HP 6930p - EliteBook - Core 2 Duo 2.8 GHz, User Manual, Page: 46 / 108

General tasks
Using Privacy Manager in Microsoft Office
After you install your Privacy Manager Certificate, a Sign and Encrypt button is displayed on the right
side of the toolbar of all Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents.
Configuring Privacy Manager in a Microsoft Office document
1. Right-click the HP ProtectTools icon in the notification area, at the far right of the taskbar, click
Privacy Manager , and then click Configuration .
2. When the confirmation dialog box opens, click OK .
– or –
1. Open Privacy Manager, click Settings , and then click the Documents tab.
– or –
On the toolbar of a Microsoft Office document, click the down arrow next to Sign and Encrypt ,
and then click Settings .
2. Select the actions you want to configure, and then click OK .
Signing a Microsoft Office document
1. In Microsoft Word, Microsoft Excel, or Microsoft PowerPoint, create and save a document.
2. Click the down arrow next to Sign and Encrypt , and then click Sign Document .
3. Authenticate using your chosen security logon method.
4. When the confirmation dialog box opens, read the text, and then click OK .
If you later decide to edit the document, follow these steps:
1. Click the Office button in the upper-left corner of the screen.
2. Click Prepare , and then click Mark as Final .
3. When the confirmation dialog box opens, click Yes , and continue working.
4. When you have completed your editing, sign the document again.
Adding a signature line when signing a Microsoft Word or Microsoft Excel document
Privacy Manager allows you to add a signature line when you sign a Microsoft Word or Microsoft Excel
document:
1. In Microsoft Word or Microsoft Excel create and save a document.
2. Click the Home menu.
3. Click the down arrow next to Sign and Encrypt , and then click Add Signature Line Before
Signing .
NOTE: A check mark is displayed next to Add Signature Line Before Signing when this option is
selected. By default, this option is enabled.
40 Chapter 4 Privacy Manager for HP ProtectTools (select models only)