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Kyocera ECOSYS M3540idn Operation Manual Download Page 15

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Summary of Contents for ECOSYS M3540idn

Page 1: ...ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn FAX OPERATION GUIDE FAX ...

Page 2: ...key and Quick No Search key 2 6 Quick Setup Wizard Fax Setup 2 7 Fax setup items 2 7 Fax setup procedure 2 8 Setting Date and Time 2 9 PBX Setting Europe only 2 11 Registering Destinations in the Address Book 2 12 Adding a Destination Address Book 2 12 Adding a Destination on One Touch Key 2 20 3 Sending Faxes 3 1 Basic transmission procedure 3 2 Checking the Send Status 3 3 Priority Override Send...

Page 3: ...ting 4 6 2 in 1 Print 4 6 Batch Print 4 6 Reception Date Time 4 6 Media Type for Print Output 4 7 5 Using Convenient Fax Functions 5 1 Forward Settings 5 2 Type of Forwarding Destination 5 2 Setting Forwarding 5 2 Registering Forwarding Destination 5 2 Changing and Deleting Registration Contents 5 3 Forwarding Time Setting 5 4 File Format Setting 5 5 File Separation 5 5 E mail Subject Add Info Set...

Page 4: ...ver 6 4 Uninstalling the FAX Driver 6 6 Basic Transmission 6 7 Configuring the Driver Default Settings 6 10 Default Settings Dialog Box 6 11 Changing Transmit Settings 6 14 Using Cover Pages 6 18 Cover Page Registration Default Settings 6 23 Transmission Control 6 28 7 Managing Jobs 7 1 Various Tools for Checking Transmission Results and Registration Status 7 2 Checking FAX Job History 7 3 Display...

Page 5: ...on 8 19 Unknown Number Reception 8 19 Unusable Time 8 20 Account Management 8 22 9 Troubleshooting 9 1 Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code List 9 5 Troubleshooting 9 8 10 Appendix 10 1 Character Entry Method 10 2 Entry Screens 10 2 Entering Characters 10 4 Specifications 10...

Page 6: ...lains the general methods for receiving faxes and reception functions 5 Using Convenient Fax Functions Explains convenient fax functions such as storing received faxes in boxes in the memory forwarding received faxes and polling communication a function that allows the receiving party to call and initiate fax reception 6 Sending Faxes from PC Explains how to send a FAX from a PC 7 Managing Jobs Ex...

Page 7: ...ed on the touch panel or computer screen Ready to copy appears You can select from the Print size menu Click to move from the current page to the previously displayed page This is convenient when you want to return to the page from which you jumped to the current page Click an item in the Table of Contents to jump to the corresponding page Indicates that personal injury or mechanical damage may re...

Page 8: ...cated in this guide Press the System Menu key Press Press Common Settings Press Sound Press the System Menu key Common Settings and then Sound System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Close Press or to scroll up and down Functions Quiet Mode Off Close 10 10 Original Size A4 1 sided Top Edge on Top Original Orientation Duplex 1 4 Add Edit Shortcut Ready t...

Page 9: ...in This Guide 1 2 About this Operation Guide 1 3 Legal Notice 1 3 FCC PART 68 REQUIREMENTS 1 3 IMPORTANT SAFETY INSTRUCTIONS 1 4 IMPORTANTES MESURES DE SECURITE 1 4 CANADIAN IC REQUIREMENTS 1 5 CONDITIONS DE L IC CANADIENNE 1 5 Declarations to European Directives 1 5 Technical regulations for terminal equipment 1 6 Network Compatibility Declaration 1 6 Trademark Information 1 7 ...

Page 10: ...points of attention are indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited The symbol indicates that the related section includes information on actions which must be perf...

Page 11: ...r jack that is also compliant See installation instructions for details 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connecte...

Page 12: ... that it will be transmitted see Local FAX Name on page 2 7 Local FAX Number on page 2 7 TTI on page 2 7 and Setting Date and Time on page 2 9 IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AW...

Page 13: ...l de terminaux qui peuvent être raccordés à une interface téléphonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs à la seule condition que la somme d indices d équivalence de la sonnerie de tous les dispositifs n excède pas 5 Le IES CANADA pour ce produit est 0 4 Declarations to European Directives DECLARATION OF CONFORMITY TO 2004 108 EC 2006 95 EEC...

Page 14: ...P DE 08R00 National AN for D AN 02R01 AN for CH and N DE 09R00 National AN for D AN 05R01 AN for D E GR P and N DE 12R00 National AN for D AN 06R00 AN for D GR and P DE 14R00 National AN for D AN 07R01 AN for D E P and N ES 01R01 National AN for E AN 09R00 AN for D GR 01R00 National AN for GR AN 10R00 AN for D GR 03R00 National AN for GR AN 11R00 AN for P GR 04R00 National AN for GR AN 12R00 AN fo...

Page 15: ...rosoft Corporation in the U S A and or other countries Adobe Acrobat Adobe Reader and PostScript are trademarks of Adobe Systems Incorporated Ethernet is a registered trademark of Xerox Corporation IBM and IBM PC AT are trademarks of International Business Machines Corporation All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective co...

Page 16: ...n Panel 2 4 Touch Panel 2 5 Enter key and Quick No Search key 2 6 Quick Setup Wizard Fax Setup 2 7 Fax setup items 2 7 Fax setup procedure 2 8 Setting Date and Time 2 9 PBX Setting Europe only 2 11 Registering Destinations in the Address Book 2 12 Adding a Destination Address Book 2 12 Adding a Destination on One Touch Key 2 20 ...

Page 17: ...1 Operation panel Perform the fax operation with this panel 2 Power switch Set this switch to the ON side when performing the fax or copier operation The touch panel lights to enable operation 3 LINE connector Connect the modular cord for the telephone line to this connector 4 TEL connector When using a commercially available telephone set connect the modular cord to this connector IMPORTANT You c...

Page 18: ... jammed in the Document Processor 6 Original width guides Adjust these guides according to the original width 7 Original table Stack the sheet originals on this table 8 Original eject table Read originals are ejected onto this table 9 Opening handle Hold this handle when opening or closing the Document Processor 6 8 9 5 7 ...

Page 19: ...ay the Address Book screen Displays the Copy screen Displays the FAX screen Touch panel Displays buttons for configuring machine settings Displays the System Menu Counter screen Authenticates user switching and exits the operation for the current user i e log out Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Numeric keys Enter numbers and symbols Clears entered numbers and ...

Page 20: ...splay the information of the logged in user 3 Logout Logs out the current user This is displayed when user login administration is enabled 4 Desktop Displays a maximum of 40 function icons including the functions registered in program Icons that are not displayed on the first page will appear by changing the page 5 Screen switching keys Use these buttons to switch between desktop pages NOTE You ca...

Page 21: ...Off Close 10 10 Original Size A4 1 sided Top Edge on Top Original Orientation Duplex 1 4 Add Edit Shortcut Ready to send FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Shortcut 1 Shortcut 2 Ready to send Displays the status of the equipment as well as necessary operation messages Enters destinations Configures function sett...

Page 22: ...ax ID can limit other parties with which you can communicate Enter the four digit local FAX ID number 8 7 TTI Select whether or not to print the local fax information on the fax on the receiving system 8 8 3 Sound Volume Speaker Volume Set the volume when pressing On Hook Speaker Volume Volume of the built in speaker when the line is connected by pressing On Hook 8 6 Monitor Volume Set the monitor...

Page 23: ...ces to the next item without setting the current item Next Advances to the next screen Back Returns to the previous screen System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Close 1 2 FAX Setup 10 10 System Menu Counter Back 1 1 Paper Setup Quick Setup Wizard Energy Saver Setup Network Setup FAX Setup 10 10 This wizard will help you set the basic settings to use t...

Page 24: ...ight Savings Time Setup screen will be displayed Press On or Off 3 Set the date 1 Press Date Time NOTE Be sure to set the time difference before setting the date and time The date and time are set using the Quick Setup Wizard when the machine is turned on for the first time after installation If the login user name entry screen appears during operations log in by referring to the machine s Operati...

Page 25: ...each of Year Month and Day 3 Press Next 4 Set the time 1 Press or to set each of Hour Minute and Second 2 Press OK Date Timer Energy Saver Date Time 10 10 System Menu Counter Month Cancel Next Year Day Date Time Time 10 10 System Menu Counter Minute Back OK Hour Second Cancel ...

Page 26: ...s recommended to contact the company that installed the PBX system to request connection of this machine Note that correct operation cannot be guaranteed in environment in which this machine is connected to PBX because the functions of this machine may be restricted Item Setting value Description Exchange Selection PSTN Use when connecting this machine to a public switched telephone network defaul...

Page 27: ... be registered for each destination 1 Display the screen 1 Press FAX on the Home screen 2 Press Address Book Menu Add and then Contact 2 Enter the destination name 1 Enter the destination name up to 32 characters to be displayed on the Address Book and press Next For details on character entry refer to Character Entry Method on page 10 2 2 Enter the destination name up to 32 characters to be displ...

Page 28: ...vailable number Key Description Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space It is possible to enter half width spaces in the entry of the destination number This is useful when checking if the ...

Page 29: ... be used ECM ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Encrypted Transmission This is set when using encrypted transmission to send the data For details refer t...

Page 30: ... maximum of 50 groups can be added in the Address Book Before adding a group in the Address Book the contacts to be included in the group must be added first 1 Display the screen 1 Press FAX on the Home screen 2 Press Address Book Menu Add and then Group 2 Enter the group name 1 Enter the group name up to 32 characters to be displayed on the Address Book and press Next For details on character ent...

Page 31: ...he address number the address is registered under the lowest available number NOTE Press the checkbox to select the desired destination from the list The selected destinations are indicated by a checkmark in the check box To cancel a selection press the corresponding checkbox to clear the check mark Destinations can be sorted or searched by destination name or address number For details refer to C...

Page 32: ...me screen 2 Press Address Book Menu and then Edit 3 Select the destination contacts or group to edit NOTE Destinations can be sorted or searched by destination name or address number For details refer to Choosing from the Address Book on page 3 10 Member 10 10 Sales department 1 Menu 1 1 End 0123456 Support department 0234567 Add Confirmation Support department 10 10 Cancel Select the item that yo...

Page 33: ... destination from the group select the destination and press Delete the trash can icon Press Yes in confirmation screen 4 To add the destination press Select the members to be added to add them 5 After you have completed the change of members press End 6 After you have completed the changes press Save 7 Press Yes in confirmation screen Deleting a Contact or Group 1 Display the screen 1 Press FAX o...

Page 34: ...ou can sort the list in the order of index or address numbers of the destinations 1 Display the screen 1 Press the System Menu Counter key 2 Press Address Book One Touch and then Print List 2 Print 1 Select FAX List Index or FAX List No 2 Press Yes in confirmation screen The list is printed Address Book All 10 10 Sales department 1 Menu 1 2 Delete Support department SYSTEM DEP Sales department 1 0...

Page 35: ...on contact or group from the Address Book 3 Enter the One Touch Key name up to 24 characters displayed in the send base screen and press Next For details on character entry refer to Character Entry Method on page 10 2 4 Check if the destination entry is correct and press Save The destination is added to the Address Book NOTE Destinations can be sorted or searched by destination name or address num...

Page 36: ... OK 3 To change the name of the One Touch Keys displayed on the basic screen press Name then enter the name and press OK 4 Press Save The destination is registered to the One Touch Key To delete 1 Select the One Touch Key you wish to delete and press Delete the trash can icon 2 Press Yes in confirmation screen 10 10 Edit Close 1 1 Delete Menu Address Book One Touch One Touch Key 10 10 System Menu ...

Page 37: ...4 Login Logout 3 16 Logging in when User Accounting has been Enabled 3 16 Logging in when Job Accounting has been Enabled 3 17 Fax transmission functions 3 18 Quiet Mode 3 19 Original Size 3 19 Original Orientation 3 19 Duplex 3 19 FAX TX Resolution 3 20 Density 3 20 Original Image 3 20 Continuous Scan 3 20 FAX Direct Transmission 3 21 Cancelling Direct Transmission 3 21 Manual Send 3 22 FAX Delay...

Page 38: ...aled and communication starts before the original is scanned Press Direct to change the transmission method to direct transmission The key will be highlighted on the touch panel If the Direct is pressed in the highlighted state the transmission method will change to memory transmission For details refer to FAX Direct Transmission on page 3 21 4 Specifying destination Specify the transmission desti...

Page 39: ...r originals placed in the document processor are scanned and stored in the memory the receiving system is dialed When originals are placed on the glass surface After originals placed on the glass surface are scanned and stored in the memory the receiving system is dialed For details refer to Continuous Scan on page 3 20 Checking the Send Status 1 Press the Status Job Cancel key NOTE When continuou...

Page 40: ...d other fax jobs are moved down in the transmission queue If a broadcast transmission job is in progress If a fax job to multiple destinations broadcast transmission is in progress the priority override job will be sent when transmission to the current destination is completed When the priority override job is completed transmission to the remaining destinations will resume However if the priority...

Page 41: ...Cancel on the touch panel Scanning of originals is canceled and the originals are ejected When originals remain in the document processor take them out from the original output table Cancelling Memory Transmission during communication 1 Press the Status Job Cancel key 2 Canceling Transmission 1 Press Send Job Status 2 Select the transmission job that you want to cancel and press Cancel 3 Select Ye...

Page 42: ...When communication is disconnected transmission stops To cancel direct transmission refer to Cancelling Direct Transmission on page 3 21 To cancel a delayed transmission or send a fax by immediate transmission refer to Cancelling and Sending Delayed Transmissions Queued on page 3 24 To cancel polling transmission refer to Polling Communication on page 5 18 NOTE To cancel direct transmission delaye...

Page 43: ...iving system press Recall and you can call the receiving system you dialed on the destination list 1 Press Recall 2 Press the Start key The transmission will start NOTE Recall information is canceled in the following conditions When you turn the power off When you send a next fax new recall information is registered When you log out FAX On Hook Chain Check Address Book Add Dest Direct Ext Address ...

Page 44: ...screen Key Description Pause Pressing this key adds about three seconds of waiting time during dialing For example when dialing the receiving system on an external line you can use this method to insert a pause before resuming dialing after you dial a specific number Space It is possible to enter half width spaces in the entry of the destination number This is useful when checking if the destinati...

Page 45: ... bps NOTE Normally this should be used with the default setting ECM ECM is a communication mode specified by the ITU T International Telecommunication Union that retransmits data when an error occurs Fax machines that have ECM mode check for errors as they communicate preventing distortion of the image due to noise on the line and other conditions Encrypted Transmission This is set when using encr...

Page 46: ...er destinations in the Address Book refer to Registering Destinations in the Address Book on page 2 12 For details on the external address book refer to Command Center RX User Guide FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 789012 789012 ABCDEF 567890 GHIJKL...

Page 47: ...pe of registered destination All FAX or Group Search Name and Search No Searches by destination name or address number Sort Name and Sort No Sorts the list by destination name or address number 3 Press OK Accept the destinations NOTE You may choose multiple destinations To cancel a selection press the corresponding checkbox to clear the check mark ...

Page 48: ...ions NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 20 NOTE You can specify a one touch key by one touch number by pressing the Quick No Search key FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Favorites Ready to send One Touch Key 10 10 None None None 123456 Cancel None N...

Page 49: ...uick No Search key 2 Enter the one touch key number speed dial number with the numeric keys 3 Press OK The entered destination is selected 4 Press OK Accept the destinations NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 2 20 FAX On Hook Chain Check Address Book Add Dest Direct Ext Address Book Functions 10 10 Dest One Touch Key Recall Fav...

Page 50: ...tion You can use this function together with sub address communication and delayed transmission When direct transmission has been selected it changes to memory transmission at the time of transmission NOTE If New Destination Entry FAX on page 8 10 is set to Prohibit it is not possible to directly enter a fax number Select the destination from the Address Book or the One Touch Keys NOTE When On is ...

Page 51: ...the One touch keys 1 Press One Touch Key 2 Select all destinations and press OK 10 10 OK Menu 1 1 001 123456 123456 Cancel Back 789012 789012 ABCDEF 567890 GHIJKL 111111 002 003 004 Address Book All One Touch Key 10 10 None None None 123456 Cancel None None None None None None None None 1 9 OK 001 004 007 010 011 008 005 002 012 009 006 003 ...

Page 52: ...ss Password to enter the login password and press OK 2 Press Login Simple Login If this screen is displayed during operations select a user and log in Refer to Simple Login on the machine s Operation Guide NOTE If Network Authentication is selected as the user authentication method either Local or Network can be selected as the authentication destination NOTE If a user password is required an inpu...

Page 53: ... and press Login 2 Proceed to complete the rest of the steps Logout When the operations are complete press the Authentication Logout key to return to the account ID entry screen NOTE If you entered a wrong character press the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep will sound and login will fail Enter the correct account ID...

Page 54: ...a job is complete 3 27 FAX Delayed Transmission Specify a time for transmission 3 23 FAX Direct Transmission Connect to the destination first and then scan the original 3 21 Polling Communication Initiate reception of a fax by controlling the receiving machine 5 18 FAX TX Report Print transmission results after transmission 3 27 Function Description Reference Page Standby Transmission During a com...

Page 55: ...9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Hagaki Oufuku Hagaki Youkei 4 Youkei 2 or Custom For instructions on how to specify the custom original size refer to the machine s Operation Guide NOTE Be sure to always specify the original size when using custom size originals Item Description 1 sided Set when using a 1 sided sheet original 2 sided Set when using a 2 sided sheet original tha...

Page 56: ...tion 200 200 dpi Fine when sending originals with relatively small characters and thin lines Typical character size 8 point example Resolution Resolution 200 100 dpi Normal when sending originals with standard size characters Typical character size 10 5 point example Resolution Resolution NOTE The default setting is 200 100 dpi Normal The higher the resolution the clearer the image but the fax tra...

Page 57: ...ginals remain in the document processor take them out Setting for Direct transmission Description On Starts direct transmission Dials the receiving system and after the communication has started originals are scanned Off Starts memory transmission After originals are scanned into memory the communication starts NOTE In direct transmission you can designate only one destination for one transmission...

Page 58: ... Start key When you hear the fax tone the telephone line has connected to the receiving system Press the Start key Transmission begins NOTE Connecting a telephone set commercially available product to this machine enables you to talk with the person at the receiving system before sending originals NOTE To cancel the operation press Line Off FAX FAX On Hook Chain Check Address Book Add Dest Direct ...

Page 59: ...delayed transmissions are set for the same time the communication will start in the order that the delayed transmissions have been set When delayed transmissions have been set in reverse order however sending of originals to be sent to the same destination is prioritized over the ones to be sent to different destinations You can cancel a delayed transmission any time before the specified transmiss...

Page 60: ...ure below 1 Display the screen 1 Press the Status Job Cancel key 2 Press Scheduled Job 2 Canceling a job and immediate transmission Canceling a job 1 Select the job you want to cancel and press Cancel 2 Press Yes in confirmation screen The selected job is deleted Immediate transmission 1 Select the job you want to send by immediate transmission and press Start Now in the Menu screen 2 Press Yes in...

Page 61: ...he originals 3 Select the destination and set transmitting functions if you want to use any 4 Press the Start key Scanning of the originals starts and the next transmission is scheduled 5 When the communication is completed the scheduled transmission will begin NOTE Together with delayed transmission and interrupt send up to 35 transmissions can be scheduled You can use the broadcast transmission ...

Page 62: ...will start when transmission becomes possible 5 When the interrupt send is completed the canceled communication and standby transmission will automatically resume NOTE When the total number of standby transmissions and delayed transmissions has already reached 35 you cannot use interrupt send NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you...

Page 63: ...ile name Additional information such as Job No and Date and Time can also be set For details refer to the machine s Operation Guide FAX TX Report You can check whether FAX was transmitted properly by printing the report after transmission Item Description Off Does not print reports On Prints reports Error Only Prints reports only if an error occurs NOTE This setting is displayed if FAX TX Result R...

Page 64: ...inations For the procedure for selecting a destination in the address book refer to Choosing from the Address Book on page 3 10 Select fax number from One touch key 1 Press One Touch Multiple destinations can be selected 2 When OK is pressed 212 is automatically added to all destinations Use the numeric keys to enter a fax number 1 Press Address Entry NOTE It is convenient to register chain number...

Page 65: ...on press Menu and then Next Destination When all destinations have been entered press OK NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine ...

Page 66: ...1 Press Favorites on the Home screen 2 Select a favorite When using the wizard mode 1 The registered screens are displayed in order Make the desired settings and press Next When all the settings are complete the confirmation screen is displayed 2 Place the originals and press Start When using the program mode Place the originals and press the Start key NOTE To edit the settings press Back and make...

Page 67: ...g and Changing the Reception Method 4 2 Flow of reception 4 3 Canceling reception Disconnection of communication 4 3 Manual Reception 4 4 Flow of reception 4 4 Fax reception functions 4 5 Fax reception settings 4 6 Duplex Printing 4 6 2 in 1 Print 4 6 Batch Print 4 6 Reception Date Time 4 6 Media Type for Print Output 4 7 ...

Page 68: ...es Reception Method The methods for receiving faxes on the machine are shown below Auto Normal Auto FAX TEL Refer to 5 31 Auto Answering machine Refer to 5 33 Manual Refer to 4 4 Auto DRD Refer to 5 35 Checking and Changing the Reception Method 1 Display the screen 1 Press the System Menu Counter key 2 Press FAX Reception and then Reception Mode 2 Select the reception method 1 Press the reception ...

Page 69: ... stored During memory reception FAX Reception Printing Jobs are displayed on Printing Jobs of the Status screen To print the received originals supply paper or remove jammed paper For the Status screen refer to the machine s Operation Guide 2 Reception Print Received faxes are output to the inner tray with the printed side facing down Canceling reception Disconnection of communication When you can...

Page 70: ...ook to establish the connection 3 Press Manual RX Reception will start NOTE To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode refer to Reception Mode on page 8 9 Connecting a telephone set commercially available product to this machine enables you to receive originals after talking to the person at the sending system FAX On Hook Chain Check ...

Page 71: ...d time of reception and other information Reception Date Time page 4 6 Restrict the type of paper that can be used Media Type for Print Output page 4 7 Connection to PBX Private Branch Exchange Europe only PBX Setting Europe only page 2 11 Forward received faxes to another fax machine or a computer Forward Settings page 5 2 Store received faxes in the machine without printing them Sub Address Box ...

Page 72: ...re information about configuring settings refer to Default fax settings on page 8 2 Reception Date Time Reception Date Time function adds the reception date time sender information and number of pages on the top of each page when the message is printed out It is useful for confirming the time of reception if the fax is from a different time zone For more information about configuring settings refe...

Page 73: ...you want to use for fax reception 2 Selecting the paper size 1 Press Paper Size 2 Select Metric or Inch and select the paper size 3 Selecting the paper type 1 Press Media Type 2 Select the paper type 4 Set the paper type Configure paper settings for fax reception When selecting the paper type select the same paper type as you selected in step 3 For more information about configuring settings refer...

Page 74: ...11 Printing Originals from a Sub Address Box 5 12 Checking Details 5 13 Deleting Originals after Printing from a Sub Address Box 5 13 Deleting Originals from a Sub Address Box 5 14 Printing a Sub Address Box List 5 15 Sub Address Transmission 5 16 Polling Communication 5 18 Polling Transmission 5 18 Polling Reception 5 21 Printing from a Polling Box 5 23 Checking Details 5 24 Deleting Originals in...

Page 75: ...ward the document to other fax machines or for e mail transmission or folder SMB or FTP transmission Setting Forwarding Use the procedure below to set forwarding 1 Display the screen 1 Press the System Menu Counter key 2 Press FAX Forward Settings and then Forwarding 2 Configure the function 1 To set Forwarding select On Registering Forwarding Destination Use the procedure below to register a forw...

Page 76: ...ress Entry Folder 2 Enter the address to be registered as a forwarding destination If Address Entry E mail or Address Entry Folder is selected for the forwarding destination refer to the Operation Guide for the machine to enter the address 3 Press End Changing and Deleting Registration Contents Use the procedure below to change or delete registration contents 1 Display the screen 1 Press the Syste...

Page 77: ...Menu Counter key 2 Press FAX Forward Settings and then Schedule 2 Configure the function 1 Select All Day or Preset Time If Preset Time is selected enter the Start Time and End Time 2 Enter the start time and press Next Forward Settings Forward Destination 10 10 System Menu Counter Sales department 1 Menu 1 1 End 123456789 Forward Settings Forward Destination 10 10 System Menu Counter Sales depart...

Page 78: ...function 1 Select PDF TIFF or XPS File Separation When sending by e mail transmission folder SMB transmission or folder FTP transmission specify whether File Separation is performed 1 Display the screen 1 Press the System Menu Counter key 2 Press FAX Forward Settings and then File Separation 2 Configure the function 1 Select Each Page or Off To create one file per page select Each Page NOTE Enter ...

Page 79: ...me Sender FAX No or Off FTP Encrypted TX Setting Specify whether to use FTP encryption when you send data 1 Display the screen 1 Press the System Menu Counter key 2 Press FAX Forward Settings and then FTP Encrypted TX 2 Configure the function 1 Select On or Off Print Setting You can set whether the machine should print received originals when forwarding them 1 Display the screen 1 Press the System...

Page 80: ... name information addition To add document information select Date and Time Job No Job No Date and Time or Date and Time Job No and set None Add No Addr to Front or Add No Addr to Back for sender name information addition File name sample Example doc00352720100826181723 pdf doc file name 6 digit job number year month day hour minute second file format default setting is pdf NOTE For details on cha...

Page 81: ...browser 2 In the Address or Location bar enter the machine s IP address as the URL e g 192 168 48 21 The web page displays basic information about the machine and Command Center RX as well as the current status of the machine 2 Select settings in Command Center RX Select a category from the navigation bar on the left to view and set values for that particular category If administrator privileges h...

Page 82: ...es These include confidential delivery sending originals to an original delivery box set up in the receiving system and polling communication reception of documents from a source machine that is controlled from the receiving machine Using sub address communication on this machine also allows advanced communication functions such as storing received originals in Sub Address Boxes Sub address based ...

Page 83: ...leges Sub Address Boxes can also be registered in the system menu NOTE You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address Item Description Box No Enter the box number If you enter 00 the smallest number available will be automatically assigned Owner Displayed when the user login administration is enabled Set the owner of the box Select the own...

Page 84: ...t the box name to be displayed on the touch panel Box No Enter the box number If you enter 00 the smallest number available will be automatically assigned Sub Address Enter the sub address Owner Displayed when the user login administration is enabled Set the owner of the box Select the owner from the user list that appears Permission Select whether to share the box Box Password User access to the ...

Page 85: ...ide 2 Press the Start key Printing starts NOTE When the password is set to a Sub Address Box you need to enter the password in the following situations If user login is disabled If user login is enabled but the Sub Address Box has been selected by another user when you login with user privileges Item Description Delete afterPrint The original is deleted after printing refer to Deleting Originals a...

Page 86: ...ally delete the originals printed form the Sub Address Box use the following operation 1 Press Sub Address Box on the Home screen 2 Selecting the Originals 1 Select the box containing the document you want to print 2 Select the document you want to print 3 Press Print 3 Configure the function 1 Press Delete afterPrint 2 Press On 4 Print 1 Press the Start key The original is deleted after printing ...

Page 87: ...have forwarded to a Sub Address Box 1 Press Sub Address Box on the Home screen 2 Deleting 1 Select the box containing the document you want to delete 2 Select the document you want to delete and press Delete the trash can icon 3 Press Yes in confirmation screen Sub Address Box Box Box 10 10 Document Box doc00006420100908144604 Back Print Menu 1 1 Cancel 2 1 ...

Page 88: ...Boxes are described When there are originals in the Sub Address Boxes the number of pages is displayed 1 Display the screen 1 Press the System Menu Counter key 2 Press Document Box and then Sub Address Box 2 Print 1 Press Print List 2 Press Yes in confirmation screen The list is printed NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator pr...

Page 89: ...aracters to enter a sub address 4 Press Password 5 Enter the sub address password using the numeric keys You can use up to 20 digits including the numbers from 0 to 9 space and characters to enter a sub address password 6 Press OK 7 Press OK NOTE To use sub address transmission check that a sub address and password have been set in the receiving system in advance Encrypted transmission cannot be u...

Page 90: ...the destination and press the Start key NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine ...

Page 91: ... to Deleting Originals After Polling Transmission on page 5 18 Deleting Originals After Polling Transmission Originals intended for polling transmission are automatically deleted after they have been sent to the destination To allow polling transmission of the same original to multiple destinations set this option to Off 1 Display the screen 1 Press the System Menu Counter key 2 Press Document Box...

Page 92: ...nient Fax Functions Polling Communication 1 Display the screen 1 Press the System Menu Counter key 2 Press Document Box and then Polling Box 2 Configure the function 1 Press Overwrite Setting 2 Press Permit or Prohibit ...

Page 93: ...n original saved in the polling box For information on how to delete the saved original refer to Deleting Originals in a Polling Box on page 5 24 Function Description Duplex Select the type and binding of originals Scan Resolution Set the resolution at which to scan originals Density Adjust density File Name Entry Adds a file name Quiet Mode Lower print and scan speed for quiet processing Function...

Page 94: ...on for which encrypted communication is registered encrypted communication is disabled for polling reception To use polling reception you must first ensure that the sending machine is set up for polling transmission IMPORTANT The recipient s machine must also be equipped with a sub address bulletin board function Some fax machines cannot store originals and some do not support polling transmission...

Page 95: ...ption To turn on polling reception refer to Polling Reception on page 5 21 3 Select the destination and entering the sub address For the procedure for setting a sub address refer to Sub Address Transmission on page 5 16 For the procedure for selecting a destination refer to Methods For Entering the Destination on page 3 8 NOTE When On is selected in Entry Check for New Dest a confirmation screen i...

Page 96: ...ach of the functions refer to the machine s Operation Guide 2 Press the Start key Printing starts NOTE When On is selected in Entry Check for New Dest a confirmation screen is displayed for the entered FAX number Re enter the same FAX number and press OK For details refer to Entry Check for New Dest in the Operation Guide for the machine Item Description File Name Entry Adds a file name Job Finish...

Page 97: ...delete 1 Select the document you want to delete and press Delete the trash can icon 2 Press Yes in confirmation screen NOTE If Delete Transmitted File is set to On originals are automatically deleted following polling transmitted Refer to page 5 18 Polling Box Polling Box 10 10 Document Box doc00006620100908151210 doc00006520100908150414 Cancel Store File Menu 1 1 File doc00006420100908144604 doc0...

Page 98: ...ed Therefore the sending system and the receiving system need to have the same encryption key and 2 digit key No registered in advance Description of settings at sending and receiving systems IMPORTANT In order to use encryption communication the fax of the other party needs to be an our brand system with the same type of encryption functions Settings Sending system Receiving system Reference page...

Page 99: ...rily 1 Display the screen 1 Press the System Menu Counter key 2 Press FAX TX RX Common and then Encryption Key Registration 2 Configure the function 1 Press for the unregistered encryption key 2 Enter the 16 digit encryption key 3 Press OK 4 To register other encryption keys repeat Steps 2 1 to 2 3 3 Finish registration Press End NOTE Up to 20 encryption keys can be registered NOTE Use numbers 0 t...

Page 100: ... for the encryption key you want to change 2 Enter the new encryption key 3 Press OK Deleting 1 Select the encryption key you want to delete and press Delete the trash can icon 2 Press Yes in confirmation screen 3 Finish changing deleting 1 Press End 10 10 System Menu Counter Key01 Menu 1 5 End Key02 Key03 Key04 TX RX Common Encryption Key Registration 10 10 System Menu Counter Key01 Menu 1 5 End ...

Page 101: ...ed transmission 1 Press Detail Settings Encrypted Transmission Encryption and then On 2 Press Encryption Key No 3 Select the encryption key number that you used to register the encryption key that you decided upon with the recipient For the procedure for registering an encryption key refer to Registering an Encryption Key on page 5 26 6 Select the encryption box If you need to select an encryption...

Page 102: ... 1 Press OK 2 Press OK 3 Press OK 8 Send Start 1 Press the Start key The transmission will start NOTE When On is selected in Dest Check before Send a destination confirmation screen is displayed when you press the Start key For details refer to Confirmation Screen of Destinations on page 7 12 ...

Page 103: ...or the procedure for registering an encryption key refer to Registering an Encryption Key on page 5 26 2 Display the screen 1 Press the System Menu Counter key 2 Press FAX and then Reception 3 Turn on encrypted reception 1 Press Encrypted Reception and then On 2 Select the encryption key number that you used to register the encryption key that you decided upon with the sender 3 Press OK The machin...

Page 104: ...set number of times the other party is required to pay phone line charges even if the receiving system does not respond FAX FAX Telephone When the other party has sent originals with automatic send When the other party has sent originals with manual send When the other party is calling from a telephone Receives incoming call without making ringing tone The other party is required to pay the phone ...

Page 105: ...spond Lift the handset of the telephone within 30 seconds 2 Talk to the other party When the call is from a fax The machine starts receiving fax originals NOTE At the end of the conversation you can also receive faxes by using the Remote Switch Function Refer to Remote Switch Function on page 5 40 NOTE You can change the number of times the ringing tone rings Refer to Reception on page 8 9 NOTE If...

Page 106: ...s into operation and the machine switches to fax reception NOTE In order to use FAX Answering Machine Auto Switch Reception it is necessary to connect an answering machine equipped telephone set commercially available product to the machine For details such as responding to messages refer to the Operation Guide of each answering machine Set the number of rings to be made by the machine more than t...

Page 107: ...e answering machine plays a response message and starts recording the other party s message When the call is from a fax The machine starts receiving fax originals NOTE If you lift the handset while the telephone set is still making the ringing tone the machine enters a status the same as manual reception Refer to Manual Reception on page 5 38 NOTE When silence continues for at least 30 seconds dur...

Page 108: ...n the telephone will ring NOTE Using DRD Reception to receive a telephone call is only possible if a separately purchased telephone is connected to the machine DRD reception is only possible if you subscribe to the Distinctive Ring Pattern service provided by your telephone company Contact your telephone company for further information on the Distinctive Ring Pattern service available FAX Telephon...

Page 109: ...ill then ring using the predetermined ring pattern When the call is from a telephone Lift the handset and speak with the other party When the conversation is over fax reception can be initiated manually When the call is from a fax Once the ringing tone stops fax reception will start automatically ...

Page 110: ...stem 3 Check if the telephone line has connected to the fax of the receiving system If the destination is a fax machine you will hear a long high beep sound If a person answers you can talk to that person 4 Press FAX on the Home screen and then On Hook 5 Press the Start key Transmission begins 6 Replace the handset When sending starts return the handset to its original position FAX FAX On Hook Cha...

Page 111: ...has connected to the fax of the sending system If the destination is a fax machine you will hear soft beep sounds If a person answers you can talk to that person 4 Press FAX on the Home screen and then On Hook NOTE FAX Automatic Reception has been preset for the receiving mode of this machine To use Manual Reception you need to change the receiving mode to Manual Reception To change to manual mode...

Page 112: ...the handset When reception starts return the handset to its original position NOTE When using a telephone set that can send tone signals use the telephone to start the reception of originals with the remote switch function Refer to Remote Switch Function on page 5 40 On Hook 10 10 Ready to send Manual RX Line Off ...

Page 113: ...When you hear the fax tone from the handset enter the two digit remote switch dial number using the dial button on the telephone set The telephone line switches to the machine and reception starts NOTE In order to use remote switch it is necessary to connect the tone signal sending telephone set commercially available product to the machine However even if it is a tone signal sending telephone set...

Page 114: ...k FAX Receiving 6 2 Setup 6 3 Installing the Fax Driver 6 4 Uninstalling the FAX Driver 6 6 Basic Transmission 6 7 Configuring the Driver Default Settings 6 10 Default Settings Dialog Box 6 11 Changing Transmit Settings 6 14 Using Cover Pages 6 18 Cover Page Registration Default Settings 6 23 Transmission Control 6 28 ...

Page 115: ...ending Network FAX sending is performed in the following sequence Flow of Network FAX Receiving Network FAX receiving is performed in the following sequence Prepare a document using a PC networked to this machine Forward the document data from the PC to this machine using the same operation as for printing The machine sends the document data to another fax machine The other fax machine receives th...

Page 116: ...PC using the network cable For details refer to the machine s Operation Guide Machine Registration Using the memory transmission function select the recipient PC or file format NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e mail attachment For details refer to Forward Settings on page 5 2 ...

Page 117: ...t FAX Driver 1 Select Custom Install 2 Select the print system to be installed 3 Click NOTE Plug and Play is disabled on this device when in Sleep Wake the device from Sleep before continuing NOTE Installation on Windows must be done by a user logged on with administrator privileges If the Welcome to the Found New Hardware Wizard dialog box displays select Cancel If the autorun screen is displayed...

Page 118: ...lowing the screen prompts This completes the FAX driver installation procedure NOTE The machine cannot be detected unless it is on If the computer fails to detect the machine verify that it is connected to the computer via a network cable and that it is turned on and click Reload If the Windows security window appears click Install this driver software anyway 4 5 6 ...

Page 119: ... Place a check in the check box of the driver to be deleted and click Uninstall 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a user logged on with administrator privileges NOTE The software can also be uninstalled using the Product Li...

Page 120: ...alog box for the application that you are using will appear 2 Select settings in the Print dialog box 1 Select the product name of the machine XXX XXX NW FAX to be used in the printer name list 2 Set the print range and other settings 3 Click Properties to open the Properties window NOTE Make sure that the number of copies is set to 1 The following screen is an example The actual dialog box will v...

Page 121: ...return to the Print dialog box for the application Click OK The Transmit Settings dialog box will appear 4 Select settings in the Transmit Settings dialog box You can specify settings such as a transmission time or a sub address in the Transmit Settings dialog box For details on the settings refer to Changing Transmit Settings on page 6 14 5 Specify a cover page To include a cover page select sett...

Page 122: ...ion fax number in the Address Setting tab 2 Click Add to Destination List The destination information will appear in the address list To send to multiple destinations repeat this operation 3 To use the Address Book click Select from Address Book and select the destination 7 Click Send Transmission will begin ...

Page 123: ...references screen will open 2 Select settings The following settings can be specified Item Description Original Size Select the size of the document being transmitted from the drop down list Available settings Letter Legal Statement A4 A5 Folio B5 JIS Orientation Specify whether the orientation of the document is portrait or landscape Available settings Portrait Landscape Resolution Select the res...

Page 124: ...he time that your documents will be transmitted The desired time setting can be entered directly with the keyboard or by clicking on the and arrows IMPORTANT If the time that is shown in the message display of this fax machine does not match the current time communications that use the timer may not be accomplished as expected If the displayed time is not current be sure to adjust it to match the ...

Page 125: ...tered Login User Name and Password Prompt for Login User Name A screen for entering the Login User Name and Password will be displayed when attempting a transmission The Login User Name and Password must be entered each time a transmission is attempted Job Accounting checkbox If the fax machine is set to Job Accounting select either Use Specific Account ID or Prompt for Account ID as desired Use S...

Page 126: ... Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces FAX Number A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces E Mail Address A maximum of 128 characters can be entered Available characters Symbols _ and Alphanumerics 0 9 A Z and a z NOTE Entering the e mail address makes it possible to receive the ...

Page 127: ...ox opens Maximum number of characters that can be entered 64 half width characters Characters that can be entered 0 to 9 space a space or CANNOT be entered as the first character NOTE There are three types of Address Books from which you can select the party to transmit to They are the fax machine s Address Book Windows Address Book and the Address Book for the Network FAX data file fdt When using...

Page 128: ...estination List click on the Delete all button NOTE To use the Windows Address Book select Windows Address Book For adding an Address Book for Network FAX data file fdt select the Refer to Address Book click on the Add button and then select the Address Book data file NOTE The list can be sorted Click on the list item by which you want to sort the list No Recipient Fax Number Address or are displa...

Page 129: ...tings dialog box 2 Enter the sub address and password as it is registered in the destination fax A maximum of 20 characters can be entered Entry is allowed for the characters 0 to 9 and spaces a space CANNOT be entered as the first character 3 Click on the OK button The Transmit Settings dialog box will be displayed once again NOTE In order to conduct sub address communication the other party s sy...

Page 130: ...or Cover Pages original templates can be created and used To attach and transmit a Cover Page place a check in the check box for Attach Cover Page in the Cover Page tab 4 Optional Settings The settings that were selected in 1 Sending Options Tab on page 6 11 can be changed by clicking the Options tab For the setting procedures refer to 1 Sending Options Tab on page 6 11 ...

Page 131: ...e can be selected from a template The Cover Page contains such destination information and sender information as that shown below Sample of English template 01 No Item 1 Recipient Name 2 Destination Company Name 3 Destination Department Name 4 Destination Fax number 5 Sender Name 6 Sender Company Name 7 Sender Department Name 8 Sender Fax Number 9 Sender Telephone Number 10 Message 2 3 4 5 6 7 9 8...

Page 132: ...t the destination and go to Step 5 2 Enter the fax number In the Address Setting tab enter the destination fax number and click on the Option Settings button 3 Enter the recipient information When finished click the OK button Item Description FAX Number A maximum of 64 characters can be entered Item Description Company A maximum of 32 characters can be entered Department A maximum of 32 characters...

Page 133: ...o 4 Sender Information Tab on page 6 13 Item Description FAX Number The fax number cannot be changed Company A maximum of 32 characters can be entered Department A maximum of 32 characters can be entered Recipient A maximum of 32 characters can be entered Item Description Company A maximum of 64 characters can be entered Department A maximum of 64 characters can be entered Name A maximum of 32 cha...

Page 134: ... NOTE If the Cover Page is registered in the Default Settings then the action of selecting the Cover Page for each transmission can be omitted Refer to Cover Page Registration Default Settings on page 6 23 Original Cover Page templates can be created Refer to Creating New Cover Page Templates on page 6 25 IMPORTANT Before transmitting the fax be sure to use the Preview screen to check all of the d...

Page 135: ...button 8 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button 9 Transmit Click on the Send button to begin the transmission Item Description Message A maximum of 1 000 characters can be entered ...

Page 136: ...Settings The registration method is as follows 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure shown on page 6 11 open the Default Settings dialog box 2 Attach a Cover Page Click on the Cover Page tab and place a check in the Attach Cover Page checkbox 3 Select the Cover Page to be attached Select a Cover Page template from the Cover Page Templates list NOT...

Page 137: ...e the drop down menu at the top of the dialog box or click on the or button The template display magnification can also be changed within the range of 25 to 250 from the drop down menu 2 Click on the Close button 5 Edit the Message 1 Click on the Edit Message button 2 Enter the message to be added to the Cover Page and click on the OK button A maximum of 1 000 characters can be entered 6 Click on ...

Page 138: ...original Cover Page template 1 Open the Default Settings dialog box Perform the Default Settings Dialog Box procedure shown on page 6 11 open the Default Settings dialog box 2 Edit the Cover Page templates 1 Place a check in the Attach Cover Page checkbox and click on the New button The Edit Cover Page screen will be displayed NOTE For information regarding the registration method refer to 4 Sende...

Page 139: ...ill not fit in the field box and some of the characters could be cut off When positioning the field box make it large enough and adjust the font point size so that the inserted information will fit in the field box NOTE When a fax is transmitted the information entered in the Default Settings and Destination Settings will automatically be entered in the fields Menu Item Template Display Inserted I...

Page 140: ... and can now be selected Sender Company Sender Company Sender information company name Department Sender Department Sender information department name Name Sender Name Sender information sender name FAX Number Sender FAX Number Sender information FAX number Telephone Number Sender Telephone Number Sender information telephone number Comment Comment Message entered in the Cover Page tab NOTE For in...

Page 141: ...ion Once a fax transmission starts being processed a Transmission Control icon will be displayed in the Windows Task Bar 1 Double click on that icon to access the Transmission Control window which indicates the status of all transmissions being processed To terminate any transmission select that transmission and then select Cancel from the Document menu Ending Transmission Control Right click on t...

Page 142: ... Log Screen 7 3 Printing Administrative Reports Result Report Setting 7 4 Send Result Reports 7 4 Report for Job Canceled before Sending 7 5 FAX RX Result Reports 7 6 Activity Report Outgoing FAX Report and Incoming FAX Report 7 7 Printing Activity Reports 7 7 Automatic Printout 7 8 Status Page 7 9 Reporting FAX Receipt Result by E mail 7 10 Confirmation Screen of Destinations 7 12 ...

Page 143: ...t results stored Any time 7 3 Send result report Receipt result report Report printing Latest send or receipt result Automatic printout after every sending or receiving operation No Print Output or Error Only is also optionally available 7 4 Activity report Report printing Latest 50 send or receipt results Any time and automatic printout after every 50 sending receiving 7 7 Status page Report prin...

Page 144: ... the job in the list that you want to check A screen showing details will appear 2 Press Close to exit NOTE Even when job accounting is enabled 50 each of send and receipt results are displayed regardless of the account ID For details of the job history check refer to the machine s Operation Guide Log 10 10 Date Time Number of Pages Destination 1 3 End Status Job Cancel 2013 12 12 1 11 12 11 11 Jo...

Page 145: ... Press Report Result Report Setting Send Result Report and then FAX 2 Configure the function 1 Press Off not to print On to print Error Only or Specify Each Job 2 If you selected On Error Only or Specify Each Job specify whether the transmitted image is to be attached by selecting Off do not print transmitted image Partial Image print part of the transmitted image at full size or Full Image print ...

Page 146: ...ored in the address book If Name or Destination is selected either the name destination name or the destination FAX No stored in the address book is shown If Name and Destination is selected both the name destination name and destination FAX No are shown When the destination was directly entered only the destination FAX No is shown 1 Display the screen 1 Press the System Menu Counter key 2 Press R...

Page 147: ... 1 Display the screen 1 Press the System Menu Counter key 2 Press Report Result Report Setting RX Result Report and then FAX 2 Configure the function 1 Press Off not to print On to print or Error and Forward Only NOTE Fax receipt can also be notified by e mail instead of checking the receipt result report Refer to Reporting FAX Receipt Result by E mail on page 7 10 FAX RX Result Report Completed ...

Page 148: ...automatic printout is selected a report is printed out automatically after every 50 faxes sent or received Printing Activity Reports The latest 50 sent or received fax data are printed as a report 1 Display the screen 1 Press the Status Job Cancel key 2 Press and then FAX Job Log 2 Print 1 Press Outgoing FAX Report to print the sent fax report and press Incoming FAX Report to print the received fa...

Page 149: ... An activity report is printed out automatically after every 50 faxes sent or received 1 Display the screen 1 Press the System Menu Counter key 2 Press Report Admin Report Settings and then Outgoing FAX Report or Incoming FAX Report 2 Configure the function 1 Press Off not to print or On to print ...

Page 150: ...lated information includes the Local FAX Number Local FAX Name fax line setting etc You can print it out as necessary 1 Display the screen 1 Press the System Menu Counter key 2 Press Report and then Report Print 2 Print 1 Press Status Page 2 Press Yes in confirmation screen A status page is printed Status Page ...

Page 151: ...t the destination from the Address Book and press OK NOTE This setting is displayed when the FAX RX Result Report setting is On or Error and Forward Only For details refer to FAX RX Result Reports on page 7 6 Fax receipt results are reported by e mail according to the settings of FAX RX Result Report If the FAX RX Result Report setting is On E mail notification is provided for every fax If the set...

Page 152: ...e E mail address 1 Press E mail 2 Press 3 Press Address Entry 4 Enter the address of the destination and press OK For details on character entry refer to Character Entry Method on page 10 2 RX Result Report Type E mail 10 10 System Menu Counter Back Cancel 1 1 OK Menu ...

Page 153: ...t the destination you want to delete and press Delete 2 Press Yes in the confirmation screen The destination is deleted Add a destination 1 To add the destination press Cancel and then return to the destination screen NOTE Be sure to confirm every destination by displaying them on the touch panel You cannot press Check unless you have confirmed every destination Destinations Check 10 10 Check the ...

Page 154: ...nations 3 Press Check 1 When you have finished checking all destinations press Check 4 Press the Start key Start sending Destinations Check 10 10 Check the destinations and press Check Menu 1 2 123 3333 44444 99999 Cancel Check 123 3333 44444 99999 ...

Page 155: ...ustment Maintenance 8 10 Transmission Restriction 8 11 Registering Permit FAX No 8 13 Changing and Deleting Permit FAX No 8 14 Registering Reject FAX No 8 15 Changing and Deleting Reject FAX No 8 15 Registering Permit ID No 8 17 Changing and Deleting Permit ID No 8 17 Setting Send Restriction 8 18 Setting Reception Restriction 8 19 Unknown Number Reception 8 19 Unusable Time 8 20 Account Managemen...

Page 156: ...e Zone Auto Panel Reset 1 4 Back Displays available functions Return to the previous screen Scrolls up and down when the list of values cannot be displayed in its entirety on a single screen System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Close Displays available functions System Menu Counter Date Timer Energy Saver Time Zone 12 00 International Date Line West ...

Page 157: ... the machine s Operation Guide for Administrator User Name and Password The factory default login user name and login password are set as shown below If function default settings have been changed the Reset key can be pressed in each function screen to immediately change the settings Model Name Login User Name Login Password ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn 6000 ...

Page 158: ...t Box Configures settings related to the Sub Address Box and Polling Box For details on Sub Address Box refer to Sub Address Box Function on page 5 9 and for details on Polling Box refer to Polling Communication on page 5 18 FAX Configures settings for fax functions 8 7 Address Book One Touch Configures Address Book and One Touch Key settings For details on Address Book refer to Adding a Destinati...

Page 159: ...the list of destinations registered in the Address Book You can sort the list in the order of names or address numbers of the destinations Refer to Printing Address List on page 2 19 Outgoing FAX Report The latest 50 sent fax data are printed as a report Incoming FAX Report The latest 50 received fax data are printed as a report Item Description Outgoing FAX Report An activity report is printed ou...

Page 160: ...ORTANT Specify the paper size as follows for the multi purpose tray that you want to use for fax reception Inch models Letter Legal Statement Metric models A4 B5 A5 Folio Media Type Set the media type for multi purpose tray Value Values Plain Rough Transparency Vellum Labels Recycled Preprinted Bond Cardstock Color Prepunched Letterhead Envelope Thick High Quality Custom 1 8 Cannot be used to prin...

Page 161: ... this machine and you contact our service representative this feature enables our Service Center computer to access the machine over the phone and check the machine s status or look for problems NOTE To use Remote Diagnostics you must first sign an agreement with our service representative and register a Predetermined ID on the machine For more information contact your Service Representative or Au...

Page 162: ...Wizard Fax Setup on page 2 7 Dialing Mode Inch version only Select the telephone line according to the type you are contracted with Please note that selecting a wrong telephone line will prevent you from sending fax Value Tone DTMF Pulse 10PPS This item is included in the Quick Setup Wizard Refer to Quick Setup Wizard Fax Setup on page 2 7 Retry Times The number of retry times can be changed autom...

Page 163: ... is set each page is printed as it is received Value On Off For details refer to Batch Print on page 4 6 Rings Normal If the reception method is fax automatic reception the number of rings until the machine answers a call can be changed as needed Value 1 15 Rings Answering Machine If the reception method is FAX Answering Machine Auto Switch Reception the number of rings until the machine answers a...

Page 164: ...n the line and other conditions Value On Off NOTE When there is a large amount of noise on the line communication may take slightly longer than when Off is selected RX Start Speed Change the RX Start Speed When communication conditions are bad the fax may not be received correctly In that case set a lower RX Start Speed Value 9600bps 14400bps 33600bps NOTE Normally this should be used with the def...

Page 165: ...trictions Register Permitted FAX numbers or Permitted ID numbers Refer to Registering Permit FAX No on page 8 13 or Registering Permit ID No on page 8 17 Send restriction settings are specified in Permit List Address Book in Send Restrictions Refer to Setting Send Restriction on page 8 18 Register the Local FAX Numbers or Local FAX IDs of other parties If there is neither a Permitted FAX No nor a ...

Page 166: ...pecified in Reject List in Reception Restrictions Refer to Setting Reception Restriction on page 8 19 If there are no Reject FAX numbers registered calls are only rejected from senders whose Local FAX Numbers Indicates local FAX information entries not the actual line numbers are not regis tered The sender s Local FAX Number is not registered The sender s Local Fax Number matches a Reject FAX No r...

Page 167: ...keys to enter Permit FAX No Up to 20 digits can be entered 3 Press OK 3 To register another permit fax number repeat Steps 2 1 to 2 3 NOTE Up to 25 Permit FAX numbers can be registered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character to the left of the cursor System Menu Counter TX RX Restriction Perm...

Page 168: ...o change and enter the new number 2 Press OK 3 Press Yes in confirmation screen Deleting 1 Select Permit FAX No you want to delete and press Delete the trash can icon 2 Press Yes in confirmation screen NOTE For the procedure for entering a number refer to Registering Permit FAX No on page 8 13 System Menu Counter TX RX Restriction Permit No List 10 10 1 1 Menu End 6764 System Menu Counter TX RX Re...

Page 169: ... register another Reject FAX No repeat Steps 2 1 to 2 3 Changing and Deleting Reject FAX No 1 Display the screen 1 Press the System Menu Counter key 2 Press FAX TX RX Restriction and then Reject No List NOTE Up to 25 Reject FAX numbers can be registered NOTE Press Pause to insert a pause between numbers Press Space to enter a space Use or to move the cursor Pressing Backspace deletes the character...

Page 170: ...creen Deleting 1 Select Reject FAX No you want to delete and press Delete the trash can icon 2 Press Yes in confirmation screen NOTE For the procedure for entering a number refer to Registering Reject FAX No on page 8 15 TX RX Restriction Reject No List 10 10 System Menu Counter End Menu 1 1 6543 TX RX Restriction Reject No List 10 10 System Menu Counter End Menu 1 1 6543 2 1 ...

Page 171: ...the numeric keys to enter Permit ID No 0000 to 9999 3 Press OK 3 To register another Permit ID No repeat Steps 2 1 to 2 3 Changing and Deleting Permit ID No 1 Display the screen 1 Press the System Menu Counter key 2 Press FAX TX RX Restriction and then Permit ID List 2 Change Delete Changing NOTE Up to 10 Permit ID numbers can be registered System Menu Counter TX RX Restriction Permit ID List 10 1...

Page 172: ... the sending restriction follow the steps below 1 Display the screen 1 Press the System Menu Counter key 2 Press FAX TX RX Restriction and then TX Restriction 2 Configure the function To not use the sending restriction press Off To restrict the other parties to which you send originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book ...

Page 173: ...unter key 2 Press FAX TX RX Restriction and then RX Restriction 2 Configure the function To not use the reception restriction press Off To restrict the other parties from which you receive originals only to the ones registered in Permit FAX No and Permit ID No as well as the ones registered in the Address Book press Permit List Address Book To block incoming faxes from senders registered in Reject...

Page 174: ...ons are prohibited during the unusable time period including printing of copy jobs and printer jobs and printing from USB memory Faxes and print jobs received during the unusable time period are printed after the unusable time period ends or when the unusable time period is temporarily canceled NOTE If the login user name entry screen appears during operations log in by referring to the machine s ...

Page 175: ...fy the code to temporarily cancel the unusable setting during unusable time 1 Press Unlock code 2 Use the numeric keys to enter Unlock Code 0000 to 9999 3 Press OK NOTE To use the machine temporarily during unusable time enter the Unlock Code and press Login ...

Page 176: ... dialed from this machine to the receiving system Polling reception Sending Faxes from PC Restriction of use function When you have enabled job accounting you need to enter an Account ID when performing the following operations Item Description Registration of User Register user access privileges User ID and Password Enable Disable User accounting Enable User accounting NOTE For details refer to t...

Page 177: ...nding Faxes from PC When job accounting has been enabled batch transmission function works only for communication to be performed for the same Account ID The communication to be performed with a different Account ID is not conducted as a batch transmission Normally the Local FAX Name is printed in the transmit terminal identification TTI However when job accounting has been enabled and you send or...

Page 178: ...chapter explains the following topics Indicators During Sending Receiving Operation 9 2 Responding to an Attention Indicator Flashes 9 2 Precautions When Turning Power OFF 9 3 Messages 9 4 Error Code List 9 5 Troubleshooting 9 8 ...

Page 179: ...rror message If the message is not indicated on the touch panel when the Status Job Cancel key is pressed or the attention indicator flashes for 1 5 seconds check the following Symptom Checkpoints Corrective Actions Reference Page Cannot send fax Is the modular cord connected correctly Connect the modular cord correctly Is Permitted FAX No or Permitted ID No registered correctly Check Permitted FA...

Page 180: ... a fax when the power switch is turned off Make sure that the Processing indicator and the Memory indicator are off before turning off the power switch NOTE When the Processing indicator or Memory indicator is lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction Check that the indicators are off OFF ...

Page 181: ...er source Press Continue to print on the paper in the currently selected paper source Box limit exceeded Is End displayed on the screen The specified box is full and no further storage is available Job is canceled Press End Try to perform the job again after printing or deleting data from the box Cannot process this job This job is canceled because it is restricted by User Authorization or Job Acc...

Page 182: ...nd again If you still have trouble reduce TX Start Speed and send again NOTE If the communication error occurs frequently change the default setting of TX Start Speed in System Menu U00900 U00910 Page s not received correctly Ask the sender to resend NOTE If the communication error occurs frequently change the default setting of RX Start Speed in System Menu U01000 U01097 Communication error occur...

Page 183: ... U03200 Sub address bulletin board reception was attempted and the other party s machine is an our brand model but the specified sub address box contained no data Check with the other party U03300 An error occurred due to either 1 or 2 below Check with the other party 1 The other party s machine is an our brand model and transmission restrictions were found set by the other party during polling re...

Page 184: ...ected by the recipient because communication requirements are not met due to the reception restriction set on the recipient machine Check with the recipient U14000 Reception to the Sub Address Box was stopped because there is no more free space in the memory of this machine Create free space by outputting the data stored in the memory or cancel the reception to the Sub Address Box U14100 Transmiss...

Page 185: ... restriction activated Cancel the RX restriction 8 11 Cannot perform memory reception Is free space available in the memory Receive after the memory has free space or create free space in the memory Cannot perform sub address transmission Is the recipient fax machine equipped with a sub address transmission feature Sub address transmission cannot be performed unless the recipient fax machine hasa ...

Page 186: ...etin board communication Does the other party s fax machine have the same sort of sub address bulletin board communication function If the other party s fax machine does not have the same sort of sub address bulletin board communication function it cannot receive faxes via a sub address bulletin board Check with the recipient Is the entered sub address or sub address password correct If your entry...

Page 187: ... This chapter explains the following topics Character Entry Method 10 2 Specifications 10 5 Menu Map 10 7 Received FAX Sizes and Paper Priority Metric Model 10 13 Received FAX Sizes and Paper Priority Inch Model 10 14 ...

Page 188: ...yboard Press the character to enter 3 ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol 4 A a a A Press to switch between upper case and lower case 5 Cursor Key Press to move the cursor on the display 6 Input Limit Display Displays maximum number of characters and the number of characters entered 7 Delete Key Press to delete a character to the left of the ...

Page 189: ...een No Display Key Description 13 To enter a number or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter Input Limit Back Next Cancel AB Del 2 32 ABC A a Add Name Input Limit Symbol Del 3 32 Back Next Cancel Add Name 123 䋭 13 ...

Page 190: ... numbers or symbols press ABC to display Symbol 3 Register the characters you entered Press Next The entered characters are registered Input Limit Back Next Cancel L Del 1 32 ABC A a Add Name Input Limit Back Next Cancel Add Name List Del 5 32 A a ABC 1 3 2 4 5 6 8 7 Input Limit Back Next Cancel List A Del 6 32 ABC A a Add Name Input Limit Symbol Del 8 32 Back Next Cancel Add Name List A 1 䋭 2 1 3...

Page 191: ... 8 1 2 216 mm Max length 14 356 mm Automatic Document Feed Max 75 sheets with document processor Resolution Scan 200 100 dpi Normal 8 dot mm 3 85 line mm 200 200 dpi Fine 8 dot mm 7 7 line mm 200 400 dpi Super Super Fine 8 dot mm 15 4 line mm 400 400 dpi Ultra Ultra Fine 16 dot mm 15 4 line mm Print 600 600 dpi Gradations 256 shades Error diffusion One Touch Key 100 keys Multi Station Transmission...

Page 192: ...sed on settings in the Network FAX Driver setting is possible to any 1 minute increment within the subsequent 24 hour period Transmit and Print Fax transmission and print out at the machine is available Broadcast Transmission Up to 100 destinations Job Accounting Requires the input of a Login User Name and Password in the Network FAX Driver when User Login is turn ON in the fax machine Requires th...

Page 193: ...ed Transmission page 3 23 FAX Direct Transmission page 3 21 FAX Polling RX page 5 18 FAX TX Report page 3 27 Add Edit Shortcut refer to the machine s Operation Guide Sub Address Box page 5 9 Polling Box page 5 18 Print Job Status refer to the machine s Operation Guide Send Job Status refer to the machine s Operation Guide Store Job Status refer to the machine s Operation Guide Scheduled Job page 3...

Page 194: ... Guide Paper Status refer to the machine s Operation Guide Removable Memory refer to the machine s Operation Guide USB Keyboard refer to the machine s Operation Guide SSD refer to the machine s Operation Guide Connection Status refer to the machine s Operation Guide Quick Setup Wizard FAX Setup page 2 7 Paper Setup refer to the machine s Operation Guide Energy Saver Setup refer to the machine s Op...

Page 195: ... refer to the machine s Operation Guide Admin Report Settings page 7 7 Outgoing FAX Report page 7 7 Incoming FAX Report page 7 7 Result Report Setting Send Result Report E mail Folder refer to the machine s Operation Guide FAX page 7 4 Canceled before Sending page 7 5 Recipient Format page 7 5 RX Result Report FAX page 7 6 RX Result Report Type page 7 10 Job Finish Notice Setting refer to the mach...

Page 196: ...he machine s Operation Guide Measurement refer to the machine s Operation Guide Low Toner Alert Level refer to the machine s Operation Guide Keyboard Input Method refer to the machine s Operation Guide Format SSD refer to the machine s Operation Guide Format SD Card refer to the machine s Operation Guide Display Status Log Display FAX Log page 8 7 Function Key Usage FAX Key page 8 7 Home refer to ...

Page 197: ...9 Rings Normal page 8 9 Rings Answering Machine page 8 9 Rings FAX TEL page 8 9 Reception Mode page 8 9 Remote SW Dial page 8 9 Encrypted Reception page 5 25 ECM RX page 8 9 RX Start Speed page 8 9 TX RX Restriction page 8 11 Forward Settings page 5 2 New Destination Entry FAX page 8 10 Application refer to the machine s Operation Guide Internet refer to the machine s Operation Guide Address Book ...

Page 198: ...chine s Operation Guide Sleep Level Except for Europe refer to the machine s Operation Guide Sleep Rules Europe only Sleep Timer refer to the machine s Operation Guide Power Off Rule refer to the machine s Operation Guide Power Off Timer refer to the machine s Operation Guide Auto Error Clear refer to the machine s Operation Guide Error Clear Timer refer to the machine s Operation Guide Unusable T...

Page 199: ...o in the direction of the paper feed Paper Size 1 A5 Paper orientation is different from the received document The image is printed after being rotated 90 automatically A4 Folio A4 Folio 2 A4 Folio A4 A4 Images longer than Folio length 330 mm are received and printed on A4 paper without dividing them 3 Folio B5 Images shorter than the A4 vertical length 297 mm are received and then reduced and pri...

Page 200: ...ginals Legal Long Originals Originals longer than Legal in the direction of the paper feed Paper Size 1 Statement Paper orientation is different from the received document The image is printed after being rotated 90 automatically Letter Legal Letter Legal 2 Letter Legal Letter Letter Images longer than the Legal length 14 inches are received and printed on Letter paper without dividing them indica...

Page 201: ... 19 Duplex Printing 4 6 8 9 E ECM RX 8 10 ECM TX 8 8 E mail Notice Job Finish Notice 3 27 Reporting FAX Receipt Result 7 10 Encrypted Communication 5 25 Encryption Communication Changing and Deleting Registration Contents of Encryption Key 5 27 Encryption Box No 5 25 Encryption Key 5 26 Encryption Key No 5 25 Registering an Encryption Key 5 26 Setting the Encrypted Reception 5 30 Using the Encrypt...

Page 202: ...8 9 Reception Date Time 4 6 8 9 Redial 3 7 Changing Retry Times 8 8 Reject Fax No Change Deletion 8 15 Registration 8 15 Remote Diagnostics 8 7 Remote Switch Function 5 40 8 9 How to Register 8 9 How to Use 5 40 Report Activity Report 7 7 FAX RX Result Reports 7 6 Report for Job Canceled before Sending 7 5 Send Result Reports 7 4 Sub Address Box List 5 15 Rings Answering Machine 8 9 FAX TEL 8 9 No...

Page 203: ...Permit FAX No 8 13 Permit ID No 8 17 Prerequisites 8 11 Reception Rejection Requirements 8 12 Reception Restriction Setting 8 19 Reject FAX No 8 15 Send Restriction Setting 8 18 Unknown Number Reception 8 19 Troubleshooting 9 8 TX Start Speed 8 8 U Unusable Time 8 20 User Accounting 8 22 Contents 8 22 Login 3 16 Using favorites 3 30 ...

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Page 205: ...Rev 1 2014 2 2P6KDEN501 ...

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