GIGA-TMS TR4020, User Manual

Page: 37 / 161

37
Save to disk (Main Menu)
See also: : Database organization and management , Machine Number
This command allows you to save new Time and Attendance data into the Floppy Disk file. New data is
the data that has never been saved to disk or uploaded to the PC in the past. If you want to save entire
database contents, then you need to use the
Mark all as ‘new’ command first.
If there is some new data on the Terminal, you will be offered to edit the filename. By default, the
filename represents this Terminal’s Machine Number and a current month and date: “ nn _ mm - dd .dat”. You
can type in another name if necessary. There are some naming limitations: the name cannot contain blank
spaces, hyphens cannot be deleted and the extension (file type) cannot be changed. When you are satisfied
with the filename, press OK- the TR40xx will attempt to create the data file.
The TR40xx verifies if the file you have specified already exists. If the file already exists, you are offered
to change the filename or append the data to the existing file. Append function allows you to save the data
from multiple TR4020s into a single data file.
The Save to disk operation may be safely aborted by pressing and holding Abort until Abort this
operation? is displayed, then choosing Yes . The database contents of the TR40xx will not be affected. A
file of 0 size may appear on the Floppy Disk as the result of the abort.
When the Save to disk operation completes, you will be asked if you want to erase the data from the
database. Choosing Yes will permanently delete the data, while choosing No ( recommended! ) will preserve
the data in the database memory. The data will be marked as old. By default, it will not be saved to disk or
uploaded to the PC unless you specifically request to do so. Please, refer to the
Database organization and
management Section for complete coverage of the database organization and related issues.