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Canon IMAGE RUNNER 5075 Easy Operation Manual Download Page 22

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Mail Box Function

Printing/Sending a Document Stored in a User Inbox

Printing/Sending a Document Stored in a User 

Inbox

Documents Stored in User Inboxes

The following is an explanation of the basic procedure for printing and sending documents stored in a User Inbox. For 
more detailed procedures, see the references to other guides.

If there is a password set for the selected User 

Inbox, enter the password 

 press [OK].

1

2

For more information on User Inbox 

passwords, see Chapter 8, "Customizing 

Settings," in the Copying and Mail Box Guide.

You can also set print modes on the Print screen or 

the Change Pr. Settings screen as necessary.

Select the documents in the order you want to 
print them 

 press [Print].

Press [Initial Settings] on the Change Pr. Settings 

screen to cancel all the print modes you have set. 

For more information on the features you can set 

from the Print screen and Change Pr. Settings 

screen, see p. 51 and p. 52.

Press [Start Print].

You can select the fi le format for the document to 

send by pressing [File Format].

Specify the destinations 

 press [Start 

Send].

For more information on the Send function 

settings, see the Sending and Facsimile Guide.

Press [Mail Box] 

 select the desired 

User Inbox number.

Print screen

Documents stored in User Inboxes can be sent as 
well as printed. Documents scanned and stored 
from the Scan screen of the Mail Box function, 
documents stored in User Inboxes from the Copy 
Basic Features screen or the Send Basic Features 
screen, and documents stored in User Inboxes from 
computers can be sent. You can also send fax and 
I-fax documents which are stored in the Memory 
RX Inbox. You cannot send documents stored in 
Confi dential Fax Inboxes.

Select the User Inbox in which the documents 
you want to send are located 

 select the 

documents in the order you want to send them 

 press [Send].

If there is a password set for the selected User 

Inbox, enter the password 

 press [OK].

1

2

For more information on User Inbox 

passwords, see Chapter 8, "Customizing 

Settings," in the Copying and Mail Box Guide.

Press [Mail Box] 

 select the desired 

User Inbox number.

You cannot send documents stored in 

Confi dential Fax Inboxes.

1

2

Change Pr. Settings screen

1

2

1

2

Send

Print

Specify the Documents to Print

Specify the User Inbox

Specify Documents to Send

Start Sending

Specify the User Inbox

Start Printing

For more information about sending stored 

documents using the Remote UI, see p. 79.

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Summary of Contents for IMAGE RUNNER 5075

Page 1: ...ture reference Preface How the Manuals Are Divided 1 What You Can Do with This Machine 3 The Control Panel 5 Copying Function Making a Copy 7 Operating the Express Copy Basic Features Screen 9 What You Can Do with This Machine Regular Copy Basic Features Screen 11 What You Can Do with This Machine Special Features Screen 13 Overview of Copy Features 21 Facsimile Function Sending a Fax 23 What You ...

Page 2: ...nt or Received Communications Settings Registering Editing an Address in the Address Book System Settings Send Function Basic Sending Procedures Basic Scanning Procedure Useful Scanning Features Sending and Receiving Documents Read this manual to learn about the things to take care of when using the machine and basic operations Before Using the Machine Operating the Touch Panel Display Replacing T...

Page 3: ...per P 12 To Make Two Sided Copies P 12 To Copy Different Size Originals Together P 13 To Copy Facing Pages in a Book P 13 To Copy Multiple Originals onto One Sheet of Paper P 14 To Make a Booklet P 14 To Erase the Dark Border when Copying a Book P 15 To Add a Margin P 15 To Add a Cover P 16 To Recall Commonly Used Settings P 16 To Scan Batches of Originals P 17 To Add Page Numbers to Copies P 18 T...

Page 4: ... to display explanations of functions and how to specify settings Help Key If the Touch Panel Display is Turned Off If nothing is displayed on the touch panel display even when the main power switch is ON follow the procedures below 3 6 Reset Key Press to restore the standard settings of the machine Touch Panel Display Displays the settings screen for each function Stop Key Press to stop a job in ...

Page 5: ...ning of the originals is complete press Done Press Start 4 5 6 7 8 9 0 If the following screen is displayed enter the Dept ID and Password press Log In Out on the touch panel Press Copy to switch to the Copy function If Department ID Management or the SDL or SSO login service is set it is necessary to enter an ID and password If an optional card reader is attached insert a control card For more in...

Page 6: ...an set the machine to adjust the copy ratio automatically or you can specify the copy ratio manually Original Type Selection You can select the original type that is the best match for the quality of your originals You can set the Special Features of the machine You can make booklets add page numbers and set finishing modes for scanned images Front Cover Back Cover Paper Insertion Booklet Page Num...

Page 7: ...g position it is important to place your originals with the correct orientation For information on the relation between original orientation paper orientation and stapling position see Chapter 9 Appendix in the Reference Guide Regular Copy Basic Features screen To Interrupt a Long Copy Job to Make Priority Copies Copying and Mail Box Guide Chapter 1 This mode enables you to interrupt the current j...

Page 8: ...d space when storing printouts 4 3 2 1 4 3 1 2 1 2 1 To Make a Booklet Copying and Mail Box Guide Chapter 4 3 6 8 1 6 3 4 5 8 4 3 2 1 7 6 5 8 1 7 2 This mode enables you to copy multiple originals in such a way that the copies are made into a booklet This is useful for arranging materials for distribution in an easily viewable format 1 3 2 5 6 1 3 2 4 5 6 4 Original Copy Original Copy 2 On 1 two p...

Page 9: ...r sheet insertions and chapter pages 1 2 3 Original Left Margin Right Margin Top Margin Bottom Margin Original 5 Copy 3 4 Printed Front Cover 1 2 6 7 Special Features screen 2 2 To Erase the Dark Border when Copying a Book Copying and Mail Box Guide Chapter 4 This enables you to erase the dark border as well as center and contour lines that appear if you are copying facing pages in a book or bound...

Page 10: ...de Chapter 4 This enables you to add page numbers to copies To Add a Watermark to Copies Copying and Mail Box Guide Chapter 4 This enables you to add a watermark to copies CONFIDENTIAL 1 6 3 4 2 5 8 7 1 5 2 3 4 7 6 To Scan Batches of Originals Copying and Mail Box Guide Chapter 4 This enables you to scan originals when there are too many to be placed at once by dividing them into multiple batches ...

Page 11: ...atures screen 2 2 The numbers in the illustrations refer to operation steps To Combine Multiple Batches of Originals with Different Copy Settings Copying and Mail Box Guide Chapter 4 This mode enables you to scan multiple batches of originals with different copy settings and print them as one document 1 3 4 Example Specify the settings for the combined document Specify the copy settings for each b...

Page 12: ...ce two four or eight originals to fit onto a one sided or two sided copy sheet 6 Job Build see p 17 Press to divide the originals into several parts scan them and then print them all together 8 Shift Press to shift the position of the original image on the copy sheet 5 Different Size Originals see p 13 Press to make copies feeding different size originals together in one group by placing them in t...

Page 13: ...laten glass Placed in the platen glass You can also specify destinations using one touch buttons or favorites buttons you have registered in advance For more information on registering fax destinations see p 37 and p 38 For information on useful fax features see p 25 p 26 and p 29 to p 34 To send a clear fax set a high resolution You can set the resolution from the Scan Settings drop down list Spe...

Page 14: ...nd Facsimile Guide Chapter 9 Select TX Terminal ID in TX Settings under Common Settings in Communications Settings on the Additional Functions screen Press On Set the TX Terminal ID settings as necessary To Send Data From a Computer by Fax By simply turning on forwarding conditions set in advance to On received faxes can be automatically forwarded to the specified fax number It is necessary to ins...

Page 15: ...tment ID Management or the SDL or SSO login service is set it is necessary to enter an ID and password If an optional card reader is attached insert a control card For more information see Chapter 2 Basic Operations in the Reference Guide When placing originals on the platen glass make sure to close the feeder after placing your originals Place your originals Placed on the platen glass For informa...

Page 16: ...tal Signatures modes Selecting from a One touch button Selecting from a Favorites button 2 To Set PDF Options 1 2 1 2 You cannot select the file format when sending to a fax I fax or User Inbox When sending an important document containing confidential information you can set a password to prevent users from printing it out or opening it The Encrypted PDF function enables you to create an encrypte...

Page 17: ...of the original and the selected record size The zoom ratio is set between 50 and 200 You can only set the machine to automatically change the zoom ratio when you have set the resolution to 300 x 300 dpi or 600 x 600 dpi 2 3 1 Photo Mode You can set the Scan Settings to change the appearance of the document to send The following is an explanation of the useful functions you can utilize when scanni...

Page 18: ... each sending method When sending an e mail you can also set its priority To Specify the Time to Start Sending Sending and Facsimile Guide Chapter 5 To specify the time to start sending a document to send a document the first thing the next morning for example use Delayed Send The document is sent at the specified time simply by entering that time 1 1 2 3 2 To Send Notification of Completed Sendin...

Page 19: ...ese settings 16 Option see p 31 and p 32 Press to select a feature from the Scan Settings screen 15 Register see p 23 Press to register a destination in a favorites button one touch button or the address book This button is a shortcut to the Additional Functions screen for storing destinations 14 Send Settings see p 33 and p 34 Press to select features on the Send Settings screen 13 File Format se...

Page 20: ...t a destination from the address book 4 Register Edit Erase Press to erase a registered one touch button 6 Press to register a one touch button Select a one touch button before pressing this to edit it instead Register Edit Press to register a favorites button Select a favorites button before pressing this to edit it instead 7 5 Erase Press to erase a registered favorites button 8 Erase Display Co...

Page 21: ...m the Scan screen Place your original press Scan For more information on scan settings see p 49 and p 50 When scanning is complete remove your originals Press Start The stored data will be automatically deleted after 3 days default setting This setting can be deactivated or changed to any time period see p 72 Select the machine s printer driver from an application click Properties For instructions...

Page 22: ...ations press Start Send For more information on the Send function settings see the Sending and Facsimile Guide Press Mail Box select the desired User Inbox number Print screen Documents stored in User Inboxes can be sent as well as printed Documents scanned and stored from the Scan screen of the Mail Box function documents stored in User Inboxes from the Copy Basic Features screen or the Send Basi...

Page 23: ... change the name of a document easily at a later date 1 2 To Scan a Two Sided Document Copying and Mail Box Guide Chapter 2 About Document Icons Select the type of original The icon displayed on the left of each document indicate the way in which the document was stored Checking these icons enables you to determine how a document was stored User Inbox selection screen when using the Remote UI Prev...

Page 24: ... 2 Erase Doc After Print enables you to make sure that important document data does not remain in the machine by automatically deleting it after it is printed To Print Multiple Documents Together Copying and Mail Box Guide Chapter 3 When distributing materials to multiple people for presentations etc you can set the machine to automatically output multiple page documents in sets You can also use t...

Page 25: ...ess to send a scanned document Details Press to check information about the document Erase Press to erase an unwanted document Edit Menu Press to edit View Page Merge and Save Document Insertion or Page Erase the selected document Memory RX Inbox Screen Memory RX Inbox Document Selection Screen Copying and Mail Box Guide Chapter 6 Documents received when Memory Lock is set are stored in the Memory...

Page 26: ...cument Name see p 43 Press to add a name to a document to store Enter the document name using the touch panel display 5 Scan Exposure Press to manually control the scan exposure Press A to select or cancel the automatic exposure control 6 Original Type drop down list Press to manually select the original type according to the type of image that you are scanning 7 8 Initial Settings Press to cancel...

Page 27: ...ess to automatically erase the document after printing 7 2 Sided Printing see p 46 Press to print on both sides of the paper 4 Initial Settings Press to cancel all settings The machine returns to the Standard Printing mode 9 Special Features Press to select a Special Features mode 10 Form Composition Press to superimpose an image stored in memory onto the original image for printing 3 Pg Copy Set ...

Page 28: ...I Printer Guide For more information see the PS PCL UFR II Printer Guide Communications Settings Press to register or edit the default Communications Settings according to your needs 1 Control Panel See p 58 Adjustment Cleaning Press to make fine adjustments to the zoom adjust the contrast or perform cleaning for the machine See p 59 See p 55 Report Settings Press to set the print conditions for p...

Page 29: ... to register an image form for the Form Composition mode Drawer Eligibility For APS ADS Enables you to set which paper sources can be used for Automatic Paper Selection and Auto Drawer Switching This setting can be made independently for all the different functions of the machine and is especially useful when you want to use different paper sources for different purposes Register Paper Type see p ...

Page 30: ... with the main power switch 6 7 Initialize Common Settings Enables you to restore all of the Common Settings to their defaults initial settings Enables you to make various timer related settings for the machine such as the time it takes for the machine to enter into the Sleep mode Daily Timer Settings Enables you to set the time that the machine automatically enters the Sleep mode each day of the ...

Page 31: ... the print occur 5 Displayed only if the optional Secure Watermark is activated Report Settings Sending and Facsimile Guide Chapter 12 Press to set the print conditions for printing a Send TX Report and Activity Report or to print the Address Book List or User s Data List settings that have been specified from the Additional Functions screen 4 Settings Send Enables you to set the print conditions ...

Page 32: ...ment ID Management to keep track of the copy scan and print totals for each department See the Reference Guide Chapter 6 System Manager Settings See the Reference Guide Chapter 6 Enables you to set the System Manager settings 1 4 Print List Send Enables you to print the contents of the Address Book or a User s Data List contents of the settings specified from the Additional Functions screen Print ...

Page 33: ...ion in order to enable optional functions See the Reference Guide Chapter 6 Register LDAP Server Enables you to register an LDAP Lightweight Directory Access Protocol server which allows searching for e mail addresses and fax numbers See the Sending and Facsimile Guide Chapter 11 Date Time Settings See the Reference Guide Chapter 6 Enables you to set the current date and time The current date and ...

Page 34: ...ings for Regular Screen see p 76 Enables you to store up to two Standard keys that contain frequently used copy settings on the Regular Copy Basic Features screen Paper Select Key Size for Express Copy Screen see p 77 Enables you to set the order and number of paper sources to display for the paper select keys on the Express Copy Basic Features screen Enables you to set the machine to automaticall...

Page 35: ...a favorites button in memory There are 18 favorites buttons and they can be assigned names and comments for increased convenience This feature is useful for registering frequently used send settings See the Sending and Facsimile Guide Chapter 9 Photo Mode Enables you to select Printed Image or Photo from the Original Type drop down list See the Sending and Facsimile Guide Chapter 9 11 Displayed on...

Page 36: ...ion time is reduced as it is not necessary to calculated the file size before sending it See the Sending and Facsimile Guide Chapter 9 4 4 11 Displayed only if the optional Universal Send Kit is activated 1 1 TX Settings ECM TX See the Sending and Facsimile Guide Chapter 9 Enables you to reduce the effect of system and line errors on documents that occur during sending or receiving with another fa...

Page 37: ...nge the standard settings for the scan mode of the Mail Box function 1 1 Photo Mode Enables you to select Printed Image or Photo from the Original Type drop down list on the Scan screen 6 Displayed only if the optional Universal Send Kit is activated or the optional Super G3 FAX Board is installed One touch Buttons You can store up to 200 destinations in the one touch buttons Register Address Enab...

Page 38: ...fic text to be placed on your documents using the Pg Copy Set Numbering Watermark Print Date or Watermark for the Secure Watermark mode This is useful for printing the same text on various documents Reference Guide Chapter 4 1 Register Characters for Page No Watermark 3 You can select registered characters when using the Page Copy Set Numbering or Watermark Print Date modes For more information on...

Page 39: ... Common Settings To Register an Image Form for Form Composition You can store image forms and superimpose them on the output using the Form Composition mode in the Copy and Mail Box functions The image forms can be registered in Additional Functions Reference Guide Chapter 4 1 Register Form for Form Composition You can select the registered forms in Form Composition For instructions on using the F...

Page 40: ...munications Settings Sending and Facsimile Guide Chapter 9 1 3 2 Default Screen for Send To Set a Password for a User Inbox Enables you to set and store a name and password for a User Inbox so that other people will not be able to view its contents You can set Time until Document Auto Erase to prevent documents from automatically being deleted In this case erase documents from the User Inbox manua...

Page 41: ...ress Book Register Address Forwarding Settings Preferences Network To Edit the Address Book from a Computer The Remote UI enables you to edit the Address Book of the machine using the Web browser on your computer Select the Address Book in the Remote UI and enter a new destination You can edit not only e mail addresses but also fax and I fax destinations Destinations registered using the Remote UI...

Page 42: ...l Watermark Enables you to edit the position and direction of a watermark or create an original watermark Edit Watermark Finishing Enables you to select from 1 sided Printing 2 sided Printing or Booklet Printing Print Style Enables you to print a document with a combination of paper sizes and orientations Print with Mixed Paper Sizes Orientations Enables you to select Long Edge Left or Short Edge ...

Page 43: ...pe You can still select the paper sources Same Paper for All Pages Enables you to set a different paper type for the first page second page last page and other pages Different for First Second Others and Last Enables you to set a different paper type for the first page last page and other pages This is useful when you want to add a cover etc Different for First Others and Last Enables you to inser...

Page 44: ...is dirty Communications trouble When you cannot send When you cannot receive When communications are slow Other trouble When the power does not turn ON When the message contact your service representative with the error code below is displayed Support 3 Reference 8 Service Call Message Support 3 Reference 8 When the Power Does Not Turn ON Sending and Facsimile 13 When Problems Occur Sending and Fa...

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