BT DECTfax User Manual Download

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BT DECTfax

Fax machine and digital telephone system

User guide

Summary of Contents for DECTfax

Page 1: ...BT DECTfax Fax machine and digital telephone system User guide ...

Page 2: ... open this page for an At a glance guide to your DECTfax This equipment is not designed for making telephone calls when the power fails Alternative arrangements should be made for access to emergency services ...

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Page 4: ...eceive internal external calls Recall button For use with switchboards and select services and inserts a pause within a stored telephone number Clr button Enables you to exit the current function and edit numbers and buttons Used to access the memory scroll through the directory and change phone settings Cover release button Press to open the keypad cover Redial button Stores multiple numbers up t...

Page 5: ... volume and the loudspeaker volume button Increases the ringer volume and the loudspeaker volume Hands free button Used to dial without using the handset Redial button Allows you to redial the last 10 numbers dialled from the base station Recall button For use with switchboards and select services and inserts a pause within a stored telephone number Memory button Used to store and access numbers i...

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Page 8: ... helpful tips and useful notes These are shown in a grey box At a glance 3 Introduction 7 Setting up 8 Using your fax machine 16 Using your handset 26 Using additional handsets 32 Additional features 36 Help 39 Technical information 42 Index 44 In this guide ...

Page 9: ...erside of the machine Purchase price For warranty purposes proof of purchase is required so please keep your receipt Equipment Check your BT DECTfax is complete when you unpack it You should have BT DECTfax machine Print ribbon Smartcard ink ribbon gauge Power adaptor Telephone cable Radio module DECT handset Handset charger Paper The print ribbon supplied with your BT DECTfax is only a starter ri...

Page 10: ...1 Installing the print ribbon and smartcard The print ribbon and the smartcard work together and the fax will not work without the smartcard The print ribbon prints onto paper and the smartcard monitors how much ribbon has been used Warning Use only print ribbons that match the supplier s specifications Using other types may result in damage to the main machine and invalidate the manufacturer s wa...

Page 11: ...rtcard from the card holding it 8 Insert the smartcard into the slot with the gold square facing towards you and replace the green cover 9 When you have installed the print ribbon and the smartcard close the front cover firmly making sure both green clips are securely in place If the smartcard is incorrectly installed or not in place the display shows MISSING GAUGE Setting up 9 ÀÀ ÀÀ ÀÀ ÀÀ ÀÀ ÀÀ À...

Page 12: ...fax to the telephone line and mains power 1 Plug the telephone line cord into the socket on the side of the machine and connect the other end into the telephone wall socket 2 Plug the power adaptor into the side of the machine 3 Plug the mains power cable into the power adaptor then plug the lead from the power adaptor into a convenient mains socket When the mains power is switched on the display ...

Page 13: ...0 minutes of talk time When fully charged the battery should give up to 5 hours talk time and up to 50 hours standby When the handset is not in the charger the charging icon indicates the current level of charge in the battery 4 dots means the handset is fully charged and 1 dot means the charge is low IMPORTANT The new handset may not be charged It takes up to 12 hours to charge completely IMPORTA...

Page 14: ...achine You can print out a functions list this allows you to see all the functions of your DECTfax at once along with the function codes to operate them see Printing out the functions list on page 36 There are a number of buttons which are used to access and customise the functions of your DECTfax Button What it s used for Function Enables you to enter FUNCTION mode Start Confirms an entry or opti...

Page 15: ...the top of each fax you send To enter your own telephone fax number 1 Press Function then 2 then 2 The display shows 22 NUMBER Press Start 2 Use the keypad to enter your own number To enter a space use the button to enter a use the button 3 Press Start to confirm the entry Entering your name You can add your name such as the name of your company to be printed at the top of each fax you send To ent...

Page 16: ...ess Start 2 Use the keypad to enter the number you require 3 Press Start to confirm the entry button You can enter a maximum of 20 characters 3 Press Start to confirm the entry Network and dial settings Your BT DECTfax has been preset to work on a direct exchange line or PSTN There is no need to alter this setting unless you will be using the machine on an internal network or PABX If this is the c...

Page 17: ...ch between the different receive modes Tel mode When set to Tel mode the display shows All calls must be answered manually If the call is a fax you will hear beeps from the other fax machine wait a few seconds and the basestation will automatically switch to fax receive mode If it does not press then 7 on your handset to activate fax receive mode Tel Fax mode When set to Tel Fax mode the display s...

Page 18: ...aced 3 Dial the fax number you require You can dial manually or use the DECTfax memory to do this see page 20 Warning Do not put paper into the machine if it has paper clips staples or any metal attachment it is wet with ink paste or correcting fluid it is too thick or too thin and flimsy it has sellotape or other paper stuck on it You can delete a character using the button a The document feeder ...

Page 19: ... resolution at which your DECTfax sends documents There are three settings Resolution Use with Normal Documents which do not Default contain fine detail eg a page of text Fine Documents which include small characters or drawings Photo Documents which include pictures Colours will be shown in shades of grey To adjust the resolution 1 Place the document in the document feeder 2 Press Resolution An a...

Page 20: ...Y and PAPER FEEDER If you choose MEMORY the fax that you are sending will be scanned and sent from memory If you choose PAPER FEEDER the fax will be held in the paper feeder until the DECTfax is ready to transmit it 7 Press Start and the document will be sent at the time you have specified Call back Call back allows you to interrupt a fax to speak to the person at the other end To use call back 1 ...

Page 21: ...two options YES Incoming faxes are stored in the memory even if there is paper in the sheet feeder This is the default setting NO Incoming faxes are printed as they are received If there is no paper in the sheet feeder the faxes are stored in the memory 3 Use the and buttons to select NO Press Function to confirm the change To print out received faxes When you have faxes stored in the memory the F...

Page 22: ...re and dial numbers Your DECTfax can store up to 50 names and numbers in its directory Each entry has a two digit reference number from 00 to 49 You can then quickly dial a number from the directory after entering its reference number To store a number in the memory 1 Press Function then Memory The display shows ENTER ABB NB and then 00 2 Enter a two digit reference number For example your first r...

Page 23: ...ould press Memory then 2 then 0 3 Press Start and the fax will automatically be sent to the required number or 2 Press Memory then use the and buttons to scroll through the directory in numerical order 3 When the name you want to send to is shown on the display press Start and the fax will be sent or 2 Press Memory twice then use the and buttons to scroll through the directory in alphabetical orde...

Page 24: ...ing 3 Use the button to skip through the three options 4 When the screen shows the option you require press Start to confirm your choice Using your fax machine 22 number may be 12 or you may want to choose an easily remembered number like 20 To edit or delete an entry 1 Press Function then Memory The display shows ENTER ABB NB then 00 and the first name in the directory 2 Use the button to scroll ...

Page 25: ...ine you can use either option To be polled by several machines you must choose MEMORY 6 Press Start to select the option displayed If you choose PAPER FEEDER the display returns to standby and alternates with DOC TO BE POLLED When the machine that is going to poll your document calls up the document will automatically be sent If you choose MEMORY the display will show SINGLE POLLING Press the butt...

Page 26: ...a list of timed jobs cancel a job carry out a timed job immediately modify a job or print out a document waiting to be sent To print out a list of timed jobs 1 Press Function then 6 then 5 The display shows 65 PRINT LIST 2 Press Start A list showing the characteristics of each job will print out To cancel a timed job 1 Press Function then 6 then 3 The display shows 63 CANCEL 2 Press Start Scroll t...

Page 27: ...ng up the list of timed jobs Use the button to select a job 3 Press Start to confirm your choice Make the necessary changes for example to the scheduled time or the fax number 4 Press Start to confirm the changes To print out a timed job 1 Place paper in the printer sheet feeder 2 Press Function then 6 then 4 The display shows 64 PRINT DOC 2 Press Start to bring up the list of timed jobs Use the b...

Page 28: ...g and receiving calls When making a call your handset must be in radio contact with the base station the display will show the handset s registration number for example 1 To make a call 1 If the handset is not switched on press the On Off button 2 Press the TALK button The display shows the TALK icon The base unit display shows HANDSET ON LINE 3 Listen for a dialling tone and then dial the number ...

Page 29: ...lways press the TALK button to receive and finish the call in mode 1 you simply lift the handset to receive the call and replace it to finish the call To choose the mode 1 Press OK The display shows F function Then press 8 The display shows F8 and the current mode setting 0 or 1 2 Use the or the button to change the mode 3 Press OK to confirm your choice The handset beeps Earpiece volume To adjust...

Page 30: ...he or the button to scroll through the numbers stored 3 When you see the number you want to call press the TALK button and the number will dial automatically Ring melody and volume You can choose from five ring melodies To change the ring melody 1 Press OK then 3 The display will show a number from 1 to 5 and at the same time play that melody 2 Use the or the button to move from melody to melody 3...

Page 31: ... OK Alternatively you can use the or button to scroll through the two digit numbers 3 Enter the telephone number you want to store using the keypad Press the Clr button to delete incorrectly entered digits 4 Then press OK to confirm the entry The handset beeps and displays the stored number The handset returns to standby after about 20 or 30 seconds or you can use the Clr button to return to stand...

Page 32: ... display the reference number 1 Press the or the button 2 Enter the reference number you require for example 07 3 Press the Talk button and the number will dial automatically To dial a number from the base station directory 1 Press the i button on the handset 2 Use the and buttons to scroll through the telephone numbers until you see the one you want Names will not be displayed at the handset 3 Pr...

Page 33: ...ch the tones off 4 Press OK to confirm your choice Call timer After you have finished a call you can check the length of the call To check the duration of a call 1 When you have finished a call press the Clr button The display shows the length of the call in hours minutes and seconds The display will return to normal after a few seconds 2 To clear the call duration press the Clr button again while...

Page 34: ...code at the base station to make it possible to register a handset to the base only with your authorisation If you want to keep the code as 0000 then you can register handsets using the simple method If you want to change the code or register a handset to more than one base station handsets must be registered using the customised method The simple method Use this method if you have only one base s...

Page 35: ...ss OK and the display will show the available handset numbers 1 4 7 Press the number you want on the keypad the display will show this number to indicate that the handset is registered To change the handset security code 1 Press Function then 8 then 7 2 Press Function The display shows OLD CODE then Enter the old code This should be 0000 if it has not already been changed 3 The display shows NEW C...

Page 36: ...nsferring calls To transfer a call from the base station to a handset You can make or receive a call at the base station and transfer it to a handset 1 At the base station press Function then Transfer The base station display will show HANDSET NUMBER 3 Enter the number 1 4 of the handset you want to transfer the call to That handset will ring 4 At the handset when the handset rings press the Talk ...

Page 37: ...how HANDSET NUMBER 2 On the keypad enter the handset number 1 4 that you want to contact If you want to contact all the handsets at the same time press the button The display will show FIND HANDSET 3 The base station will beep and the handset s you are contacting will ring 4 At the handset being contacted the display will show a flashing INTERCOM icon and the handset will ring Call Monitor When us...

Page 38: ...ons list 1 Make sure there is paper in the output sheet feeder 2 Press the Help button The functions list is printed out Alarm You can set your DECTfax to act as an alarm To set the alarm 1 Press Function then 8 then 1 The display shows 81 ALARM 2 Press Start The display shows START 3 Press Start again The display shows SET HOUR and flashes the current time next to the time to be set 4 Set the tim...

Page 39: ...s To connect a telephone answering machine 1 Connect the telephone line cord of your answering machine into the connector on the DECTfax telephone line cord 2 Set your answering machine to auto answer 3 Set your DECTfax to Fax mode see Setting the receive mode on page 15 4 Set the number of rings before answer on DECTfax to 2 more than the answering machine see Ring settings on page 14 For example...

Page 40: ...call or if the call was a fax and was answered an T Caller Display If you subscribe to a caller display service the DECTfax will show the caller information on its display and on the handset display BASE DISPLAY HANDSET DISPLAY Number INCOMING CALL NUMBER ONLY alternating with NUMBER NAME Number INCOMING CALL withheld alternating with WITHHELD Number INCOMING CALL 111111111111 unavailable alternat...

Page 41: ...ne dialling in the Setting up chapter The TEL icon is flashing re activate the ringing tone see the section headed Setting the ringing tone in the Setting up chapter The mains may be down Check that the telephone line cord is properly connected Open the cover and clean the scanning sub assembly located opposite the white roller using a soft but not fluffy cloth dipped in surgical spirit After clea...

Page 42: ...e station ringing is not switched off Check that the dialing mode Voice or Decimal Frequencies is compatible with your PABX Check that you have inserted pauses after the 0 or 9 in your memorised numbers if your line is connected to a PABX Allow your handset to discharge completely and then put it on charge for at least 5 hours You should perform this operation about every two months in order to in...

Page 43: ...marketing calls from organisations with which you have a contractual relationship To register for the TPS BT customers should ring 0800 398893 Transmission report codes The activity reports and send reports detail the outcome of each transaction In the event of an error they will use one of the following codes Code Meaning and action 1 No answer try again later 3 Call interrupted by user pressing ...

Page 44: ...gements provided with these direct exchange lines To compatible switchboards You may NOT connect it To shared service party lines The connection to the telecommunication system must be unplugged before the earth is disconnected The connection to the telecommunication system must not be hardwired This apparatus may be used on telecommunications systems employing loop disconnect or MF signalling Rin...

Page 45: ...0950 for SELV circuits after making connections between circuits 2 Interconnection directly or by way of other apparatus of ports marked Safety Warning See instructions for use with ports marked or not so marked may produce hazardous conditions on the network Advice should be obtained from a competent engineer before such a connection is made 3 When you operate this equipment the electrical mains ...

Page 46: ...ging numbers 29 dialling numbers 30 dialling from base station 30 handset 29 storing numbers 29 Document feeder 16 Document support bar 11 Duration of call 31 Fax mode 15 Fax number entering your own 13 Fax preference scheme 41 Faxes printing 19 receiving 19 sending 16 Functions list printing 36 Handset 26 De registering 34 Directory 29 Keypad tones 31 Making calls 26 On off 26 Paging 35 Receiving...

Page 47: ...g faxes 19 Redial 28 Registering handsets 32 Report codes description 41 Reports send 22 activity 22 report codes 41 Resolution 4 17 Ringer melody 28 volume 28 switching on off 29 Secrecy 28 Security code 33 Send reports 22 Smart card installing 8 Switchboards 43 Technical information 42 Tel mode 15 Tel Fax mode 15 Telephone line 10 calls 26 Telephone number entering your own 13 Telephone preferen...

Page 48: ...n are subject to availability and may be modified from time to time Services and equipment are provided subject to British Telecommunications plc s respective standard conditions of contract Nothing in this publication forms any part of any contract Touchtone is a registered trade mark of British Telecommunications plc in the UK British Telecommunications plc 1998 Registered Office 81 Newgate Stre...

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