Canon imageRUNNER ADVANCE 500i Quick Operation Manual Download | Manualshive

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Using the Control Panel/

Placing Originals

Customizing

the Main Menu

Registering

Frequently Used Setting

Combinations

Checking the Job Status/

Machine Status

Copying Documents

Sending Faxes

Sending Scanned Data

Registering

New Addresses

Storing Data

in USB Memory

Using Data Stored

in USB Memory

Digitizing Documents

Finishing Documents

Printing

from a Computer

Printing with the Multi-

Purpose Tray

Operating the Machine

from a Computer

Quick

Operation

Guide

This guide describes the basic operations of each function and introduces sev-
eral of the machine's most useful functions. To learn more about the functions
described in this guide, see the e-Manual. After you finish reading this guide,
store it in a safe place for future reference.

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Summary of Contents for imageRUNNER ADVANCE 500i

Page 1: ... Data Stored in USB Memory Digitizing Documents Finishing Documents Printing from a Computer Printing with the Multi Purpose Tray Operating the Machine from a Computer Quick Operation Guide This guide describes the basic operations of each function and introduces sev eral of the machine s most useful functions To learn more about the functions described in this guide see the e Manual After you fin...

Page 2: ... key to cancel the sleep mode Indicator Lights These lights indicate the status of the machine They flash when a job is being processed or an error has occurred are lit when the machine s main power is On and are dark when the machine s main power is Off Edit Pen The pen used to operate the control panel is stored here Main Menu Press this button to display the Main Menu Quick Menu Press this butt...

Page 3: ... values such as when entering fax numbers or the number of copies Start Key Press this key to start copying or scanning Stop Key Press this key to stop a copy scan job currently in progress Reset Key Press this key to restore the standard settings of the machine ID Log In Out Key Press this key to log in out when using the login service Clear Key Press this key to clear entered values or character...

Page 4: ...creen A Enables you to select the number of buttons and the layout B Enables you to select the order to display the function keys C Enables you to place a blank space on the Main Menu screen 2 Registering a Function Key Shortcut Button Since shortcut buttons are always displayed on the left side of the touch panel display even when the function is switched you can switch the function without retur...

Page 5: ...unction you want to use is not displayed on the Main Menu screen press Show All The hidden function keys are displayed A Switching the Language If you need to frequently switch the language you can place a shortcut button for switching the language on the top of the screen PressThisButtonatFirst Displaying a shortcut to Settings Registration You can place a shortcut button for an item that can be ...

Page 6: ...ext select the operation that will be performed when you press the registered button press Next 1 2 Quick Menu Button By registering a combination of settings as a Quick Menu button you can perform a series of settings with only one touch You can also add a send destination to the setting combination thus helping prevent mistakes when sending Name of the Button Send the scanned image in Compact PD...

Page 7: ...me and a comment if necessary press OK 3 4 Personal Shared Button When logging in through Single Sign On H you can register a Personal button Settings registered under the Shared button are available to all users You can add your individual setting combinations under the Personal button and settings you want to share with coworkers under the Shared button Customizing the Quick Menu Screen You can ...

Page 8: ...for Copy Print Jobs Changes the priority of copy and print jobs Print List for Send Jobs Press Print List when you have trouble sending faxes etc The transmission status up until the current time is printed Specify as Send Dest for Send Log Enables you to reuse a destination If you select a destination in the send history and press Specify as Send Dest you can send fax and scan data to that destin...

Page 9: ...ew I faxes have been received Job Status The status of jobs being executed or the job history can be checked with the following icons JobTypes Checking the status of consumables Press Consumables to display the status of consumables such as paper and toner A B C A Remaining amount of toner OK 100 to 11 Low 10 to 1 Empty 0 B Amount of waste toner OK 0 to 79 Near Full 80 to 99 Full 100 C Remaining a...

Page 10: ...uttons for selecting the orientation are displayed on the setting screen Enlarging or Reducing You can copy from one paper size to another such as from A4 to A5 preset zoom or change the zoom ratio manually by entering an enlargement reduction ratio You can press 1 1 to cancel the set zoom ratio Option Screen Functions The Option screen contains convenient copy functions like copying double sided ...

Page 11: ... the paper you want to copy on Paper Drawer 1 is selected by default Selecting the Optimal Paper for Copying When changing the paper select a paper drawer or the multi purpose tray Information for the paper loaded in the paper drawers and the multi purpose tray is indicated with an icon on the Copy Basic Features screen and the Select Paper screen Press Options Copy ID Card Paper drawer number Pap...

Page 12: ...k For information on registering destinations to the Address Book one touch buttons see Registering New Addresses on p 16 OriginalType Select Text for originals that have been printed out and are comprised mainly of text Select Photo for photo or hand drawn originals Adjusting theVolume of the Incoming FaxTone You can adjust the volume of the incoming fax tone using the button on the side of the c...

Page 13: ...xes According to the OriginalType With originals that are comprised only of text or originals that contain photos you can send clear and highly faithful faxes by setting the various functions such as resolution density and the original type according to the features of the original Enter the fax number using the numeric keys You can also specify the destination from the Address Book or a one touch...

Page 14: ...tocols including SMB FTP and WebDAV To send to a file server it is necessary to set a server name host name folder path user name and password on the machine according to the settings of the server Sending to a Personal Folder By registering a shared folder on a network as a personal folder you can send scan data to that folder This function can be used when performing user authentication with a l...

Page 15: ... original 3 4 Specifying Settings According to the Original to Scan Selecting the File Format That SuitsYour Needs When converting an original to scanned data you can select the following file formats JPEG TIFF PDF XPS OOXML For more information on file formats see Digitizing Documents on p 22 Entering the Subject and Message A title and message can be set for the data to send in the same way as w...

Page 16: ... Touch Buttons Registering New Addresses You can also find the Address Book on the Fax screen The Address Book one touch buttons are available on the Fax Basic Features screen as well The procedure for registering fax numbers is the same as with the Scan and Send function 1 1 2 2 ...

Page 17: ...ook and 200 in one touch buttons DestinationType Select the type of destination you would like to register The information that is required differs depending on the type of destination you are registering Check the information required for each type of destination E Mail E mail address Fax Fax number subaddress and password I Fax I fax address mode and conditions if required by the destination Fil...

Page 18: ...rences Display Settings Store Location Display Settings 2 Set Network and Memory Media to On press OK 3 Restart the machine Scanning the Original Clearly Selecting the type of original enables you to easily specify optimal settings for your original type Photo Select this option when scanning originals that contain only images such as pictures and illustrations Text Select this option when scannin...

Page 19: ...use up to 24 characters for the file name If you do not specify the file name the current date and time are automatically assigned as the file name Selecting the File FormatThat SuitsYour Need When converting an original to scanned data you can select the following file formats JPEG TIFF PDF XPS OOXML For more information on file formats see Digitizing Documents on p 22 Removing the Memory Media W...

Page 20: ...this feature select the paper size with Select Paper If the paper size selection is set to Auto the image will not be adjusted to fit on the paper Print Settings Finishing You can set sorting and stapling when printing These features are useful when printing PDF files containing multiple pages 2 Sided Printing You can set the machine to print multiple page data on both sides of the paper Select Pa...

Page 21: ...red in another imageRUNNER ADVANCE by accessing it 3 4 Removing Memory Media When removing memory media from the machine make sure you first press the button and follow the instructions displayed on the screen If you do not follow the proper procedure the data may be damaged Using the Network If an imageRUNNER ADVANCE with an Advanced Space exists on the same network this machine can access and pr...

Page 22: ...colour mode You can also specify additional settings JPEG Create a JPEG file The Grayscale or Full Colour mode is automatically selected for the colour mode TIFF Create aTIFF file The Black White mode is automatically selected for the colour mode PDF Create a PDF file You can also specify additional settings File Formats Colour Gray Scale Black andWhite The symbols displayed in the file format but...

Page 23: ...ll Compact Use this when you want to reduce the file size You can compress a scanned original using a high compression ratio OCR Text Searchable Use this to extract text data from the part that can be recognized as text You can search the created PDF document You can add certain settings from Set Details when selecting PDF XPS or OOXML as the file format As shown in the sample image you can combin...

Page 24: ...screen Portrait Place the original so that its top edge is inserted in the feeder Landscape Place the original so that its left edge is inserted in the feeder Collate Group Offset Shifts the position of each copy set while printing and can be combined with the Collate or Group function An optional staple finisher is required to use this mode Sorting Copies Depending on the alignment of the paper a...

Page 25: ...tiple pages together on a single sheet of paper Printing Multiple Pages to a Single Sheet of Paper You can print a multiple page document or two sided document on a single sheet of paper Two Sided Printing You can copy one sided originals to both sides of the paper or two sided originals to separate sheets of paper PaperThat Does Not Support Finishing Do not use the finishing functions with the fo...

Page 26: ...nter driver in the computer to use for printing in advance For instructions on how to install the driver see the installation guide included on the printer driver CD Printing Documents Privately Select secure printing when executing a print job The print job is protected by a PIN The print is only output after entering the PIN from the touch panel display of the machine Checking the Print Settings...

Page 27: ...you do not select a paper drawer Paper Drawer 1 is used Orientation Select Portrait or Landscape for the paper orientation Page layout Select 2 on 1 etc to print multiple pages to a single sheet of paper Manual Scaling Set an enlargement reduction ratio to print with according to the paper size Setting the Finishing Mode 1 sided 2 sided Booklet Printing Set whether to use one sided or two sided pr...

Page 28: ...nside the envelopes Click Print Properties from the application you are using Select the multi purpose tray click OK 1 A B A B COM10 No 10 Monarch DL ISO C5 Yougatanaga 3 Load the envelopes so that the flap is on the far side Nagagata 3 Load the envelopes so that the flap is facing towards the machine Before Loading Envelopes Printing to Paper Loaded in the Multi PurposeTray from a Computer For in...

Page 29: ...lope 3 4 7 Select the envelope type from the multi purpose tray paper size selection screen press OK Specify the detailed envelope type settings press OK Specify the number of copies to print click OK Settings on the Machine You can register paper information in advance This eliminates the need to set the multi purpose tray paper selection screen displayed each time paper is loaded in the multi pu...

Page 30: ...ion The exported data can be shared between imageRUNNER ADVANCE series machines and can be used to carry over settings when replacing a machine etc The machine supports various login services The login service to use can be switched using Service Management Service Department ID Management Manages login information using an ID and PIN assigned to each department The number of prints made can be co...

Page 31: ...ress of the machine in the address field and press ENTER on the keyboard log in from the login screen To log in as a system manager enter the System management ID System PIN click Administrator Login To log in as a general user click General User Login You can check the job status and history You can perform operations such as switching the order of jobs You can perform settings registration and r...

Page 32: ...egional dealer CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Holt Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F Jinbao Building No 89 Jinbao Street Dongcheng District Beijing 100005 China CANON SINGAPORE PTE LTD 1 HarbourFront Avenue 04 01 Keppel Bay Tower Singapore 098632 CANON HONGKONG CO LTD 19 F The Metropol...

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