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8-28

Using the Memory Features

Chapter 8

LASER CLASS 3170 Series.
CFYA/YAH/YAN 120v US V1.0

❏

To avoid shortening the backup battery service life, use the fax
within a temperature range of 50°F to 90.5°F (10°C to 32.5°C). If the
fax is used in an environment that is too hot or too cold, this can
shorten the service life of the backup battery.

❏

If the backup battery cannot preserve data even after you plug in the
power source and the fax is left on for 1 day (24 hours), call for
service and have the backup battery replaced.

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Summary of Contents for LASER CLASS 3170

Page 1: ......

Page 2: ...Preface i FACSIMILE USER S GUIDE...

Page 3: ...non Inc As an ENERGY STAR Partner Canon has determined that the Canon LASER CLASS 3170 and 3175 meet the Energy Star guidelines for energy efficiency Super G3 is a phrase used to describe the new gene...

Page 4: ...rnational Direct Distance Dial line if you communi cate overseas Canon recommends an individual line following industry standards e g the 2500 Touch Tone or 500 Rotary Pulse Dial telephones A dedi cat...

Page 5: ...rmined by the total REN s contact the telephone company to deter mine the maximum REN for the calling area An FCC compliant telephone cord and modular plug is provided with this equipment This equipme...

Page 6: ...essary WARNING The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless...

Page 7: ...ore of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from tha...

Page 8: ...vii Do not make any changes or modifications to the equipment unless otherwise specified in the manual If such changes or modifications should be made you could be required to stop operation of the eq...

Page 9: ...ns However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determine...

Page 10: ...y and if not installed and used in accordance with the instructions may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful...

Page 11: ...or the equivalent Use one line per unit DDD Direct Distance Dial line if not IDDD International Direct Distance dial line if you communi cate overseas Canon recommends an individual line following in...

Page 12: ...he Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminal allowed to be connected to a telephone interface The termination on an interf...

Page 13: ...n Interference Causing Equipment Regulations Cet appareil num rique de la classe B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada WARNING FOR THE ETHERNET BOARD EB 52...

Page 14: ...other similar surface or near a radiator or heat register Do not place the LASER CLASS 3170 Series in a closet or built in installation unless proper ventilation is provided 6 Operate the LASER CLASS...

Page 15: ...points or short out parts which could result in a risk of fire or electric shock 11 To avoid spillage in or around the LASER CLASS 3170 Series do not eat or drink around the fax If you spill liquid or...

Page 16: ...adjustment of other controls may result in damage and may require extensive work by a qualified technician to restore the product to normal operation If the LASER CLASS 3170 Series has been dropped o...

Page 17: ...the laser beam cannot escape from the machine during any phase of user operation CDRH Regulations The Center for Devices and Radiological Health CDRH of the U S Food and Drug Administration implemente...

Page 18: ...7 Rear View 2 18 Handset option 2 18 Removing the Shipping Material 2 19 Removing the Shipping Tapes 2 19 Removing the Packing Materials Inside the Fax Unit 2 19 Removing the Packing Materials from Pa...

Page 19: ...ious Level 3 6 To Return to Standby Immediately 3 6 Entering Names for Registration 3 7 To Correct a Mistake 3 8 Menu Button Summary Table 3 9 Checking and Setting the Telephone Line 3 10 Registering...

Page 20: ...sing Regular Dialing 6 7 Canceling Sending a Document 6 8 To Cancel Sending on a Single Line 6 8 To Cancel Sending on a Dual Line 6 9 Dialing Long Distance with Regular Dialing 6 10 Overview of Sendin...

Page 21: ...nsfer Settings 7 20 Chapter 8 Using the Memory Features 8 1 When the Fax Displays RECEIVED IN MEMORY 8 2 Displaying the Transaction History 8 3 Printing a Memory List 8 5 Printing a Document in the Me...

Page 22: ...ent with the Confidential Mailbox Button 10 11 Chapter 11 Setting Up and Using Polling 11 1 What is Polling 11 2 Before You Use Polling Receiving 11 2 Polling Other Fax Machines to Receive a Document...

Page 23: ...Documents 13 20 Setting Up and Using PIN Codes 13 21 Setting a PIN Code 13 21 Dialing with a PIN Code after the Number 13 24 Dialing with a PIN Code before the Number 13 25 Setting PIN Code Access fo...

Page 24: ...ing Sent Correctly 15 42 Documents Are Not Being Received Correctly 15 45 Documents Are Not Being Copied 15 46 Having Other Problems 15 46 Recording the User Reminder Sheets 15 48 Chapter 16 Summary o...

Page 25: ...pendix B Documents You Can Scan B 1 Document Media to Avoid B 1 Specifications for Paper Documents You Can Scan B 1 Document Thickness B 1 Document Size B 2 Scanning Area on the Document B 2 Printing...

Page 26: ...eiving from a branch overseas or across the country this book shows you how to do it all quickly and easily Take a few minutes to browse through this User s Guide so you know what it contains You do n...

Page 27: ...ers as well Laser beam printer Quiet clean laser technology guarantees quality reproduction Large paper capacity A large paper capacity means less time spent loading paper in the paper cassettes The M...

Page 28: ...fax unit continues to receive by putting the remainder of the document in the fax memory so you can print it out after you refill the paper cassette or replace the toner cartridge A memory backup fun...

Page 29: ...ne receives a document transmission or until you press the Energy Saver button Better security with PIN Codes For PBXs private branch exchanges that require PIN Personal Identification Number codes to...

Page 30: ...reduced telephone line charges Approximately 3 seconds per page fax transmission time based on CCITT ITU T No 1 Chart JBIG Standard Mode at 33 6Kbps modem speed The Public Switched Telephone Network P...

Page 31: ...CLASS 3170MS and for the LASER CLASS 3170 3175 with Printer Board I installed Also 4MB 8MB and 16 MB RAM DIMM modules are available to expand the printer memory capacity for the LASER CLASS 3170 Seri...

Page 32: ...Everything 2 11 Parts of the Fax 2 17 Front View 2 17 Rear View 2 18 Handset option 2 18 Removing the Shipping Material 2 19 Removing the Shipping Tapes 2 19 Removing the Packing Materials Inside the...

Page 33: ...Size in the USE MP TRAY Menu 2 48 Selecting Paper Delivery 2 50 Setting Face down Paper Delivery for Upper and Lower Output Trays 2 50 Using the Face up Tray 2 53 Using the Optional Dual Line 2 54 Con...

Page 34: ...csimile menu A menu is a list of options or features from which you select an item to set up or change A menu has a number and title which appear in the two line dis play search buttons The search but...

Page 35: ...r blinds to protect the fax from direct sunlight Choose a flat stable surface free of vibration Avoid a location subject to extreme temperature fluctua tion Use in a location within a temperature rang...

Page 36: ...nit near a telephone line You must have an RJ11 C wall jack installed If you need assistance contact your authorized Canon dealer or service representative or your local telephone company To avoid dam...

Page 37: ...as illustrated below TO AVOID DAMAGE TO THE FAX UNIT FROM OVERHEATING DO NOT BLOCK THE EXHAUST VENT INSTALL THE FAX UNIT APPROXIMATELY 4 IN 10CM AWAY FROM WALLS OR OTHER EQUIPMENT HANDSET option 32 6...

Page 38: ...Do not plug the power cord into an extension cord connector or power strip shared with other plugs Do not plug the fax into a power outlet shared with an air conditioner personal computer electric ty...

Page 39: ...fore you move the fax During electrical storms disconnect the plug from the power outlet The fax can hold documents in the memory for up to 12 hours Before you attach or remove the plug from the power...

Page 40: ...m the fax unit Keep metal pins paper clips staples and other objects away from the fax If something falls into the fax unit remove the plug from the power outlet and call for service Do not set the fa...

Page 41: ...s on the right and left sides Never try to lift the fax by gripping paper cassettes by the front and back sides Grip firmly the handles by the parts close to the back of the fax unit as shown in the f...

Page 42: ...X FOLLOW THE GENERAL GUIDELINES AND ILLUSTRATION ON PAGE 2 10 1 Remove the adhesive tapes on the top of the carton box 2 Take out the document feeder tray the accessory tray with the document output t...

Page 43: ...ers on the side of the box by squeezing the center grip 4 Lift and remove the upper carton Remove the four styrene foam blocks positioned on top of the fax unit Then lift the fax unit by gripping the...

Page 44: ...gainst this list as you remove it from the box 1 Fax machine 1 Document feeder tray 1 Document output tray 1 Upper output tray 1 Paper Cassette 1 letter legal A4 size 500 sheet capacity 1 Power cord 1...

Page 45: ...0 sheet capacity For the LASER CLASS 3170MS Only 1 Printer User s Guide 1 CD ROM Printer driver 1 Sheet of End User Licence Agreement PCL Board LASER CLASS 3170 3170MS LASER CLASS 3175 Paper Cassette...

Page 46: ...NT OUTPUT TRAY UPPER OUTPUT TRAY DESTINATION LABELS 2 POWER CORD TELEPHONE LINE For the LASER CLASS 3175 Only PAPER CASSETTE 2 FAX UNIT with Paper Cassette 1 installed DOCUMENT FEEDER TRAY FX6 TONER C...

Page 47: ...B5 size 500 sheet capacity For the LASER CLASS 3170 3175 Printer Board I For the LASER CLASS 3170MS or the LASER CLASS 3170 3175 with Printer Board I installed These are printer options For details r...

Page 48: ...re ejected from the fax PAPER GUIDES Adjust to the width of the paper PAPER VOLUME STATUS BARS DOCUMENT GUIDES Adjust to the width of the document ADF COVER Provides access to remove paper jams and to...

Page 49: ...al Dual line Upgrade Kit for the LASER CLASS 3170 Series LIFTING HANDLE Grip the fax here and on the opposite side to lift the fax unit EXTENSION PHONE JACK Connect the optional handset jack or an ext...

Page 50: ...at tached inside the fax unit and inside the paper cassette to protect delicate parts from vibration during shipping Removing the Shipping Tapes Remove all the shipping tapes from the unit Removing th...

Page 51: ...2 20 Setting Up Chapter 2 2 Close the ADF cover 3 Open the printer cover and the MP tray 4 Remove the tapes and packing materials...

Page 52: ...erwise the print quality may deteriorate Removing the Packing Materials from Paper Cassette 1 1 Pull out the Paper Cassette 1 and remove it from the fax unit 2 Set Paper Cassette 1 down on a flat stab...

Page 53: ...p Chapter 2 Removing the Protective Plastic Sheet The LCD on the operation panel is covered with a plastic sheet to protect it during shipping This protective material should be removed before you use...

Page 54: ...ine INSTALLING ANY OTHER TYPE OF CARTRIDGE IN THIS FAX UNIT COULD DAMAGE THE FAX UNIT AND VOID YOUR WAR RANTY LEAVE THE TONER CARTRIDGE IN ITS PROTECTIVE BAG UNTIL YOU ARE READY TO INSTALL THE CARTRID...

Page 55: ...ridge on a stable flat clean surface and snap the tab to detach it from the cartridge 5 As you steady the cartridge with one hand remove the seal by gently pulling the plastic tab with your other hand...

Page 56: ...wn inside the fax unit and level 8 Shut the printer cover The fax unit will not operate if the printer cover is not closed completely CHECK PRINTER COVER If you see the message above and the Error lam...

Page 57: ...the fax unit at an incline lifting the end nearest you Do not use the fax without first attaching the upper output tray correctly A paper jam may occur When removing the upper output tray lift the en...

Page 58: ...ttaching the Document Feeder Tray Slide one side in position first and then the other side 1 2 Attach the supplied tray labels as shown in the illustration below We also recommend attaching the tray l...

Page 59: ...or the LASER CLASS 3170 3170MS 1 Remove the tape at the front of Paper Cassette 2 2 Pull out the paper cassette 3 If tapes are attached to the paper cassette remove them Then remove the spacers under...

Page 60: ...pacer is attached remove it from the paper cassette while pressing the bottom plate 1 2 6 Replace the cassette into Paper Cassette 2 and place it in the location you wish to use the fax after the cass...

Page 61: ...OID TRAPPING YOUR FINGERS BETWEEN THE FAX UNIT AND PAPER CASSETTE 2 WHENEVER YOU MOVE THE FAX BE SURE TO LIFT THE FAX UNIT AND PAPER CASSETTE 2 SEPARATELY DO NOT TRY TO LIFT THEM TOGETHER If the fax u...

Page 62: ...apled paper Paper containing materials that melt vaporize offset discolor or emit dangerous fumes at a temperature of 374 F 190 C or higher To avoid paper curling do not open paper packs until you are...

Page 63: ...e paper you are loading To change the paper size for Paper Cassette 1 Adjust the paper size side guides in the following way 1 2 2 1 WHEN YOU SET TO A4 SIZE WHEN YOU SET TO LETTER OR LEGAL SIZE To sel...

Page 64: ...ide it to the mark indicating the desired paper size A4 LTR LGL To change the paper size for Paper Cassette 2 To adjust the paper size side guides release them by pinching the stopper on the left guid...

Page 65: ...it as a paper supply for fax you can load letter legal or A4 size paper only Turn the dial on the right front side of the cassette and adjust it to the size of paper you are loading LGL CUSTOM B5 A 4...

Page 66: ...flat surface so that the edges are evenly aligned 4 Place the stack of paper in the paper cassettes with the print side facing down Insert the stack of paper so that it fits neatly to the back of the...

Page 67: ...ips Then press the stack down again to make sure it is below the paper limit marks on the side of the paper cassettes and the paper size guides hook at the back of the cassettes 6 Press the paper stac...

Page 68: ...Make sure you insert the cassette all the way into the fax unit until it locks into place The paper volume status bars on the paper cassettes indicate the level of the current paper supply When you s...

Page 69: ...ion for the fax machine This handset is for use with Canon LASER CLASS 3170 Series only 1 Attach the handset cradle holder to the back of the cradle with the screws provided 2 Fit the handset cradle h...

Page 70: ...ension phone jack marked with the handset icon 5 Place the handset on the handset cradle Connecting the Telephone Line 1 Make sure you have an RJ11 C wall jack If you need assistance contact your deal...

Page 71: ...r telephone line to the fax unit 2 54 Connecting an Extension Phone To connect an extension phone to the fax you have to use the extension phone jack Only one jack is provided to be used with the opti...

Page 72: ...r you connect the power cord to the power source the fax LCD display will light There is no power switch on the fax unit It will take a few seconds for the unit to warm up PLEASE WAIT The unit has war...

Page 73: ...pletely If it does not close easily do not force it Remove the toner car tridge and insert it again Make sure it is sitting level inside the fax machine then close the printer cover again SUPPLY REC P...

Page 74: ...n and load paper of sizes other than letter legal or A4 it is necessary to set USE MP TRAY to OFF on the FAX S PRINTER SET menu 2 49 The sizes and kinds of print media you can set on the MP tray diffe...

Page 75: ...p you can correct the problem by turning over the paper stack in the MP tray so that the bottom sheet in the stack is now at the top If the leading edge of the paper is curled straighten it out as muc...

Page 76: ...sing the handle on the panel 2 Pull out the extension tray using the center grip 3 The MP tray holds approximately 100 sheets of paper Before you load paper on the MP tray tap the edges of the stack t...

Page 77: ...t it is below the paper feed roller The paper sensor for the MP tray is located to the left of the paper feed roller when viewed from the front of the fax unit Please note the following points when lo...

Page 78: ...ed correctly and that the leading edge is fully inserted into the fax unit Make sure that the paper sensor is resting on top of the paper The paper sensor must rest on top of the paper not just touch...

Page 79: ...nter menus as on the fax menus For details about setting the paper size of the MP tray on the printer menus refer to Printing from the Multi Purpose Tray in the Printer User s Guide Follow this proced...

Page 80: ...unction and load paper of sizes other than letter legal or A4 it is necessary to set USE MP TRAY to OFF on the FAX S PRINTER SET menu 7 Set Press Set SET MP TRAY SIZE LTR 8 Press the search buttons to...

Page 81: ...ace down delivery make sure the face up tray is closed If the extension of the face up tray is extended be sure to push it back into the tray before closing You can also designate an output tray for e...

Page 82: ...Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 5 FAX S PRINTER SET Set Press Set FAX S PRINTER SET 1 USE MP TRAY 2 Open the SELE...

Page 83: ...TRAY COPY UPPER OUTPUT TRAY REPORT LOWER OUTPUT TRAY Example 2 For the LASER CLASS 3170MS or for the LASER CLASS 3170 3175 with the Printer Board I installed FAX UPPER OUTPUT TRAY COPY UPPER OUTPUT T...

Page 84: ...play Once you have picked up the printed paper from the output trays do not replace them onto the trays It may cause paper jam Using the Face up Tray To select face up delivery pull down the face up t...

Page 85: ...anon dealer Note the following features regarding the installation of the Dual line Upgrade Kit When either the Dual line Upgrade Kit or the PCL6 Printer Board is installed in the fax unit the energy...

Page 86: ...ect one end of Line 1 to the jack and connect one end of Line 2 to the jack 4 Connect the other end of the two telephone lines to the wall telephone jacks Telephone jack marked for Line 1 connection T...

Page 87: ...Receiving documents manually 7 7 TALK Voice telephone communication 12 2 MAN AUTO SWITCH Sets the ring time before the fax switches automatically to the document receive mode while in the manual recei...

Page 88: ...numbers for both lines connected to the Dual line Upgrade Kit 1 Open all three of the One touch Speed Dialing panels Then press Data Registration REGISTRATION 1 DATA REGISTRATION Data Registration 2...

Page 89: ...g so you can enter a new digit Clear Clears the entire entry if you want to start again You can register a number of up to 20 digits 6 Set After you enter the telephone number for Line 2 press Set 2nd...

Page 90: ...are open transmission is sent on Line 1 If Line 1 is busy and Line 2 is open transmission is sent on Line 2 LINE2 TX PRIORITY When both lines are open transmission is sent on Line 2 If Line 2 is busy...

Page 91: ...2 60 Setting Up Chapter 2...

Page 92: ...e basic procedures for browsing through the menus and finding the items you want Then we will guide you step by step through the basic procedures that must be performed before you use the fax for the...

Page 93: ...on Sets the resolution for documents you send Contrast Adjusts the lightness darkness of documents you send or copy Document Type Adjusts quality for documents with only text or with both photos and t...

Page 94: ...and sends it immediately without storing the document in the memory Directory Allows you to search for fax telephone numbers by the name under which they are registered for speed dialing and then use...

Page 95: ...ference Performs operations with documents currently stored in the memory including printing a list of documents printing a document sending a document to another destination or deleting a document Re...

Page 96: ...ceiving and the fax rings while you are registering information pick up the handset If you hear a slow beep tone the other party is trying to send you a document Press Stop and press Start Scan to rec...

Page 97: ...t selection To Open a Menu and Select an Item Press the search buttons until the name of the menu you want to open is displayed then press Set Set Press the search buttons to browse through the menu i...

Page 98: ...r and lower case letters You can also press to enter a symbol 1 Number Allows you to enter numbers You can also press to enter a symbol The numeric keypad buttons are clearly labeled with one number a...

Page 99: ...button you just pressed press e to move the cursor to the right one space Then keep pressing the button again until the letter you want appears You can also enter symbols Just press until you see the...

Page 100: ...next level of the menu Switches the entry modes A Text entry mode You can enter letters 1 Number entry mode You can enter numbers 2 ABC to 9 WXY More than one letter is assigned to a button Press to...

Page 101: ...mode Checking and Setting the Telephone Line If you are not sure what type of telephone line you have check with your local telephone company To operate the fax you must know if the fax is connected t...

Page 102: ...USER SETTINGS 10 TEL LINE TYPE Set 5 Press Set TEL LINE TYPE TOUCH TONE 6 Display and check the current line setting Use the search buttons to alternate the settings TEL LINE TYPE TOUCH TONE TEL LINE...

Page 103: ...We can designate one relay fax in your area send one transmission from the home office on the East coast and then have the document relayed to you locally We hope you will have these features set up i...

Page 104: ...the Sender Information TX TERMINAL ID Follow this procedure to set the current date and time register the number of your own fax unit and register your name or company name 1 Open the USER SETTINGS me...

Page 105: ...r format to enter the time e g 1 00 p m as 13 00 To set the year to 2000 or later enter 00 01 02 etc Just enter the new number over the old number You can also use the cursor buttons to move the curso...

Page 106: ...You can register a number of up to 20 digits UNIT TELEPHONE TEL 123 4567 Set Press Set UNIT TELEPHONE DATA ENTRY OK 5 Enter the unit name USER SETTINGS 3 UNIT NAME Set Press Set UNIT NAME A _ 1 4 7 2...

Page 107: ...is not displayed first keep pressing the button until the letter you want appears If you go past the letter you want just keep pressing the button until you see it again To enter a space Space Press...

Page 108: ...utton to move the cursor under the letter or number you want to change 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Press a button to enter a letter or number UNIT NAME A CANO...

Page 109: ...elector when you scan the document for sending 6 6 Registering a Sender Name Follow this procedure to register sender names 1 Open the USER SETTINGS menu 3 13 2 Press the search buttons until you see...

Page 110: ...05 _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 6 Use the buttons on the numeric keypad to enter a name of up to 24 characters 3 7 SENDER S NAME A 05 K SMITH Set 7 When you...

Page 111: ...y the name you want to edit or delete SENDER S NAME 10 J SMITH Set 3 Press Set SENDER S NAME A 10 J SMITH 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS 4 To change the sender n...

Page 112: ...tional Dual line Upgrade Kit or the PCL6 Printer Board this function will not work Turning the Energy Saver Feature ON 1 Open all three of the One touch Speed Dialing panels Then press Data Registrati...

Page 113: ...ic keypad to enter a number for the time minutes you want the fax machine to remain idle before it automatically enters the low energy sleep mode You can set a time from 03 to 30 minutes ENERGY SVR TI...

Page 114: ...ower mode press the Energy Saver button While the fax machine is powering up PLEASE WAIT is displayed for a few moments PLEASE WAIT While the fax unit is powering up you can perform any operation The...

Page 115: ...er cassettes have run out of paper or when the toner cartridge has run out of toner When a document has been fed into the automatic document feeder ADF When you install either the optional Dual line U...

Page 116: ...g names and numbers registered on the fax for speed dialing After you set up your speed dialing buttons we recommend that you occasionally print a list of all telephone numbers registered in the fax a...

Page 117: ...tance contact your local authorized Canon dealer sales or service representative or your local telephone company Follow this procedure to enter a pause during regular dialing or when registering a num...

Page 118: ...at the end of a number to dial an overseas number You cannot insert a pause when you dial using the numeric keypad after pressing Hook or after picking up the handset Adjusting the Length of a Pause...

Page 119: ...S 1 ECM TX Press the search buttons until you see the display below TX SETTINGS 2 MID PAUSE SET 4 Set Press Set MID PAUSE SET 02SEC 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOL...

Page 120: ...Speed Dialing The first group of buttons numbered 1 to 25 are on the operation panel Open the first panel to see buttons 26 to 50 then the second panel to see the last set of buttons 51 to 72 Coded S...

Page 121: ...of the other party you can set the timer for the transmission as well as enter other impor tant settings Follow this procedure to register a telephone number for One touch Speed Dialing 1 Open the On...

Page 122: ...that number displayed If a button is registered for Group Dialing you will see GROUP DIAL 1 TOUCH SPD DIAL 10 Set With the number of the button you want to register displayed on the LCD press Set 1 TO...

Page 123: ...H SPD DIAL 2 NAME 5 Enter a name Set Press Set NAME A _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a name for the number up to...

Page 124: ...uttons until you see the display below OPTIONAL SETTING ON Set Press Set OPTIONAL SETTING 1 SET TIME 8 Set the time for the transmission If you set the timer for the One touch Speed Dialing button eve...

Page 125: ...SET TIME 00 30 If you want to clear the time you have set do the procedure from the beginning and press Clear at this step then press Set Set Press Set SET TIME 2 Set Press Set SET TIME _ Set Enter a...

Page 126: ...features You can cancel the currently set TX TYPE by selecting REGULAR TX CONFIDENTIAL TX Designates the transaction as a transmis sion to a confidential mailbox Press Set then enter the subaddress a...

Page 127: ...for the other party s polling box 2 SUBADDRESS The ITU T subaddress for the other party s polling box Display the TX TYPE you wish to register then press Set Next set the ITU T password and subaddress...

Page 128: ...tings 2 and 3 Set Press Set OPTIONAL SETTING 4 TX SPEED 11 Change the transmission speed if it takes a long time for your document transmissions to begin Set Press Set TX SPEED 33600bps If your docume...

Page 129: ...ay be able to speed up transmission time by turning ECM off Set Press Set 1 TOUCH SPD DIAL 11 This completes all settings for telephone registration of a One touch Speed Dialing button If you want to...

Page 130: ...can set the timer for the transmission and as well as enter other important settings identical to those for One touch Speed Dialing Follow this procedure to register a telephone number for Coded Speed...

Page 131: ...S if not Press the search buttons to scroll the display Press the down search button to scroll to the next number or press the up search button to scroll to the previous number If a telephone number i...

Page 132: ...ee that one of the digits is incorrect press the left cursor key f to move the cursor to the digit you want to correct and press Delete Then enter the correct number If you make a mistake press Clear...

Page 133: ...5 Set Press Set to continue OPTIONAL SETTING OFF Press the search buttons until you see the display below OPTIONAL SETTING ON Set Press Set OPTIONAL SETTING 1 SET TIME 6 Set the time for the transmis...

Page 134: ...the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p m as 13 00 SET TIME 00 30 If you want to clear the time you have set do the procedure from the beginning and press...

Page 135: ...ls about using ITU T subaddresses and passwords see the description of setting up and using a memory box 8 11 The TX TYPE menu includes these items REGULAR TX Designates the transaction as a normal tr...

Page 136: ...SS The ITU T subaddress for the transmission POLLING RX Allows you to set a Coded Speed Dialing button to poll another fax every time you use it to dial Press Set then enter the ITU T subaddress and p...

Page 137: ...NG DISTANCE 1 Select LONG DISTANCE 1 and try to send the document again If this setting does not solve the problem try settings 2 and 3 Set Press Set OPTIONAL SETTING 4 TX SPEED 9 Change the transmiss...

Page 138: ...mode reduces the effect of system and line errors on documents that occur during sending or receiving with another fax that supports ECM Otherwise this setting is ignored If transmission speed appear...

Page 139: ...r One touch or Coded Speed Dialing can be registered as members of the group Follow this procedure to register a group of telephone numbers for Group Dialing 1 Open the Group Dialing menu Open all thr...

Page 140: ...revious number if not 1 72 Close the appropriate One touch Speed Dialing panel and press the One touch Speed Dialing button you want to register If a number is already in use you will see 1 TOUCH SPD...

Page 141: ...2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Press Coded Dial then use the numeric keypad to enter the three digit code where the telephone number you want to include in the group...

Page 142: ...every docu ment you send with this code will be sent at the same time every day You can set up to 5 different times in a 24 hour period for sending You can use this feature together with BATCH TX If B...

Page 143: ...er 4 Set 6 Press Set enter another time and press Set You can register up to 5 sending times if not Data Registration To continue registering another group press Data Registration if not Stop To end r...

Page 144: ...ne touch Speed Dialing 4 6 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 1...

Page 145: ...e fax will prompt you SET DOCUMENT If you press a One touch Speed Dialing button where no number has been registered the fax tells you NO TEL 12 If you want to cancel the transmission after you press...

Page 146: ...select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 Coded Dial Press Coded Dial once TEL 3 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the n...

Page 147: ...a three digit code where no numbers are registered the fax tells you NO TEL 013 If you want to cancel the transmission after you press the buttons for Coded Speed Dialing press Stop When you come to a...

Page 148: ...lution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 DOCUMENT READY 2 1 72 Press the One touch Speed Dialing button or press Coded Dial followed by the t...

Page 149: ...t the fax will prompt you SET DOCUMENT If you press a One touch Speed Dialing button or press Coded Dial followed by a three digit code where no number has been registered the fax will display NO TEL...

Page 150: ...ng where the number is registered 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Directory...

Page 151: ...oup you will return to the first number and name in the group To see numbers and names registered for other letter groups ABC for example you will have to press the ABC button on the numeric keypad Af...

Page 152: ...as a Copier Chapter 5 Using the Fax as a Copier This chapter describes all the settings and procedures for using the fax unit as a copier Preparing the Document 5 2 Setting a Document on the Fax 5 3 P...

Page 153: ...cument jams never feed thick documents or documents backed with carbon paper To avoid document jams and possible damage to the fax avoid wrinkled or creased paper carbon paper curled paper coated pape...

Page 154: ...1 17 in or B4 size pages into the fax for copying However the effective scanning width is up to B4 size 10 in 1 Place the document face up on the document feeder tray of the fax unit 2 If the document...

Page 155: ...ent a small sized document such as a STMT size document may have remained in the ADF from a previous fax or copy job In such a case remove the small sized document from the ADF and then set your docum...

Page 156: ...Fine is automati cally selected for you Contrast Adjusts the lightness darkness of the document pages scanned for copying Darker For documents with light text or colors Standard For standard printed...

Page 157: ...er paper cassette or the MP tray open all three of the One touch Speed Dialing panels then press the search buttons COPY 01 MP TRAY LGL 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone...

Page 158: ...ing the Scanning Settings 6 4 Selecting a Sender Name 6 6 Using Regular Dialing 6 7 Canceling Sending a Document 6 8 Dialing Long Distance with Regular Dialing 6 10 Overview of Sending Methods 6 12 Me...

Page 159: ...nt jams never feed thick documents or documents backed with carbon paper For documents that are larger or smaller than these recommended limits reduce them or enlarge them on a copy machine and then s...

Page 160: ...or B4 size pages into the fax for scanning However the effective scanning width is up to B4 size 10 in 1 Place the document face up on the document feeder tray of the fax unit 2 If the document is too...

Page 161: ...or copy job In such a case remove the small sized document from the ADF and then set your document Adjusting the Scanning Settings Canon s original Ultra High Quality UHQ imaging technology allows you...

Page 162: ...document pages scanned for sending Darker For documents with light text or colors Standard For standard printed or typewritten text Lighter For documents with dark text or colors Document Type Select...

Page 163: ...gistered At least one sender name must be registered so you can use this feature 3 18 1 Set the document on the fax and adjust the document guides to the width of the document 6 3 2 Dial the number 1...

Page 164: ...aling To make dialing easier register frequently used numbers for speed dialing 4 1 1 Set the document on the fax 6 3 2 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Dial the t...

Page 165: ...message is displayed CANCEL DURING TX RX YES NO 2 or Press to cancel the transmission or press if you change your mind and do not want to cancel After you press to cancel the transmission an alarm sou...

Page 166: ...displays for each transaction 12 31 1999 FRI 23 01 TX RX NO 5432 12 31 1999 FRI 23 01 TX RX NO 1234 If you are using direct sending you cannot change the line 2 Stop Press Stop If you are using memor...

Page 167: ...ng up the handset 2 Hook Press Hook if you want to use manual sending After you press Hook the In Use lamp blinks green and you will be able to hear the dial tone TEL If you know the other party s fax...

Page 168: ...optional handset when the other party answers you can pick up the handset and talk Tell the other party to press the start button on their fax then hang up their handset When you hear a high pitched...

Page 169: ...ry sending document scanning and sending is fast allowing you to get your document back quickly so you do not have to spend so much time standing around the fax You can start scanning a document for s...

Page 170: ...way press Start Scan If you use One touch or Coded Speed Dialing wait for the fax to start scanning automatically The timeout feature can be turned off 16 11 You can start sending a document while it...

Page 171: ...the document is sent in the ECM error correction mode for transmission 16 10 Successful completion 12 31 1999 FRI 23 05 TRANSMITTING OK 12 31 1999 FRI 23 05 TX RX NO 0031 Alternating messages tell yo...

Page 172: ...ans and sends each page one at a time With direct sending you can watch each page as it is scanned and sent Although direct sending is slower than memory sending you can use direct sending when you ne...

Page 173: ...ialing press Stop to return to standby and start again 4 Start Scan Press Start Scan The fax dials the other party s number and sends the fax Each page is sent as it is scanned A series of messages re...

Page 174: ...a document The sending speed is 14400 bps or less when sending manually The handset is available as an option 2 16 1 Set the document on the fax 6 3 Set the document resolution contrast and document...

Page 175: ...d start again 4 When you hear the other party answer the call you can talk When you hear the other party answer pick up the handset so you can talk if you have not already done so Then go to step 5 if...

Page 176: ...fax machine is set to redial several times it will redial only once if there is no tone or there is a ring back tone during the first attempt Auto redial can be turned off and on The number of redial...

Page 177: ...g Follow this procedure to set up these redialing features The number of times the fax attempts to redial The length of the time interval the fax waits between dialing attempts 1 Open the TX SETTINGS...

Page 178: ...Redial Setup Summary The default settings shown in bold remain in effect unless you change them 1 REDIAL TIMES Sets the number of times the fax attempts to dial a number before it cancels the transac...

Page 179: ...ansactions are completed assign the REPORT function to the Program button Then before you send a document press Program to have the fax unit print a Multi transaction Report to confirm that the docume...

Page 180: ...ll subsequent numbers must be dialed within 10 seconds If you wait longer than the timeout interval before dialing the next number the fax will start scanning the document The timeout interval can be...

Page 181: ...g 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Open all three of the One touch Speed Dia...

Page 182: ...Dialing button 4 29 if not Press Coded Dial and a three digit code to dial the number 4 31 if not Press Directory and search for the name to dial the number 4 35 If you make a mistake during dialing...

Page 183: ...can also use the search buttons to scroll up or down the TTI list SENDER S NAME 19 CANON FAX DIV 6 Set Press Set The fax scans the document and stores it in the memory DELAYED TX 2339 SCANNING DOC P 0...

Page 184: ...e Subaddress and Password buttons on the operation panel when you send the document Subaddress Password Sending with Speed Dialing If you register the subaddress and or password for a One touch or Cod...

Page 185: ...ns Note these limitations on entering the subaddress password with the Subaddress and Password buttons on the operation panel If you frequently need to use a subaddress password to send a document to...

Page 186: ...stered To dial with a Coded Speed Dialing press Coded Dial and then use the numeric keypad to enter the three digit dialing code Set Then press Set TEL 123 4567 02 JOHN BARRISTER 3 Immediately after p...

Page 187: ...PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the ITU T pass word Then press Set TEL 123 4567 02 JOHN BARRISTER 7 Start Scan Press Start Scan The fax sta...

Page 188: ...we will show you how to put the fax unit in the transfer mode and send all documents automatically to a fax at your home or at another work site Receiving Documents Automatically 7 2 Setting the Autom...

Page 189: ...essages report the progress of the reception by displaying the transaction number name and telephone of the caller and the transmission mode If you install the handset and you don t want the fax to ri...

Page 190: ...fax 12 31 1999 FRI 11 34 123 4567 Other party s name According to the type of machine the other party is using to send the document you may also see the other party s name displayed alternately with t...

Page 191: ...while printing or copying a document SUPPLY REC PAPER Open the paper cassette and load paper into the paper cassette As soon as you re fill the paper cassette and close it the remainder of the docume...

Page 192: ...u to pick up the handset and answer the telephone for voice communication before the fax switches to the receive mode 1 Open the RX SETTINGS menu Open all three of the One touch Speed Dialing panels T...

Page 193: ...e document receive mode 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a number for the time 01 to 99 in seconds if not Press the...

Page 194: ...ceiving a Document Manually at the Fax Follow this procedure to receive a document manually at the fax Before you can use this feature you must install the optional handset kit or a regular telephone...

Page 195: ...an use the extension telephone to start receiving the document without walking over to the fax machine This is called remote receiving 1 Make sure the extension telephone is connected properly 2 40 2...

Page 196: ...n press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION...

Page 197: ...OLS Use the buttons on the numeric keypad to enter a new number 00 to 99 for the ID if not Press the search buttons to increase or decrease the number Set Then press Set To turn off remote receiving P...

Page 198: ...VE 5012 2 Stop To cancel the reception press Stop The following message is displayed CANCEL DURING TX RX YES NO 3 or Press to cancel receiving the document or press to let receiving continue After you...

Page 199: ...urns to standby To Cancel Receiving on a Dual Line If you have installed the Dual line Upgrade Kit and both lines are in use at the same time and you want to select a transmission which you want to ca...

Page 200: ...et This feature is especially convenient for receiving important documents coming from countries overseas several time zones removed from your own Before You Set Up Document Transfer Note these import...

Page 201: ...of the One touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you...

Page 202: ...chines where you want documents transferred TEL Close the One touch Speed Dialing panels and press a One touch Speed Dialing button or press the Coded Dial button followed by a three digit code for th...

Page 203: ...TIME Set a time to move the fax automatically into the transfer mode EVERY DAY Sets the fax to move into the transfer mode every day You can set up to 5 starting times for every day of the week SELEC...

Page 204: ...timer has not been set to switch the fax in and out of the transfer mode automatically If the timer has been set to move the fax into and out of the transfer mode automatically you can still use this...

Page 205: ...have registered a password use the numeric keypad to enter your four digit password then press Set 12 31 1999 FRI 08 30 The fax is now in the standby mode and is ready for normal operation Changing th...

Page 206: ...Press the search buttons to display the desired setting CHANGE DATA 1 FILE NAME CHANGE DATA 6 PRINT RX DOC 6 Set With the setting you want to change on the display press Set 7 To change the settings f...

Page 207: ...2 Press the search buttons until you see the display below TRANSFER 3 DELETE FILE 3 Set Press Set DELETE FILE PASSWORD _ If you have not set the password you can skip the next step 4 1 4 7 2 5 8 0 3...

Page 208: ...them before they are sent or re route them to another destination When the Fax Displays RECEIVED IN MEMORY 8 2 Displaying the Transaction History 8 3 Printing a Memory List 8 5 Printing a Document in...

Page 209: ...d the indicators on the left of the display Rec Paper Add paper to the paper cassettes if the Rec Paper indicator is on and if you see this message 2 31 SUPPLY REC PAPER Change Cartridge Replace the t...

Page 210: ...tails about the optional memory kits contact your authorized Canon dealer A memory backup function is provided to save the contents of the memory for up to approximately 12 hours during a power failur...

Page 211: ...om the larger numbers to the smaller numbers Note the following notations used to tell you about the status of the transaction Notation Meaning OK Document transaction has been completed NG Transactio...

Page 212: ...no documents are currently stored in the memory you will see this message NO DOC STORED If documents are stored in the memory the first item on the MEMORY REFERENCE menu is displayed MEMORY REFERENCE...

Page 213: ...elow MEMORY REFERENCE 2 PRINT DOCUMENT 3 Set Press Set to set up to print PRINT DOCUMENT TX RX NO 0002 If you want to know the destination telephone number and time of the document press the cursor bu...

Page 214: ...emory Reference Memory Reference MEMORY REFERENCE 1 DOC MEMORY LIST 2 Press the search buttons until you see the display below MEMORY REFERENCE 3 RESEND DOCUMENT 3 Set Press Set then select the docume...

Page 215: ...meric keypad to dial the telephone number and press Set if not Use One touch Speed Dialing Coded Speed Dialing or Group Dialing to dial the number Set Press Set RESEND DOCUMENT SENDER S NAME SENDER S...

Page 216: ...on 1 Delete File Press Delete File DELETE DOCUMENT TX RX NO 0057 If you want to know the destination telephone number and time of the document press the cursor buttons f e before pressing Set 2 Open a...

Page 217: ...search buttons until you see the display below MEMORY REFERENCE 4 DELETE DOCUMENT 3 Set Press Set DELETE DOCUMENT TX RX NO 0001 If you want to know the destination telephone number and time of the doc...

Page 218: ...box is a location in the memory you can create to store scanned or received documents for printing or transmitting to other destinations The main advantage to using the memory box for sending and rec...

Page 219: ...gister a matching subaddress If the other party has set a password only inform them that they must register a subaddress or a subaddress and password Both fax units must register an ITU T subaddress F...

Page 220: ...must also use this password and the box number to print documents stored in the memory box Assigning a password is optional but strongly recommended especially if you want to keep the memory box setup...

Page 221: ...sending from the memory box 8 POLLING TX Allows you to set up the memory box as a polling station to hold scanned or received documents in the memory box and wait for a polling request from another fa...

Page 222: ...BC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a two digit code for the memory box You can enter a number from 00 to 99 for the memory box number You c...

Page 223: ...l have to enter the password before you can view or change the settings for the memory box You will also have to enter this password to print a document received in the memory box 3 SUBADDRESS 0 9 spa...

Page 224: ...urn on checking the originator printing the document and printing method 1 SELECT ORIG UNIT Determines whether your fax checks to make sure the originator of the transmission is registered on your fax...

Page 225: ...rint documents received in the memory box 2 OF RX COPIES 01 COPIES If you turn on PRINT RX DOC use this setting to specify the number of copies you want to print 01 99 7 TRANSMIT Determines whether to...

Page 226: ...d to other destinations TX REPORT If you turn on TRANSMIT for RECEIVED DOCU MENT you can set the memory box to send a transaction report to the originator every time it sends a received document to an...

Page 227: ...olling box holds a document in the memory so that the fax is polled by another fax unit requesting that the document be sent NO The memory box is not set up as a polling box The documents received or...

Page 228: ...TRANSMIT When the memory box is polled documents received from other fax units and stored into the memory box are sent NOT TRANSMIT When the memory box is polled documents received from other fax uni...

Page 229: ...8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the number of the box you want to change and press Set CHANGE DATA PASSWORD _ If you have...

Page 230: ...be displayed as you enter it 9 Stop When you are finished making changes press Stop to return to standby Canceling a Memory Box Follow this procedure to cancel a memory box 1 Open the MEMORY BOX menu...

Page 231: ...nding according to the memory box setup 8 14 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6...

Page 232: ...cedure to print a document that has been received and stored in a memory box according to the memory box setup 8 14 You can use this procedure to print a document from the memory box only after you ha...

Page 233: ...et SUBADDRESS 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the ITU T subaddress of the memory box holding the document you...

Page 234: ...ll be lost after the battery runs down and as soon as power is restored to the fax a Memory Clear Report is printed that shows you what documents were erased 14 20 Because your user data and speed dia...

Page 235: ...of 50 F to 90 5 F 10 C to 32 5 C If the fax is used in an environment that is too hot or too cold this can shorten the service life of the backup battery If the backup battery cannot preserve data eve...

Page 236: ...at you receive or you can send documents to another fax and have the documents relayed for you What is Relay Broadcasting 9 2 Setting Up and Using a Standard Relay Unit 9 3 Setting Your Fax as a Relay...

Page 237: ...way you can send a document to several fax units in the same locality with only one long distance transmission Originator Relay Unit In a relay network your fax unit can function as both an originato...

Page 238: ...regis tered on your fax for a speed dialing button 14 2 After your fax receives the document from the originators it will relay the document to one or several destination units Make sure the telephon...

Page 239: ...ch Speed Dialing panels and press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the displa...

Page 240: ...in the table below to set up the relay group Stop When you are finished press Stop Relay Group Setup Summary The default settings shown in bold remain in effect unless you change them 1 GROUP DIAL NA...

Page 241: ...y the three digit code where the number for the originator fax is registered and press Set OFF Your fax will receive a document for relay without checking the identity of the originator 6 PRINT RX DOC...

Page 242: ...ttons on the numeric keypad to enter the time in 24 hour format You can set up to 5 times to relay documents within a 24 hour period every day 10 RELAY B CAST This feature switches relay broadcasting...

Page 243: ...ypad to enter the group num ber Then press Set CHANGE DATA PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF T...

Page 244: ...ayed as you enter it 7 Stop When you are finished making changes press Stop to return to standby Deleting the Relay Group Follow this procedure to delete the relay group and all of its settings 1 Open...

Page 245: ...delete the relay group until the document is sent In this case the fax will prompt CANNOT DELETE Wait until the document is sent before you attempt to delete the relay group Sending a Document to a Re...

Page 246: ...has been set up properly as a relay unit If an ITU T password is set on the other party s fax you must send the document with a password Otherwise the other fax will not receive your document After t...

Page 247: ...speed dialing buttons are already set up perform the procedure to change the One touch or Coded Speed Dialing settings 4 6 4 15 When you do the speed dialing settings turn on the OPTIONAL SETTING fea...

Page 248: ...IG RELAY TX SELECT LOCATIONS TEL 3 Dial the relay units 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use regular dialing 6 7 if not Press a One touch Speed Dialing button or p...

Page 249: ...ss Password PASSWORD You must press Password within 5 seconds of pressing Set If you wait longer than the timeout interval before pressing Password the fax will start scanning the document The timeout...

Page 250: ...print the document Use confidential sending and receiving for documents that you want only the person with the correct password to read You cannot use the conventional Canon confidential mailbox feat...

Page 251: ...ure to create a mailbox to hold confidential documents in a private mailbox protected with a password 1 Open the CONFID MAILBOX menu Open all three of the One touch Speed Dialing panels Then press Dat...

Page 252: ...MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter a personal name for the mailbox The name can be up to 24 characters long and may include numbers symbols and spaces Then pre...

Page 253: ...mailbox If the subaddresses do not match the document will not be received 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter an...

Page 254: ...ise go on to the next step Set To specify more copies press Set OF RX COPIES 01COPIES Press the search buttons to increase or decrease the number if not Use the buttons on the numeric keypad to enter...

Page 255: ...ow CONFID MAILBOX 2 CHANGE DATA 3 Open the mailbox with its number and password Set Press Set CHANGE DATA SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the b...

Page 256: ...change shown in the display press Set 6 To change an item follow the same procedure you used to perform the initial settings 10 3 7 Stop Press Stop to return to standby Canceling a Mailbox Follow thi...

Page 257: ...6 Stop Press Stop to return to standby Receiving a Confidential Document When the fax receives a confidential document with a subaddress or subaddress and password that match the subaddress password s...

Page 258: ...received in the mailbox RECEIVED IN MAILBOX Follow this procedure to print a document received in a confidential mailbox 1 Open all three of the One touch Speed Dialing panels Then press Confidential...

Page 259: ...party has their fax set up for confidential receiving You can use two methods to send a confidential document If you frequently use the confidential sending feature you can register a telephone numbe...

Page 260: ...ur fax cannot confirm whether or not the subaddress has been used to set up a confidential mailbox Sending a Confidential Document with the Confidential Mailbox Button Note these points about sending...

Page 261: ...ial the number 6 7 if not Close the One touch Speed Dialing panels and press a One touch Speed dialing button to dial the number or press Coded Dial and enter the three digit code 4 29 4 31 if not Dia...

Page 262: ...than the timeout interval before pressing Password the fax will start scanning the document The timeout interval can be turned off 16 11 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone S...

Page 263: ...10 14 Using Confidential Mailboxes Chapter 10...

Page 264: ...e time What is Polling 11 2 Before You Use Polling Receiving 11 2 Polling Other Fax Machines to Receive a Document 11 3 Polling to Receive at a Preset Time 11 5 Changing the Preset Polling Settings 11...

Page 265: ...l faxes You can dial up to 210 telephone numbers and poll those faxes to receive documents that they are holding You can poll a document at any time but you may find it more useful to set your fax for...

Page 266: ...ttons until you see the display below POLLING 2 POLLING RX 3 Set Press Set TEL TTI Selector You can select a sender s name with the TTI Selector 6 6 4 Close all three of the One touch Speed Dialing pa...

Page 267: ...re pressing Subaddress the fax will start dialing the number The timeout interval can be turned off 16 11 An ITU T subaddress is a number up to 20 digits long which can include spaces and the symbols...

Page 268: ...rocedure to set the fax to poll another fax at a preset time Polling faxes at preset times allows you to conduct document transac tions later at night when the telephone rates are lower Before you set...

Page 269: ...STRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below DATA REGISTRATION 6 FILE SETTINGS Set Press Set FILE SETTINGS 1 CO...

Page 270: ...t will hold the polled document you receive 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a name of up to 24 characters long 3 7...

Page 271: ...al the other party s fax number Press a One touch Speed Dialing button to dial the number 4 29 if not Press Coded Dial and a three digit code to dial the number 4 31 If you make a mistake during diali...

Page 272: ...Set Press Set EVERYDAY _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter the time Enter the time in the 24 hour format e g 1 00 p...

Page 273: ...When you are finished setting times press Stop to return to standby To set preset polling for selected days SETUP FILE 4 START TIME Set Press Set START TIME EVERYDAY Press the search buttons until yo...

Page 274: ...ime for your fax unit to poll the other faxes on the selected day press the search buttons to display another empty setting MON 2 Set Press Set and use the numeric keypad to enter another time in 24 h...

Page 275: ...t Press Set CHANGE DATA SET BOX 00 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the two digit number of the preset polling...

Page 276: ...To change the password setting you will first have to enter the current password and press Set Then you can enter a new password and press Set 8 Stop When you are finished making changes press Stop to...

Page 277: ...ELETE FILE PASSWORD _ If you have not set the operation password you can skip the next step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric k...

Page 278: ...ng is optional Your TX PASSWORD must match the ITU T password attached when the other party calls you Confirm that the TX PASSWORD on your fax matches the ITU T password attached when the other party...

Page 279: ...ING BOX Set Press Set POLLING BOX 1 SETUP FILE 3 Create a polling box and give it a number Set Press Set SETUP FILE SET BOX 00 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set...

Page 280: ...Use the buttons on the numeric keypad to enter a name of up to 24 characters 3 7 FILE NAME A CANON TOKYO Set Press Set SETUP FILE 2 PASSWORD 5 If you don t want to set password press the search butto...

Page 281: ...igits long which can include spaces and the symbols and 7 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the subaddress and pr...

Page 282: ...olling Set Press Set Press the search buttons to display the setting you want ERASE AFTER TX ON ERASE AFTER TX OFF ON The document in the memory box is erased after it is sent once in response to poll...

Page 283: ...NG 1 POLLING TX 3 Set Press Set SUBADDRESS 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set If the other party s fax supports ITU T subaddresses and pass words use the butto...

Page 284: ...er party s polling request must match the subaddress and the password for the polling box The password setting is optional However if you have registered a password for the polling box the other party...

Page 285: ...xt step 5 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four digit password protecting the polling box setup file Then pr...

Page 286: ...t Press Set DELETE FILE SET BOX 00 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the number of the box that you want to del...

Page 287: ...11 24 Setting Up and Using Polling Chapter 11 6 Stop Press Stop to return to standby...

Page 288: ...nt features that you may want to use in daily operations Using the Telephone 12 2 Tone Dialing on a Pulse Line 12 3 Setting and Using the Program Button 12 5 Setting Up and Using the Optional Stamp Fe...

Page 289: ...e dial tone dial the telephone number 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to dial the number 6 7 if not Press a One touch Speed...

Page 290: ...Line Many telephone information services for banks airline reservations hotel reservations etc require tone dialing for their services If your fax is connected to a rotary pulse line follow this proce...

Page 291: ...you press Tone you will see a T in the display TEL 123 4567T If your fax is connected to a touch tone line will appear on the display when you press Tone 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPE...

Page 292: ...Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Set Press Set twice DATA REGISTRATION 1 USER SETTINGS USER SETTINGS 1 DATE TIME 3 Press the search buttons until...

Page 293: ...need to print a report all you have to do is press the Program button This saves you the effort of opening all three of the One touch Speed Dialing panels to press the Report button SCANNING MODE Set...

Page 294: ...ed for the transaction To set up the Report button feature Press the search buttons until you see the display below PROGRAM KEY REPORT Set Press Set Program Now any time you need a report press the Pr...

Page 295: ...eature If the optional stamp feature is provided on your fax machine you can set the fax to stamp the front lower left corner of every page you scan for sending Setting Up the Stamp Feature 1 Open all...

Page 296: ...ow TX SETTINGS 7 TX STAMP This item will not appear on the menu unless your fax machine has been provided with the stamp option 4 Set Press Set 5 Press the search buttons to display ON or OFF then pre...

Page 297: ...sending However before you scan a document you can still turn on the stamp feature for a document you want to stamp with Stamp button Turning the Stamp Feature ON OFF If you have turned the TX STAMP...

Page 298: ...stamp document pages press the search buttons until you see ON TX STAMP ON if not If you want to turn the stamp feature off press the search buttons until you see OFF TX STAMP OFF 4 Set Press Set TEL...

Page 299: ...you will hear a beep The volume of this beep can be adjusted or it can be turned off 16 6 Date format DATE SETUP In the standby mode the date is given in the format MM DD YYYY Two other formats are av...

Page 300: ...until you can re fill the paper cassette replace the toner cartridge or pick up the paper on the trays You can also set an alarm to sound when the fax starts receiving a document in the memory 16 15 O...

Page 301: ...t the reduction rate to a fixed rate You can select one of the fixed rates to increase the amount of reduction or you can turn reduction off 16 17 Report Activity Management Report ACTIVITY REPORT An...

Page 302: ...6 16 29 Speed TX START SPEED RX START SPEED The starting speed for all transactions is set for 33600 bps Slower settings are available 16 30 Stamp TX STAMP If you have the optional stamp feature on yo...

Page 303: ...12 16 Other Special Features Chapter 12...

Page 304: ...ing the System Settings Password 13 4 Restricting Fax Operation 13 6 Setting Operation Restrictions 13 6 Operating the Fax with Restrictions ON 13 11 Turning Restrictions OFF and ON 13 14 Receiving Do...

Page 305: ...nd change or disable the settings Setting the System Settings Password Follow this procedure to set the system settings password 1 Open the SYSTEM SETTINGS menu Open all three of the One touch Speed D...

Page 306: ...ER MNO WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a four digit password between 0000 and 9999 PASSWORD 3377 3 Record the password number and store it in a safe location You mu...

Page 307: ...Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION Set Press Set DATA REGISTRATION 1 USER SETTINGS Press the search buttons until you see the display below...

Page 308: ...ad to enter the current password Then press Set The current password is not displayed as it is entered PASSWORD _ 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the...

Page 309: ...to restrict access to all of these features Sending documents Copying documents and printing fax reports Using the telephone for voice communication Every time you send a docu ment you must enter a de...

Page 310: ...YSTEM SETTINGS 1 PASSWORD 2 Press the search buttons until you see the display below SYSTEM SETTINGS 2 RESTRICTIVE CODES 3 Turn on the transmission restriction feature Set Press Set RESTRICTIVE CODES...

Page 311: ...C and want to use only the user access code for transactions use the search keys to display OFF then press Set and go on to step 6 to set the user access code If you set only the user access code you...

Page 312: ...DAC 02 if not If you do not want to enter a password so you can use only the department access code for transactions just press Set and go on to the next step If you set only the department access cod...

Page 313: ...WXY DEF Tone SYMBOLS Use the buttons on the numeric keypad to enter a four digit user access code This user access code is used only to restrict access to copying and printing USER ACCESS CODE 2894 S...

Page 314: ...AC and passwords have been set up 1 Set the document on the fax 6 3 Set the document resolution contrast and document type 6 4 You can also select a sender s name with the TTI Selector 6 6 2 Dial the...

Page 315: ...nter the correct code 5 Enter the DAC password or user access code 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the four dig...

Page 316: ...striction set up and turned on 1 Open all three of the One touch Speed Dialing panels Then press Report Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons to select the type of report you want...

Page 317: ...TEM SETTINGS 1 PASSWORD 2 Press the search buttons until you see the display below SYSTEM SETTINGS 2 RESTRICTIVE CODES 3 Set Press Set RESTRICTIVE CODES 1 TX SETTINGS 4 Press the search buttons to dis...

Page 318: ...INTER SET Set Press Set FAX S PRINTER SET ON Press the search buttons to display OFF then press Set Set To turn off restricted use of the telephone Press the search buttons until you see the display b...

Page 319: ...settings password 13 4 2 Press the search buttons until you see the display below SYSTEM SETTINGS 4 RX RESTRICTION 3 Set Press Set 4 Press the search buttons to display the setting you want then pres...

Page 320: ...n enter the memory lock password to print all the documents stored in the memory Setting a Time and Password for Memory Lock After the memory lock is turned on the fax will automatically enter and lea...

Page 321: ...TEM SETTINGS 3 MEMORY LOCK RX Set Press Set MEMORY LOCK RX OFF 2 Turn on the memory lock feature Press the search buttons until you see the display below MEMORY LOCK RX ON Set Press Set 3 Press the se...

Page 322: ...A report prints while the fax is in the memory lock mode 3 TIME SETUP Set the times for the fax to enter and leave the memory lock mode The time settings are optional If you do not set the times you...

Page 323: ...mory Reception Memory Reception MEM LOCK PASSWORD _ 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Enter the memory lock password then press Set MEMORY LOCK RX The fax is no...

Page 324: ...vileged access to the tele phone lines only authorized users are entrusted with the PIN codes for daily operations Some Private Branch Exchange PBX systems require that a PIN code be entered when dial...

Page 325: ...SETTINGS Set Press Set TX SETTINGS 1 ECM TX 2 Press the search buttons until you see the display below TX SETTINGS 7 PIN CODE If the TX STAMP option has been installed this item will appear as 8 PIN C...

Page 326: ...leave NECESS PIN CODE set to OFF if not If your PBX always requires PIN code entry press the search buttons until ON appears NECESS PIN CODE ON 7 Set Press Set PIN CODE BEF AFT BEFORE TEL NO 8 Set To...

Page 327: ...LS Enter the telephone number TEL 123 4567 3 Pin Code Open all three of the One touch Speed Dialing panels press Pin Code then press Set TEL 123 4567C Set 4 Repeat steps 2 and 3 for each number in a s...

Page 328: ...4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Set Use the buttons on the numeric keypad to enter the other party s fax number Then press Set TEL C123 4567 4 Repeat steps 2 and 3...

Page 329: ...u can operate as described below 1 Select the speed dialing location to register the telephone number 4 7 4 16 TELEPHONE NUMBER TEL _ 2 Pin Code If the PIN code is to be dialed before the telephone nu...

Page 330: ...on the fax machine DOCUMENT READY 2 Coded Dial 1 72 Press a speed dialing button TEL C123 4567 01 CANON 3 Start Scan Press Start Scan ENTER PIN CODE 4 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO...

Page 331: ...the document on the facsimile DOCUMENT READY 2 1 4 7 2 5 8 0 3 6 9 ABC GHI PRS JKL TUV OPER MNO WXY DEF Tone SYMBOLS Dial the telephone number with the numeric keypad or the speed dialing buttons TEL...

Page 332: ...can print lists of telephone numbers and transmissions settings registered in the fax as well as print reports about document transactions Printing the Speed Dialing Lists 14 2 Printing the User Data...

Page 333: ...1 TOUCH LIST 2 Press the search buttons to display the name of the list you want to print 1 1 TOUCH LIST Prints the standard list List 1 of all One touch Speed Dialing buttons and numbers registered...

Page 334: ...arts printing PRINTING REPORT Samples of each type of list are shown below One Touch Speed Dial List 1 1 TOUCH SPD DIAL LIST 1 12 31 1999 10 32 FAX 833 4423 WORLD ESTATE INC 001 NO CONNECTION TEL CONN...

Page 335: ...ONFID TX SUBADDRESS 00000000 ECM ON Coded Speed Dial List 2 12 31 1999 09 53 FAX 833 4423 WORLD ESTATE INC 001 CODED SPEED DIAL LIST 2 024 CONNECTION TEL 982 8877 CONNECTION ID AK ASSOCIATES TX START...

Page 336: ...T 1 USER DATA 4 Set Press Set to start printing After you press Set the report starts printing PRINTING REPORT User s Data List USER S DATA LIST 12 31 1999 13 36 FAX 833 4423 WORLD ESTATE INC 001 1 US...

Page 337: ...place of the unit name 3 12 Sender names are selected by pressing TTI Selector just before you send a document 6 6 1 Open all three of the One touch Speed Dialing panels Then press Report REPORT 1 AC...

Page 338: ...ng Reports and Lists 5 Set Press Set After you press Set the report starts printing PRINTING REPORT Sender Name List 12 31 1999 13 38 FAX 833 4423 WORLD ESTATE INC 001 SENDER NAME 01 R LOUIS 02 S ROBE...

Page 339: ...hing the transaction number of the TX REPORT with the transac tion number on the ACTIVITY MANAGEMENT REPORT you can know exactly how many attempts were made to send the document how many pages were se...

Page 340: ...actions listed chronologically Activity Management Report ACTIVITY REPORT 12 31 1999 14 36 FAX 833 4423 WORLD ESTATE INC 001 ST TIME CONNECTION TEL ID SENDER NAME NO MODE PGS RESULT 12 31 12 28 ADAM B...

Page 341: ...1 STOP 12 31 14 33 5007 CONFID RX 1 NG 00 00 0 0995 Note the following additional features you can set up with the ACTIV ITY REPORT item in the REPORT SETTINGS menu The fax is set to print an Activity...

Page 342: ...TRANSMIT ECM 1 OK 00 16 1 914 438 3619 DEPT ACCESS CODE 3111 Setting and Using Activity Reports For details about setting up these activity reports to print or turning them off refer to the Report Se...

Page 343: ...the Report Settings to print a transmission report for every document you send 16 8 12 31 1999 13 34 FAX 833 4423 WORLD ESTATE INC 001 TX REPORT TRANSMISSION OK TX RX NO 0012 CONNECTION TEL 761 1298 C...

Page 344: ...ords Relay sending is another money saver We can designate one relay fax in your area send one transmission from the home office on the East coast and then have the document relayed to you locally We...

Page 345: ...298 JOHN BARRISTER TRANSACTION OK 01 732 2233 ADAM BOOKS CPA 03 1 914 438 3619 SEYMOUR GREEN ERROR INFORMATION Error Report RX You can set the fax to print a report every time an error occurs during d...

Page 346: ...BELZER INC ST TIME 12 31 14 07 USAGE T 00 17 PGS 1 RESULT OK Confidential Receive Report When the fax receives a confidential document it displays a message and prints a report RECEIVED IN MAILBOX 12...

Page 347: ...ULT OK This feature can be turned off with the User Data Settings 16 8 Relay Broadcast Report The Relay Broadcast Report is sent from a relay unit to the originator after the documents from the origin...

Page 348: ...idential mailboxes are currently holding documents This list does not list the passwords for the confidential mailboxes 1 Open all three of the One touch Speed Dialing panels Then press Report REPORT...

Page 349: ...of the One touch Speed Dialing panels Then press Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons until you see the display below REPORT 4 DOC MEMORY LIST 3 Set Press Set PRINTING REPORT DO...

Page 350: ...ed and held in memory boxes 1 Report Open all three of the One touch Speed Dialing panels Then press Report REPORT 1 ACTIVITY REPORT 2 Press the search buttons until you see the display below REPORT 6...

Page 351: ...ll be lost If this time limit has elapsed by the time power is restored to the fax unit as soon as power is restored a list of documents deleted from the memory as a result of the power failure is pri...

Page 352: ...r 15 15 Recommended Paper 15 15 Storing the Paper Supply 15 16 Changing the Toner Cartridge 15 17 Storing Toner Cartridges 15 22 Handling Cartridges 15 22 Storing Cartridges 15 23 Disposing of Used To...

Page 353: ...nt scanning always check the pages before you feed them into the fax 6 2 If a document is curled or wrinkled make a copy of the original and scan the copy If a paper jam occurs during scanning the Err...

Page 354: ...ns 15 3 Maintenance Frequently Asked Questions 3 Pull the document straight out to remove it Always open the ADF cover before you attempt to remove a jammed document 4 Close the ADF cover and press do...

Page 355: ...dures below Make sure you check all the areas described below because paper jams can occur at more than one location Follow the exact order of the steps below When removing the paper cassettes remove...

Page 356: ...emove it Area Page 1 Face up tray area 15 6 2 Output trays area 15 6 3 Imaging area 15 8 4 MP tray area 15 11 5 Paper Cassette 1 area 15 12 6 Paper Cassette 2 area if installed 15 13 Paper jams can oc...

Page 357: ...is still within the paper feed area The pressure from the pressure roller must be released before removing the paper To do this open the printer cover and follow the instructions 15 9 to hold the gre...

Page 358: ...ce Frequently Asked Questions 15 7 Maintenance Frequently Asked Questions If you can see the edge of the paper Gently remove the jammed paper If you cannot see the edge of the paper 2 Use both hands t...

Page 359: ...the paper feed area The pressure from the pressure roller must be released before removing the paper To do this open the printer cover and follow the instructions 15 9 to hold the green lever and flip...

Page 360: ...paper away from the guide After the paper rear most edge has come out slowly pull the paper forward and out of the fax unit 1 2 The spring for the transfer guide is strong Always guide the transfer g...

Page 361: ...he MP tray and remove the envelope feeder slot cover if attached 1 2 5 Pull out the jammed paper holding its leading edge while opening the release guide as far as it will go Replace the envelope feed...

Page 362: ...maging area on pages 15 8 to 15 10 2 If you cannot easily reach the paper to clear the jam slowly pull the jammed paper out from the front Do not pull the jammed paper upwards when removing it from th...

Page 363: ...t If the paper does not come out easily or you cannot grasp the edge of the paper easily do not force it Go to step 2 Always release the transfer guide inside the fax unit before removing the paper 15...

Page 364: ...ng the lever When removing the jammed paper be careful not to touch the transfer charging roller If the roller becomes dirty the print quality will deteriorate After removing the jammed paper make sur...

Page 365: ...feed area inside the fax unit do not force it Always release the transfer guide inside the fax unit before removing the paper 15 9 When removing the jammed paper be careful not to touch the transfer...

Page 366: ...aper We recommend using Canon paper with this fax machine Quality Use plain bond typewriter quality without curls folds or rough edges Weight 17 24 lb 64 90 g m2 Storage 64 F to 75 F 18 C to 24 C 40 6...

Page 367: ...against humidity Do not store paper on the floor where humidity is higher If the humidity of the surrounding area is higher than normal store the paper in a specially designed storage box To prevent...

Page 368: ...16 18 You may be able to extend the service life of the toner cartridge by removing it and rotating it 5 or 6 times to re distribute the toner inside the cartridge After you re set the cartridge in th...

Page 369: ...n has started a special program to help you dispose of your empty toner cartridges After you install a toner cartridge keep the original packing material Inside the box is a shipping label Fill out th...

Page 370: ...t from the cartridge 7 As you steady the cartridge with one hand remove the seal by gently pulling the plastic tab with your other hand Use a firm even pull to avoid breaking the seal Do not pull the...

Page 371: ...e the cartridge into the printer until it is completely down inside the fax unit and level 10 Carefully close the printer cover If the printer cover does not shut completely do not force it down Remov...

Page 372: ...perate if the cover is not closed com pletely If the printer cover is open you will see a message CHECK PRINTER COVER Open the printer cover again and make sure the toner car tridge is sitting level a...

Page 373: ...to normal room light about 1 000 lux for longer than 5 minutes There are strong magnets inside a toner cartridge To avoid possible destruction of valuable data on disks or other media keep the toner c...

Page 374: ...by shaking the cartridge Do not store the cartridge in salty or corrosive air Never attempt to disassemble a toner cartridge or attempt to refill it Make sure that you use a stored toner cartridge be...

Page 375: ...x print all documents received in the memory Cleaning the Fax Unit 1 Before you clean the fax disconnect the power cord of the fax unit from the power source 2 Moisten a soft cloth with water and a sm...

Page 376: ...he Transfer Guide Area 1 Disconnect the power cord of the fax unit from the power source 2 Lift the document feeder tray the document output tray and the upper output tray 3 Open the printer cover and...

Page 377: ...any paper dust off the black plate of the transfer guide 5 While holding the green lever flip the transfer guide up Wipe the edge of the transfer guide with a soft clean cloth to remove toner and pap...

Page 378: ...the lever To avoid deterioration in print quality never touch the transfer charging roller when you clean the metal strip 7 Replace the toner cartridge in the fax unit 8 Close the printer cover lower...

Page 379: ...n the upper unit of the ADF cover as shown in the illustration below C BE SURE NOT TO OPEN THE ADF COVER FULLY TO THE EXTENT THAT THE LOWER UNIT IS LIFTED AS SHOWN IN THE ILLUSTRATION ON THE RIGHT THE...

Page 380: ...Release the upper unit of the ADF cover by pushing the hook inside with your finger or using a pencil 4 Open the upper unit of the ADF cover fully and clean the rollers Use a dry cloth to wipe clean...

Page 381: ...the ADF cover until you hear it lock MAKE SURE THAT THE UPPER UNIT OF THE ADF COVER IS LOCKED IN POSITION SECURELY BEFORE PROCEEDING TO STEP 6 6 Lift the document feeder tray and gently open the ADF c...

Page 382: ...nance Frequently Asked Questions 7 While holding the ADF cover open with one hand use one finger of your other hand to gently push in the black plastic loop to separate it from the stub on the fax mac...

Page 383: ...ratch the scanning glass Use a dry cloth to wipe clean the underside of the ADF cover Use a dry cloth to wipe up paper dust around the rollers If you have installed the optional stamp kit be careful n...

Page 384: ...r the document feeder tray 13 Connect the power cord of the fax unit at the power source Refilling the Stamp Ink Compartment option Follow this procedure to refill the stamp ink compartment if you are...

Page 385: ...one hour If you have to send a document turn off the stamp feature for the first hour 12 10 TO AVOID INK SPILLAGE APPLY ONLY ONE DROP OF INK TO THE STAMP PAD 4 Follow steps 10 to 12 on pages 15 32 and...

Page 386: ...e sure the stack is below the tabs 2 31 Check all paper cassettes and make sure they are installed correctly Contact the other party and request that the document be set correctly for polling on the o...

Page 387: ...document to a fax unit that does not support the use of ITU T subaddresses Send the document without confidential settings or send the document to a fax that supports the use of ITU T subaddresses 00...

Page 388: ...ecause a subaddress and or password does not match 0083 Call the other party and confirm whether or not the other party s fax supports receiving a polling request with an ITU T password Ask the other...

Page 389: ...aling or press Delete File select transaction number then press Set when memory sending AUTO REDIAL The other party did not answer even after redialing Wait for a few minutes and try again When you se...

Page 390: ...the memory The other party s fax unit may not be able to function as a relay station or it may not be set up correctly to receive and relay documents Contact the other party and make sure it can func...

Page 391: ...nt the correct paper size press Stop and install the correct size paper Then press Start Scan PRT ALT PAPER SIZE YES NO A confidential document has arrived in a mailbox of your fax unit and the messag...

Page 392: ...persists call for service START AGAIN STOP KEY PRESSED You attempted to send a document with an ITU T subaddress but the other party s fax unit does not support receiving a document with an ITU T sub...

Page 393: ...transmission speed 4 13 4 22 16 30 Is the other fax out of paper Call the other party and make sure their fax is supplied with paper Are the rollers dirty Clean the rollers 15 29 Does memory fill up...

Page 394: ...relay unit and the relay unit must tell you the subaddress and password If the relay unit has set an ITU T password then you must send the document with the correct password as well as the correct sub...

Page 395: ...pass words Contact the other party and confirm that they called you with the correct subaddress password Are the originator s subaddress password correct The originator must send you the document wit...

Page 396: ...toner Remove your toner cartridge and rotate it 5 or 6 times to evenly distribute the remaining toner and try again If this does not solve the problem you should change the toner cartridge 15 17 Is th...

Page 397: ...rtridge 15 17 Is the copied document reduced Are the document feed guides snug against the sides of the docu ment that you are copying Make sure the document feed guides are both against the sides of...

Page 398: ...e able to speed up transmission time by turning ECM off 16 10 16 14 Are the documents received not printed out Are the paper cassettes set correctly into the fax Insert the paper cassettes all the way...

Page 399: ...store them in a safe place to protect their confidentiality and so you can find them later for reference Password Reminder Item Description Password four digit System Settings Protects the user data...

Page 400: ...ed Questions 15 49 Maintenance Frequently Asked Questions Department Access Code Dept Access Code Password Dept Access Code Password four digit four digit four digit four digit Preset Polling Box No B...

Page 401: ...pter 15 Confidential Mailboxes Box No Box Name Password Subaddress RX Password two digit four digit Max 20 digit Max 20 digit Relay Broadcast Groups Group No Group Name Password Subaddress RX Password...

Page 402: ...Frequently Asked Questions Memory Boxes Box No Box Name Password Subaddress TX Password RX Password two digit four digit Max 20 digit Max 20 digit Max 20 digit Polling Boxes Box No Box Name Password S...

Page 403: ...15 52 Maintenance Frequently Asked Questions Chapter 15...

Page 404: ...fax unit operates are called user data settings These important settings can be switched on and off to custom ize operation of the fax unit Opening the Data Registration Menu 16 2 Summary of User Data...

Page 405: ...et Press Set to display the next menu DATA REGISTRATION 1 USER SETTINGS 3 Use the search buttons to display the item you want to set or change DATA REGISTRATION 1 USER SETTINGS DATA REGISTRATION 7 SYS...

Page 406: ...TX Send SETTINGS Use these settings to customize how the fax sends documents With these settings you can turn ECM on and off set mid pause time set up re dialing and other features 16 10 4 RX Receive...

Page 407: ...touch Speed Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Set Press Set USER SETTINGS 1 DATE TIME...

Page 408: ...AL ID Print your ID transmitting terminal ID on each page you transmit 3 12 In the United States this setting must be ON ON After you turn the terminal ID ON you can do the follow ing settings 1 TTI P...

Page 409: ...rogram button STAMP If you have installed the optional stamp feature this option is available If you select STAMP you can turn the stamp feature on or off without opening all three of the One touch Sp...

Page 410: ...nels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 2 REPORT SETTINGS DATA REGI...

Page 411: ...tion activity report 14 14 OUTPUT NO No report prints for document receptions PRINT ERROR ONLY A report prints for reception errors only OUTPUT YES A report prints for every reception 3 CONFID RX REPO...

Page 412: ...4 hour settings 3 TX RX SEPARATE Print an activity report with receptions and transmissions listed separately OFF Transmissions and receptions are listed together in chronological order ON Transmissio...

Page 413: ...ETTINGS 4 Set Press Set TX SETTINGS 1 ECM TX 5 Use the search buttons to display the item you want to set or change Default settings are in bold 1 ECM TX Turn ECM error correction mode transmission of...

Page 414: ...ent waiting in the memory to be sent to the same destination after the timer goes off ON to send the first document then all documents are sent OFF together in the same transmission With this feature...

Page 415: ...option If the stamp option is not provided on your fax machine this item will not appear in the menu and PIN CODE will appear as item 7 8 PIN CODE Turns on the PIN code feature for dialing through a...

Page 416: ...Dialing panels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 4 RX SETTINGS DAT...

Page 417: ...ringing for a specified length of time in the manual receive mode OFF The fax will keep ringing until someone answers the call manually with the optional handset or a connected extension telephone ON...

Page 418: ...as been received in the memory OFF No alarm sounds when the fax runs out of toner or recording paper during document reception ON An audible alarm sounds when the document is stored temporarily in the...

Page 419: ...ata Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 5 FAX S PRINTER SET DATA REGISTRATION 5 FAX...

Page 420: ...A Selects how legal size documents are divided This switch is effective only when the paper cassettes are set to legal size and out of legal size paper ON Divide legal size documents into two pages OF...

Page 421: ...Dark 6 TONER SUPPLY LOW Set the fax to continue printing even after toner runs low and the Change Cartridge indicator lights and the REPLACE CARTRIDGE message appears RX TO MEMORY Stop printing and r...

Page 422: ...e lower output tray for each function 1 FAX UPPER OUTPUT TRAY Received documents by fax are delivered to the upper output tray LOWER OUTPUT TRAY Received documents by fax are delivered to the lower ou...

Page 423: ...Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 6 FILE SETTINGS DATA REGISTRATION 6 FILE S...

Page 424: ...ilbox you want to delete 2 RELAY TX GROUP Set up relay box so your fax machine can relay document transmissions to other fax machines in your area 9 3 1 SETUP FILE Set up the relay box SET RLY TX GROU...

Page 425: ...change PASSWORD Enter the password protecting the relay box settings You can now change any of the settings listed in the table above 1 SETUP FILE 3 DELETE FILE Delete a relay box and all settings SET...

Page 426: ...YES A document can be transmitted from the memory box 1 SELECT LOCATIONS Select fax telephone numbers to which to send documents TEL from the memory box Use One touch or Coded Speed Dialing buttons t...

Page 427: ...y box from other faxes can be transmitted NOT TRANSMIT Documents received in the memory box from other faxes cannot be transmitted 2 SCAN DOCUMENT Set documents scanned into the memory box for sending...

Page 428: ...in the table above 1 SETUP FILE 3 DELETE FILE Delete the setting to poll at preset time SET BOX Set the box number for the box you want to delete PASSWORD Enter the password of the file you want to de...

Page 429: ...only from fax units that you designate by fax telephone number TEL Use the One touch or Coded Speed Dialing buttons to designate originator fax machines for receive and transfer 5 TIME SETUP Set a ti...

Page 430: ...anels Then press Data Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 7 SYSTEM SETTINGS DATA REG...

Page 431: ...off without canceling the department access codes and passwords ON DAC SETUP Set a DAC department access code ON Turn on department access codes ENTER DAC 01 Press the search buttons to select a numbe...

Page 432: ...nted when the forced memory receiving feature is on 3 TIME SETUP Set a time to turn on forced memory receiving OFF ON 1 START TIME Turn on memory receiving at a specified time EVERY DAY Set up to 5 ti...

Page 433: ...3600 14400 9600 7200 4800 2400 bps 8 RX START SPEED Set the transmission speed for all documents you receive Available settings 33600 14400 9600 7200 4800 2400 bps 9 RX PASSWORD Set an RX password to...

Page 434: ...ve installed the Dual line Upgrade kit or the PCL6 Printer Board the energy saver feature will not work and 10 ENERGY SAVER will not be displayed in the menu 10 PHONE NO CHECK will be displayed instea...

Page 435: ...ta Registration Data Registration REGISTRATION 1 DATA REGISTRATION 2 Set Press Set DATA REGISTRATION 1 USER SETTINGS 3 Press the search buttons to display 8 DUAL LINE OPTIONS DATA REGISTRATION 8 DUAL...

Page 436: ...dialing use the Tone button on the operation panel 12 3 3 TX LINE PRIORITY Set the telephone line priority on Line 1 and Line 2 2 59 LINE1 TX PRIORITY When both lines are open transmission is sent on...

Page 437: ...sent at the specified time Documents go into memory are grouped and then are sent when the line becomes available OFF ON Documents go into memory but are not grouped Each document is sent at the speci...

Page 438: ...4 mm Recording paper size Width letter legal 8 5 in 216 mm A4 8 3 in 210 mm Paper capacity MP multi purpose tray approximately 100 sheets letter legal A4 80 g m2 or 21 lbs Paper Cassette 1 approximate...

Page 439: ...B additional 256 pages approx total 704 pages approx LCD Liquid Crystal Display 20 2 Data compression system MH MR MMR JBIG Transmission time G3 Mode V 34 JBIG Approx 3 sec pg ECM MMR Approx 6 sec pg...

Page 440: ...printing method Laser beam electronic circuit Print resolution 600 dpi 600 dpi Applicable lines Subscribers telephone circuit PSTN Dial Features One touch Speed Dialing Registra tion for 72 numbers Co...

Page 441: ...ng transmission Delayed transmission Receiving Memory lock reception Polling reception Timer polling Confidential mailbox Relay broadcasting Transfer Received image reduction Collating Copier Features...

Page 442: ...sumption LASER CLASS 3170 3175 Standby approx 20 W at 77 F 25 C Operation approx 285 W maximum approx 600 W Energy saver standby approx 15 W LASER CLASS 3170MS Standby approx 26 W at 77 F 25 C Operati...

Page 443: ...tion When you use it as a paper supply for fax you can load letter legal or A4 size paper only Based on CCITT ITU T No 1 Chart Standard Mode JBIG is a new ITU T standard image data compression method...

Page 444: ...r onion skin or other very thin paper Specifications for Paper Documents You Can Scan Quality Use plain bond typewriter quality without curl folds or rough edges Weight 16 22 lb 60 g m2 to 82 5 g m2 T...

Page 445: ...Size Minimum Document Size 5 8 148 mm 11 279 mm 39 4 1 meter 5 128 mm Scanning Area on the Document The shaded areas in the illustration below show the parts of the document page that are not scanned...

Page 446: ...can Printing Area Note that the fax unit cannot print completely from the edge of one border to another The size of the margin differs slightly with the paper size max 0 16 4 mm max letter 0 53 13 5 m...

Page 447: ...B 4 Documents You Can Scan Appendix B...

Page 448: ...er it makes 1 more attempt after waiting for 2 minutes After the last unsuccessful attempt the fax prints an Error TX report Automatic reduction of received image At the top of the received document t...

Page 449: ...rds are four digit decimal numbers between 0000 to 9999 To print a confidential document received in the memory you must enter your confidential mailbox password Remember your password You will need i...

Page 450: ...lighten documents that you send or receive with buttons at the top of the operation panel Destination label Attachable label used to label speed dialing buttons on the facsimile machine Write the nam...

Page 451: ...ter or A4 size paper or 20 legal 11 17 in or B4 size paper You load a document once and the fax then feeds each sheet of the document one by one Document output tray Holds documents ejected from the f...

Page 452: ...the receiving end ECM is very effective in countries where the telephone lines are in poor condition There may be occasions when you want to turn ECM off For instance when you feel the transac tion sp...

Page 453: ...receive a relayed document These are two digit codes between 00 99 The group number is registered on the facsimile with the relay feature I In Use Memory lamp Blinks green when the telephone line is...

Page 454: ...his to send trans missions to older fax units Put the document in the fax and then dial the number After the call connects if you hear a high pitched tone press Start Scan to send the facsimile and th...

Page 455: ...all documents received with memory lock turned on See memory lock Memory sending Scanning the document into the memory before the facsimile dials the number and sends it Scanning is fast and you only...

Page 456: ...countries may require a pause for over seas fax transmission Pause time When registering long distance numbers you sometimes have to insert a pause either within or after the number The destination of...

Page 457: ...party with the original docu ment is not in the office but the document must be sent out The receiving party dials the fax holding the original and requests that it be sent In other words the receiver...

Page 458: ...e fax to print a report every time you send or receive a document You can also set the fax to print part of the document on the report to remind you of the content of the document To turn printing the...

Page 459: ...uments through a relay fax to more than one destination and sending confidential docu ments to more than one destination if the mailboxes are the same on every fax unit Relay Broadcast Report After se...

Page 460: ...ch page you send The sender s name which is your own name can be printed on the docu ments that you send You can register up to 19 sender names that can be selected with the TTI selector before sendin...

Page 461: ...ver you can change the pause time to suit your PBX or telephone system Before adjusting the pause time check with your local authorized Canon dealer or your local telephone company about the correct p...

Page 462: ...You must enter the transfer password a four digit code 0000 9999 in order to view or change the transfer settings Transmission time A fax transmission consists of three stages the pre message handsha...

Page 463: ...pound mark U UHQ Stands for ultra high quality image Allows you to send documents that are very close to the quality of the original Ultra Fine This button increases the clarity of documents you send...

Page 464: ...tting for copying 5 5 setting for sending 6 5 copying checking document 5 2 B 1 contrast 5 5 document 5 2 document settings 5 4 document type 5 5 procedure 5 6 resolution 5 5 setting document 5 3 with...

Page 465: ...edure 6 15 directory dialing using 4 35 DISPLAY LANGUAGE setting 16 30 document check before loading for sending 6 2 B 1 copying 5 2 defined 2 3 deleting with Delete File button 8 9 deleting with Memo...

Page 466: ...T CASSETTE 16 17 SELECT DENSITY 16 18 SELECT OUTPT TRAY 16 19 TONER SUPPLY LOW 16 18 USE MP TRAY 16 17 FILE SETTINGS CONFID MAILBOX 16 21 described 16 3 listed 16 20 MEMORY BOX 16 22 POLLING BOX 16 25...

Page 467: ...ll 6 15 memory box canceling 8 23 changing settings 8 22 creating 8 11 8 12 8 14 ITU T subaddress password 8 11 preparation for setting up 8 12 printing document from 8 25 sending document 8 24 settin...

Page 468: ...4 pauses adjusting length 4 3 entering for dialing 4 2 MID PAUSE SET 16 10 PHONE NO CHECK setting 16 31 PIN codes described 13 21 dialing after number 13 24 dialing before number 13 25 forced 13 28 se...

Page 469: ...ialing automatic 6 19 canceling 6 20 line busy 6 19 setting up 6 20 setup summary 6 21 registering correcting 3 17 date and time 3 14 making corrections 3 17 sender information 3 13 sender names 3 18...

Page 470: ...ata List 14 5 User s Data List sample 14 5 Resolution setting for copying 5 5 setting for sending 6 5 RESTRICTIVE CODES setting 16 28 RX footer illustrated 3 13 setting 16 15 RX PASSWORD setting 16 30...

Page 471: ...ecting sender name 6 6 sequential broadcasting 6 22 setting document on fax 6 3 setting timer 6 24 start speed 16 30 with ITU T password 6 27 with ITU T subaddress 6 27 sequential broadcasting sending...

Page 472: ...tecting 2 9 removing seal 2 24 replacing 15 17 storing 15 23 transaction history displaying 8 3 transaction number assigned to every transaction 6 13 defined 2 3 LCD display 6 13 receiving 7 3 transac...

Page 473: ...E 16 4 DENSITY CONTROL 16 5 described 16 3 listed 16 4 OFFHOOK ALARM 16 6 PROGRAM KEY 16 6 SENDER S NAME 16 5 TEL LINE TYPE 16 6 TX TERMINAL ID 16 5 UNIT NAME 16 5 UNIT TELEPHONE 16 5 VOLUME CONTROL 1...

Page 474: ......

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