 60 4 User Tools System Settings Accessing the User Tools System Settings 61 Changing the Settings 61 Exiting from the User Tools 62 User Tools M...

Page 13: ...x 5 Appendix Other Functions 103 Inquiry 103 Changing the Display Language 104 Displaying the Total Counter 104 INDEX 105...

Page 14: ...nd describes how to access the system user tools to make the ma chine easier to use When using as a copier Copy Reference Describes the various copying functions from basic copying to more ad vanced f...

Page 15: ...ypes This machine comes in two models which vary in copy speed To make sure which model you have see the inside front cover Type 1 Type 2 Copy speed 22 copies minute A4K 81 2 11 K 27 copies minute A4K...

Page 16: ...stall optional expansion memo ry for storage of document images thereby making the best use of mem ory with various copy functions Facsimile Mode Option You can send and receive fax messag es in facsi...

Page 17: ...4...

Page 18: ...oard for IEEE1394 interface cannot be installed in the machine at the same time The illustration below shows all interface connectors for explanatory purposes only 1 10BASE T 100BASE TX option 2 Paral...

Page 19: ...nstalled to allow direct connection to an Ethernet network The Network Interface Board supports 10BASE T or 100BASE TX connections You can use the machine in the following network environments Using t...

Page 20: ...ing the Network Cable to the Network Limitation The IEEE1394 Board and the Network Interface Board cannot be installed at the same time A A A A Turn off the main power switch B B B B Loop the network...

Page 21: ...etwork Interface Board 1 Indicator green Turns green while the machine is con nected to the network correctly 2 Indicator yellow Turns yellow while 100 BASE TX is oper ating Turns off while 10 BASE T...

Page 22: ...achine has warmed up you can make copies Main power switch left side of the ma chine When the machine is not to be used for an extended period of time turn off the main power switch Turning On the Mai...

Page 23: ...he display panel in stead of the copier display enter a registered user code and then click the key See p 86 User Code Turning Off the Power A A A A Make sure that the exposure glass or the document f...

Page 24: ...er switch to make the Main Power indicator go off Important Do not turn off the main power switch when the On indicator is on or blinking Failure to ob serve this may result in damage to the hard disk...

Page 25: ...er Reference 4 Make the necessary settings for your network environment For details about set tings see the Printer Reference 5 Configure the TCP IP when you use pure IP of NetWare 5 5 1 This section...

Page 26: ...protocol is active File Transfer Settings Note The file transfer function requires the optional Hard Disk Unit Setting Name Value IP Address 011 022 033 044 Subnet Mask 000 000 000 000 Gateway Address...

Page 27: ...gs see p 68 Settings You Can Change with the User Tools A A A A Press User Tools Counter The User Tools Main Menu appears B B B B Press System Settings C C C C Press Interface Settings The following s...

Page 28: ...protocols that you don t use Press Effective for TCP IP protocol when you use pure IP of NetWare 5 5 1 Limitation You need to have PostScript 3 module for AppleTalk A A A A Make sure that the Effectiv...

Page 29: ...sponding button on the screen shown in step B B B B and then perform the same procedure as de scribed in steps C C C C and D D D D Acquiring the IP Address from the DHCP Server To use the DHCP server...

Page 30: ...Ethernet 802 2 Ethernet 802 3 Ethernet SNAP Note Select File server which connection must be same as the frame type To use the machine in a pure IP environment on NetWare 5 5 1 select Ef fective for T...

Page 31: ...e printed Reference For details about List Test Print refer to the Printer Reference H H H H Press User Tools Counter key Note The settings become effective and back to display File Transfer Settings...

Page 32: ...C Click File Transfer Assigning a Delivery Server IP Address Note You must also set the delivery server IP address on ScanRouter V2 Lite Professional The relevant setting on the machine will be overw...

Page 33: ...red press Clear and then enter the correct delivery server IP address C C C C Click OK Making Settings to Transmit Received Facsimile Files A A A A Click Fax RX File Transmission B B B B Make the foll...

Page 34: ...Setting the Number of Recalls A A A A Click Number of Recalls B B B B To resend files to the delivery server press Yes The menu to specify the number of recalls appears Note To not resend files press...

Page 35: ...E E Press User Tools Counter The new settings become effective and the display returns to the main func tion menu Note You can also click the Exit key on the User Tools Main Menu to return to the mai...

Page 36: ...ss to clear the previously entered copy job settings 5 Energy Saver key Press to switch to and from Energy Saver mode 6 Interrupt key Press to make interrupt copies during a copy run 7 Main power indi...

Page 37: ...Clear Press to delete a number entered Stop Press to stop a copy job in progress 12 key Press to enter a value 13 Number keys Use to enter the desired number of copies and data for selected modes 14 F...

Page 38: ...opy Document Server Facsimile or Printer Scanner key to use each function Limitation You cannot switch modes in any of the following cases When scanning in a fax message for transmission During immedi...

Page 39: ...e interrupt copy function in the following cases during fax immediate transmis sion while scanning an original for memory transmission during interrupt copying A A A A Press the Interrupt key If the m...

Page 40: ...terrupt key again The previous job settings will be restored and the machine will con tinue from where it left off Note Machine operations are different depending on the Print Priori ty settings p 68...

Page 41: ...p pears on the panel display B B B B Select the desired documents and then press OK Note When the optional Internal Tray Internal Shift Tray Finish er 500 or Finisher 1000 is in stalled on the machine...

Page 42: ...e Only go to step F F F F F F F F Press the Start key If you selected Store Transmit the machine starts storing documents and transmitting them If you se lected Store Only the machine starts storing d...

Page 43: ...operations are different de pending on the Print Priority set tings p 68 General Features 1 2 or User Code Management p 84 Key Operator Tools 1 2 Reference p 35 Multi Access Printing a received fax w...

Page 44: ...rom your copy job B B B B Complete the usual operations for sending a fax and then press the Start key C C C C After the transmission has fin ished press the Copy key D D D D Reset the copy job origin...

Page 45: ...le print Locked print A A A A Press the Printer key The printer display appears on the panel display Reference For details see the Printer Ref erence Printing The machine can receive print data while...

Page 46: ...y A A A A Place originals B B B B Press the Scanner key The scanner display appears on the panel display C C C C Press the Store File key D D D D The machine prepares to store the document E E E E Pre...

Page 47: ...Timer to set Instant p 69 Function Reset Timer A A A A Press Clear Stop key The fax message scan is interrupted Note When using quick memory deliv ery previously scanned originals will be delivered Fo...

Page 48: ...ample operations with Print priority set to Inter rupt p 68 Operation is enabled when the relevant function key is pressed and re mote switching of the scanner is done Operation is enabled when the In...

Page 49: ...ns for Copying Copying Scanning an Original for Memory Transmission Memory Transmission Immediate Transmission Memory Reception Printing Received Data Printing Stapling Operations for Scanning Scannin...

Page 50: ...ns any subsequent job is suspended until the receptions are completed Printer Data Reception Print Sort Print Stapling 5 4 4 Scanner Operations for Scanning Scanning Document Server Operations for Doc...

Page 51: ...inting with the stapling operation A machine with the Finisher 1000 installed that is printing with the stapling operation on paper larger than A4 81 2 11 size starts the subsequent job for which Inte...

Page 52: ...t them as you want You can save the following Data from documents scanned using the document feeder Data from documents scanned using the exposure glass Data sent from a computer Printer Scanner Facsi...

Page 53: ...ge the hard drive or delete stored files For precautionary reasons files should be copied to another local computer If trouble occurs in the internal hard disk unit of the machine data saved on the ha...

Page 54: ...onship between the Document Server and oth er machine functions Function name How to issue storage instructions Displaying a list Printing documents Sending documents Copy Copy Document Server Enabled...

Page 55: ...d and stapled to gether you normally print the originals make duplex copies and then sta ple them together manually With the Document Server If you save your document in the Document Server you can pr...

Page 56: ...Your current situation might be You want to combine several originals that are different in density size and paper weight You can merge documents that were created with different applications or that...

Page 57: ...rent applications or created on different computers Store electronic originals created by a computer on the network and originals that have been scanned using the document feeder Note You can check th...

Page 58: ...times since you do not have to scan the document each time You current situation might be When you need to retransmit multiples sets of the same documents you have to scan them again and again With t...

Page 59: ...our computer rather than from the machine Note You can perform the following operations from your computer Search by File Name and User Name Indicate easily the 1 st page of your documents Display the...

Page 60: ...user can disable the automatic deletion of documents or change the automat ic deletion period for example to several days For details see p 99 Auto Delete File You can change the file names that are a...

Page 61: ...the docu ment list Reference For more information about how to enter characters see p 100 Entering Text D D D D Click OK To register or change the user name A A A A Press the User Name key If user na...

Page 62: ...ow to place the types of origi nals that can be placed see the Copier Reference E E E E Make any desired settings Note Press the Scanning Finished key to cancel the file name pass word or print settin...

Page 63: ...ighlighted If a password has already been set for the document the password entry dialog box appears Enter the password and then click OK The line for the selected doc ument is highlighted B B B B Pre...

Page 64: ...me or Date Press the key you want to sort by If the desired file name is not shown see the next or previous screen using the T T T T Next and U U U U Prev keys If you cannot find the desired document...

Page 65: ...d below For more information about the print results accord ing to each setting see the Copy Reference Binding format 2 Sided Copy Top to Top 2 Sided Copy Top to Bot tom Booklet Magazine Cover handlin...

Page 66: ...ting You can stop printing in progress A A A A Press the Clear Stop key The following confirmation dialog box appears B B B B Press the Yes key The printing operation stops Note To cancel printing fro...

Page 67: ...e selected line is highlighted Note You can search for a desired document by user or file name by using the Search by User Name or Search by File Name keys respectively p 84 User Code Management You c...

Page 68: ...line is highlighted Note You can search for a desired document by the user or file name using the Search by User Name or Search by File Name keys respectively p 84 User Code Management You can sort d...

Page 69: ...Print display appears B B B B Select the document to be deleted If no password is set for the doc ument the line for the selected document is highlighted If a password has been set for the document t...

Page 70: ...K key To delete the value entered press the Clear or Clear Stop key To cancel a se lected document press the Can cel key C C C C Repeat step B B B B if you want to select more than one document D D D...

Page 71: ...key C C C C Enter the file name using the let ter keys Reference For details on entering charac ters refer to p 100 Entering Text D D D D Press the OK key Only the files beginning with the name enter...

Page 72: ...ocuments 59 3 E E E E Press the OK key Only the files beginning with the name entered appear in the Select Files to Print display Note To display all the files saved in the Document Server press the A...

Page 73: ...t by the user names file names or dates To sort the documents click the User Name File Name or Date key You can scroll up or down the file names listed by using the U U U UPrev or T T T TNext key resp...

Page 74: ...tion on the User Tools Copy Document Server Fea tures see the Copy Reference manual Changing the Settings A A A A Press the User Tools Counter key The User Tools Main Menu ap pears B B B B Press the S...

Page 75: ...ss the Exit key on the User Tools Main Menu Changing the User Tools is fin ished and the machine is ready for copying Note To exit from changing the ma chine s default settings and re turn to Copy mod...

Page 76: ...User Tools Menu System Settings 63 4 User Tools Menu System Settings General Features 1 2 p 68 General Features 2 2 p 71...

Page 77: ...User Tools System Settings 64 4 Paper Size Settings 1 3 p 72 Paper Size Settings 2 3 p 74 Paper Size Settings 3 3 p 75...

Page 78: ...User Tools Menu System Settings 65 4 Timer Setting p 77 Interface Settings Network 1 2 2 2 p 79...

Page 79: ...User Tools System Settings 66 4 Interface Settings Parallel Interface p 81 File Transfer p 82...

Page 80: ...User Tools Menu System Settings 67 4 Key Operator Tools 1 2 p 84 Key Operator Tools 2 2 p 99...

Page 81: ...ready for copying after Energy Saver mode is deactivated or the power is turned on Note If the Panel Tone setting is Off the beeper does not sound irrespective of the Warm Up Notice setting Default O...

Page 82: ...Internal Tray Internal Shift Tray Finisher 500 or Fin isher 1000 is installed on the machine you can specify an output tray to which documents are to be delivered For more information about how to sp...

Page 83: ...rnal Tray 1 Internal Tray 2 Finisher Proof Tray Finisher Shift Tray Note For details about output trays refer to p 70 Output Copier Output Facsimile You can specify a tray to which documents are deliv...

Page 84: ...available 81 2 13 81 4 13 and 8 13 The document feeder or exposure glass sensor cannot distinguish these three types of originals This function sets the F size for the document feeder or ex posure gl...

Page 85: ...e finish er tray the interrupting job will be delivered to the specified output tray When the Finisher 500 or Finisher 1000 is installed and stapling is specified for a job the job will be delivered t...

Page 86: ...ze is not de tected correctly Note The tray fence for the optional large capacity tray LCT is fixed If you need to change the paper size contact your service representative If the paper size set for t...

Page 87: ...Type Bypass Tray Sets the display so you can see what type of paper is loaded in the bypass tray The paper types you can set for the bypass tray are as follows Plain paper Recycled paper Special pape...

Page 88: ...led paper are selected However auto paper select is not used if No is selected Paper Size Settings 3 3 Paper Type LCT Sets the display so you can see what type of paper is loaded in the large ca pacit...

Page 89: ...hen the cover function or slip sheet function is selected You can only set the Copying Method in Duplex setting when At Mode se lected is selected Slip Sheet Tray for Copy Document Server function onl...

Page 90: ...or is displayed Panel Off Timer Set the amount of time the machine waits before switching the panel off after copying has finished or the last operation is performed Note The default setting is the sa...

Page 91: ...fore the facsimile function is reset Note Default 30 seconds The time can be set from 30 999 seconds Scanner Auto Reset Timer Specifies the time to elapse before the scanner function is reset Note If...

Page 92: ...r all the ma chines on the network Note Default 000 000 000 000 Press the or key to move between each group of three numbers Press Clear if you enter the wrong number Gateway Address A gateway is a co...

Page 93: ...etBEUI Effective AppleTalk Effective NW Frame Type Select the frame type when you use NetWare Note Default Auto select Ethernet Speed Set the access speed for networks Select a speed that matches your...

Page 94: ...f the parallel interface Note Default High Input Prime Specifies whether the prime signal is active or inactive when an input prime signal is sent Under normal circumstances you will not need to chang...

Page 95: ...n ScanRouter V2 Lite Professional The relevant setting on the machine will be overwritten by the delivery server IP address set on ScanRouter V2 Lite Professional Fax RX File Transmission Setting per...

Page 96: ...distribute or print the data Recall Interval Time Specifies the interval the machine waits before resending data or a document if it could not be sent to ScanRouter V2 Professional Note Default 300 Se...

Page 97: ...a print log for each user code entered from the driver Key Counter Management Use the key counter to specify whether users are limited or not Note Default Copier OFF Document Server OFF Facsimile OFF...

Page 98: ...or Admin print er option required Even if you change the user codes the counter values are not cleared If you clear a user code the counter values associated with it are also auto matically cleared Pr...

Page 99: ...n the same page but you cannot move the items to another page For example you cannot move an item from PLANNING to DAILY Select the user code you want to move and press the and keys to change its posi...

Page 100: ...anner Limits the users who can use the Scanner function and manages the use of each user code Important The functions associated with each user code are the same If you change or delete user codes the...

Page 101: ...selected You can only select one page for Title Select G G G G Enter the user code 8 digits max and then press the key Note If you make a mistake press the Cancel or Clear Stop key and then enter the...

Page 102: ...rver You do not need to enter a user code for this Functions Docu ment Server in the Copy Reference manual J J J J To continue registering user codes press Continue to Program and then re peat the pro...

Page 103: ...and then select the key For Available Functions highlighted buttons indicate the currently avail able functions To disable an available function select the corresponding button so that it is not high...

Page 104: ...s Cur rent be specific using the deleted user code will be disabled To clear a user code A A A A Press the User Tools Counter key B B B B Press the System Settings key C C C C Press the Key Operator T...

Page 105: ...e all user codes Using Print Counter you can check the user code for each print job for the Copy Document Server function Printer function and Facsimile function Important Using Print Counter you can...

Page 106: ...rogram Change Delete User Code key E E E E Press the Delete key F F F F Press the Delete All key G G G G Press Yes in the confirmation screen Note If you don t want to quit deleting press No H H H H P...

Page 107: ...s key C C C C Press the Key Operator Tools key D D D D Press the Display Clear Print Counter per User Code key E E E E Press the Print Counter key or Transmission Counter key The individual function c...

Page 108: ...F F Press Print All Codes of Per User Code Note When ON is specified for the relevant function in the User Code Manage ment settings p 84 the user code input dialog box appears Enter a registered use...

Page 109: ...C C C C Press the Key Operator Tools key D D D D Press the Display Clear Print Counter per User Code key E E E E Press Print All Codes of All User Code Note If User Code Management is set to ON enter...

Page 110: ...Press the Key Operator Tools key D D D D Press the Display Clear Print Counter per User Code key E E E E Select a User Code from the left side of the display Note Press All on The Page if you want to...

Page 111: ...r All User Codes A A A A Press the User Tools Counter key B B B B Press the System Settings key C C C C Press the Key Operator Tools key D D D D Press the Display Clear Print Counter per User Code key...

Page 112: ...the Document Server are not deleted If you select Yes you can set the time interval from 1 to 180 days by one day steps The factory setting for the time interval is 1 Day With this factory set ting do...

Page 113: ...position of the cursor If there is a character at the cursor position the entered character is shown before the character Available Characters Alphabetic characters ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghi...

Page 114: ...ow to Enter Text Entering letters A A A A Press the Shift to switch between uppercase and lowercase B B B B Press the letter you want to enter Deleting characters A A A A Press Backspace or Delete All...

Page 115: ...User Tools System Settings 102 4...

Page 116: ...A A Press the User Tools Counter key The User Tools Main Menu ap pears B B B B Press the Inquiry key Inquiry information is displayed Printing inquiry information A A A A Press the Print Contact Info...

Page 117: ...nged to Spanish Displaying the Total Counter You can display the total number of sheets used for all functions and total number of sheets used for copying A A A A Press the User Tools Counter key The...

Page 118: ...Scanning Originals 47 Document Server Mode 28 E Energy Saver key 23 F Facsimile Mode 1 30 File Merge Printing 43 I IEEE 1394 ports 5 Indicators 23 Inquiry 103 Interrupt Copying 26 Interrupt key 23 M M...

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