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ELECTRONIC DIRECTORY Rolodex File, Operating Manual

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ELECTRONIC DIRECTORY Rolodex File Operating Manual Download Page 36

If one character and a telephone number has been
entered into the SPEED DIAL LIST, the information is
automatically stored.

If the memory is full, “MEMORY FULL” will be displayed 
on the screen as you enter a file and the file will not be 
stored. 

DUPLICATE FILES

The unit is equipped with a duplicate file detector. When
all 24 characters in the first line of a file being entered
match an existing file, the prompt “CREATE DUPLICATE?
Y/N” will appear. 

You have the option to continue with the entry creating a
duplicate file or to cancel the entry.

Press Y (yes) to enter the information as directed.
Press N (no) to enter a file with a different name.

When a duplicate file is being recalled for viewing, the
Business Card File on-screen indicator will flash repeated-
ly, alerting you to the duplication.

RESUME FEATURE

When the unit is in the auto-off state, pressing the SPACE
key will display the last viewed file.

32

Summary of Contents for Rolodex File

Page 1: ... ELECTRONIC DIRECTORY O P E R A T I N G M A N U A L 128K The Electronic File ...

Page 2: ...stores notes appointments and special dates The 128K Electronic Rolodex File also includes a wire less infrared file transfer system built in security feature to protect the confidentiality of your files duplicate file detection a full function calculator with memory curren cy converter a one touch Auto Dial feature and a com plete calendar feature The large state of the art display screen feature...

Page 3: ...for any direct or indirect financial losses claimed by third parties as a result of the use or loss of this product regardless of the circumstances under which such losses occurred PRODUCT CARE Rolodex recommends that you keep separate and permanent written records of all data stored in the The 128K Electronic Rolodex File As with any elec tronic medium there is a possible risk of loss or alterati...

Page 4: ...e between lines of a file 8 To insert a blank line after existing lines of a file 8 To eliminate a blank line contained in a file 9 TO DELETE A FILE 9 MONTHLY CALENDAR 10 REMINDER NOTES 10 TO ENTER A FILE 10 TO RECALL A FILE 12 TO EDIT A FILE 13 To insert a new line in the middle of a file 13 TO DELETE A FILE 14 SPEED DIAL LIST 14 TO ENTER A FILE 14 TO TRANSFER A BUSINESS CARD FILE TO THE SPEED DI...

Page 5: ... AUTO DIAL 23 SECURITY CODE FEATURE 24 TO ENTER A CODE 25 TO LOCK THE UNIT 25 TO UNLOCK THE UNIT 26 TO DELETE THE CODE 26 CALCULATOR 27 CURRENCY CONVERTER 27 DUAL FUNCTION KEYS 31 AUTOMATIC FILE STORAGE 31 DUPLICATE FILES 32 RESUME FEATURE 32 KEYTONE ON OFF 33 MEMORY AVAILABILITY 33 MEMORY RESET 34 DISPLAY RESET 34 BATTERY REPLACEMENT 34 WARRANTY 36 ...

Page 6: ...by 6 line display for easy viewing The advantages of this type of display screen are more clearly defined characters and viewing from multiple angles SUPER TWIST LCD SCREEN The display screen also features on screen indicators that signal which feature or mode you are in ON SCREEN INDICATORS ENTER RECALL BUSINESS CARDS REMINDER NOTES 1 ...

Page 7: ...ee minutes THE BUSINESS CARD FILE This storage directory is an electronic cardfile for storing business and personal contact names addresses tele phone and fax numbers and miscellaneous information TO ENTER A BUSINESS CARD FILE 1 Press ENTER The screen displays the three storage directory categories to choose from TO ENTER INFORMATION FOR BUSINESS CARD FILE REMINDER NOTES SPEED DIAL LIST PRESS COR...

Page 8: ...ide line access codes and pauses in addition to area codes country and city codes A slash in the telephone number represents a two second pause for special dialing considerations such as reaching an outside line Press the RETURN key to go to the next line To bypass an entry such as the company name press the RETURN key instead of entering information on that particular line For corrections press t...

Page 9: ...all the files rapidly or press it repeatedly to view file by file Press the REV key to view the previ ous file 3 When the entire BUSINESS CARD FILE directory has been viewed the unit automatically returns to the first file and repeats the process DIRECT SEARCH 1 Press the BUSINESS CARD FILE key 2 Type the first numbers or letters of the file name you are looking for The first file that matches tho...

Page 10: ...row keys to view the contents by line 3 Press the LAST or NEXT key to view the contents by page When viewing by page the name of the file remains on the first line but the next five lines will appear from the next page TO EDIT A BUSINESS CARD FILE At any time you may edit the contents of an existing file such as changing adding or deleting information An edited file replaces the original file Befo...

Page 11: ...w keys will move the cursor to the last character of the previous or next line of the display screen NOTE You may encounter an INVALID FILE message when editing a file that has been transferred from a 64K Electronic Rolodex File to the 128K unit The 64K unit places the telephone number and fax number of a file on one line instead of two An empty space is sometimes created before the second number ...

Page 12: ...ght This maintains the original text while inserting additional characters or spaces NOTE If a line of a file has already used the entire available character spaces the line is considered full New information cannot be added to the line unless an existing character is erased first SCOTT R LIZ CARRINGTON DUMONT CORP TEL 1 201 555 3032 FAX 1 201 555 3000 7000 PARKSIDE DR SECAUCUS NJ 07094 2196 RECAL...

Page 13: ...ion if desired To insert a blank line after existing lines of a file 1 Position the blinking cursor after the last character space of the file 2 Press the RETURN key then enter new data if desired SCOTT LIZ CARRINGTON DUMONT CORP TEL 1 201 555 3032 FAX 1 201 555 3000 7000 PARKSIDE DR RECALL SCOTT LIZ CARRINGTON DUMONT CORP TEL 1 201 555 3032 FAX 1 201 555 3000 7000 PARKSIDE DR SECAUCUS NJ 07094 21...

Page 14: ...s previously located below the deleted line will move up TO DELETE A BUSINESS CARD FILE Deleting a file will remove it completely from memory 1 Recall a file to be deleted 2 Press and hold the ERASE key for three seconds The on screen prompt DELETE FILE Y N appears on the display screen Press Y yes to delete the file from memory Press N no to cancel deletion and retain the file in memory SCOTT LIZ...

Page 15: ... to reverse or advance through the years Press and hold these keys to fast forward or fast reverse through the years REMINDER NOTES The REMINDER NOTES directory serves as an electronic notepad for recording memos appointments and special dates Files are stored and recalled chronologically by date then alphabetically TO ENTER A REMINDER NOTES FILE 1 Press the ENTER key The screen displays the three...

Page 16: ...f characters per file is 24 characters by 58 lines 3 Type in the information If you make an error press the ERASE key to delete unwanted characters To enter information on the second line press the RETURN key The second line will automatically indent 4 Press ENTER to enter a new file Press the REMINDER NOTES key to recall a file Exit REMINDER NOTES by pressing any mode key 1 20 APPT W SALES REPS A...

Page 17: ... on the top line of the display screen followed by other files in the directory that appear in numerical then alphabetical order 3 Press the NEXT key to view the next page The LAST key takes you to the previous page 4 Press the UP or DOWN arrow key to view line by line through the list 1 8 CALL MARK FOR BUDGET 1 20 APPT W SALES REPS AT BRANCH OFFICE PICK UP EURO DOCUMENTS FROM AD DEPT RECALL REMIN...

Page 18: ... is flashing press the ERASE key until that character disappears Continue to press the ERASE key to erase the entire word 5 Insert new data if desired If the new information has more characters than you erased the existing text is moved to the right as new data is entered If the line exceeds 23 characters per line words may be split and moved onto the next line below To insert a new line in the mi...

Page 19: ...rase character by character to delete a file stored in REMINDER NOTES Doing so creates an empty space or blank file in memory that appears as a blank display screen when you recall your Reminder Notes 14 SPEED DIAL LIST Fast and efficient the speed dial list provides immediate access to your most important or often used telephone numbers Upon recall the number can be dialed using the auto dial fea...

Page 20: ...g file TO TRANSFER A BUSINESS CARD FILE TO THE SPEED DIAL LIST 1 Recall the BUSINESS CARD FILE you want to transfer 2 Press and hold down the SPACE key while pressing the SPEED DIAL LIST key once 3 The name appearing on the top line of the recalled file and the telephone number will be transferred instantly to the SPEED DIAL LIST Files are stored and sorted in alphabetical order TYPE LAST FIRST NA...

Page 21: ... access to your most important or often used telephone and fax numbers Speed dials telephone or fax numbers contained in the BUSINESS CARD FILE directory or the SPEED DIAL LIST Rotary dial spins in two directions similar to a manual Rolodex cardfile to display BUSINESS CARD FILES Full function calculator with a nine digit display uses a standard numerical keypad The security code feature restricts...

Page 22: ...r 4 Press the number that corresponds to the file you want to call then press the AUTO DIAL key 5 The file is automatically dialed To recall a specific SPEED DIAL LIST file quickly 1 Press the SPEED DIAL key 2 Type the first few letters of the file you are looking for 3 The first matched file will appear on the top line of the display screen TO DELETE A SPEED DIAL LIST FILE 1 Press the SPEED DIAL ...

Page 23: ...ption to transfer all files or only the new ones A transferred file is not deleted from the sending unit directory only copied to the receiving unit A file in the sending unit that has been edited modified is considered a new file when it is transferred to the receiving unit Therefore if the original version already exists in the receiving unit the edited version will read as a new additional file...

Page 24: ...been successful FILES ARE BEING TRANSFERRED NOW PLEASE WAIT A MOMENT RECALL BUSINESS CARDS SPEED DIAL LIST MONTHLY CALENDAR BUSINESS CARD FILE AUTO DIAL CALCULATOR REMINDER NOTES VIEW BY LINE ERASE REVERSE FORWARD RESUME RECEIVE SEND VIEW BY PAGE CURRENCY CODE RETURN S M T W T F S NO TES 1 2 3 4 C CE 2 3 4 5 6 7 8 9 1 0 L E R T Y U I O P A S D F G H J K Z X C V B N M Q W SPACE 7 8 9 4 5 6 1 2 3 0 ...

Page 25: ...t the infrared diodes of each unit almost touch The receiving unit must be placed to the left of the sending unit 2 Press the RECEIVE key on the receiving unit 3 Press the BUSINESS CARD FILE key on the sending unit 4 Press the SEND key on the sending unit The display screen reads 5 Type in A to send all files or type N to send only new files 6 If the transfer was successful the display screen of t...

Page 26: ...ot accept a transmitted file If there is not enough memory to store the transferred files none of the transferred files will be stored To avoid transmission errors check to make sure that the alignment of the infrared diodes are correct and that the sending unit is on the right and the receiving unit is on the left NOTICE Files can be transferred from a 64K Electronic Rolodex File to the 128K unit...

Page 27: ... modular jack connection where the telephone line connects to the telephone For multi line telephone sys tems check with the telephone manufacturer for adapt ability information TO CONNECT THE AUTO DIAL 1 Using the wire provided with the unit connect one end to the phone jack on the rear of the unit Connect the other end to your telephone linking it with the unit 2 Connect the existing telephone l...

Page 28: ...te the speakerphone 5 Press AUTO DIAL to automatically dial the number 6 If no telephone number is displayed on the screen the last telephone or fax number dialed number will be redialed SECURITY CODE Activating the security code feature restricts unauthorized recall access to your Business Card Files Reminder Notes and Speed Dial List Keep a copy of the number in a safe place so that you do not f...

Page 29: ...confirm The display screen reads TO LOCK THE UNIT To lock your unit you must have already entered your two digit code 1 Press and hold down the SPACE key and then the CODE key once The unit is now locked The display screen reads THE SECURITY CODE IS NOW ON YOUR SECURITY CODE HAS BEEN STORED IN THE MEMORY PRESS SPACE PLUS CODE TO ACTIVATE TYPE IN 2 NUMBERS FOR YOUR CODE THEN PRESS ENTER 25 ...

Page 30: ...old down the ERASE key while typing your two digit code Your security code has been deleted IF YOU FORGET YOUR CODE You must enter every number combination of 00 99 to find the previously entered code Otherwise the unit must be reset and all stored files will be deleted from memory Rolodex recommends that you keep a written record of your code in a safe place in the event that you do not remember ...

Page 31: ...addition subtraction multiplication and division in addi tion to memory calculations percentage calculations and sign changes MR shows the total for all equations in memory MC clears information from memory M subtracts information from memory M adds information to memory TO USE THE CALCULATOR 1 Press the CALCULATOR key 2 Enter a calculation 3 To clear the last entry press the C CE key 4 Exit the C...

Page 32: ...NT New Taiwan Yuan E PD English pound PESO Mexican peso FF French franc SF Swiss franc HKD Hong Kong dollar USD U S dollar LIRA Italian lira YEN Japanese yen The FORWARD REVERSE keys move the cursor to the opposite column The UP DOWN arrow keys moves the cursor up or down within the chosen column The ERASE key erases one character at a time to the left of the cursor 4 Type in the exchange rate tha...

Page 33: ... amount is entered It is not necessary to re enter the currency exchange rate each time you want to do a conversion unless the rate has changed To determine how much the foreign currency is worth in your domestic currency 1 Store a currency rate if you have not already done so 2 Press the CALCULATOR key 3 Press the X key 4 Enter the amount of foreign purchase or currency to be converted 5 Press th...

Page 34: ...rate is 126 yen to the U S dollar To determine the price of the dinner in U S dollars 1 Press the CALCULATOR key 2 Press the X key 3 Enter 126 for the currency exchange rate that corre sponds to the Japanese yen 4 Press the CALCULATOR key then the X key 5 Enter 2000 for the cost of the dinner 6 Press the letter U which stands for U S dollars 7 The cost of your dinner in U S dollars is 15 87 CAND D...

Page 35: ...tions as a two second pause when dialing DURING THE ENTRY PROCESS The divide key functions as a colon The percent key functions as a slash AUTOMATIC FILE STORAGE The 128K Electronic Rolodex file contains three storage directories which consist of the BUSINESS CARD FILE REMINDER NOTES and SPEED DIAL LIST As the number of files in one directory increases the memory available for the other ones decre...

Page 36: ... of a file being entered match an existing file the prompt CREATE DUPLICATE Y N will appear You have the option to continue with the entry creating a duplicate file or to cancel the entry Press Y yes to enter the information as directed Press N no to enter a file with a different name When a duplicate file is being recalled for viewing the Business Card File on screen indicator will flash repeated...

Page 37: ... remain in the current setting until it is reset MEMORY AVAILABILITY The memory availability remaining in the unit is displayed when you press the BUSINESS CARD FILE key upon recall 1 Press the BUSINESS CARD FILE key The display screen indicates the amount of memory used for exist ing files and the remaining memory available in the unit For example MEMORY USED MEMORY AVAILABLE RECALL BUSINESS CARD...

Page 38: ...he display screen will return to normal and all the files will be deleted DISPLAY RESET If at any time information on the display screen should freeze and the keypad does not work properly simply press in the RESET hole on the bottom of the unit by inserting the tip of a paperclip Do not press ENTER The display screen will unfreeze and your files will remain intact in memory BATTERY REPLACEMENT If...

Page 39: ... equipped with a lithium backup bat tery However do not rely on the lithium battery for power It is for back up power only Otherwise memory loss may occur The backup battery rating is 2430 TO REPLACE THE ALKALINE BATTERIES 1 Remove the battery plate on the bottom of the unit 2 Remove and replace the batteries NOTE It is advisable to keep a written copy of all information stored in the unit in case...

Page 40: ...s product We disclaim liability for consequential damages for breach of any express or implied war ranties including merchantability or fitness for pur pose This warranty gives you specific legal rights and you may have other rights that may vary from state to state To receive service or a replacement of the product under this warranty contact ROLODEX ELECTRONICS SERVICE CENTER directly Send posta...

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