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Fujitsu ScanSnap S1100, Operator'S Manual

The Fujitsu ScanSnap S1100, a portable document scanner, is a sleek and efficient tool for digitizing your files on the go. Find detailed information about its features, specifications, and user instructions in the free downloadable Brochure & Specs manual available at manualshive.com. Streamline your scanning process today!

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Operator's Guide

P3PC-3252-03ENZ0

Summary of Contents for ScanSnap S1100

Page 1: ...Operator s Guide P3PC 3252 03ENZ0 ...

Page 2: ...nc Adobe the Adobe logo Acrobat and Adobe Reader are either registered trademarks or trade names of Adobe Systems Incorporated in the United States and or other countries Intel Pentium and Intel Core are registered trademarks or trademarks of Intel Corporation in the United States and other countries PowerPC is a registered trademark or trademark of International Business Machines Corporation in t...

Page 3: ...a scanned with the ScanSnap meets your requirements e g image reproducibility in size accuracy information amount fidelity content and color zDisposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap It is the responsibility of th...

Page 4: ...ad this manual when you failed to install the software or when the ScanSnap does not operate normally after software installation It explains about the resolutions for such troubles z Click Manuals Troubleshooting installation in the ScanSnap Setup dialog box that appears when you insert the Setup DVD ROM into the DVD ROM drive z Select Start menu All Programs ScanSnap Manager Troubleshooting inst...

Page 5: ...r Help Read this Help file when questions or problems regarding operations e g when setting items arise This Help file explains about scanner operations operational troubles and their resolution dialog boxes windows and messages Refer to this Help by either of the following methods z Right click the ScanSnap Manager icon on the taskbar and then select Help Help from the menu that appears In Window...

Page 6: ...les explain about operations dialog boxes windows and messages For details about how to start up the Help refer to the User s Guide for each product CardMinder Help Cardiris Help From the menu bar select Help Cardiris Help ABBYY FineReader for ScanSnap Help From the menu bar select Help FineReader for ScanSnap Help Manual Description Reference Method ...

Page 7: ...rm a scan change or save scan settings add change or delete profiles as well as other various scanner functions Troubleshooting This chapter provides references for resolving troubles such as removing jammed documents Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap Appendix This appendix explains how to update ScanSnap Manager how to uninstall the softwa...

Page 8: ... or menu options you should select in succession Example Select Start menu Computer Indication Description WARNING This indication alerts operators to an operation that if not strictly observed may result in severe injury or death CAUTION This indication alerts operators to an operation that if not strictly observed may result in safety hazards to personnel or damage to the product Symbol Descript...

Page 9: ...y differ depending on the operating system that you are using zMac OS screen The screenshots used in this manual are of Mac OS X v10 6 The actual windows and operations may differ depending on the Mac OS that you are using The screen examples in this manual are subject to change without notice in the interest of product development If the actual screen differs from the screen examples in this manu...

Page 10: ...s XP operating system Microsoft Office Microsoft Office Word Microsoft Word 2010 Microsoft Office Word 2007 Microsoft Office Word 2003 Microsoft Office Word 2002 Microsoft Word for Mac 2011 Microsoft Word 2008 for Mac Microsoft Word 2004 for Mac Excel Microsoft Excel 2010 Microsoft Office Excel 2007 Microsoft Office Excel 2003 Microsoft Office Excel 2002 Microsoft Excel for Mac 2011 Microsoft Exce...

Page 11: ...r ScanSnap ABBYY FineReader for ScanSnap All the descriptions in this manual assume the usage of ABBYY FineReader for ScanSnap bundled with the ScanSnap Unless otherwise specified the term ABBYY FineReader for ScanSnap refers to the ABBYY FineReader for ScanSnap bundled with the ScanSnap Note that ABBYY FineReader for ScanSnap may be upgraded without notice If the descriptions differ from the actu...

Page 12: ... ON OFF 27 Documents for Scanning 28 Conditions for Documents That Can Be Scanned 28 Conditions for Using the Carrier Sheet 30 How to Load Documents 31 Scanning Operation Flow 33 Installing the Software 35 Bundled Software Overview 36 Installing in Windows 38 How to Install the Software 38 ScanSnap Software 40 Evernote for Windows 44 SugarSync Manager for Windows 46 Scan to Microsoft SharePoint 48...

Page 13: ...s 79 How to Configure Scan Settings 82 Profile Management 85 Automatic Linkage with Applications 94 ScanSnap s Communication Status 97 Showing the Scanning Progress 99 Actions 101 Saving Data in a Specified Folder 103 Attaching Files to E Mail 110 Using the ScanSnap as a Copy Machine 122 Saving Files to Picture Folder 129 Converting into Word Excel PowerPoint Documents 136 Storing Business Cards i...

Page 14: ... PDF Files 245 Setting Document Open Passwords for PDF Files 250 Using the ScanSnap for Mac OS Users 254 ScanSnap Manager Icon and Operations 255 ScanSnap Manager Menu 256 Profile Menu 258 How to Perform a Scan 259 Preparation 259 Using the Quick Menu 260 Without Using the Quick Menu 265 Stopping the Scan 268 Finishing ScanSnap Operation 269 Configuring ScanSnap Manager 270 Quick Menu Settings 270...

Page 15: ...ents Larger Than A4 Letter Size 396 Scanning Documents Such as Photographs and Clippings 401 Long Page Scanning 405 Saving Scanned Images in Multiple PDF Files 407 Creating Searchable PDF Files 409 Automatically Setting Keywords for PDF Files 412 Saving Two Files or Pages into One Double Page Spread Image 418 Troubleshooting 419 Daily Care 420 Cleaning Materials 421 Cleaning the Outside of the Sca...

Page 16: ...Contents 16 Purchasing Cleaning the Carrier Sheet 442 Purchasing the Carrier Sheet 442 Cleaning the Carrier Sheet 443 Installation Specifications 444 About Maintenance 445 Index 446 ...

Page 17: ...part names and functions system requirements and basic operations of the ScanSnap Features of the ScanSnap 18 Parts and Functions 21 System Requirements 23 Turning the ScanSnap ON OFF 27 Documents for Scanning 28 How to Load Documents 31 Scanning Operation Flow 33 ...

Page 18: ...Auto color detection Compression rate to 3 and other settings are in default Scanning speed may slow down in B W black white mode depending on the document Example Scanning color brochures in B W mode converting a color image to black white Scanning speed may slow down when Correct skewed character strings automatically and or Allow automatic image rotation is enabled zCompact lightweight and port...

Page 19: ... 300 dpi if the document length is 148 mm 5 83 in or less and converted to 200 dpi for longer documents When linked with a text recognition application e g for scanning business cards you can save high resolution image data without having to change the scan settings zCreate searchable PDF files You can create searchable PDF files by performing automatic text recognition for PDF files after scannin...

Page 20: ...ing of business cards Text recognition can be performed on business cards which then can be easily converted into digital data with the bundled business card application With CardMinder you can create a database which facilitates data search of business cards converted into digital data The bundled business card application is as follows CardMinder Cardiris zShare documents converted into digital ...

Page 21: ...t indicates the status of the ScanSnap as follows Blue lit Ready Blue flashing Scanning Orange flashing Error Feed guide You can load the document here after opening it Top cover Open to remove jammed documents or clean the inside of the ScanSnap For details about how to clean the inside of the ScanSnap refer to Cleaning the Inside of the ScanSnap page 423 Output guide For details refer to Output ...

Page 22: ... guide Open the output guide to eject documents from the front of the ScanSnap Select an ejection method depending on the document type you are scanning For details about the documents that can be scanned with the ScanSnap refer to Documents for Scanning page 28 When the output guide is closed When the output guide is open ...

Page 23: ... GHz or higher recommended minimum Intel Pentium 4 1 8 GHz Memory 32 bit 1 GB or more 64 bit 2 GB or more 512 MB or more 1 GB or more recommended Display resolution 800 600 pixels or higher 3 Hard disk space Disk space required to install the software bundled with the ScanSnap is as follows z ScanSnap Manager 530 MB z ScanSnap Organizer 620 MB z CardMinder 280 MB z ABBYY FineReader for ScanSnap 60...

Page 24: ... approximately three times larger than the resulting scanned file size is required when scanning documents z If the characters are not displayed correctly when you use CardMinder Scan to Mobile or Scan to Salesforce Chatter perform the following Windows XP z Select Control Panel Regional and Language Options Languages tab Install files for East Asian languages check box z Install the universal fon...

Page 25: ...gher Hard disk space Disk space required to install the software bundled with the ScanSnap is as follows z ScanSnap Manager 800 MB z ABBYY FineReader for ScanSnap 570 MB z Cardiris 130 MB z Evernote for Mac 55 MB USB port 3 USB2 0 USB1 1 z Do not use the USB port on the keyboard or the monitor to connect the ScanSnap it may not function properly z Make sure to use a powered hub equipped with an AC...

Page 26: ...one side of a color document File format Compression rate Paper size PDF 3 A4 catalog Estimated image data size KB Color mode Automatic resolution Normal Better Best Excellent Color 413 6 275 7 427 7 877 9 3231 1 Gray 367 9 260 5 403 9 746 9 2729 1 B W 172 4 120 2 174 0 362 0 2048 4 ...

Page 27: ...on and lights in blue when the ScanSnap is ready to scan z Turning the ScanSnap off Turn off the computer or close the feed guide The Scan Stop button switches off when the ScanSnap is turned off zScanSnap in sleep mode When the ScanSnap has not been in operation for one minute while the power is on it enters sleep power saving mode The ScanSnap s internal light switches off in sleep mode With som...

Page 28: ... you hold down the Scan Stop button on the ScanSnap for 3 seconds or longer Eject method 1 With the output guide open With the output guide closed Paper type Standard office paper Standard office paper postcards business cards Cards conforming to the ISO7810 ID 1 Type standard 54 86 mm Paper weight 52 3 to 80 g m 14 to 20 lb 52 3 to 209 3 g m 14 to 56 1 lb Plastic cards 0 76 mm embossed cards are ...

Page 29: ...ard z Insert embossed cards in landscape orientation to achieve better scanning results z If the background color of the card and the color of the embossed characters are similar e g no gold or silver embossing it may be difficult for the ScanSnap to recognize embossed characters In that case click the Option button in the Scanning tab of the ScanSnap setup dialog box and select the Setting for te...

Page 30: ...364mm 2 B5 JIS 182 257 mm B6 JIS 128 182 mm Post card 100 148 mm Business card 90 55 mm 55 90 mm Letter 8 5 11 in 216 279 4 mm 11 17 in 279 4 431 8 mm 2 Custom size Width 25 4 to 216 mm 1 to 8 5 in Length 25 4 to 297 mm 1 to 11 69 in z Do not stain or cut the end with a black white pattern because the Carrier Sheet will not be recognized properly z Do not place the Carrier Sheet upside down Otherw...

Page 31: ...the ScanSnap z If you want the document to be ejected from the front of the ScanSnap or when there is not enough space where the document exits the ScanSnap open the output guide For details about documents that can be scanned with the output guide open refer to Documents for Scanning page 28 z How the document is ejected differs as below depending on whether the output guide is open or closed Fee...

Page 32: ...ettings refer to the following For Windows page 82 For Mac OS page 273 z When you perform scanning with the output guide closed leave enough space at the back of the ScanSnap to allow the document to be completely ejected Make sure that the area where the document exits the scanner is clear of any obstacles Otherwise paper jam may occur z If you scan the following documents with the output guide o...

Page 33: ...ined scan settings Before you perform scanning select a profile which is already configured with an application to link with ScanSnap Manager Documents are scanned according to the scan settings of the selected profile For details about how to perform scanning without using the Quick Menu refer to the following For Windows page 73 For Mac OS page 265 Specify whether or not to use the Quick Menu by...

Page 34: ...ments for scanning page 28 z How to load documents page 31 2 Press the Scan Stop button to start scanning 3 To continue scanning load the next document after confirming that the current document has been ejected Scanning starts automatically when the next document is loaded The Scan Stop button flashes in blue throughout the scan 4 Press the Scan Stop button to finish scanning when scanning is com...

Page 35: ...35 Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them Bundled Software Overview 36 Installing in Windows 38 Installing in Mac OS 52 ...

Page 36: ... be performed on business cards and you can create a database to facilitate card data management and searches zCardiris You can use this application to efficiently digitalize a large number of business cards by performing text recognition on them zABBYY FineReader for ScanSnap This application can perform text recognition on the scanned images using OCR Optical Character Recognition and convert th...

Page 37: ...Software Overview 37 You can download the following software from the Setup DVD ROM zSugarSync Manager for Windows SugarSync Manager for Mac You can easily save files to your SugarSync folder using the ScanSnap ...

Page 38: ... are as follows Button Function Readme Displays the Readme dialog box where you can refer to the Readme file of each software Install Products Displays the Install Products dialog box z ScanSnap button Installs the following software ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap z Evernote button Installs Evernote for Windows z SugarSync button Opens the SugarSync Ma...

Page 39: ...ls including Troubleshooting installation Browse DVD Contents Opens Windows Explorer to display the files from the DVD ROM Contact Us Displays contact information for customer support Trial Software Displays the Trial Software dialog box from which you can install the trial version software Button Function ...

Page 40: ... is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap Setup dialog box appears 3 Click the Install Products button D The Install Products dialog box appears If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 41: ...Snap dialog box appears displaying the Welcome to the InstallShield Wizard for ScanSnap screen 5 Click the Next button D The ScanSnap Setup dialog box appears 6 Read the message about anti virus software and click the OK button D The Select Features screen appears ...

Page 42: ... of the license agreement and then click the Next button D The Start Copying Files screen appears 10 Confirm the settings and then click the Next button D Installation starts When the installation is complete the ScanSnap S1100 How to load a document 1 2 screen appears z The software will not be installed unless the check box is selected z Note that you must install ScanSnap Manager Also it is rec...

Page 43: ...ead the instructions and click the Next button D The InstallShield Wizard Complete screen appears 13 Click the Finish button 14 Remove the Setup DVD ROM from the DVD ROM drive If the installation is not successfully completed select Manuals Troubleshooting installation in the ScanSnap Setup dialog box and refer to Troubleshooting installation ...

Page 44: ...log on as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap Setup dialog box appears 3 Click the Install Products button D The Install Products dialog box appears If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 45: ...Evernote button D Installation starts 5 Follow the instructions on the screen to complete the installation 6 Click the Finish button when the installation complete notification is displayed 7 Remove the Setup DVD ROM from the DVD ROM drive ...

Page 46: ... Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap Setup dialog box appears 3 Click the Install Products button D The Install Products dialog box appears An Internet connection is required to install SugarSync Manager for Windows If the ScanSnap Setup dialog box does not appear double click ScanSnap exe in the Setup DVD ROM via Windows Explorer ...

Page 47: ...SugarSync button D A web browser starts up and the SugarSync Manager for Windows download web page opens Download and install SugarSync Manager for Windows 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 48: ... D The ScanSnap Setup dialog box appears 3 Click the Install Products button D The Install Products dialog box appears For details about system requirements and notes on installation refer to Readme of Scan to Microsoft SharePoint Click the Readme button in the Scan to Microsoft SharePoint dialog box to open the Readme file If the ScanSnap Setup dialog box does not appear double click ScanSnap exe...

Page 49: ...6 Click the Close button when the installation complete notification is displayed 7 Remove the Setup DVD ROM from the DVD ROM drive For details about how to use Scan to Microsoft SharePoint refer to the Scan to Microsoft SharePoint User Guide Click the Scan to Microsoft SharePoint button in the Manuals dialog box to open the Scan to Microsoft SharePoint User Guide ...

Page 50: ...anSnap Setup dialog box appears 3 Click the Trial Software button D The Trial Software dialog box appears For details about system requirements and installation refer to Readme of the trial version software Click on the name of the software in the Trial Software dialog box then click the Readme button to open the Readme file If the ScanSnap Setup dialog box does not appear double click ScanSnap ex...

Page 51: ...Installation starts 6 Follow the instructions on the screen to complete the installation 7 Click the Finish button when the installation complete notification is displayed 8 Remove the Setup DVD ROM from the DVD ROM drive For details about how to use trial versions of the software refer to the software manual Click the Manuals button in the setup dialog box of the trial software to open the manual...

Page 52: ...on in the ScanSnap window are as follows Icon Function ScanSnap Installs the following software z ScanSnap Manager z ABBYY FineReader for ScanSnap z Cardiris Other Software Displays the Other Software window z Evernote icon Installs Evernote for Mac z SugarSync icon Opens the SugarSync Manager for Mac download web page Readme Displays the Readme file Troubleshooting installation Displays Troublesh...

Page 53: ...der for ScanSnap z Cardiris The procedure is as follows 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap window appears 3 Double click the ScanSnap icon D A confirmation message appears to proceed with the installation ...

Page 54: ...ion and then click the Continue button D The Software License Agreement screen appears 7 Read the END USER LICENSE AGREEMENT and click the Continue button D A confirmation about accepting the license agreement appears 8 To accept the license agreement click the Agree button D The Cardiris License screen appears 9 Scroll down and read the I R I S License Agreement to the end and then click the Cont...

Page 55: ...ser with Administrator privileges and click the OK button D Installation starts When the installation is complete the ScanSnap S1100 How to load a document 1 screen appears z To install only ScanSnap Manager clear the ABBYY FineReader for ScanSnap and Cardiris checkboxes in the Custom install on disk name screen which is displayed by clicking the Customize button z ABBYY FineReader for ScanSnap or...

Page 56: ...inue button D The ScanSnap S1100 How to load a document 2 screen appears 14 Read the instructions and click the Continue button D The The installation was completed successfully screen appears 15 Click the Close button 16 Remove the Setup DVD ROM from the DVD ROM drive ...

Page 57: ...r Mac in the following procedure 1 Turn on the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap window appears 3 Double click the Other Software icon D The Other Software window appears ...

Page 58: ...ac OS 58 4 Double click the Evernote icon D A confirmation about accepting the license agreement appears 5 To accept the license agreement click the Agree button D A window to start installing Evernote for Mac appears ...

Page 59: ...ng is finished drag the Evernote icon on the desktop into the Trash 8 Remove the Setup DVD ROM from the DVD ROM drive 9 Prepare for the linkage with Evernote Start up Evernote and create a new Notebook If the installation is not successfully completed select Troubleshooting installation in the ScanSnap window and refer to Troubleshooting installation ...

Page 60: ...the computer and log in as a user with Administrator privileges 2 Insert the Setup DVD ROM into the DVD ROM drive D The ScanSnap window appears 3 Double click the Other Software icon D The Other Software window appears An Internet connection is required to install SugarSync Manager for Mac ...

Page 61: ...ick the SugarSync icon D A web browser starts up and the SugarSync Manager for Mac download web page opens Download and install SugarSync Manager for Mac 5 When the installation is complete remove the Setup DVD ROM from the DVD ROM drive ...

Page 62: ...to perform scanning configure scan settings add change or delete profiles as well as various scanner functions and uses ScanSnap Manager Icon and Operations 63 How to Perform a Scan 66 Configuring ScanSnap Manager 79 Actions 101 Using the ScanSnap in Various Ways 219 ...

Page 63: ...ot ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below A menu is displayed when you click the ScanSnap Manager icon Status ScanSnap Manager icon Communicating Not communicating In Windows 7 the ScanSnap Manager icon is displayed in the menu which appears when you click on the taskbar To have the Sc...

Page 64: ...x is selected in the ScanSnap setup dialog box D Profile Management page 85 Show scanning results After scanning is completed a message appears to inform you whether blank pages are removed or the image is rotated Help Displays the following menu z Help Opens the ScanSnap Manager Help z Troubleshooting Displays Troubleshooting in the ScanSnap Manager Help z ScanSnap Portal Site Opens the ScanSnap ...

Page 65: ...ile you select For details about how to add change or delete profiles refer to Profile Management page 85 z To enable the Left Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box The Left Click Menu does not appear when this check box is selected z Profiles configured for the following scanner models will be carried over to ScanSnap S1100 if the computer is the same Scan...

Page 66: ...the taskbar when Windows starts z When ScanSnap Manager is not registered under Startup register ScanSnap Man ager in the following procedure 1 Select Help Preferences in the Right Click Menu D ScanSnap Manager Preferences dialog box appears 2 In the Auto Startup tab select the Start up ScanSnap Manager when you log on check box z In Windows 7 the ScanSnap Manager icon is displayed in the menu whi...

Page 67: ...on Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 Select the Use Quick Menu check box 3 Click one of the profile buttons Profile Button Description Recommended button Settings are Automatic resolution for Image quality in the Scanning tab in the ScanSnap setup dialog box and default for other set...

Page 68: ... in the Scanning tab in the ScanSnap setup dialog box and default for other settings It is recommended that you select this button when you want to scan documents in high quality Customize button Default settings are the same as the Recommended settings Scan settings can be changed depending on your scanning purpose z The Recommended button is selected in default z For details about the default se...

Page 69: ...message indicating that the ScanSnap is ready for the next scan You can also start scanning from the Right Click Menu For more details refer to Right Click Menu page 64 z Do not connect or disconnect the ScanSnap and other USB devices during scanning z Do not close the feed guide during scanning z Do not switch users during scanning Doing so will cancel scanning Load another document in the ScanSn...

Page 70: ...pplication to link with ScanSnap Manager before scanning refer to With out Using the Quick Menu page 73 Application Description Scan to ScanSnap Organizer 1 Displays the ScanSnap Organizer dialog box Scanned image is saved in a folder specified in ScanSnap Organizer For details about how to operate ScanSnap Organizer refer to the ScanSnap Organizer User s Guide Scan to CardMinder 2 Displays the Ca...

Page 71: ...n to Google Docs TM 4 Scanned image is saved as a PDF file in Google Docs For details about how to continue the process after you select this item refer to Saving Documents to Google Docs page 180 Scan to Salesforce Chatter 4 Scanned image is posted to Salesforce Chatter For details about how to continue the process after you select this item refer to Posting to Salesforce Chatter page 189 Scan to...

Page 72: ... Picture Folder dialog box Scanned image is saved as a JPEG file in the pictures folder For details about how to continue the process after you select this item refer to Saving Files to Picture Folder page 129 z The output image may slightly differ from the original document in size z Performing a scan by pressing the Scan Stop button on the ScanSnap while one of the following applications is acti...

Page 73: ...ollowing explains the procedure for scanning without using the Quick Menu 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 Clear the Use Quick Menu check box ...

Page 74: ...s users 74 3 Select a profile Select a profile from either of the following z Profile drop down list z Left Click menu 4 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 ...

Page 75: ...g that the ScanSnap is ready for the next scan You can also start scanning from the Right Click Menu For more details refer to Right Click Menu page 64 z Do not connect and disconnect the ScanSnap and other USB devices during scanning z Do not close the feed guide during scanning z Do not switch users during scanning Doing so will cancel scanning Load another document in the ScanSnap when you want...

Page 76: ...ents are scanned with the following settings Image quality Auto matic resolution and Color mode Auto color detection For details about how to change scan settings refer to How to Configure Scan Settings page 82 z The application that starts after scanning varies depending on what is selected in the Application tab in the ScanSnap setup dialog box For details refer to the ScanSnap Manager Help z Th...

Page 77: ...appears during scanning D The following message appears when the scanning stops 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan Stop button on the ScanSnap after loading another document in the ScanSnap z You can also stop the scan during scanning by pressing the Scan Stop button on the ScanSnap z Remove the document from the ScanSnap after stoppin...

Page 78: ...nap Manager icon on the taskbar changes from to 2 Disconnect the USB cable from the computer You cannot use the ScanSnap after exiting ScanSnap Manager Select Start menu All Programs ScanSnap Manager ScanSnap Manager to start up ScanSnap Manager when you want to use the ScanSnap The ScanSnap does not have a power switch and is turned ON OFF in conjunction with the computer s power The ScanSnap can...

Page 79: ...applications scanning progress status and dialog boxes displayed during scanning Quick Menu Settings You can specify which applications to display or hide in the Quick Menu as well as change the display order of the applications in the following procedure 1 Click Applications to Show Hide in the Quick Menu For details about how to display the Quick Menu refer to Using the Quick Menu page 67 D The ...

Page 80: ... select an application in Hide and click the Add button the application is moved to Show To display all the applications in the Quick Menu click the Restore Default button zDisplay Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in Show You can change the display order of an application by selecting an application in Show and clicking ei...

Page 81: ...are displayed in the order shown below in the Quick Menu and in Show of the Applications to Show Hide dialog box 3 Click the OK button to close the Applications to Show Hide dialog box D The applications to be displayed in the Quick Menu and their display order are set ...

Page 82: ...ngs from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 Click the Detail button to switch to the detail view mode zUsing the Quick Menu zWithout Using the Quick Menu You can open the ScanSnap setup dialog box by the following ways z Double click the ScanSnap Manager icon z Press Ctrl Shift and Space keys simul...

Page 83: ... text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords and in which language to perform text recognition Whether to perform text recognition on character strings in the scanned image to c...

Page 84: ...ot use the Quick Menu scan settings for the currently selected profile are changed Scan settings vary depending on whether you use the Quick Menu or not For details about items that can be set refer to Setting Items With Without the Quick Menu page 438 If you press the Scan Stop button on the ScanSnap while the ScanSnap setup dialog box is displayed the ScanSnap setup dialog box closes and scannin...

Page 85: ... as profiles you do not have to open the ScanSnap setup dialog box to change scan settings every time you perform scanning You can easily switch to an appropriate profile you want by just selecting it For details about how to add change or delete profiles refer to the following z To add new profiles page 86 z To change scan settings for profiles page 89 z To rename profiles page 91 z To delete pro...

Page 86: ... from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help Clear the Use Quick Menu check box if it is selected ...

Page 87: ...ers 87 3 Select Add Profile from the Profile drop down list D The Add new profile dialog box appears 4 Type in a new profile name and click the OK button D The added profile appears in the Profile drop down list in the ScanSnap setup dialog box ...

Page 88: ...Standard profile 1 Select Profile Management from the Right Click Menu or the Profile drop down list in the ScanSnap setup dialog box D The ScanSnap Manager Profile Management dialog box appears 2 Select a profile from the list to arrange profiles in a different order 3 Click the Up or Down button to move the profile to its desired position in the list 4 Click the Close button to close the ScanSna...

Page 89: ...ck Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 Select a profile from the Profile drop down list 3 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help Clear the Use Quick Menu check box if it is selected ...

Page 90: ...the No button If you select another profile from the Profile drop down list before clicking the OK button the following message appears When you click the Yes button the modified settings are overwritten and the profile switches to the one you selected from the Profile drop down list When you click the No button the modified settings are canceled and the profile switches to the one you selected fr...

Page 91: ...gement dialog box appears 2 Select a profile and click the Rename button D The Rename dialog box appears z If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box z You can also display the Profile Management dialog box by selecting Profile Man agement from the Profile drop down list in the ScanSnap setup dialog box The St...

Page 92: ...onfiguring ScanSnap Manager for Windows users 92 3 Type in a new name and click the OK button D The profile is renamed 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box ...

Page 93: ...te Profile dialog box appears 3 Click the Yes button D The selected profile is deleted 4 Click the Close button to close the ScanSnap Manager Profile Management dialog box z If you cannot select Profile Management in the Right Click Menu clear the Use Quick Menu check box in the ScanSnap setup dialog box z You can also display the ScanSnap Manager Profile Management dialog box by selecting Profile...

Page 94: ...he ScanSnap or Rack2 Filer V5 0 or later recommended bundled model or sold separately Scanned image is saved in a binder in Rack2 Filer z Scan to Mobile Scanned image is sent to a mobile device Automatic linkage is available only when the application is active There are two modes for automatic linkage zLink when one of the above applications is active recommended When ScanSnap Organizer CardMinder...

Page 95: ...ven in the following order CardMinder ScanSnap Organizer Rack2 Filer trial version bundled with the ScanSnap or Rack 2 Filer V5 0 or later recommended bundled model or sold separately When the Quick Menu is disabled the name of the interacting application on the Left Click Menu is followed by is interacting z When ScanSnap Manager automatically links with CardMinder business cards are scanned with...

Page 96: ...from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap Manager Preferences dialog box appears 2 Select the automatic linkage mode in the Automatic Linkage tab 3 Click the OK button to close the ScanSnap Manager Preferences dialog box D Application will link with ScanSnap Manager using the linkage mode you selected ...

Page 97: ...p balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap zWhen the ScanSnap is on zWhen the ScanSnap is off To disable notifications of the ScanSnap s communication status click the pop up balloon and clear the Notify of the communication status check box in the ScanSnap Manager Preferences dialog box that appears ...

Page 98: ...e Right Click Menu refer to Right Click Menu page 64 D The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab either select or clear the Notify of the communication status check box If you select the Notify of the communication status check box you will be notified of the communication status in conjunction with the ScanSnap being turned ON OFF If you clear the Notify of t...

Page 99: ... stop scanning refer to Stopping the Scan page 77 The following message appears in the ScanSnap Manager Image scanning and file saving dialog box after the document has been scanned Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded The ScanSnap Manager Image scanning and file saving dialog box closes when you press t...

Page 100: ...ght Click Menu refer to Right Click Menu page 64 D The ScanSnap Manager Preferences dialog box appears 2 In the Status Display tab clear the Show the scan progress status recommended check box 3 Click the OK button to close the ScanSnap Manager Preferences dialog box D The ScanSnap Manager Image scanning and file saving dialog box is hidden from next scanning on When the scanning progress status d...

Page 101: ...ments when you do not want to type it Have the scanned image text recognized and converted into a Word Excel or PowerPoint document zFile and organize a large number of business cards Store and manage business cards in CardMinder zShare the scanned document files through linkage with SharePoint Save the scanned image in SharePoint and Office Live zConvert your paper documents into digital data to ...

Page 102: ...to your SugarSync folder and access them easily anytime anywhere zSave scanned documents to a mobile device Save scanned image files to a connected mobile device You can access the saved files through linkage with an application that can view PDF or JPEG files The following are explanations on how to use Actions ...

Page 103: ...f it is the default e mail program In this case contact the manufacturer of the e mail software Configure e mail program settings in the following procedure Windows 7 Windows Vista 1 Select Start menu Default Programs Set your default programs D The Set your default programs dialog box appears 2 Select an e mail program to link with ScanSnap Manager from Programs 3 Select Set this program as defau...

Page 104: ...e ScanSnap to finish scanning D The Quick Menu appears 4 Click the Scan to Folder icon D The Scan to Folder dialog box appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 67 Load another document in the ScanSnap when you want to scan multip...

Page 105: ...area In the Scan to Folder dialog box you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder dialog box refer to the ScanSnap Manager Help Preview ...

Page 106: ...og box a new message window appears listing the destination folder path where the file is saved z You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder dialog box is closed Close the Scan to Folder dialog box before scanning the next document z Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan ...

Page 107: ...Snap setup dialog box 4 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 ScanSnap Manager can also link with Scan...

Page 108: ...e in the preview area In the Scan to Folder dialog box you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder dialog box refer to the ScanSnap Manager Help Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a docu...

Page 109: ...heck box in the Scan to Folder dialog box a new message window appears listing the destination folder path where the file is saved z You cannot start scanning when the Scan to Folder dialog box is displayed Close the Scan to Folder dialog box before scanning the next document z Do not move delete or rename the scanned image in other applications when the Scan to Folder dialog box is displayed ...

Page 110: ...program settings in the following procedure Windows 7 Windows Vista 1 Select Start menu Default Programs Set your default programs D The Set your default programs dialog box appears 2 Select an e mail program to link with ScanSnap Manager from Programs 3 Select Set this program as default and click the OK button Windows XP The e mail program selected in Internet Explorer Tools menu Internet Option...

Page 111: ...ick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 67 Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pay attention to the number of documents to scan z File format JPEG jpg z Generate one PDF f...

Page 112: ... 1 Move the mouse cursor to the mark on the Scan to E mail icon and then select the Settings menu D The Scan to E mail Options dialog box appears 2 Change the settings For details about the Scan to E mail Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options dialog box ...

Page 113: ...E mail icon D The Scan to E mail dialog box appears If you clear the Show preview check box of the Scan to E mail Options dialog box in step 4 the Scan to E mail dialog box is not displayed Instead a new message window appears with the file s attached ...

Page 114: ...n to E mail dialog box you can rename the file specify whether to set a Document Open Password and save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail dialog box refer to the ScanSnap Manager Help Preview ...

Page 115: ...x or the Scan to E mail dialog box the Scan to E mail Set a password dialog box appears Enter a password and then click the OK button D A new message dialog box appears with the file attached The following message appears if you click the Cancel button in the Scan to E mail Set a password dialog box If you do not want to set a document open password click the Yes button ...

Page 116: ... displayed and before the Scan to E mail dialog box is closed Close the Scan to E mail dialog box before scanning the next document z Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to E mail dialog box is closed ...

Page 117: ...ist in the Application tab select Scan to E mail To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 ScanSnap Manager can also link with Scan to E mail when you select z Scan to E mail from the Profile drop down list of the ScanS...

Page 118: ... 3 Click the OK button to close the Scan to E mail Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pa...

Page 119: ...Instead a new message window appears with the file s attached 8 Check the scanned image in the preview area In the Scan to E mail dialog box you can rename the file specify whether to set a Document Open Password and save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail dialog box refer to the ScanSnap Manager Help Lo...

Page 120: ...or the Scan to E mail dialog box the Scan to E mail Set a password dialog box appears Enter a password and then click the OK button D An e mail message dialog box appears with the file attached The following message appears if you click the Cancel button in the Scan to E mail Set a password dialog box If you do not want to set a document open password click the Yes button ...

Page 121: ...rt scanning when the Scan to E mail dialog box is displayed Close the Scan to E mail dialog box before scanning the next document z Do not move delete or rename the scanned image in other applications when the Scan to E mail dialog box is displayed ...

Page 122: ...without using the Quick Menu refer to the following z Using the Quick Menu page 123 z Without Using the Quick Menu page 126 z Note that shadows around the edges of the document may appear as lines on the generated scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it z The scanned image will be printed ...

Page 123: ...an to Print If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to Print icon and then select the Settings menu D The Scan to Print Options dialog box appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Qu...

Page 124: ...int Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options dialog box 5 Click the Scan to Print icon D The Scan to Print dialog box appears If the Show Print dialog check box is cleared in step 4 printing is immediately performed ...

Page 125: ...g folder For details about the Scan to Print dialog box refer to the ScanSnap Manager Help 7 Click the Print button D The scanned image is printed z You cannot start scanning after the Quick Menu is displayed and before the Scan to Print dialog box is closed Close the Scan to Print dialog box before scanning the next document z Do not move delete or rename the scanned image in other applications a...

Page 126: ... list in the Application tab select Scan to Print To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 ScanSnap Manager can also link with Scan to Print when you select z Scan to Print from the Profile drop down list of the ScanSn...

Page 127: ...alog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you wa...

Page 128: ...er of copies and size of the scanned image to be printed and whether to save the scanned image in the folder specified for Image saving folder For details about the Scan to Print dialog box refer to the ScanSnap Manager Help 9 Click the Print button D The scanned image is printed z You cannot start scanning when the Scan to Print dialog box is displayed Close the Scan to Print dialog box before sc...

Page 129: ...ned image in the Pictures folder using or without using the Quick Menu refer to the following z Using the Quick Menu page 130 z Without Using the Quick Menu page 133 The following folder is set as the Pictures folder by default z Windows 7 Windows Vista Drive name such as C Users user name Pictures ScanSnap z Windows XP Drive name such as C Documents and Settings user name My Documents My Pictures...

Page 130: ...Folder If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to Picture Folder icon and then select the Settings menu D The Scan to Picture Folder Options dialog box appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to...

Page 131: ...g box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 5 Click the Scan to Picture Folder icon D The Scan to Picture Folder dialog box appears If you clear the Show preview check box in step 4 the image data is directly saved in the pictures folder ...

Page 132: ...button D The scanned image is saved in the pictures folder In Specify destination folder you can change the destination folder for the image data to a folder other than the pictures folder z You cannot start scanning after the Quick Menu is displayed and before the Scan to Picture Folder dialog box is closed Close the Scan to Picture Folder dialog box before scanning the next document z Do not mov...

Page 133: ...cture Folder To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For more details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or Left Click Me...

Page 134: ...ptions dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Picture Folder Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the Sc...

Page 135: ...er specified for Image saving folder For details about the Scan to Picture Folder dialog box refer to the ScanSnap Manager Help 9 Click the Save button D The scanned image is saved in the pictures folder In Specify destination folder you can change the destination folder for the scanned image to a folder other than the pictures folder z You cannot start scanning when the Scan to Picture Folder dia...

Page 136: ...cannot view the documents converted into Word Excel and PowerPoint files unless these applications are installed and you completed the user registration to use them Install these applications and complete the user registration to view the converted documents on your computer z ABBYY FineReader for ScanSnap can be used with the following versions of Word Excel and PowerPoint Word 2010 2007 2003 200...

Page 137: ...for conversion Not suitable for conversion Scan to Word Documents with simple layouts consisting of single or double columns Documents with complex layouts containing a mixture of diagrams tables and text e g brochures magazines and newspapers Scan to Excel Documents containing simple tables with no cells merged Documents containing Tables with no solid border lines Tables with complicated cell fo...

Page 138: ...ing illustrations and diagrams Documents with many characters contacting underlines or borders Documents with a complex layout and documents with image noise It may take extra time to process text recognition for these documents z The following message appears when you convert a long page document into a Word file and the conversion result may be divided into more than one page z When converting t...

Page 139: ...40 z Without Using the Quick Menu page 142 You can change the settings applied during conversion to Word Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box Select Start menu All Programs ABBYY FineReader for ScanSnap TM 4 1 ABBYY FineReader for ScanSnap TM 4 1 to display the following dialog box For details about how to configure settings refer to ABBYY FineReader ...

Page 140: ...can to Word Scan to Excel or Scan to PowerPoint R icon To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 67 z It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box z ...

Page 141: ...box scanned data cannot be converted into a Word Excel or PowerPoint file z You cannot start scanning when the Quick Menu is displayed Wait until the conversion is over to scan another document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed In a computer environment where Word Excel or PowerPoint is not installed the scanned image is saved i...

Page 142: ...lear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 z It is recommended to select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box z ScanSnap Manager can also link with ABBYY Scan to Word ABBYY Scan to Excel or ABBYY ...

Page 143: ...Word Excel or PowerPoint files starts D When the conversion is completed Word Excel or PowerPoint starts up and the conversion result is displayed Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded In a computer environment where Word Excel or PowerPoint is not installed the image data is saved in one of the following...

Page 144: ...nd manage business cards in CardMinder using or without using the Quick Menu refer to the following z Using the Quick Menu page 145 z Without Using the Quick Menu page 148 z Blank pages are not removed even if the Allow automatic blank page removal is selected when you store scanned images of business cards in CardMinder z Data of up to 1 000 pages including blank pages can be stored in CardMinder...

Page 145: ...x in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 67 z When Business card is specified for Paper size in the Paper tab of the ScanSnap setup dialog box insert the business card by aligning it with the left edge of the feeding section z If you perform a scan with the output guide open a paper jam may occur and dam...

Page 146: ...n the Scanning tab of the ScanSnap setup dialog box ScanSnap Manager cannot link with CardMinder when Image quality is set to Excellent Load another business card in the ScanSnap when you want to scan multiple business cards Scanning starts automatically when a business card is loaded z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with CardMinder bef...

Page 147: ...ons for Windows users 147 5 Check the scanned card image and the text recognition result For details about the functions of CardMinder and how to use it refer to CardMinder User s Guide and CardMinder Help ...

Page 148: ...you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ScanSnap Manager cannot link with CardMinder when Image quality is se...

Page 149: ...he CardMinder window appears z When Business card is specified for Paper size in the Paper tab of the ScanSnap setup dialog box insert the business card by aligning it with the left edge of the feeding section z If you perform a scan with the output guide open a paper jam may occur and damage business cards Make sure to close the output guide when you scan business cards Load another business card...

Page 150: ...ons for Windows users 150 7 Check the scanned card image and the text recognition result For details about the functions of CardMinder and how to use it refer to CardMinder User s Guide and CardMinder Help ...

Page 151: ...g the Quick Menu page 152 z Without Using the Quick Menu page 156 z To save a large file to SharePoint or Office Live you may need to have the system adminis trator change the SharePoint or Office Live setting z When you start up Scan to Microsoft SharePoint for the first time you need to register a SharePoint site Once you register the SharePoint site ScanSnap Manager automatically connects to th...

Page 152: ...arePoint If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to SharePoint icon and then select the Settings menu D The Scan to SharePoint Options dialog box appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using...

Page 153: ... the Scan to SharePoint Options dialog box 5 Click the Scan to SharePoint icon D Scan to Microsoft SharePoint starts up z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Man ager links with Microsoft SharePoint before scanning another document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed ...

Page 154: ...oft SharePoint Index Pane enter information such as the title and click the Accept button D The scanned image is saved in the specified folder zSaving to Office Live 1 Select Connect to Office Live from the menu D The Office Live logon dialog box appears Support for Office Live varies depending on the country For more details refer to the Office Live Web site ...

Page 155: ...oint dialog box appears after the ScanSnap is connected to Office Live 3 Select a folder in which you want to save the scanned image 4 In the Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button D The scanned image is saved in the specified folder For details refer to the Scan to Microsoft SharePoint User Guide ...

Page 156: ...to SharePoint To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected in the Profile drop down list or Left Click Menu nex...

Page 157: ...ns dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to SharePoint Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap w...

Page 158: ...want to save the scanned image 2 In the Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button D The scanned image is saved in the specified folder zSaving to Office Live 1 Select Connect to Office Live from the menu D The Office Live logon dialog box appears Support for Office Live varies depending on the country For more details refer to the Offic...

Page 159: ...nt dialog box appears after the ScanSnap is connected to Office Live 3 Select a folder in which you want to save the scanned image 4 In the Scan to Microsoft SharePoint Index Pane enter information such as the title and click the Accept button D The scanned image is saved in the specified folder For more details refer to the Scan to Microsoft SharePoint User Guide ...

Page 160: ...e 161 z Without Using the Quick Menu page 164 z Rack2 Filer trial version bundled with the ScanSnap or Rack2 Filer V5 0 or later recom mended bundled model or sold separately is required to use this function Rack2 Filer is an application that converts paper documents and electronic documents into PDF files and manages them in a computer You can manage the documents as if you bind them store them o...

Page 161: ...to Rack2 Filer If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to Rack2 Filer icon and then select the Settings menu D The ScanSnap Rack2 dialog box appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the ...

Page 162: ...to Rack2 Filer icon D Rack2 Filer starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer in accordance with the settings specified in step 4 z When you perform a scan with JPEG jpg selected for File format in the File option tab of the ScanSnap setup dialog box you cannot save the image in Rack2 Filer z You cannot start scanning when the Quick Menu is displayed Save the scanned...

Page 163: ...Actions for Windows users 163 For details about how to use Rack2 Filer refer to the Rack2 Filer User s Guide ...

Page 164: ...down list in the Application tab select Rack2 Filer To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 ScanSnap Manager can also link with Rack2 Filer when you select z Rack2 Filer from the Profile drop down list of the ScanSnap...

Page 165: ... box specify the destination to save the scanned image For details about the ScanSnap Rack2 dialog box refer to Rack2 Filer Help Click the Help button in the ScanSnap Rack2 dialog box to display Rack2 Filer Help 3 Click the OK button to close the ScanSnap Rack2 dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load ...

Page 166: ...ing D Rack2 Filer starts up and the PDF file created by the ScanSnap is saved in Rack2 Filer in accordance with the settings specified in step 3 Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded For details about how to use Rack2 Filer refer to the Rack2 Filer User s Guide ...

Page 167: ...earchable PDF the PDF file becomes searchable in Evernote For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu refer to the following z Using the Quick Menu page 168 z Without Using the Quick Menu page 172 z You need to create an Evernote account free or premium z You first need to sign in to Evernote for Windows to save a file to Eve...

Page 168: ... 3 Press the Scan Stop button on the ScanSnap to finish scanning D The Quick Menu appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 67 Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatical...

Page 169: ...Move the mouse cursor to the mark on the Scan to Evernote Document icon and then select the Settings menu D The Scan to Evernote Options dialog box appears 2 Change the settings For details about the Scan to Evernote Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Evernote Options dialog box ...

Page 170: ... a PDF file is created from the JPEG file A separate PDF file is created for each JPEG file The following dialog box is displayed when the PDF file is being created z You cannot start scanning when the Quick Menu is displayed Save the PDF file to Ever note before scanning the next document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed ...

Page 171: ... D Evernote for Windows starts up and the PDF file is saved to Evernote Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on those pages only The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup dialog box even after ...

Page 172: ... tab select Scan to Evernote Document To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 ScanSnap Manager can also link with Scan to Evernote Document when you select z Scan to Evernote Document from the Profile drop down list o...

Page 173: ...tions dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Evernote Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap wh...

Page 174: ... 3 text recognition is performed according to the OCR options settings in the Scan to Evernote Options dialog box The following dialog box is displayed during text recognition D Evernote for Windows starts up and the PDF file is saved to Evernote Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on tho...

Page 175: ...ncluding handwritten characters and the file becomes searchable in Evernote For details about the procedure to scan and save the scanned image to Evernote using or without using the Quick Menu refer to the following z Using the Quick Menu page 176 z Without Using the Quick Menu page 178 z You need to create an Evernote account free or premium z You first need to sign in to Evernote for Windows to ...

Page 176: ... 3 Press the Scan Stop button on the ScanSnap to finish scanning D The Quick Menu appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 67 Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatical...

Page 177: ...te before scanning the next document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed z When you select PDF pdf for File format in the File option tab of the ScanSnap setup dialog box a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as Scan...

Page 178: ...etup dialog box 4 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 ScanSnap Manager can also link with Scan to Ever...

Page 179: ...ote Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z When you select PDF pdf for File format in the File option tab of the ScanSnap setup dialog box a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_...

Page 180: ...81 z Without Using the Quick Menu page 185 z You need to create a Google account free z You need to have NET Framework 3 0 installed in order to use this function Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows You need to install NET Framework 3 0 separately even if NET Framework 4 0 o...

Page 181: ...cs TM If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to Google Docs TM icon and then select the Settings menu D The Scan to Google Docs TM Options dialog box appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to ...

Page 182: ...hared with other users do not enter your information in Email and Password in this dialog box Otherwise other users will be able to log into Google Docs automatically It is recommended to set only Email in this dialog box and type in the password every time z You cannot start scanning when the Quick Menu is displayed Save the PDF file to Google Docs before scanning the next document z Do not move ...

Page 183: ...Searchable PDF check box is selected in the Scan to Google Docs TM Options dialog box in step 4 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options dialog box The following dialog box is displayed during text recognition z If the computer is shared with other users do not select the Save your account information check box in this dialog box Oth...

Page 184: ... saving is completed If you select the Close this window when save completes check box above the Scan to Google Docs TM dialog box will automatically close from next scanning on when the saving is completed Google Docs does not start up after the saving has completed To check the saved PDF file start a web browser and log in to Google Docs ...

Page 185: ...ation tab select Scan to Google Docs TM To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 ScanSnap Manager can also link with Scan to Google Docs TM when you select z Scan to Google Docs TM from the Profile drop down list of th...

Page 186: ...ger Help 3 Click the OK button to close the Scan to Google Docs TM Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 z If the computer is shared with other users do not enter your information in Email and Password in this dialog box Otherwise other users ...

Page 187: ...e option tab of the ScanSnap setup dialog box a PDF file is created from the JPEG file A separate PDF file is created for each JPEG file The following dialog box is displayed when the PDF file is being created Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z If the computer is shared with other users do not select...

Page 188: ...e button to close the Scan to Google Docs TM dialog box when the saving is completed If you select the Close this window when save completes check box above the Scan to Google Docs TM dialog box will automatically close from next scanning on when the saving is completed Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition ...

Page 189: ...red separately z ScanSnap Manager can link with the following Salesforce editions Unlimited Enterprise z You need to have NET Framework 3 0 installed in order to use this function Note that NET Framework 3 0 is also included in NET Framework 3 5 SP1 or later It is recommended that you use NET Framework 3 5 SP1 or later by updating Windows If NET Framework 4 0 or later is already installed you need...

Page 190: ...ter If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to Salesforce Chatter icon and then select the Settings menu D The Scan to Salesforce Chatter Options dialog box appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu ref...

Page 191: ...e Scan to Salesforce Chatter Options dialog box 5 Click the Scan to Salesforce Chatter icon If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatically It is recommended to set only User Name and Security Token in this dialog box and type in the password every time ...

Page 192: ...word and click the OK button Enter a security token if needed D The Scan to Salesforce Chatter dialog box appears z If the computer is shared with other users do not select the Save user account information check box in this dialog box Otherwise other users will be able to log into Salesforce automatically z Scan to Salesforce Chatter is not available in a proxy environment that requires authentic...

Page 193: ... can set the posting destination and method the message to post the name and description of the image file that will be posted to Salesforce Chatter and save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter dialog box refer to the ScanSnap Manager Help Preview ...

Page 194: ...omatically close from next scanning on when the posting is completed z You cannot start scanning after the Quick Menu is displayed and before the Scan to Salesforce Chatter dialog box is closed Close the Scan to Salesforce Chatter dialog box before scanning the next document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed Salesforce does not ...

Page 195: ...lesforce Chatter To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or Left Click Men...

Page 196: ... Help 3 Click the OK button to close the Scan to Salesforce Chatter Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will ...

Page 197: ...rd and click the OK button Enter a security token if needed D The Scan to Salesforce Chatter dialog box appears Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z If the computer is shared with other users do not select the Save user account information check box in this dialog box Otherwise other users will be able...

Page 198: ... can set the posting destination and method the message to post the name and description of the image file that will be posted to Salesforce Chatter and save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter dialog box refer to the ScanSnap Manager Help Preview ...

Page 199: ... dialog box will automatically close from next scanning on when the posting is completed z You cannot start scanning when the Scan to Salesforce Chatter dialog box is displayed Close the dialog box before scanning the next document z Do not move delete or rename the scanned image in other applications when the Scan to Salesforce Chatter dialog box is displayed Salesforce does not start up after th...

Page 200: ...uick Menu refer to the following z Using the Quick Menu page 201 z Without Using the Quick Menu page 204 z You need to have a SugarSync account z You need to have SugarSync Manager for Windows 1 9 28 or later installed in order to use this function z You can save up to 100 files to your SugarSync folder at once When you first log into SugarSync after installing SugarSync Manager for Windows the Ma...

Page 201: ...ugarSync If you do not want to change any settings go to step 5 1 Move the mouse cursor to the mark on the Scan to SugarSync icon and then select the Settings menu D The Scan to SugarSync Options dialog box appears To use the Quick Menu you need to select the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using t...

Page 202: ... dialog box refer to ScanSnap Manager Help 3 Click the OK button to close the Scan to SugarSync Options dialog box 5 Click the Scan to SugarSync icon D The Scan to SugarSync dialog box appears If you clear the Show preview check box in step 4 scanned image is directly saved to your SugarSync folder ...

Page 203: ...ge is saved to your SugarSync folder The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder z You cannot start scanning after the Quick Menu is displayed and before the Scan to SugarSync dialog box is closed Close the Scan to SugarSync dialog box before scanning the next document z Do not move delete or rename the scanned image in other applicatio...

Page 204: ... SugarSync To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or the Left Click Menu ...

Page 205: ...Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning 7 Press the Scan Stop button on the ScanSnap to finish scanning D The Scan to SugarSync dialog box appears when the scanning is completed If you clear the Show previ...

Page 206: ...Help 9 Click the Save button D The scanned image is saved to your SugarSync folder The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder z You cannot start scanning when the Scan to SugarSync dialog box is displayed Close the dialog box before scanning the next document z Do not move delete or rename the scanned image in other applications when t...

Page 207: ...T Framework 3 0 separately because NET Framework 3 0 is not included in the NET Framework 4 0 or later version z You need to have ScanSnap Connect Application installed in the mobile device in order to use this function Download ScanSnap Connect Application for mobile devices from application stores such as App Store ScanSnap Connect Application for mobile devices operate on the following operatin...

Page 208: ...og box In the Scan to Mobile Basic dialog box enter a password to connect to the mobile device For details about other setting items refer to the Scan to Mobile Help z The Scan to Mobile icon appears on the taskbar when the file is saved to the mobile device In Windows 7 the Scan to Mobile icon is displayed in the menu that appears when you click on the taskbar The Scan to Mobile icon shows the co...

Page 209: ...When the connection is established the Scan to Mobile dialog box appears on the computer showing the mobile device that is currently connected to the computer 3 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 z For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Conn...

Page 210: ... and start scanning while Scan to Mobile is active when this application is currently selected on the taskbar and the Scan to Mobile dialog box is brought to front Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog b...

Page 211: ...Snap setup dialog box For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 67 When Scan to Mobile has already started and is active with the application selected on the taskbar and the Scan to Mobile dialog box brought to front ScanSnap Manager links with Scan to Mobile automatically and the Quick Menu does not appear To display the Quick Menu minimi...

Page 212: ... 1 Move the mouse cursor to the mark on the Scan to Mobile icon and then select the Settings menu D The Scan to Mobile Options dialog box appears 2 Change the setting For details about the Scan to Mobile Options dialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Mobile Options dialog box ...

Page 213: ...Mobile dialog box appears z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with Scan to Mobile before scanning another document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed ...

Page 214: ...7 Click the Close button to close the Scan to Mobile dialog box when the sending of the scanned image is completed z When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the Send button to send the image to the mobile device z For details about the features of ScanSnap Connect Appli...

Page 215: ... to Mobile To disable the Quick Menu you need to clear the Use Quick Menu check box in the ScanSnap setup dialog box For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 73 When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected from the Profile drop down list or Left Click Menu next...

Page 216: ...ialog box refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Mobile Options dialog box 4 Click the OK button to close the ScanSnap setup dialog box 5 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you wa...

Page 217: ...established the Scan to Mobile dialog box appears showing the mobile device that is currently connected to the computer Then the scanned image is sent to the mobile device z When you select the Wait until the Send button is clicked check box in the Scan to Mobile Basic dialog box the Send button appears in the Scan to Mobile dialog box Click the Send button to send the image to the mobile device z...

Page 218: ... 218 9 Click the Close button to close the Scan to Mobile dialog box when the sending of the scanned image is completed The Scan to Mobile dialog box closes automatically when the mobile device is disconnected from the computer ...

Page 219: ...box the ScanSnap automatically recognizes whether the scanned document is color gray or black white and saves the documents in their respective color modes If you want to scan and save color documents in gray or black white change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 ...

Page 220: ...bout how to load documents refer to How to Load Documents page 31 5 Press the Scan Stop button on the ScanSnap to start scanning 6 Press the Scan Stop button on the ScanSnap to finish scanning D Image data is saved in gray or black white Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded ...

Page 221: ...ick Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 In the Color mode drop down list in the Scanning tab select Color high compression 3 Click the OK button to close the ScanSnap setup dialog box In Color high compression mode different compression rates are applied to characters and backgrounds Therefore the file size of a document with mostly text characters is r...

Page 222: ...Load Documents page 31 5 Press the Scan Stop button on the ScanSnap to start scanning 6 Press the Scan Stop button on the ScanSnap to finish scanning D The scanned document is saved as highly compressed color image data Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded ...

Page 223: ...documents In that case clear the Correct skewed character strings automatically check box Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e g Characters overlapping illustratio...

Page 224: ...anning tab D The Scanning mode option dialog box appears 3 Select the Correct skewed character strings automatically check box 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 ...

Page 225: ... the ScanSnap to start scanning 7 Press the Scan Stop button on the ScanSnap to finish scanning D Image data is saved with skewed character strings corrected Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded ...

Page 226: ...ents with many extremely large or small characters z Documents on which pitches between lines or characters are extremely narrow or characters are overlapped z Documents with many characters contacting underlines or borders z Documents with many photographs or figures and few characters z Documents with characters on an unevenly colored background e g Shaded characters z Documents with many decora...

Page 227: ...n the Scanning tab D The Scanning mode option dialog box appears 3 Select the Allow automatic image rotation check box 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 ...

Page 228: ... on the ScanSnap to start scanning 7 Press the Scan Stop button on the ScanSnap to finish scanning D The scanned image is saved in the correct orientation Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded ...

Page 229: ...ton Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button D The Carrier Sheet Settings dialog box appears In the Scanning mode option dialog box Scanning tab Option button in the ScanSnap setup dia...

Page 230: ...ve as For details about the Carrier Sheet settings refer to the ScanSnap Manager Help 4 Click the OK button to close all the dialog boxes 5 Place the document inside the Carrier Sheet 1 Fold the document in half so that the sides to be scanned are facing out Fold it tightly and smooth out any creases ...

Page 231: ...attern straight into the feeding section of the ScanSnap with the front side of the Carrier Sheet facing up D The Carrier Sheet is pulled in until it is set inside the ScanSnap Note that the front side of the Carrier Sheet has a thick vertical line in the upper right hand corner If you perform a scan using the Carrier Sheet with the output guide open a paper jam may occur and damage the documents ...

Page 232: ...nager Image scanning and file saving dialog box appears When the back side of the Carrier Sheet is scanned scanned images of the front and back side of the document inside the Carrier Sheet are displayed as a double page spread image in the preview area Make sure to scan the front and back side of the Carrier Sheet consecutively Repeat steps 5 to 8 to scan more documents larger than A4 Letter size...

Page 233: ...hen placing the document inside the Carrier Sheet z When Automatic detection is selected from the Paper size drop down list in the Carrier Sheet Settings dialog box the image is output in an optimal size selected automatically from the available standard sizes A3 B4 or 11 17 in in the Paper size dialog box However depending on the document the size of the saved image data may be smaller than the o...

Page 234: ...hotographs and clippings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button D The Carrier Sheet Settings dialog box appears In the Scanning mode o...

Page 235: ... back in Save as For details about the Carrier Sheet settings refer to the ScanSnap Manager Help 4 Click the OK button to close all open dialog boxes 5 Place the document inside the Carrier Sheet Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet ...

Page 236: ... image of the document inside the Carrier Sheet is displayed in the preview area If you perform a scan using the Carrier Sheet with the output guide open a paper jam may occur and damage the documents Make sure to close the output guide when you perform a scan using the Carrier Sheet Repeat step 5 to 6 to scan more documents such as photographs and clippings You can continue with scanning document...

Page 237: ...depending on the document the size of the saved image data may be smaller than the original document or part of the image may be missing Example When you scan an A5 size image printed in the middle of an A4 size document the scanned image is saved in A5 size To save the scanned image in its original size specify the document size in the Paper size drop down list Place the document over a blank she...

Page 238: ...to scan long pages 1 Insert the document straight into the feeding section of the ScanSnap with the scanning side facing up D The document is pulled in until it is set inside the ScanSnap Secure enough space where the document exits the ScanSnap and pick up the document with your hands to prevent it from falling off the unit where the ScanSnap is placed on ...

Page 239: ...e next document is also scanned as long page z The error message below appears and long page scanning is disabled when Excellent is selected in the Image quality drop down list of the Scanning tab in the ScanSnap setup dialog box z When you perform a long page scan the setting for Paper size in the Paper tab of the ScanSnap setup dialog box automatically switches to Automatic detection The current...

Page 240: ... and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 From the File format drop down list in the File option tab select PDF pdf and then click the Option button ...

Page 241: ...xes 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning 7 Press the Scan Stop button on the ScanSnap to finish scanning D One PDF file is created every time the number of pages specified in step 3 has been scanned Load another document in the ScanSnap when you want to scan ...

Page 242: ...e PDF files change the settings in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 From the File format drop down list in the File option tab select PDF pdf It is recommended that you select Better or Best for Image quality in the Scanning tab of the Sc...

Page 243: ...n and Portuguese can be selected z Target pages Select All pages to perform text recognition for all pages and First page for just the first page 4 Click the OK button to close the ScanSnap setup dialog box 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning Load another do...

Page 244: ... characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documen...

Page 245: ...rds for the PDF file Mark black white documents in the following way z Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens z Mark a straight line over a single character string z The supported range of a marked section is as follows Minimum 3 mm short side 10 mm long side Maximum 20 mm short side 150 mm long side z Use only one color pe...

Page 246: ... Documents with too many marked sections on a single page z The following types of marked character strings cannot be set as keywords The size of marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded z When you mark more than one character string make s...

Page 247: ...t Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 From the File format drop down list in the File option tab select PDF pdf It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup dialog box ...

Page 248: ... PDF file only for the first page and All pages for all pages Do not select First marked section when the text orientation of your document is vertical The following explanation is for when you select First marked section z Select this button to set a character string such as a title of a document as a key word for the PDF file Example When only the title of a document is marked the marked charact...

Page 249: ...s Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with ma...

Page 250: ...ortant information by setting a password for private or confidential documents Change the settings to set passwords for PDF files in the following procedure 1 Select Scan Button Settings from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D The ScanSnap setup dialog box appears 2 In the File format drop down list in the File option tab select PDF pdf ...

Page 251: ...nSnap in Various Ways for Windows users 251 3 Select the Set a password for PDF file check box zTo set a different password per scan Clear the Use a fixed password check box You can set a different password per scan ...

Page 252: ...a password every time a document is scanned 2 Type in the same password in the Password and Confirm fields 4 Click the OK button to close all open dialog boxes 5 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 The following characters can be used to set passwords Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols _ ...

Page 253: ...password in the Password and Confirm fields and then click the OK button D The scanned image is saved as a password protected PDF file Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z The following characters can be used to set passwords Up to 16 characters Alphanumeric characters A Z a z 0 9 Symbols _ z If you cl...

Page 254: ...o perform scanning configure scan settings add change or delete profiles as well as various scanner functions and uses ScanSnap Manager Icon and Operations 255 How to Perform a Scan 259 Configuring ScanSnap Manager 270 Actions 289 Using the ScanSnap in Various Ways 388 ...

Page 255: ...canSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap The appearance of the icon changes according to the communication status as shown below A menu is displayed when you click the ScanSnap Manager icon while pressing the control key on the keyboard Status ScanSnap Manager icon Communicating Not communicating When you add the ScanSnap Manage...

Page 256: ...rofile Management Displays the ScanSnap Manager Profile Management window You cannot select Profile Management when the Use Quick Menu checkbox is selected in the ScanSnap setup window D Profile Management page 276 Help Displays the following menu z Help Opens the ScanSnap Manager Help z Troubleshooting Displays Troubleshooting in the ScanSnap Manager Help z ScanSnap Portal Site Opens the ScanSnap...

Page 257: ...in Automatically launches ScanSnap Manager when Mac OS is started up Show in the Finder Displays the contents of the ScanSnap folder by using the Finder Hide Show Hides or redisplays all windows of ScanSnap Manager that are being displayed Quit Exits ScanSnap Manager D Finishing ScanSnap Operation page 269 Item Function ...

Page 258: ... change or delete profiles refer to Profile Management page 276 z To enable the Profile menu clear the Use Quick Menu checkbox in the ScanSnap setup window The Profile menu does not appear when this checkbox is selected z You can also display the Profile menu by selecting Profile from ScanSnap Manager menu z Profiles configured for the following scanner models will be carried over to ScanSnap S110...

Page 259: ...er to the following z Using the Quick Menu page 260 z Without Using the Quick Menu page 265 z If the ScanSnap Manager icon is not displayed select Applications and double click ScanSnap ScanSnap Manager from Finder to start up ScanSnap Manager z If ScanSnap Manager does not start automatically when Mac OS starts up select Accounts My Account Login Items ScanSnap Manager in the System Preferences w...

Page 260: ...t you select this button when you want to scan documents in optimum quality suitable for the paper size of the document Small File button Settings are Normal Color Gray 150 dpi B W 300 dpi for Image quality in the Scanning tab in the ScanSnap setup window and default for other settings It is recommended that you select this button when you want to reduce the file size High Quality button Settings ...

Page 261: ...r details about the default settings when using the Quick Menu refer to the ScanSnap Manager Help z You cannot change the settings for the Recommended Small File and High Quality buttons If you change any of these settings the profile automatically switches to Customize For details about how to change scan settings refer to How to Configure Scan Settings page 273 You can also start scanning from t...

Page 262: ...s the Scan Stop button on the ScanSnap to finish scanning D The Quick Menu appears Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z You can also finish scanning by clicking the Finish Scanning button in the ScanSnap Manager Image scanning and file saving window z The Scan Stop button on the ScanSnap flashes in blu...

Page 263: ...is item refer to Attaching Files to E Mail page 297 Scan to Print Displays the Print window Scanned image can be printed For details about how to continue the process after you select this item refer to Using the ScanSnap as a Copy Machine page 307 Scan to Mobile Displays the Scan to Mobile window Scanned image is saved to a mobile device For details about how to continue the process after you sel...

Page 264: ...tinue the process after you select this item refer to Converting into Word Excel Documents page 313 Cardiris 5 Displays the Cardiris window Scanned image is stored in Cardiris For details about how to continue the process after you select this item refer to Storing Business Cards in Cardiris page 321 iPhoto 6 Displays the iPhoto window Scanned image is saved in iPhoto For details about how to cont...

Page 265: ...ick Menu 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 Clear the Use Quick Menu checkbox 3 Select a profile Select a profile from either of the following z Profile pop up menu in the ScanSnap setup window z Profile menu ...

Page 266: ...canning and file saving window then shows a new message indicating that the ScanSnap is ready for the next scan You can also start scanning from the ScanSnap Manager menu For details refer to ScanSnap Manager Menu page 256 z Do not connect and disconnect the ScanSnap and other USB devices during scanning z Do not close the feed guide during scanning z Do not switch users during scanning Load anoth...

Page 267: ...ext recognition progress appears during text recognition process z By default documents are scanned with the following settings Image quality Automatic resolution and Color mode Auto color detection For details about how to change scan settings refer to How to Configure Scan Settings page 273 z The application that starts up after scanning varies depending on what is selected in the Application ta...

Page 268: ...appears during scanning D The following message appears when the scanning stops 2 Click the Quit button To continue scanning click the Continue Scanning button or press the Scan Stop button on the ScanSnap after loading another document in the ScanSnap You can also stop the scan during scanning by pressing the Scan Stop button on the ScanSnap Remove the document from the ScanSnap after stopping th...

Page 269: ...p Manager icon in the Dock changes from to 2 Disconnect the USB cable from your computer You cannot use the ScanSnap after exiting ScanSnap Manager From Finder select Applications and double click ScanSnap ScanSnap Manager to start up ScanSnap Manager when you want to use the ScanSnap The ScanSnap does not have a power switch and is turned ON OFF in conjunction with the computer s power The ScanSn...

Page 270: ...h applications and windows displayed during scanning Quick Menu Settings You can specify which applications to display or hide in the Quick Menu as well as change the display order of the applications in the following procedure 1 Click in the Quick Menu For details about how to display the Quick Menu refer to Using the Quick Menu page 260 D The Applications to Show Hide window appears ...

Page 271: ...k Menu To display all the applications in the Quick Menu click the Restore Default button zDisplay Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the Applications to Show Hide window Drag an application to change its order To restore the default display order of the applications displayed in the Quick Menu click the Restore Default b...

Page 272: ...cations are displayed in the order shown below in the Quick Menu and in the Applications to Show Hide window 3 Click the OK button to close the Applications to Hide Show window D The applications to be displayed in the Quick Menu and their display order are set ...

Page 273: ...ager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 Click the Detail button to switch to the detail view mode zUsing the Quick Menu zWithout Using the Quick Menu You can also open the ScanSnap setup window by pressing simultaneously the command and S keys on the keyboard This operation is only enabled when ScanSnap Man...

Page 274: ...ished z File option tab File format of the scanned image pdf jpg Whether to perform text recognition on a marked character string in the scanned image and add the character string as a keyword for the PDF file Whether to perform text recognition only on the character strings in the first marked section or all marked sections to be added as keywords and in which language to perform text recognition...

Page 275: ...ged D When you do not use the Quick Menu scan settings for the currently selected profile are changed Scan settings vary depending on whether or not you use the Quick Menu For details about items that can be set refer to Setting Items With Without the Quick Menu page 438 If you press the Scan Stop button on the ScanSnap while the ScanSnap setup window is displayed the ScanSnap setup window closes ...

Page 276: ...rofiles you do not have to open the ScanSnap setup window to change scan settings every time you perform scanning You can easily switch to an appropriate profile you want by just selecting it For details about how to add change or delete profiles refer to the following z To add new profiles page 277 z To change scan settings for profiles page 280 z To rename profiles page 282 z To delete profiles ...

Page 277: ...canSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 Configure the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help Clear the Use Quick Menu checkbox if it is selected ...

Page 278: ...8 3 Select Add Profile from the Profile pop up menu D The Add new profile window appears 4 Type in a new profile name and click the OK button D The added profile appears in the Profile pop up menu in the ScanSnap setup window 5 Click the Apply button ...

Page 279: ... You can change the display order of profiles except for the Standard profile 1 Select Profile Management from the ScanSnap Manager menu or from the Profile pop up menu in the ScanSnap setup window D The ScanSnap Manager Profile Management window appears 2 Drag the profile to move it to its desired position in the list 3 Click the button to close the ScanSnap Manager Profile Management window ...

Page 280: ...nu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 Select a profile from the Profile pop up menu 3 Change the scan settings in each tab For details about each tab refer to the ScanSnap Manager Help Clear the Use Quick Menu checkbox if it is selected ...

Page 281: ...ring ScanSnap Manager for Mac OS users 281 4 When you finish changing the settings for the selected profile click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window ...

Page 282: ...ears 2 Select a profile click the button in the lower left corner and select Rename D The name field of the profile becomes editable z If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window z You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from the Profile pop up menu in...

Page 283: ...g ScanSnap Manager for Mac OS users 283 3 Type in a new name D The profile is renamed 4 Click the button to close the ScanSnap Manager Profile Management window D A message window appears 5 Click the Apply button ...

Page 284: ...and click the button D The selected profile is deleted 3 Click the button to close the ScanSnap Manager Profile Management window D A message window appears z If you cannot select Profile Management in the ScanSnap Manager menu clear the Use Quick Menu checkbox in the ScanSnap setup window z You can also display the ScanSnap Manager Profile Management window by selecting Profile Management from th...

Page 285: ...Configuring ScanSnap Manager for Mac OS users 285 4 Click the Apply button ...

Page 286: ...automatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled Applications that can automatically link with ScanSnap Manager are as follows z Cardiris Scanned image is displayed in Cardiris z Scan to Mobile Scanned image is sent to a mobile device The example above shows ScanSnap Manager automatically linking with Scan to Mobile when Scan to Mobi...

Page 287: ...to stop scanning refer to Stopping the Scan page 268 The following message appears in the ScanSnap Manager Image scanning and file saving window after the document has been scanned Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded The ScanSnap Manager Image scanning and file saving window closes when you press the Sc...

Page 288: ...u refer to ScanSnap Manager Menu page 256 D The ScanSnap Manager Preferences window appears 2 Clear the Show the scan progress status recommended checkbox 3 Click the button in the upper left corner to close the ScanSnap Manager Preferences window D The ScanSnap Manager Image scanning and file saving window is hidden from next scanning on When the scanning progress status window is not displayed t...

Page 289: ...d data can be output in either text or vCard format zConvert catalogs and pamphlets into digital data and save them Store and manage scanned images of catalogs and pamphlets directly in iPhoto zManage scanned documents through linkage with Evernote Save PDF files in Evernote and access them easily anytime anywhere zManage handwritten notes through linkage with Evernote Save JPEG files in Evernote ...

Page 290: ...ted with the path stated For details about the procedure to scan and save the scanned image in a specified folder using or without using the Quick Menu refer to the following z Using the Quick Menu page 291 z Without Using the Quick Menu page 294 The e mail program configured in Mail when you select Mail menu Preferences General button Default email reader is used as the e mail program to link wit...

Page 291: ... the ScanSnap to finish scanning D The Quick Menu appears 4 Click the Scan to Folder icon D The Scan to Folder window appears To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 260 Load another document in the ScanSnap when you want to scan multiple sh...

Page 292: ...ew area In the Scan to Folder window you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder window refer to the ScanSnap Manager Help Preview ...

Page 293: ...er window a new message window appears listing the destination folder path where the file is saved z You cannot start scanning after the Quick Menu is displayed and before the Scan to Folder window is closed Close the Scan to Folder window before scanning the next document z Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to Fo...

Page 294: ...r 3 Click the Apply button 4 Click the button in the upper left corner to close the ScanSnap setup window To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 ScanSnap Manager can also link with Scan to Folder when you select z Scan t...

Page 295: ... The Scan to Folder window appears 8 Check the scanned image in the preview area In the Scan to Folder window you can change files names destination folders and specify whether to state a path to a destination folder in an e mail message to notify others For details about the Scan to Folder window refer to the ScanSnap Manager Help Load another document in the ScanSnap when you want to scan multip...

Page 296: ...essage checkbox in the Scan to Folder window a new message window appears listing the destination folder path where the file is saved z You cannot start scanning when the Scan to Folder window is displayed Close the Scan to Folder window before scanning the next document z Do not move delete or rename the scanned image in other applications when the Scan to Folder window is displayed ...

Page 297: ...sing or without using the Quick Menu refer to the following z Using the Quick Menu page 298 z Without Using the Quick Menu page 302 The e mail program configured in Mail when you select Mail menu Preferences General button Default email reader is used as the e mail program to link with ScanSnap Manager The following e mail programs are supported z Mail z Outlook for Mac 2011 z Entourage 2008 for M...

Page 298: ...on DThe Scan to E mail Options window appears To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning using the Quick Menu refer to Using the Quick Menu page 260 Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pa...

Page 299: ...er Help 3 Click the OK button to close the Scan to E mail Options window 5 Click the Scan to E mail icon D The Scan to E mail window appears If you clear the Show preview checkbox of the Scan to E mail Options window in step 4 the Scan to E mail window is not displayed Instead a new message window appears with the file s attached ...

Page 300: ...iew area In the Scan to E mail window you can rename the file and decide whether to save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail window refer to the ScanSnap Manager Help Preview ...

Page 301: ... z You cannot start scanning after the Quick Menu is displayed and before the Scan to E mail window is closed Close the Scan to E mail window before scanning the next document z Do not move delete or rename scanned image in other applications after the Quick Menu is displayed and before the Scan to E mail window is closed ...

Page 302: ... up menu in the Application tab select Scan to E mail To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 ScanSnap Manager can also link with Scan to E mail when you select z Scan to E mail from the Profile pop up menu of the ScanSna...

Page 303: ... button DThe Scan to E mail Options window appears 2 Change the settings For details about the Scan to E mail Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to E mail Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner to close the ScanSnap setup window ...

Page 304: ...an to E mail Options window in step 3 the Scan to E mail window is not displayed Instead a new message window appears with the file s attached Up to ten files can be attached to an e mail message When you scan more than one document with the scan settings shown below multiple files are created Pay attention to the number of documents to scan z File format JPEG jpg z Generate one PDF file per n pag...

Page 305: ...iew area In the Scan to E mail window you can rename the file and decide whether to save the scanned image in the folder specified for Image saving folder after sending it by e mail For details about the Scan to E mail window refer to the ScanSnap Manager Help Preview ...

Page 306: ...indow appears with the file attached z You cannot start scanning when the Scan to E mail window is displayed Close the Scan to E mail window before scanning the next document z Do not move delete or rename the scanned image in other applications when the Scan to E mail window is displayed ...

Page 307: ...enu page 308 z Without Using the Quick Menu page 310 z Note that shadows around the edges of the document may appear as lines on the generated scanned image depending on the scanning method and paper conditions If you print such an image the printed image will also have lines appearing in it z The scanned image will be printed at a resolution of 150 dpi regardless of the setting specified for Imag...

Page 308: ...to step 5 1 Click Settings under the Scan to Print icon DThe Scan to Print Options window appears 2 Change the settings For details about the Scan to Print Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options window To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform...

Page 309: ...ve the scanned image in the folder specified for Image saving folder For details about the Print window refer to the ScanSnap Manager Help 7 Click the Print button D The scanned image is printed z You cannot start scanning after the Quick Menu is displayed and before the Print window is closed Close the Print window before scanning the next document z Do not move delete or rename the scanned image...

Page 310: ...pop up menu in the Application tab select Scan to Print To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 ScanSnap Manager can also link with Scan to Print when you select z Scan to Print from the Profile pop up menu of the ScanSna...

Page 311: ...ge the settings For details about the Scan to Print Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Print Options window 4 Click the Apply button in the ScanSnap setup window 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Docu...

Page 312: ... and whether to save the scanned image in the folder specified for Image saving folder For details about the Print window refer to the ScanSnap Manager Help 10 Click the Print button D The scanned image is printed Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z You cannot start scanning when the Print window is d...

Page 313: ...on to view the converted documents on your computer z If Word is not installed in your computer text only results of converted documents to Word will be displayed in TextEdit If Excel is not installed in your computer you cannot view documents converted to Excel z ABBYY FineReader for ScanSnap can be used with the following versions of Word and Excel Word 2011 2008 2004 Excel 2011 2008 2004 z Do n...

Page 314: ...orming text recognition check whether the documents you want to convert are suitable for conversion according to the following guidelines Application Suitable for conversion Not suitable for conversion Scan to Word Documents with simple lay outs consisting of single or double columns Documents with complex layouts con taining a mixture of diagrams tables and text e g brochures magazines and newspa...

Page 315: ... characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters contacting underlines or borders Documents of complex layouts as well as documents including unreadable characters It may take extra time to process text recognition for these documents z When converting to Excel files if the recogni...

Page 316: ...16 For details about the procedure to scan and convert the scanned image into Word Excel files using or without using the Quick Menu refer to the following z Using the Quick Menu page 317 z Without Using the Quick Menu page 319 ...

Page 317: ...perform scanning by using the Quick Menu refer to Using the Quick Menu page 260 z It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup window z Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z When you perform a scan with JPEG jpg selected for F...

Page 318: ... the conversion is completed Word or Excel starts up displaying the converted document in the applicable format The Word or Excel file is saved in one of the following formats z Scan to Word RTF format rtf z Scan to Excel XLS format xls ...

Page 319: ...dow To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 z It is recommended to select Automatic resolution or Best for Image quality in the Scanning tab in the ScanSnap setup window z ScanSnap Manager can also link with Scan to Word ...

Page 320: ...he Scan Stop button on the ScanSnap to finish scanning D The following window appears and image data conversion to Word or Excel files starts D When the conversion is completed Word or Excel starts up and the conversion result is displayed Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded The Word or Excel file is sa...

Page 321: ... card images and the related information in Cardiris For details about the procedure to scan and manage business cards in Cardiris using or without using the Quick Menu refer to the following z Using the Quick Menu page 322 z Without Using the Quick Menu page 325 z Using the Address Book in Cardiris page 328 ...

Page 322: ...box in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 260 z When Business card is specified for Paper size in the Paper tab of the ScanSnap setup window insert the business card by aligning it with the left edge of the feeding section z If you perform a scan with the output guide open a paper jam may occur and damage b...

Page 323: ...esolution or Best for Image quality in the Scanning tab in the ScanSnap setup window Load another business card in the ScanSnap when you want to scan multiple business cards Scanning starts automatically when a business card is loaded z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with Cardiris before scanning another document z Do not move delete or...

Page 324: ...splayed under the card image Do not exit Cardiris while setup or message window is open z To recognize a business card of a different language from the one currently set in Cardiris click the card style button and change the country setting z For details about the functions of Cardiris and how to use it refer to Cardiris 4 User Guide and Cardiris Help Card Style button Export button Output Format ...

Page 325: ...sable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 It is recommended that you select Automatic resolution or Best for Image quality in the Scanning tab of the ScanSnap setup window ScanSnap Manager can also link with Cardiris when you se...

Page 326: ... on the ScanSnap to start scanning z When Business card is specified for Paper size in the Paper tab in the ScanSnap setup window insert the business card by aligning it with the left edge of the feeding section z If you perform a scan with the output guide open a paper jam may occur and damage business cards Make sure to close the output guide when you scan business cards Load another business ca...

Page 327: ... in the card toolbar The recognition result is displayed under the card image Do not exit Cardiris while setup or message window is open z To recognize a business card of a different language from the one currently set in Cardiris click the card style button and change the country setting z For details about functions of Cardiris and how to use it refer to Cardiris 4 User Guide and Cardiris Help C...

Page 328: ...ed business card in the Address Book perform the following procedure 1 Click the Output Format button or select Settings Output Format on the menu bar D The Business Cards window appears 2 Select Address Book in the Format pop up menu 3 Click the OK button Do not exit Cardiris when setup or message window is open ...

Page 329: ...sult of all scanned business cards in the card toolbar are registered in the Address Book 5 Select Cardiris for ScanSnap Quit Cardiris for ScanSnap on the menu bar to quit Cardiris The recognition result of scanned business cards can be output in text or vCard format For more details refer to Cardiris 4 User Guide and Cardiris Help ...

Page 330: ...section explains how to store the scanned image in iPhoto For details about the procedure to scan and store the scanned image in iPhoto using or without using the Quick Menu refer to the following z Using the Quick Menu page 331 z Without Using the Quick Menu page 333 ...

Page 331: ...e the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For more details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 260 Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z You cannot start scanning when the Quick Menu is displayed Wait...

Page 332: ...k the scanned image stored in iPhoto The scanned image is also saved in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window at the same time when it is saved to iPhoto Delete this file if unnecessary ...

Page 333: ... iPhoto 3 Click the Apply button 4 Click the button in the upper left corner to close the ScanSnap setup window To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For more details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 ScanSnap Manager can also link with iPhoto when you select z iPh...

Page 334: ...on the ScanSnap to finish scanning D The iPhoto window appears 8 Check the scanned image stored in iPhoto Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded The scanned image is also saved in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window at the same time when it is saved to ...

Page 335: ...g z Using the Quick Menu page 336 z Without Using the Quick Menu page 339 z You need to create an Evernote account free or premium z You first need to create a notebook in Evernote for Mac to save a file to Evernote z Disable Bring the new note to the front in Evernote Preferences window beforehand to prevent new notes appearing on the screen when you scan documents consecutively The screenshot on...

Page 336: ...gs for Scan to Evernote Document If you do not want to change any settings go to step 5 1 Click Settings under the Scan to Evernote Document icon D The Scan to Evernote Document Options window appears To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page ...

Page 337: ...e Document icon D If JPEG jpg is selected for File format in the File option tab of the ScanSnap setupwindow aseparatePDFfilewillbecreatedfromeachJPEGfile The following window is displayed when the PDF file is being created z You cannot start scanning when the Quick Menu is displayed Save the PDF file to Ever note before scanning the next document z Do not move delete or rename the scanned image i...

Page 338: ...F file is saved to Evernote Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages containing text on which text recognition has already been performed The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the Sca...

Page 339: ...ation tab select Scan to Evernote Document To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 ScanSnap Manager can also link with Scan to Evernote Document when you select z Scan to Evernote Document from the Profile pop up menu of ...

Page 340: ...w appears 2 Change the settings For details about the Scan to Evernote Document Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Evernote Document Options window 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to ...

Page 341: ...s window The following window is displayed during text recognition D Evernote for Mac starts up and the PDF file is saved to Evernote Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will ...

Page 342: ...r to the following z Using the Quick Menu page 343 z Without Using the Quick Menu page 345 z You need to create an Evernote account free or premium z You first need to create a notebook in Evernote for Mac to save a file to Evernote z Disable Bring the new note to the front in Evernote Preferences window beforehand to prevent new notes appearing on the screen when you scanmoredocumentsconsecutivel...

Page 343: ...The following window is displayed when the JPEG file is being created D Evernote for Mac starts up and the JPEG file is saved to Evernote To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 260 Load another document in the ScanSnap when you want to scan...

Page 344: ... the name of the file which is saved to Evernote e g When the file name is ScanSnap the file is saved as ScanSnap_0001 ScanSnap_0002 ScanSnap_0003 z The file in which the scanned image is saved remains in the folder specified for Image saving folder in the Save tab of the ScanSnap setup window even after the scanned image is saved to Evernote Delete this file if unnecessary ...

Page 345: ...ck the Apply button 4 Click the button in the upper left corner to close the ScanSnap setup window To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 ScanSnap Manager can also link with Scan to Evernote Note when you select z Scan t...

Page 346: ...c starts up and the JPEG file is saved to Evernote Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z When you select PDF pdf for File format in the File option tab of the ScanSnap setup window a four digit serial number is automatically added to the name of the file which is saved to Evernote e g When the file name...

Page 347: ...canned image as a PDF file to Google Docs For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu refer to the following z Using the Quick Menu page 348 z Without Using the Quick Menu page 352 You need to create a Google account free PDF ...

Page 348: ...ettings for Scan to Google Docs TM If you do not want to change any settings go to step 5 1 Click Settings under the Scan to Google Docs TM icon D The Scan to Google Docs TM Options window appears To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 260 ...

Page 349: ...ed with other users do not enter your information in Email and Password in this window Otherwise other users will be able to log into Google Docs automatically It is recommended to set only Email in this window and type in the password every time z You cannot start scanning when the Quick Menu is displayed Save the scanned image to Google Docs before scanning the next document z Do not move delete...

Page 350: ...dow in step 4 text recognition is performed according to the OCR options settings in the Scan to Google Docs TM Options window The following window is displayed during text recognition z If the computer is shared with other users do not select the Remember the password in the keychain checkbox in this window Otherwise other users will be able to log into Google Docs automatically z Scan to Google ...

Page 351: ... saving is completed If you select the Close this window when save completes checkbox above the Scan to Google Docs TM window will automatically close from next scanning on when the saving is completed Google Docs does not start up after the saving has completed To check the saved PDF file start a web browser and log in to Google Docs ...

Page 352: ...Application tab select Scan to Google Docs TM To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 ScanSnap Manager can also link with Scan to Google Docs TM when you select z Scan to Google Docs TM from the Profile pop up menu of the...

Page 353: ...tings For details about the Scan to Google Docs TM Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Google Docs TM Options window If the computer is shared with other users do not enter your information in Email and Password in this window Otherwise other users will be able to log into Google Docs automatically It is recommended to set only Email in this...

Page 354: ...e enter your e mail address and password and click the OK button D If JPEG jpg is selected for File format in the File option tab of the ScanSnap setupwindow aseparatePDFfilewillbecreatedfromeachJPEGfile The following window is displayed when the PDF file is being created Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is lo...

Page 355: ...TM window when the saving is completed If you select the Close this window when save completes checkbox above the Scan to Google Docs TM window will automatically close from next scanning on when the saving is completed Text recognition will be performed if there are any pages containing text which is not yet recognized Note that text recognition will be performed on all pages including pages cont...

Page 356: ... Chatter For details about the procedure to post to Salesforce Chatter using or without using the Quick Menu refer to the following z Using the Quick Menu page 357 z Without Using the Quick Menu page 361 z A Saledforce CRM license is required separately z ScanSnap Manager can link with the following Salesforce editions Unlimited Enterprise JPEG PDF ...

Page 357: ...e any settings go to step 5 1 Click Settings under the Scan to Salesforce Chatter icon DThe Scan to Salesforce Chatter Options window appears 2 Change the settings For details about the Scan to Salesforce Chatter Options window refer to the ScanSnap Manager Help To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanni...

Page 358: ...tter window appears If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatically It is recommended to set only User Name and Security Token in this window and type in the password every time z If the computer is shared with other users do not select the Remember the password i...

Page 359: ...can set the posting destination and method the message to post the name and description of the image file that will be posted to Salesforce Chatter and save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter window refer to the ScanSnap Manager Help Preview ...

Page 360: ...omatically close from next scanning on when the posting is completed z You cannot start scanning after the Quick Menu is displayed and before the Scan to Salesforce Chatter window is closed Close the Scan to Salesforce Chatter window before scanning the next document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed Salesforce does not start up...

Page 361: ...esforce Chatter To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected in the Profile pop up menu or from the Profile menu ne...

Page 362: ...ndow refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to Salesforce Chatter Options window 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window If the computer is shared with other users do not set your information in User Name Password and Security Token Otherwise other users will be able to log into Salesforce automatic...

Page 363: ...he scanning is completed To continue enter your user name and password and click the OK button Enter a security token if needed D The Scan to Salesforce Chatter window appears Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded z If the computer is shared with other users do not select the Remember the password in the ...

Page 364: ...can set the posting destination and method the message to post the name and description of the image file that will be posted to Salesforce Chatter and save the scanned image in the folder specified for Image saving folder For details about the Scan to Salesforce Chatter window refer to the ScanSnap Manager Help Preview ...

Page 365: ...atter window will automatically close from next scanning on when the posting is completed z You cannot start scanning when the Scan to Salesforce Chatter window is displayed Close the window before scanning the next document z Do not move delete or rename the scanned image in other applications when the Scan to Salesforce Chatter window is displayed Salesforce does not start up after the posting i...

Page 366: ...nc folder using or without using the Quick Menu refer to the following z Using the Quick Menu page 367 z Without Using the Quick Menu page 370 z You need to have a SugarSync account z You need to have SugarSync Manager for Mac 1 9 29 or later installed in order to use this function When you first log into SugarSync after installing SugarSync Manager for Mac the Magic Briefcase which is a folder us...

Page 367: ... 5 1 Click Settings under the Scan to SugarSync icon DThe Scan to SugarSync Options window appears 2 Change the setting For details about the Scan to SugarSync Options window refer to the ScanSnap Manager Help 3 Click the OK button to close the Scan to SugarSync Options window To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to...

Page 368: ...directly saved to your SugarSync folder 6 Check the scanned image in the preview area In the Scan to SugarSync window you can rename the file and specify your SugarSync folder For details about the Scan to SugarSync window refer to the ScanSnap Manager Help The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder Preview ...

Page 369: ...start scanning after the Quick Menu is displayed and before the Scan to SugarSync window is closed Close the Scan to SugarSync window before scanning the next document z Do not move delete or rename the scanned image in other applications after the Quick Menu is displayed and before the Scan to SugarSync window is closed ...

Page 370: ...o SugarSync To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected in the Profile pop up menu or from the Profile menu next t...

Page 371: ...e ScanSnap Manager Help 3 Click the OK button to close the Scan to SugarSync Options window 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 7 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the...

Page 372: ... the file and specify your SugarSync folder For details about the Scan to SugarSync window refer to the ScanSnap Manager Help 10 Click the Save button D The scanned image is saved to your SugarSync folder The file will not be synced with SugarSync unless you select a SugarSync folder as the destination folder z You cannot start scanning when the Scan to SugarSync window is displayed Close thie win...

Page 373: ...use this function Download ScanSnap Connect Application for mobile devices from application stores such as App Store ScanSnap Connect Application for mobile devices operate on the following operating systems iOS 4 2 1 or later z The number of scanned image files and the maximum file size that can be saved on a mobile device at once are as follows Number of files Up to 100 File size 1024 MB z A fir...

Page 374: ...following message appears when you first launch Scan to Mobile Click the OK button to open the Scan to Mobile Basic window In the Scan to Mobile Basic window enter a password to connect to the mobile device For details about other setting items refer to the ScanSnap Manager Help z When Scan to Mobile is running the Scan to Mobile icon is displayed on the menu bar The Scan to Mobile icon shows the ...

Page 375: ...bile D The Scan to Mobile window appears z For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide iOS z For details about automatic linkage with active applications refer to Automatic Linkage with Applications page 286 ...

Page 376: ... currently connected to the computer 3 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 4 Press the Scan Stop button on the ScanSnap to start scanning To enable automatic linkage with Scan to Mobile press the Scan Stop button on the ScanSnap and start scanning while Scan to Mobile is active the Scan to Mobile menu appears on the menu ba...

Page 377: ... the Scan to Mobile window when the sending of the scanned image is completed When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device The Scan to Mobile window closes automatically when the mobile device is disconnected from the computer ...

Page 378: ...ptions window appears To use the Quick Menu you need to select the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning by using the Quick Menu refer to Using the Quick Menu page 260 When Scan to Mobile has already started and is active with the Scan to Mobile menu appearing in the menu bar ScanSnap Manager links with Scan to Mobile automatically and the Q...

Page 379: ...o close the Scan to Mobile Options window 5 Click the Scan to Mobile icon D The Scan to Mobile window appears z You cannot start scanning when the Quick Menu is displayed Wait until ScanSnap Manager links with Scan to Mobile before scanning another document z Do not move delete or rename the scanned image in other applications when the Quick Menu is displayed ...

Page 380: ...evice 7 Click the Close button to close the Scan to Mobile window when the sending of the scanned image is completed z When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device z For details about the features of ScanSnap Connect Application ...

Page 381: ...to Mobile To disable the Quick Menu you need to clear the Use Quick Menu checkbox in the ScanSnap setup window For details about how to perform scanning without using the Quick Menu refer to Without Using the Quick Menu page 265 When you add the customized settings as profiles the application to link with ScanSnap Manager can be selected in the Profile pop up menu or from the Profile menu next tim...

Page 382: ...canSnap Manager Help 3 Click the OK button to close the Scan to Mobile Options window 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load a document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 7 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanS...

Page 383: ...he computer from your mobile device For details about how to connect to the computer from your mobile device refer to the ScanSnap Connect Application User s Guide iOS D When the connection is established the Scan to Mobile window appears showing the mobile device that is currently connected to the computer Then the scanned image is sent to the mobile device ...

Page 384: ...n the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device z For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide iOS The Scan to Mobile window closes automatically when the mobile device is disconnected from ...

Page 385: ...e 1 From Finder select Applications and double click ScanSnap Scan to Mobile D The Scan to Mobile window appears For details about the features of ScanSnap Connect Application for mobile devices and how to use it refer to the ScanSnap Connect Application User s Guide iOS ...

Page 386: ...nect Application User s Guide iOS D When the connection is established the Scan to Mobile window appears showing the mobile device that is currently connected to the computer 3 From the menu bar select File Open D The Open window appears 4 Select a PDF or JPEG file to save to the mobile device and click the Open button D The file is sent to the mobile device from the computer ...

Page 387: ... completed When you select the Wait until the Send button is clicked checkbox in the Scan to Mobile Basic window the Send button appears in the Scan to Mobile window Click the Send button to send the image to the mobile device The Scan to Mobile window closes automatically when the mobile device is disconnected from the computer ...

Page 388: ...olor mode in the Scanning tab of the ScanSnap setup window the ScanSnap automatically recognizes whether the scanned document is color gray or black white and saved the documents in their respective color modes 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 From the Color mod...

Page 389: ...nSnap For details about how to load documents refer to How to Load Documents page 31 6 Press the Scan Stop button on the ScanSnap to start scanning 7 Press the Scan Stop button on the ScanSnap to finish scanning D Scanned image is saved in gray or black white Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded ...

Page 390: ...f documents In that case clear the Correct skewed character strings automatically checkbox Documents on which pitches between lines or characters are extremely narrow or characters are overlapped Documents with many outlined or decorated characters Documents with many photographs or figures and few characters Documents with characters on a patterned background e g Characters overlapping illustrati...

Page 391: ... The Scanning mode option window appears 3 Select the Correct skewed character strings automatically checkbox 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window ...

Page 392: ...to Load Documents page 31 8 Press the Scan Stop button on the ScanSnap to start scanning 9 Press the Scan Stop button on the ScanSnap to finish scanning D Image data is saved with skewed character strings corrected Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded ...

Page 393: ...ation checkbox z Documents with many extremely large or small characters z Documents on which pitches between lines or characters are extremely narrow or characters are overlapped z Documents with many characters contacting underlines or borders z Documents with many photographs or figures and few characters z Documents with characters on an unevenly colored background e g Shaded characters z Docu...

Page 394: ...ng tab D The Scanning mode option window appears 3 Select the Allow automatic image rotation checkbox 4 Click the OK button to close the Scanning mode option window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window ...

Page 395: ...ow to Load Documents page 31 8 Press the Scan Stop button on the ScanSnap to start scanning 9 Press the Scan Stop button on the ScanSnap to finish scanning D The scanned image is saved in the correct orientation Load another document in the ScanSnap when you want to scan multiple sheets Scanning starts automatically when a document is loaded ...

Page 396: ...er size in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button D The Carrier Sheet Settings window appears In the Scanning mode option window Scanning...

Page 397: ...Manager Help 4 Click the OK button to close the Carrier Sheet Settings window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window 7 Place the document inside the Carrier Sheet 1 Fold the document in half so that the sides to be scanned are facing out Fold it tightly and smooth out any creases ...

Page 398: ...attern straight into the feeding section of the ScanSnap with the front side of the Carrier Sheet facing up D The Carrier Sheet is pulled in until it is set inside the ScanSnap Note that the front side of the Carrier Sheet has a thick vertical line in the upper right hand corner If you perform a scan using the Carrier Sheet with the output guide open a paper jam may occur and damage the documents ...

Page 399: ...ager Image scanning and file saving window appears When the back side of the Carrier Sheet is scanned scanned images of the front and back side of the document inside the Carrier Sheet are displayed as a double page spread image in the preview area Make sure to scan the front and back side of the Carrier Sheet consecutively Repeat steps 7 to 10 to scan more documents larger than A4 Letter size You...

Page 400: ...eet when placing the document inside the Carrier Sheet z If Automatic detection is specified for Paper size in the Carrier Sheet Settings window an optimal size will be selected automatically from the available standard sizes A3 B4 or 11 17 in from the same pop up menu Note that the size of the image may become smaller than the original document depending on the document Example When you scan an A...

Page 401: ...h as photographs and clippings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 In the Paper tab select Automatic detection in Paper size and then click the Carrier Sheet Settings button D The Carrier Sheet Settings window appears In the Scanning mode...

Page 402: ...e ScanSnap Manager Help 4 Click the OK button to close the Carrier Sheet Settings window 5 Click the Apply button in the ScanSnap setup window 6 Click the button in the upper left corner to close the ScanSnap setup window 7 Place the document inside the Carrier Sheet Open the Carrier Sheet and place the top of the document against the top center of the Carrier Sheet ...

Page 403: ...image of the document inside the Carrier Sheet is displayed in the preview area If you perform a scan using the Carrier Sheet with the output guide open a paper jam may occur and damage the documents Make sure to close the output guide when you perform a scan using the Carrier Sheet Repeat steps 7 to 8 to scan more documents such as photographs and clippings You can continue with scanning document...

Page 404: ...f the image may become smaller than the original document depending on the document scanned or part of the image may appear missing Example When an A5 size image is printed in the center of an A4 size document the image is output in A5 size To output the scanned image in its original size specify the document size in the Paper size pop up menu Place the document over a blank sheet if the following...

Page 405: ...to scan long pages 1 Insert the document straight into the feeding section of the ScanSnap with the scanning side facing up D The document is pulled in until it is set inside the ScanSnap Secure enough space where the document exits the ScanSnap and pick up the document with your hands to prevent it from falling off the unit where the ScanSnap is placed on ...

Page 406: ... the next document is also scanned as long page z The error message below appears and long page scanning is disabled when Excellent is selected in the Image quality pop up menu in the Scanning tab of the ScanSnap setup window z When you perform a long page scan the setting for Paper size in the Paper tab of the ScanSnap setup window automatically switches to Automatic detection The current setting...

Page 407: ...ips and save each slip as a PDF file To save image data in multiple PDF files change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 From the File format pop up menu in the File option tab select PDF pdf and then click the Option button ...

Page 408: ...lick the button in the upper left corner to close the ScanSnap setup window 7 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 8 Press the Scan Stop button on the ScanSnap to start scanning 9 Press the Scan Stop button on the ScanSnap to finish scanning D One PDF file is created every time the number of pages specified in step 3 has b...

Page 409: ...able PDF files change the settings in the following procedure 1 Select Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 From the File format pop up menu in the File option tab select PDF pdf It is recommended that you select Better or Best for Image quality in the Scanning tab in the Sc...

Page 410: ...anese English French German Italian Spanish Russian and Portuguese can be selected z Target pages Select All pages to perform text recognition for all pages and First page for just the first page 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Doc...

Page 411: ...lution in Image quality Documents including handwritten characters Documents with small characters scanned at a low resolution Skewed documents Documents written in languages other than the specified language Documents including texts written in italic characters Documents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an un...

Page 412: ...ds for the PDF file Mark black white documents in the following way z Any regular highlight pen can be used The following shows the colors and thickness recommended for highlight pens z Mark a straight line over a single character string z The supported range of a marked section is as follows Minimum 3 mm short side 10 mm long side Maximum 20 mm short side 150 mm long side z Use only one color per...

Page 413: ...document is stained Documents with too many marked sections on a single page z The following types of marked character strings cannot be set as keywords The size of marked section is outside the supported range The marking is irregular e g skewed Multiple marked sections are too close to each other The color of the highlight pen is too pale or the color has faded z When you mark more than one char...

Page 414: ...lect Settings from the ScanSnap Manager menu For details about the ScanSnap Manager menu refer to ScanSnap Manager Menu page 256 D The ScanSnap setup window appears 2 From the File format pop up menu in the File option tab select PDF pdf It is recommended that you select Better or Best for Image quality in the Scanning tab of the ScanSnap setup window ...

Page 415: ...following explanation is for when you select First marked section z Select this button to set a character string such as a title of a document as a keyword for the PDF file Example When only the title of a document is marked the marked character string is set as a keyword for the PDF file and the PDF file becomes searchable by the title character string z When multiple marked sections exist in lin...

Page 416: ...le only for the first page and All pages for all pages 4 Click the Apply button 5 Click the button in the upper left corner to close the ScanSnap setup window 6 Load the document in the ScanSnap For details about how to load documents refer to How to Load Documents page 31 7 Press the Scan Stop button on the ScanSnap to start scanning Load another document in the ScanSnap when you want to scan mul...

Page 417: ...ents containing characters with superscripts subscripts and complicated mathematical expressions Documents with characters on an unevenly colored background e g Shaded characters Documents with many decorated characters e g Decorated characters embossed outlined Documents with characters on a patterned background e g Characters overlapping illustrations and diagrams Documents with many characters ...

Page 418: ...e Page Spread Image With Page Merger you can merge two JPEG files two single page PDF files or two pages of a multi page PDF file vertically or horizontally The merged file or page is saved as a single double page spread image For details about how to merge pages refer to the ScanSnap Manager Help ...

Page 419: ...ils about how to resolve problems such as removing jammed documents refer to Troubleshooting in the ScanSnap Manager Help Select Help Troubleshooting in the Right Click Menu Select Help Troubleshooting in the ScanSnap Manager menu ...

Page 420: ...420 Daily Care This chapter explains about cleaning materials and how to clean the ScanSnap Cleaning Materials 421 Cleaning the Outside of the ScanSnap 422 Cleaning the Inside of the ScanSnap 423 ...

Page 421: ... be used instead of cloths moistened with Cleaner F1 2 Any lint free cloth can be used To obtain these products contact your FUJITSU dealer or an authorized FUJITSU scanner service provider Product Name Part No Unit Note Cleaner F1 PA03950 0352 1 bottle Size 100 ml Cleaning Wipe 1 PA03950 0419 1 pack 24 packets Lint free dry cloth 2 Commercially available PFU LIMITED ...

Page 422: ...with a dry cloth or a cloth moistened with Cleaner F1 mild detergent z Never use paint thinner or any other organic solvents z Be careful not to get any moisture or water inside the scanner during cleaning z It may take a long time for Cleaner F1 to dry if an excessive amount is used Moisten the cloth with moderate quantity Wipe off the cleaner completely to leave no residue on the cleaned parts M...

Page 423: ...g you must turn off the ScanSnap and unplug the USB cable to avoid the risk of fire or electric shock z Do not use aerosol spray or spray that contains alcohol to clean the scanner Dust blown up by strong air from the spray may enter inside of the scanner which may cause scanner failure or malfunction Also note that sparks generated by static electricity may cause a fire Check the number of sheets...

Page 424: ...cated on the top cover Gently wipe the dirt and dust off the rollers as you rotate them manually Be careful not to damage the surface of the rollers Make sure that it is cleaned properly because residue on the roller will affect the feeding performance z Do not use water or mild detergent to clean the inside of the ScanSnap z It may take a long time for Cleaner F1 to dry if an excessive amount is ...

Page 425: ...st off while taking care not to damage the surface of the roller Make sure that it is cleaned properly because residue on the roller will affect the feeding performance If eject roller is difficult to clean try cleaning it from the back while you keep the top cover slightly open The USB cable should be connected to the computer only for cleaning the feed roller and the eject roller z Do not use wa...

Page 426: ...426 6 Close the top cover and the output guide D It clicks when it returns to its original position Make sure that the top cover is completely closed Otherwise paper jams or other feeding errors may occur Output guide Feed guide Top cover ...

Page 427: ...etting items with without the Quick Menu how to purchase the Carrier Sheet and the ScanSnap installation specifications Updating ScanSnap Manager 428 Uninstalling the Software 432 Setting Items With Without the Quick Menu 438 Purchasing Cleaning the Carrier Sheet 442 Installation Specifications 444 ...

Page 428: ... following procedure We recommend that you run the update regularly 1 Select Help Online Update from the Right Click Menu For details about the Right Click Menu refer to Right Click Menu page 64 D A confirmation message appears 2 Click the Yes button D If a later version of ScanSnap Manager update is available a message confirming the update appears z It is necessary to have a browser with Interne...

Page 429: ...tarts and the ScanSnap Manager installer starts up Follow the instructions on the screen to continue with the installation If the latest version of ScanSnap Manager is already installed the message below appears Click the OK button to close the message When you click the Information button Internet Explorer which displays information about the latest update for ScanSnap Manager opens ...

Page 430: ...message appears 2 Click the Yes button D If a later version of ScanSnap Manager update is available a message confirming the update appears It is necessary to have a web browser with Internet access to perform the update You can also update ScanSnap Manager by selecting z Help Online Update from the menu bar z From Finder Applications ScanSnap and double clicking Online Update If the latest versio...

Page 431: ...ears 4 Select Quit from the ScanSnap Manager menu to exit ScanSnap Manager 5 Click the Install button D The ScanSnap Manager installer starts Follow the instructions on the screen to continue with installation When you click the Information button a web browser which displays information about the latest update for ScanSnap Manager opens ...

Page 432: ...install the following software z ScanSnap Manager z ScanSnap Organizer z CardMinder z ABBYY FineReader for ScanSnap z Evernote for Windows z Scan to Microsoft SharePoint The procedure is as follows 1 Turn on the computer and log on as a user with Administrator privileges 2 Exit all running software 3 Select Start menu Control Panel Programs Programs and Features D The Uninstall or change a program...

Page 433: ...nstall button D A confirmation message appears 6 Click the Yes button D The software is uninstalled To uninstall more than one software repeat steps 4 to 6 for each software z Screen displays may vary slightly depending on the operating system that you are using In that case follow the instructions by the operating system Example Programs and Features In Windows XP Add or Remove Programs Uninstall...

Page 434: ... From Finder select Applications and double click ScanSnap Sub ScanSnap Uninstaller app D The ScanSnap Uninstaller window appears displaying the Welcome to ScanSnap Uninstaller screen 3 Click the Continue button D The Read Me screen appears 4 Read Read Me and then click the Uninstall button D An authentication window appears 5 Enter the user name and password for a user with Administrator privileg...

Page 435: ...nSnap folder is deleted If ScanSnap Manager has been configured as a login item with a user account other than the current one remove it in the following procedure 1 Log in under the user account where ScanSnap Manager is set as a login item 2 From the Apple menu select System Preferences D The System Preferences window appears 3 Select Accounts D The Accounts window appears 4 From My Account sele...

Page 436: ...t Cardiris for ScanSnap from the menu bar 3 From Finder select Applications Cardiris for ScanSnap and drag the Cardiris for ScanSnap folder into the Trash 4 Empty the Trash D The Cardiris for ScanSnap folder is deleted For Mac OS X v 10 5 Mac OS X v10 4 also perform the following From the sidebar in Finder select volume name Library Receipts and drag Cardiris pkg into the Trash ...

Page 437: ...te if it is running select Evernote Quit Evernote from the menu bar If the Evernote icon is displayed on the right side of the menu bar click the icon and select Quit from the menu that appears 3 From Finder select Applications Evernote and drag the Evernote application into the Trash 4 Empty the Trash D The Evernote folder is deleted ...

Page 438: ...K Available NA Not available Setting Items With Without the Quick Menu Setting Item Using the Quick Menu Without Using the Quick Menu Profile Profile button OK NA Recommended OK NA Small File OK NA High Quality OK NA Customize OK NA Select a profile NA OK Application Application NA OK None Scan to File NA OK Adobe Acrobat Adobe Acrobat Pro Adobe Acrobat Professional or Adobe Acrobat Standard NA OK...

Page 439: ...K Rack2 Filer NA OK Scan to SharePoint NA OK Preview NA OK iPhoto NA OK Scan to Evernote Note NA OK Scan to Evernote Document NA OK Scan to Google Docs TM NA OK Scan to Salesforce Chatter NA OK Scan to SugarSync NA OK Scan to Mobile NA OK Save Image saving folder OK File Name Format OK Rename file after scanning NA OK Setting Items With Without the Quick Menu Setting Item Using the Quick Menu With...

Page 440: ...olor detection OK Color OK Gray OK B W OK Color high compression NA OK Scanning side OK Simplex Scan Single sided OK Continue scanning after current scan is finished OK Option OK Brightness Black and White scanning only OK Setting for text only document OK Allow automatic blank page removal OK Correct skewed character strings automatically OK Allow automatic image rotation OK Setting Items With Wi...

Page 441: ...ges OK First page OK All pages OK Option OK Multipage PDF whole batch in one PDF OK Generate one PDF file per n page s OK Set a password for PDF file NA OK Paper Paper size OK Automatic detection OK A4 210 297 mm OK A5 148 210 mm OK A6 105 148 mm OK B5 JIS 182 257mm OK B6 JIS 128 182mm OK Post card 100 148 mm OK Business card 90 55 mm 55 90 mm OK Letter 8 5 11 in 216 279 4 mm OK Legal 8 5 14 in 21...

Page 442: ...o purchase clean the Carrier Sheet Purchasing the Carrier Sheet The product name and part number of the Carrier Sheet are as follows The Carrier Sheet should be replaced approximately every 500 scans However replace it if damage or dirt is noticeable To purchase the Carrier Sheet contact your FUJITSU dealer or an authorized FUJITSU scanner service provider Name Quantity Part No ScanSnap Carrier Sh...

Page 443: ... Cleaner F1 mild detergent z Do not use paint thinner or any other organic solvents z Do not use force to rub against the Carrier Sheet because it may be damaged or deformed z Be careful not to leave any crease on the Carrier Sheet z After cleaning the inside of the Carrier Sheet with a cloth moistened with Cleaner F1 mild detergent make sure that it is completely dry before closing the Carrier Sh...

Page 444: ...2 in when the feed guide or the output guide is open Weight 350 g approx 0 77 lb Input power Voltage 5 V Power consumption During operation 2 5 W or less During standby 1 0 W or less Temperature humidity allowable ranges Temperature During operation 5 to 35 C 41 to 95 F During standby 20 to 60 C 4 to 140 F During storage transportation 20 to 60 C 4 to 140 F Humidity During operation 20 to 80 Durin...

Page 445: ...445 About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product Do not perform repairs on this scanner ...

Page 446: ...of the ScanSnap 422 Cleaning Wipe 421 color high compression 221 configuring ScanSnap Manager Windows 79 Mac OS 270 copy Windows 122 Mac OS 307 correct skewed character strings Windows 224 Mac OS 391 D daily care 420 deleting profiles Windows 93 Mac OS 284 documents for scanning 28 E Evernote for Mac 36 57 Evernote for Windows 36 44 exiting ScanSnap Manager Windows 78 Mac OS 269 F feed guide 21 fe...

Page 447: ...n to E mail Windows 112 117 Mac OS 299 303 Scan to Evernote Document Windows 170 172 Mac OS 337 339 Scan to Evernote Note Windows 177 178 Mac OS 343 345 Scan to Excel Windows 140 142 Mac OS 317 319 Scan to Folder Windows 104 107 Mac OS 291 294 Scan to Google Docs Windows 182 185 Mac OS 349 352 Scan to Microsoft SharePoint 36 48 Scan to Mobile Windows 209 213 215 Mac OS 375 379 381 385 Scan to Pict...

Page 448: ...ScanSnap setup window 273 ScanSnap window 52 ScanSnap s communication status 97 setting keywords Windows 247 Mac OS 414 shared folder Windows 103 Mac OS 290 showing the scanning progress status Windows 99 Mac OS 287 sleep mode 27 SugarSync Manager for Mac 37 60 SugarSync Manager for Windows 37 46 system requirements Windows 23 Mac OS 25 T top cover 21 turning ON OFF ScanSnap 27 U uninstalling Wind...

Page 449: ... consequential damages arising from the use of this product and any claims by a third party z Copying of the contents of this manual in whole or in part as well as the scanner applications is prohibited under the copyright law ScanSnap S1100 Operator s Guide P3PC 3252 03ENZ0 Issue date January 2012 Issued by PFU LIMITED ...

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