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Brother MFC-9*970CDW, Software User'S Manual

The Brother MFC-9*970CDW offers an impressive array of features, making it perfect for advanced users. With our comprehensive Advanced User's Manual, you can easily harness the full potential of this printer. Download the manual for free from our website and unlock the possibilities of this exceptional product.

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Network Scanning 

206

13

Scan to E-mail

13

When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the computer you 
designated on your network. ControlCenter4 or ControlCenter2 will activate the default E-mail application on 
the designated computer. You can scan and send a black and white or color document from the computer as 
an attachment.

a

Load your document.

b

Press (

SCAN

).

c

Press 

a

 or 

b

 to choose 

Scan to PC

.

Press 

OK

.

d

Press 

a

 or 

b

 to choose 

E-mail

.

Press 

OK

.

If your machine does not support Duplex Scan, go to step 

f

.

If your machine supports Duplex Scan, go to step 

e

.

e

Press 

a

 or 

b

 to choose 

1sided

, 

2sided (L)edge

 or 

2sided (S)edge

.

Press 

OK

.

f

Press 

a

 or 

b

 to choose the destination computer you want to use for E-mailing your document.

Press 

OK

.

If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination computer 
on the control panel.
Press 

OK

.

g

Press 

Black Start

 or 

Color Start

.

The machine starts the scanning process.

Note

• Scan type depends on the settings of the 

Device Scan Settings

 screen of ControlCenter4 or 

Device Button

 tab of the ControlCenter2 configuration screen. 

Black Start

 or 

Color Start

 do not change 

the settings.

• If you want to change between color and black and white scanning, choose color or black and white in the 

scan type option on the 

Device Scan Settings

 screen of ControlCenter4 or 

Device Button

 tab of the 

ControlCenter2 configuration screen. (For Windows

®

, see 

Configuring Scan button settings

 on page 73 

for 

Home Mode

 or 

Configuring Scan button settings

 on page 84 for 

Advanced Mode

. For Macintosh, see 

SCAN

 on page 168.)

• If you want to change the default file size, choose your preferred rate by moving the scroll bar on the 

Device Scan Settings

 screen of ControlCenter4 or 

Device Button

 tab of the ControlCenter2 

configuration screen.

 

Summary of Contents for MFC-9*970CDW

Page 1: ...DE Not all models are available in all countries MFC 9560CDW In USA Please go to the Brother Solutions Center at http solutions brother com and click Manuals on your model page to download the other manuals Version 0 USA ...

Page 2: ...x printing 9 Guidelines for printing on both sides of the paper 9 Automatic duplex printing 9 Manual duplex printing 9 Simultaneous scanning printing and faxing 9 Printer driver settings 10 Accessing the printer driver settings 11 Features in the Windows printer driver 11 Basic tab 12 Paper Size 12 Orientation 13 Copies 13 Media Type 13 Print Quality 14 Color Mono 14 Settings Dialog 15 Multiple Pa...

Page 3: ... portion you want to scan using the scanner glass 50 Scanning a document using the WIA driver Windows Photo Gallery and Windows Fax and Scan 54 Scanning a document into the PC 54 Pre Scanning to crop a portion you want to scan using the scanner glass 56 Using ScanSoft PaperPort 12SE with OCR by NUANCE 58 Viewing items 58 Organizing your items in folders 59 Quick links to other applications 60 Scan...

Page 4: ...ening the scanned image with an application 79 Using the OCR feature 80 Attaching the scanned data to E mail 80 Saving the scanned image 80 PC Copy tab 81 Printing the scanned image 81 PC FAX tab 81 Sending an image file from your computer 81 Sending a scanned image 82 Viewing and printing received PC FAX data 82 Device Settings tab 83 Configuring Remote Setup 83 Accessing Quick Dial 83 Configurin...

Page 5: ...AX messages 108 7 Firewall settings For Network users 109 Before using the Brother software 109 Windows XP SP2 users 109 Windows Vista users 111 Windows 7 users 114 Section III Apple Macintosh 8 Printing and Faxing 120 Features in the printer driver Macintosh 120 Duplex printing 120 Guidelines for printing on both sides of the paper 120 Automatic duplex printing 120 Manual duplex printing 120 Simu...

Page 6: ... driver Mac OS X 10 6 x 157 Using Image Capture 157 Scanning directly from the Print Fax section 160 Using Presto PageManager 163 Features 163 System requirements for Presto PageManager 163 NewSoft Technical Support 164 10 ControlCenter2 166 Using ControlCenter2 166 Turning the AutoLoad feature off 167 SCAN 168 File types 169 Document Size 169 Image example Apple Preview 170 OCR word processing ap...

Page 7: ...g Network Scanning 200 Network license Windows 200 Configuring Network Scanning Windows 201 Configuring Network Scanning Macintosh 204 Using the Scan key 205 Scan to E mail 206 Scan to E mail E mail Server For MFC 9460CDN and MFC 9560CDW 207 Scan to Image 207 Scan to OCR 208 Scan to File 209 Scan to FTP 210 Scan to Network 214 How to set a new default for the file size For Scan to FTP and Network ...

Page 8: ...Section I Machine operation keys I Using the control panel 2 ...

Page 9: ...cleared from the memory To use this function you need to set your password in the printer driver dialog box If you turn the power switch Off the secured data saved in memory will be cleared a Press Secure Note If the LCD displays No Data Stored there is no secured data in the memory b Press a or b to choose the user name Press OK The LCD displays the secured jobs list for that name c Press a or b ...

Page 10: ...ser printer Using this mode will allow your machine to run at its best with those applications BR Script 3 Mode BR Script is an original Brother page description language and a PostScript language emulation interpreter This machine supports PostScript 3 The BR Script interpreter of this machine allows you to control text and graphics on the page For technical information about PostScript commands ...

Page 11: ...The machine prints the list d Press Stop Exit Printing the Print Configuration List 1 You can print a list of current printer settings a Press Menu 4 2 2 b Press Black Start or Color Start The machine prints the settings c Press Stop Exit Test Print 1 If you are having problems with print quality you can do a test print a Press Menu 4 2 3 b Press Black Start or Color Start c Press Stop Exit Note I...

Page 12: ...olor settings you can choose the color settings a Press Menu 4 4 b Press a or b to choose Auto Color or B W Note For more information about the color settings see Color Mono on page 14 for Windows or Color Mono on page 136 for Macintosh c Press OK d Press Stop Exit Restoring default printer settings 1 You can return the machine s printer settings to the factory settings This will not reset the net...

Page 13: ...Section II Windows II Printing 7 Scanning 40 ControlCenter4 62 Remote Setup 89 Brother PC FAX Software 91 Firewall settings For Network users 109 ...

Page 14: ...format needed by a particular printer using a printer command language or page description language The printer drivers are on the CD ROM we have supplied Install the drivers by following the Quick Setup Guide The latest printer driver can also be downloaded from the Brother Solutions Center at http solutions brother com Windows Printing The dedicated printer drivers for Microsoft Windows 2000 Pro...

Page 15: ...ver from the Print or Print Settings menu in your software application and then click OK to begin printing Where XXXX is your model name Note Macintosh See Features in the printer driver Macintosh on page 120 b Your computer sends the data to the machine and the Data LED will blink c When the machine finishes printing all the data the Data LED finishes blinking Note You can choose the paper size a...

Page 16: ...er when you use the automatic duplex printing function Make sure that the back cover is closed If paper is curled straighten it and then put it back in the paper tray Use regular paper or thin paper DO NOT use bond paper Manual duplex printing 2 The machine prints all the even numbered pages on one side of the paper first Then the printer driver instructs you with a pop up message to reinsert the ...

Page 17: ...r Paper Size Orientation Copies Media Type Print Quality Color Mono Multiple Page Duplex Booklet Paper Source Scaling 1 Reverse Print Use Watermark 1 Header Footer Print 1 Toner Save Mode Secure Print Administrator 1 User Authentication 1 Color Calibration 1 Improve Print Output Skip Blank Page 1 1 These settings are not available with the BR Script 3 printer driver for Windows ...

Page 18: ...nter icon where XXXX is your model name and select Properties Printer properties The printer properties dialog box appears c Choose the General tab and then click Printing Preferences Preferences To configure the tray settings choose the Accessories tab Features in the Windows printer driver 2 For more information see the Help text in the printer driver Note The screens in this section are from Wi...

Page 19: ... Orientation Copies Media Type Print Quality and Color Mono 1 b Choose Multiple Page and Duplex Booklet 2 c Choose the Paper Source 3 d Confirm your current settings in the window 4 e Click OK to apply your chosen settings To return to the default settings click Default then OK Paper Size 2 From the drop down box choose the Paper Size you are using 1 2 3 4 ...

Page 20: ...int quality select the type of media that you wish to use Note When using ordinary plain paper 60 to 105 g m2 16 to 28 lb choose Plain Paper When using heavier weight paper or rough paper choose Thick Paper or Thicker Paper For bond paper choose Bond Paper When you use envelopes choose Envelopes If the toner is not fixed to the envelope correctly when Envelopes has been selected choose Env Thick I...

Page 21: ...no settings as follows Auto The machine checks the content of your documents for color If color is detected it prints in color If no color content is detected it prints in monochrome Color When your document contains color and you want to print it in color select this mode Mono Select this mode if your document has only black and grayscale text and or objects If your document contains color select...

Page 22: ...n of a particular image by clicking Settings When you have finished adjusting the image parameters such as brightness and contrast you can import those settings as a print configuration file Use the Export function to create a print configuration file from the current settings Export You can adjust the print configuration of a particular image by clicking Settings When you have finished adjusting ...

Page 23: ...ht makes your image lighter and moving the scroll bar left makes your image darker Contrast 2 Darker sections are darker while lighter sections will be lighter as you increase the contrast Red 3 Increase the intensity of Red in the image Green 4 Increase the intensity of Green in the image Blue 5 Increase the intensity of Blue in the image Saturation 6 Increase the saturation when you wish to prin...

Page 24: ...lows you to print a faint cut out line around the printable area Duplex Booklet 2 When you want to print a booklet or do duplex printing use this function None Disable duplex printing Duplex Duplex Manual When you want to do duplex printing use these options Duplex The machine prints on both sides of the paper automatically Duplex Manual The machine prints all the even numbered pages first Then th...

Page 25: ...s in the Duplex Settings dialog box Duplex Type There are two types of duplex binding directions available for each orientation Booklet Printing Method When Divide into Sets is selected This option allows you to print the whole booklet into smaller individual booklet sets it still allows you to fold at the center of the smaller individual booklet sets without having to change the order of the page...

Page 26: ... the tab settings by clicking one of the following selections Scaling 1 Reverse Print 2 Use Watermark 3 Header Footer Print 4 Toner Save Mode 5 Secure Print 6 Administrator 7 User Authentication 8 Other Print Options 9 1 4 2 3 6 5 7 8 9 ...

Page 27: ...heck Reverse Print to reverse the data from up to down Use Watermark 2 You can put a logo or text into your document as a watermark You can choose one of the preset Watermarks or you can use a bitmap file that you have created Check Use Watermark and then click the Settings button ...

Page 28: ...termarked image in the background of your document If this feature is not checked then the watermark will be printed on top of your document In Outline Text 2 Check In Outline Text if you only want to print an outline of the watermark It is available when you choose a text watermark ...

Page 29: ...ze and position on the page by selecting the watermark and clicking the Settings button Title Enter a title you like in the field Text Enter your Watermark Text into the Text box and then choose the Font Style Size and Choose Color Bitmap Enter the file name and location of your bitmap image in the File box or click Browse to search for the file You can also set the scaling size of the image Posit...

Page 30: ... Save Mode for printing photo or grayscale images Secure Print 2 Secure documents are documents that are password protected when they are sent to the machine Only the people who know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them To send a secured document a Click Settings of th...

Page 31: ...ck the copy pages selection to prevent multiple copy printing Multiple Page Scaling Lock Lock the scaling setting and multiple page setting Color Mono Lock Lock the Color Mono settings as Mono to prevent color printing Watermark Lock Lock the current settings of the Watermark option to prevent changes being made Header Footer Print Lock Lock the current settings of the Header Footer Print option t...

Page 32: ... s Guide Note When you use the machine through a network you can see the information of your ID such as the status of restricted features and the number of remaining pages you are allowed to print by clicking the Check Print Status The Authentication result dialog will appear When you use the machine through a network you can make the Authentication result dialog appear each time you print by chec...

Page 33: ...he machine to set color matching in the printer driver to ensure consistent print quality Get Device Data Automatically If you check this box the printer driver will automatically get the color calibration data from your machine Start Color Calibration If you click this button your machine will start color calibration and then the printer driver will attempt to get the calibration data from your m...

Page 34: ...g If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media Type to a thick setting Note This operation will increase the temperature of the machine s fusing process Skip Blank Page 2 If Skip Blank Page is checked the printer driver automatically detects blank pages and excludes them from pr...

Page 35: ...alled Options 1 You can manually add and remove the options that are installed on the machine Tray settings will match the installed options Paper Source Setting 2 This feature recognizes the paper size set from the control panel menu for each paper tray by clicking Auto Detect 4 Serial No 3 By clicking Auto Detect 4 the printer driver will probe the machine and display its serial number If it fai...

Page 36: ...e will be listed in Available Options 1 You can manually add or remove the options by choosing an optional device you want to add or remove and then clicking Add or Remove Note The Auto Detect 4 function is not available under the following machine conditions The machine power switch is off The machine is in an error state The machine is in a network shared environment The cable is not connected t...

Page 37: ...ialog box Brother Solutions Center 1 The Brother Solutions Center http solutions brother com is a Web site offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine 1 2 3 4 5 6 ...

Page 38: ... visit our Web site for free and easy online solutions for business and home users by clicking this button Print Settings 4 This will print the pages that show how the internal settings of the machine have been configured Check Setting 5 You can check the current driver settings About 6 This will show the list of the printer driver files and version information ...

Page 39: ...Layout tab You can change the layout setting by choosing the settings for Orientation Print on Both Sides Duplex Page Order and Pages Per Sheet Orientation Orientation selects the position of how your document will be printed Portrait Landscape or Rotated Landscape Print on Both Sides If you want to do duplex printing choose Flip on Short Edge or Flip on Long Edge Page Order Specifies the order in...

Page 40: ...nstalled Automatically Select This setting will automatically pull paper from any paper source that has a paper size defined in the printer driver that matches your document Auto Select This setting will automatically pull paper from any paper source that has a paper size defined in the machine that matches your document Tray1 This setting will pull paper from Tray1 Tray2 This setting will pull pa...

Page 41: ... calculations for color matching to be performed on the host computer before it sends the document to the machine click ICM Handled by Host System If you want the calculations for color matching to be performed on your machine click ICM Handled by Printer using printer calibration Scaling Specifies whether to reduce or enlarge documents and by what percentage TrueType Font Specifies the TrueType f...

Page 42: ...your machine For the best print quality select the type of media that you wish to use Note When you are using glossy paper put only one sheet at a time in the MP tray to avoid a paper jam Secure Print Secure Print allows you to secure documents that are password protected when they are sent to the machine Only the people who know the password will be able to print them Since the documents are secu...

Page 43: ...ocument can contain color information even if it appears to be monochrome for example gray areas can actually be made from a combination of colors If either the Cyan Magenta or Yellow toner reaches the end of its life while printing a color document the print job cannot be completed You can choose to start the print job again in the Mono mode as long as black toner is available Color Mode The foll...

Page 44: ...you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media Type...

Page 45: ...atus Monitor on startup during installation you will find the button or Status Monitor icon on the taskbar To show the Status Monitor icon on your taskbar click the button The Status Monitor icon will appear in the small window Then drag the icon to the taskbar There is also a link to the Troubleshooting and Brother Genuine Supplies Web site Click Visit the Genuine Supplies website button for more...

Page 46: ...color depending on the machine status A green icon indicates the normal stand by condition A yellow icon indicates a warning A red icon indicates a printing error has occurred There are two locations where you can display the Status Monitor on your PC in the tasktray or on the desktop ...

Page 47: ...ion see Firewall settings For Network users on page 109 Scanning a document using the TWAIN driver 3 The Brother MFL Pro Suite software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and applications This means that you can not only scan images directly into the PaperPort 12SE viewer that Brother included with your ma...

Page 48: ...nner dialog box on the Scan or Get Photo panel g Click Scan The Scanner Setup dialog box appears h Adjust the following settings if needed in the Scanner Setup dialog box Scan Image Type 1 Resolution 2 Scan Type 3 Reduce Noise 4 Brightness 5 Contrast 6 Document Size 7 Duplex two sided Scanning 8 For MFC 9560CDW i Click Start When scanning is finished click Cancel to return to the PaperPort 12SE wi...

Page 49: ...e Scanning to crop a portion you want to scan 3 You can preview your image and crop unwanted portions before scanning by using the PreScan button When you are satisfied with the preview click the Start button in the Scanner Setup dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 40 b Choose the settings for Scan Image Type Resolution Scan Type B...

Page 50: ...in the PaperPort 12SE window or your application window g In the PaperPort 12SE window use the options available to refine the image Settings in the Scanner Setup dialog box 3 Scan Image Type 3 Choose the output image type from Photo Web or Text Resolution and Scan Type will be altered for each default setting The default settings are listed in the table below Scan Image Type Resolution Scan Type ...

Page 51: ...ges or graphics This mode is more exact because it uses up to 256 shades of gray 256 Color Uses up to 256 colors to scan the image 24bit Color Uses up to 16 8 million colors to scan the image Although using 24bit Color creates an image with the most accurate color the image file will be about three times larger than a file created with 256 Color It requires the most memory and has the longest tran...

Page 52: ...tness level and scan the document again If the image is too dark set a higher Brightness level and scan the document again Note The Brightness setting is not available when 256 Color is chosen Contrast 3 You can increase or decrease the Contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in gray a...

Page 53: ...Card size and then place the business card face down at the top left of the scanner glass as indicated by the document guidelines on the machine Photo 4 x 6 in 10 x 15 cm Index Card 5 x 8 in 127 x 203 2 mm Photo L 3 5 x 5 in 89 x 127 mm Photo 2L 5 x 7 in 13 x 18 cm Postcard 1 3 9 x 5 8 in 100 x 148 mm Postcard 2 Double 5 8 x 7 9 in 148 x 200 mm Custom If you choose Custom as the size the Custom Do...

Page 54: ...dth shows the width of scanning area Height shows the height of scanning area Data Size shows the rough data size in Bitmap format The size will be different for other file formats such as JPEG User adjustable from 0 35 x 0 35 in to 8 5 x 14 in or 8 9 x 8 9 mm to 215 9 x 355 6 mm ...

Page 55: ... you want to scan and then crop a portion of a page after pre scanning the document you need to use the scanner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 50 a Load your document b Start the ScanSoft PaperPort 12SE software that was installed during the MFL Pro Suite installation to scan a document Note The instructions for scanning in this Guide are ...

Page 56: ...e size 4 i Choose Document Feeder from the Paper source drop down list 1 j Choose the picture type 2 k Choose the Page size from the drop down list 4 l If you need advanced settings click Adjust the quality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you choose a setting 1 2 3 4 ...

Page 57: ...he Preview button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click the Scan button in the Scan dialog box to scan the image a Follow the steps from a to g of Scanning a document into the PC on page 48 b Choose Flatbed in the Paper source drop down list 1 Paper source 1 Picture type 2 Adjust the quality of the scanned pictur...

Page 58: ...ality of the scanned picture 3 You can choose Brightness Contrast Resolution DPI and Picture type from Advanced Properties Click OK after you choose a setting g Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in the PaperPort 12SE window or your application window ...

Page 59: ...gs to take effect Running the utility You can run the utility by choosing the Scanner Utility located in the start All Programs Brother MFC XXXX where XXXX is your model name Scanner Settings Scanner Utility Note If you scan the document at a resolution greater than 1200 dpi the file size may be very large Make sure that you have enough memory and hard disk space for the size of the file you are t...

Page 60: ...ows Vista and Windows 7 The User Account Control screen appears do the following For users who have administrator rights Click Allow For users who do not have administrator rights Enter the administrator password and click OK ...

Page 61: ...nner glass See Pre Scanning to crop a portion you want to scan using the scanner glass on page 56 Note Duplex Scan is not supported by the MFC 9460CDN a Load your document b Open your software application to scan the document c Do one of the following Windows Photo Gallery Click File then Import from Camera or Scanner Windows Fax and Scan Click File New then Scan d Choose the scanner you want to u...

Page 62: ... 55 3 Profile 1 Source 2 Paper size 3 Color format 4 File type 5 Resolution DPI 6 Brightness 7 Contrast 8 g Click the Scan button in the Scan dialog box The machine starts scanning the document 1 2 3 4 5 6 7 8 ...

Page 63: ...ox to scan the image a Follow the steps from a to e of Scanning a document into the PC on page 54 b Put the document face down on the scanner glass c Choose Flatbed in the Source drop down list Adjust the following settings if needed in the Scanner dialog box Profile 1 Source 2 Color format 3 File type 4 Resolution DPI 5 Brightness 6 Contrast 7 Scanning area 8 d Click Preview The whole image is sc...

Page 64: ...the left mouse button and drag it over the portion you want to scan f Click the Scan button in the Scan dialog box The machine starts scanning the document This time only the chosen area of the document appears in your application window ...

Page 65: ... ScanSoft Getting Started Guide To view the complete ScanSoft PaperPort 12SE Getting Started Guide choose the Help ribbon and click Getting Started Guide When you install MFL Pro Suite ScanSoft PaperPort 12SE for Brother is installed automatically You can access ScanSoft PaperPort 12SE through the ScanSoft PaperPort SE program group located in start All Programs Nuance PaperPort 12 on your PC View...

Page 66: ...s and items that you choose to view in Desktop An item can be a PaperPort 12SE item or a non PaperPort 12SE item Folders are arranged in a tree structure in the Folder View You use this section to choose folders and view their items in Desktop You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder Folders can...

Page 67: ...anSoft PaperPort 12SE can quickly convert a text document image into text that you can edit with a word processing application PaperPort 12SE uses the optical character recognition software OCR which comes with PaperPort 12SE PaperPort 12SE can use your preferred OCR application if it is already on your PC You can convert the entire item or by using the Copy Text button on the Item ribbon you can ...

Page 68: ...ter the new file name and choose the file type d Click Save to save your file or Cancel to return to PaperPort 12SE without saving it Uninstalling ScanSoft PaperPort 12SE with OCR 3 Windows XP 3 a Click the start button Control Panel Add or Remove Programs and click the Change or Remove Programs icon b Choose Nuance PaperPort 12 from the list and click Change or Remove Windows Vista and Windows 7 ...

Page 69: ...e Home Mode gives you easy access to your machine s main functions See Using ControlCenter4 in Home Mode on page 63 Advanced Mode The Advanced Mode gives you more control over the details of your machine s functions You can add up to three customized tabs in your original settings See Using ControlCenter4 in Advanced Mode on page 76 Changing the user interface 4 a Click Configuration and then sele...

Page 70: ...f your choice 2 Access the PC FAX applications available for your device 3 Access the settings available to configure your device 4 Link to Brother Solutions Center Brother CreativeCenter and the Help file 5 You can select which machine ControlCenter4 will connect with from the Model drop down list 6 You can change the user interface and ControlCenter4 preferences 7 Access the Help file 8 Access S...

Page 71: ...page 69 See Sending a scanned image on page 70 See Sending an image file from your computer on page 70 See Viewing and printing received PC FAX data on page 71 Device Settings See Device Settings tab on page 72 See Configuring Remote Setup on page 72 See Accessing Quick Dial on page 73 See Configuring Scan button settings on page 73 See Launching the BRAdmin utility on page 74 Support See Support ...

Page 72: ...n with an Application Send E mail and OCR This section briefly introduces the Scan tab function For more details of each function click Help 1 PC Scan setting area 2 Image viewer 3 Save button 4 Print button 5 Open with an Application button 6 Send E mail button 7 OCR button ...

Page 73: ... is available for the Save and Send E mail selections Document Size 4 You can choose the document size from the pull down list If you choose a 1 to 2 document size such as 1 to 2 A4 the scanned image will be divided into two A5 size documents Saving the scanned image 4 The Save button lets you scan an image to a folder on your hard disk in one of the file types shown in the file attachment list a ...

Page 74: ...r e Click Print f Configure the print settings and then click Start Printing Opening the scanned image with an application 4 The Open with an Application button lets you scan an image directly into your graphics application for image editing a Select the Scan tab b Configure the settings in the PC Scan setting area c Click the Scan button d Confirm and edit if necessary the scanned image in the im...

Page 75: ...tached file settings and click OK g Your default E mail application will open and the image will be attached to a new blank email Using the OCR feature 4 The OCR button lets you scan a document and convert it into text This text can be edited using your favorite word processing software a Select the Scan tab b Configure the settings in the PC Scan setting area c Click the Scan button d Confirm and...

Page 76: ...FAX tab function For more details of each function click Help Note The PC FAX software can only send Black White fax documents in Letter size 1 Send Image File button 2 Send Scanned Image button 3 Received PC FAX button 4 PC Scan setting area 5 Scan Image area 6 Send button ...

Page 77: ... the Send button e The PC FAX sending dialog will appear Enter a fax number and then click Start Sending a scanned image 4 The Send Scanned Image button lets you scan a page or document and automatically send the image as a fax from your computer using the Brother PC FAX software a Select the PC FAX tab b Click Send Scanned Image c Configure the settings in the PC Scan setting area d Click the Sca...

Page 78: ...from the control panel menu of your Brother machine See Enabling PC FAX Receiving software on your machine on page 105 a Select the PC FAX tab b Click Received PC FAX c The PC FAX receiving function activates and starts to receive fax data from your machine The received data will appear To view the data click View d If you want to print the received data select the data and then click Print e Conf...

Page 79: ...on 2 Quick Dial button 3 Device Settings button 4 BRAdmin button Configuring Remote Setup 4 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus a Select the Device Settings tab b Click Remote Setup c The Remote Setup Program window will appear For Remote Setup configuration see Remote Setup on page 89 ...

Page 80: ...ice Settings tab b Click Quick Dial c The Address Book window will appear For Address Book configuration see Remote Setup on page 89 Configuring Scan button settings 4 The Device Scan Settings button lets you configure your machine s Scan key settings a Select the Device Settings tab b Click Device Scan Settings c The Device Scan Settings dialog will appear You can change settings of each Scan but...

Page 81: ...view the status and configure basic network settings such as the IP address To install BRAdmin Light from the installation CD ROM see Network User s Guide If you require more advanced machine management use the latest version of BRAdmin Professional 3 utility that is available as a download from http solutions brother com a Select the Device Settings tab b Click BRAdmin The BRAdmin Light or BRAdmi...

Page 82: ...ton lets you open the Brother Solutions Center Web site offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine a Select the Support tab b Click Brother Solutions Center c The Brother Solutions Center Web site will be shown in your web browser Accessing the Brother CreativeCenter 4 The Brother CreativeCe...

Page 83: ... PC FAX applications available for your device 4 Access the settings available to configure your device 5 Link to Brother Solutions Center Brother CreativeCenter and the Help file 6 You can configure your original settings tab by right clicking the tab area 7 You can select which machine ControlCenter4 will connect with from the Model drop down list 8 You can open the configuration window for each...

Page 84: ...ing an image file from your computer on page 81 See Sending a scanned image on page 82 See Viewing and printing received PC FAX data on page 82 Device Settings See Device Settings tab on page 83 See Configuring Remote Setup on page 83 See Accessing Quick Dial on page 83 See Configuring Scan button settings on page 84 See Launching the BRAdmin utility on page 85 Support See Support tab on page 86 S...

Page 85: ...ck Help 1 PC Scan setting area 2 Image button 3 OCR button 4 E mail button 5 File button Note You can change the default settings of each button by right clicking the appropriate button or clicking Configuration When the configuration dialog appears you can change the settings and then click OK To preview and configure the scanned image check Pre Scan on configuration dialog ...

Page 86: ...ressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Document Size 4 You can choose the document size from the pull down list If you choose a 1 to 2 document size such as 1 to 2 A4 the scanned image will be divided into two A5 size documents Opening the scanned image with an application 4 The Image button lets you scan an image directly into your graphics application fo...

Page 87: ...ication so you can send the scanned job as an attachment a Select the Scan tab b If you want to change the scan settings right click the E mail button and then change settings If you want to preview and configure the scanned image check Pre Scan Click OK c Click E mail d Your default E mail application will open and the image will be attached to a new blank email Saving the scanned image 4 The Fil...

Page 88: ... button with your preferred settings d The scanned image will be printed PC FAX tab 4 This section briefly introduces the PC Fax tab function For more details of each function click Help Note The PC FAX software can only send Black White fax documents in Letter size Sending an image file from your computer 4 The Send Image File button lets you send an image file as a fax from your computer using t...

Page 89: ...n click Start Viewing and printing received PC FAX data 4 The Received PC FAX button lets you view and print received fax data using the Brother PC FAX software Before you use the PC FAX Receive function you must select the PC FAX Receive option from the control panel menu of your Brother machine See Enabling PC FAX Receiving software on your machine on page 105 a Select the PC FAX tab b Click Rec...

Page 90: ...enus a Select the Device Settings tab b Click Remote Setup c The Remote Setup Program window will appear For Remote Setup configuration see Remote Setup on page 89 Accessing Quick Dial 4 The Quick Dial button lets you open the Address Book window in the Remote Setup Program You can then easily register or change the Quick Dial numbers from your PC a Select the Device Settings tab b Click Quick Dia...

Page 91: ... The Device Scan Settings button lets you configure your machine s SCAN key settings a Select the Device Settings tab b Click Device Scan Settings c The Device Scan Settings dialog will appear You can change settings of each Scan button function d Click OK ...

Page 92: ...view the status and configure basic network settings such as the IP address To install BRAdmin Light from the installation CD ROM see Network User s Guide If you require more advanced machine management use the latest version of BRAdmin Professional 3 utility that is available as a download from http solutions brother com a Select the Device Settings tab b Click BRAdmin The BRAdmin Light or BRAdmi...

Page 93: ...ton lets you open the Brother Solutions Center Web site offering information about your Brother product including FAQs Frequently Asked Questions User s Guides driver updates and tips for using your machine a Select the Support tab b Click Brother Solutions Center c The Brother Solutions Center Web site will be shown in your web browser Accessing the Brother CreativeCenter 4 The Brother CreativeCe...

Page 94: ...ly introduces adding a Custom tab For more details click Help Creating a Custom tab 4 You can create up to three customized tabs including up to five customized buttons with your preferred settings a Click Configuration and then select Create custom tab ...

Page 95: ...lect a button you want to create from the menu The settings dialog will appear b Enter the button name and change the settings if necessary Click OK The setting options vary depending on the created button Note You can change or remove the created tab button or settings Click Configuration and follow the menu ...

Page 96: ...LAN and Remote Setup Note If your machine is connected via a Network you have to enter your password The default password is access You can use BRAdmin Light or Web Based Management to change this password See the Network User s Guide for details OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and t...

Page 97: ...ion settings to a file Import Lets you read the settings from a file Note You can use the Export button to save Quick Dial or all your settings for your machine If your PC is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port number 137 See Firewall settings For Network users on page 109 If the Secure Functi...

Page 98: ...ion and updates on the Brother PC FAX feature visit http solutions brother com Note The PC FAX software can only send Black White fax documents in Letter size Setting up user information 6 Note You can access User Information from the FAX Sending dialog box by clicking the icon See Sending a file as a PC FAX using the Facsimile style user interface on page 94 a Click the start button All Programs ...

Page 99: ...his is sometimes required by local PBX telephone systems for example dialling 9 to get an outside line in your office For PC Fax send this number will be applied and Dial Prefix set in the function menu will be ignored Include header To add the header information you entered in the User Information tab to the top of your sent faxes check the Include header box See Setting up user information on pa...

Page 100: ...erface from two choices Simple style or Facsimile style Simple style 6 Facsimile style 6 Setting up a cover page 6 From the PC FAX dialog box click the icon to access the Brother PC FAX Cover Page Setup screen The Brother PC FAX Cover Page Setup dialog box appears ...

Page 101: ...he comment you want to add to the cover page Form Choose the cover page format you want to use Cover page title If you choose Custom you can put a bitmap file such as your company logo on the cover page Use the Browse button to choose the BMP file and then choose the alignment style Count cover page Check Count cover page to include the cover page in the page numbering Sending a file as a PC FAX u...

Page 102: ... to enter the number Click any of the 10 Speed Dial buttons Click the Address Book button and then choose a member or group from the Address Book If you make a mistake click Clear to delete all the entries e To include a cover page click Cover Page On Note You can also click the cover page icon to create or edit a cover page f Click Start to send the fax Note If you want to cancel the fax click St...

Page 103: ...ce appears Note If the Facsimile style user interface appears change the user interface selection setting See Sending setup on page 92 d Enter the fax number using any of the following methods Enter the fax number in the To field Click the To button and then choose destination fax numbers from the Address Book If you make a mistake click Clear to delete all the entries e To send a cover page and n...

Page 104: ...g There are four types Brother Address Book Outlook Outlook Express Windows Mail Address or Windows Contacts Click the Browse button to choose the database file You can use the address book you have chosen in the Select Address Book pull down list by clicking the Address Book button in the FAX Sending dialog box Outlook Express Address Book 6 Note To use your Outlook Address Book you must select M...

Page 105: ...r Address Book dialog box appears Setting up a member in the Address Book 6 In the Brother Address Book dialog box you can add edit and delete members and groups a In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box appears b In the Member Setup dialog box enter the member s information Name is a required field Click OK to save the informa...

Page 106: ...up on each of the ten Speed Dial buttons Registering an address in a Speed Dial button 6 a Click the Speed Dial button you want to program b Click the member or group you want to store on the Speed Dial button c Click Add Clearing a Speed Dial button 6 a Click the Speed Dial button you want to clear b Click Clear Note You can select a speed dial from the PC FAX interface to make sending a document...

Page 107: ...vailable Names box choose each member to be included in the group and then click Add Members added to the group appear in the Group Members box d After all the members you want have been added click OK Note You can have up to 50 members in a group Editing member information 6 a Choose the member or group you want to edit b Click the edit icon c Change the member or group information d Click OK Del...

Page 108: ...r you want to create the vCard for Exporting Address Book entries 6 Note If you are creating a vCard you must first choose the member If you choose vCard in step a Save as type will be vCard vcf a Do one of the following From the Address Book click File Export then Text From the Address Book click File Export then vCard and go to step e From the Address Book click File Export then Remote Setup Dia...

Page 109: ... Book click File Import then Text From the Address Book click File Import then vCard and go to step e From the Address Book click File Import then Remote Setup Dial Data and go to step e b From the Available Items column choose the data fields you want to import and click Add Note From the Available Items list choose the fields in the same order they are listed in the import text file c Choose Tab...

Page 110: ...Brother PC FAX Software 103 6 e Enter the name of the file and then click Open Note If you chose Text file in step a Files of type will be Text file txt csv ...

Page 111: ...axes to your PC To enable the PC FAX Receive Software do the following BEFORE YOU USE THE PC FAX RECEIVE FUNCTION YOU MUST CHOOSE PC FAX RECEIVE FROM THE MENU ON THE MACHINE Run the Brother PC FAX Receive software on your PC We recommend you select the Add to Startup folder check box so that the software automatically runs and can transfer any faxes on PC startup Note The PC FAX software can only ...

Page 112: ...Print Off Press OK e Press Stop Exit Note If you choose Backup Print On the machine will print the fax so you will have a copy if there is a power failure before it is sent to the PC The fax messages are automatically erased from your machine s memory when they have been successfully printed and sent to your PC When Backup Print is off your fax messages are automatically erased from your machine s...

Page 113: ...es are saved c In File Format choose tif or max as the received document format The default format is tif d To play wave files wav sound files when receiving a fax check Play wave file when receiving FAX and enter the path of the wave file e To automatically start the PC FAX receiving software when you start Windows check Add to Startup folder f If you want to use the PC FAX Receiving software see...

Page 114: ...n the PC Fax Rx Setup dialogue box click the Network Settings button The Network Settings dialog box appears b You must specify the IP address or Node name of your machine Specify your machine by address Enter the IP address of the machine in IP Address Specify your machine by name Enter the machine node name in Node Name or click the Browse button and choose the correct Brother machine you want t...

Page 115: ...icon will change to The icon will change to once the received fax has been viewed a Double click to run PaperPort b Open the Fax Received folder c Double click any new faxes to open and view them Note The subject of your unread PC message will be based on the date and time that the messages were received until you assign a file name For example Fax 2 20 2010 16 40 21 tif ...

Page 116: ...ort number 137 if you still have trouble with your network connection after you added port 54925 and 54926 Port number 137 also supports printing and Remote Setup over the network Windows XP SP2 users 7 a Click the start button Control Panel Network and Internet Connections and then Windows Firewall Make sure that Windows Firewall on the General tab is set to On b Click the Advanced tab and Settin...

Page 117: ... Enter Localhost 3 In External Port number for this service Enter 54926 4 In Internal Port number for this service Enter 54926 5 Make sure UDP is selected 6 Click OK g If you still have trouble with your network connection click the Add button h Add port 137 for network scanning network printing and Network PC Fax receiving by entering the information below 1 In Description of service Enter any de...

Page 118: ...ws Firewall and click Change settings b When the User Account Control screen appears do the following For users who have administrator rights Click Continue For users who do not have administrator rights Enter the administrator password and click OK c Make sure that Windows Firewall Settings on the General tab is set to On ...

Page 119: ...below 1 In Name Enter any description for example Brother Scanner 2 In Port number Enter 54925 3 Make sure UDP is selected Then click OK g Click the Add port button h To add port 54926 for Network PC Fax enter the information below 1 In Name Enter any description for example Brother PC Fax 2 In Port number Enter 54926 3 Make sure UDP is selected Then click OK ...

Page 120: ...i Make sure that the new setting is added and is checked and then click OK j If you still have trouble with your network connection such as Network Scanning or Printing check File and Printer Sharing box in the Exceptions tab and then click OK ...

Page 121: ...e button Control Panel System and Security and then Windows Firewall Make sure the Windows Firewall state is set to On b Click Advanced settings The Windows Firewall with Advanced Security window appears c Click Inbound Rules d Click New Rule e Choose Port and click Next ...

Page 122: ...d enter 54925 in the Specific local ports Click Next For Network PC Fax Choose UDP and enter 54926 in the Specific local ports Click Next g Choose Allow the connection and click Next h Check the applicable items and click Next i Enter any description in Name for example Brother Scanner or Brother PC Fax and click Finish ...

Page 123: ...Firewall settings For Network users 116 7 j Make sure that the new setting is added and is checked k Click Outbound Rules l Click New Rule m Choose Port and click Next ...

Page 124: ...ation below For network scanning Choose UDP and enter 54925 in the Specific remote ports Click Next For Network PC Fax Choose UDP and enter 54926 in the Specific remote ports Click Next o Choose Allow the connection and click Next p Check the applicable items and click Next ...

Page 125: ...Firewall settings For Network users 118 7 q Enter any description in Name for example Brother Scanner or Brother PC Fax and click Finish r Make sure that the new setting is added and is checked ...

Page 126: ...Section III Apple Macintosh III Printing and Faxing 120 Scanning 151 ControlCenter2 166 Remote Setup 187 ...

Page 127: ...tack When you use the manual duplex function it is possible that there may be paper jams or poor print quality If there is a paper jam see Error and maintenance messages in the Basic User s Guide If you have a print quality problem see Improving the print quality in the Basic User s Guide Automatic duplex printing 8 Use Letter Legal or Folio size paper when you use the automatic duplex printing fu...

Page 128: ...ses the computer printing operation and then continues printing when copying or fax receiving has finished Choosing page setup options 8 You can set the Paper Size Orientation and Scale a From an application such as Apple TextEdit click File then Page Setup Make sure Brother MFC XXXX where XXXX is your model name is chosen in the Format for pop up menu You can change the settings for Paper Size Or...

Page 129: ...Mac OS X 10 5 x to 10 6 x For more page setup options click the disclosure triangle beside the Printer pop up menu Choosing printing options 8 To control special printing features choose Print Settings from the Print dialog box ...

Page 130: ... cover page settings Print Cover Page If you want to add a cover page to your document use this function Cover Page Type Choose a template for the cover page Billing Info If you want to add the billing information to the cover page enter text in the Billing Info box ...

Page 131: ...en you specify the pages per sheet you can also specify the direction of the layout Border If you want to add a border use this function Two Sided See Duplex Printing on page 130 Reverse Page Orientation Mac OS X 10 5 x to 10 6 x Check Reverse Page Orientation to reverse the data from up to down Flip horizontally Mac OS X 10 6 x Check Flip horizontally to print as a reflection flipped left to righ...

Page 132: ...red at the machine you must enter the password using the control panel of the machine to print them To send a secured document a Check Secure Print b Enter your password user name and job name and click Print c You must print the secured document from the control panel of the machine See Secure Key on page 2 To delete a secured document You need to use the control panel of the machine to delete a ...

Page 133: ...ngs list Basic tab Media Type You can change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Recycled Paper Envelopes Env Thick Env Thin Label Glossy Paper Note When you are using glossy paper put only one sheet at a time in the MP tray to avoid a paper jam ...

Page 134: ... only black and grayscale text and or objects Mono mode makes the print processing speed faster than color mode If your document contains color selecting Mono mode prints your document in 256 levels of gray Note Sometimes a document can contain color information even if it appears to be monochrome for example gray areas can actually be made from a combination of colors If either the Cyan Magenta o...

Page 135: ...hange the color mode as follows Normal This is the Default color mode Vivid The color of all elements are adjusted to become a more vivid color None If you want to apply the color management settings of your application choose this setting The printer driver will not adjust the color Enhance Black Printing If a black graphic cannot be printed correctly choose this setting Improve Gray Color You ca...

Page 136: ...this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media Type to a thick setting Note This operation will increase the temperature of the machine s fusing process Settings If you want to change the color settings such as brightness contrast intensity or saturation click the Settings button to access more...

Page 137: ...he image Blue 5 Increase the intensity of Blue in the image Saturation 6 Increase the saturation when you wish to print a more vivid image or decrease the saturation you want to print a less vivid image Duplex Printing 8 Automatic Duplex Printing Select Layout Choose Long edge binding or Short edge binding in Two Sided ...

Page 138: ... 8 Manual duplex Select Paper Handling Mac OS X 10 4 11 Choose Even numbered pages and print and then choose Odd numbered pages and print Mac OS X 10 5 x to 10 6 x Choose Even Only and print and then choose Odd Only and print ...

Page 139: ... Utility from the Go menu choose Applications Utilities then choose the printer you want to remove and remove it by clicking the Delete button For Mac OS X 10 5 x to 10 6 x 8 a Log in as an Administrator b From the Apple menu choose System Preferences Click Print Fax then choose the printer you want to remove and remove it by clicking the button ...

Page 140: ...Sending If you want to setup the PS driver BR Script3 printer driver please go to the Brother Solutions Center at http solutions brother com and click Downloads on your model page to download the driver and visit FAQ s for installation instructions If you use a USB cable and Mac OS only one printer driver for a machine can be registered in Printer Setup Utility Mac OS X 10 4 11 or Print Fax in Sys...

Page 141: ...ood print speeds Fine 2400 dpi class 2400 dpi class The finest print mode Use this mode to print precise images such as photographs Since the print data is much larger than in normal mode processing time data transfer time and printing time will be longer Media Type You can change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Recycled Paper Enve...

Page 142: ...machine you must enter the password using the control panel of the machine The secured document must have a Password and Job Name Password Choose the password for your secured document that you send to the machine from the drop down box Job Name Choose the Job name for your secured document that you sent to the machine from the drop down list Toner Save You can conserve toner using this feature Wh...

Page 143: ...f your document has only black and grayscale text and or objects Mono mode makes the print processing speed faster than color mode If your document contains color selecting Mono mode prints your document in 256 levels of gray Note Sometimes a document can contain color information even if it appears to be monochrome for example gray areas can actually be made from a combination of colors If either...

Page 144: ...s not adjust the color Improve Gray Color You can improve the image quality of shaded areas by checking the Improve Gray Color pop up menu Enhance Black Printing If a black graphic cannot be printed correctly choose this setting Halftone Screen Lock Stops other applications from modifying the Halftone settings The Default setting is on High Quality Image Printing You can increase the quality of im...

Page 145: ...setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this setting the toner fixing on paper may be improved If this selection does not provide enough improvement change the printer driver setting in Media Type to a thick setting Note This o...

Page 146: ...e finest print mode Use this mode to print precise images such as photographs Since the print data is much larger than in normal mode processing time data transfer time and printing time will be longer Media Type You can change the media type to one of the following Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Recycled Paper Envelopes Env Thick Env Thin Label Glossy Paper Note When ...

Page 147: ...d faster than color mode If your document contains color selecting Mono mode prints your document in 256 levels of gray Color Mode You can change the color mode as follows Normal This is the Default color mode Vivid The color of all elements are adjusted to become a more vivid color None If you want to apply the setting of the application choose this setting The printer driver does not adjust the ...

Page 148: ...to improve a print quality problem Reduce Paper Curl If you choose this setting the paper curl may be reduced If you are printing only a few pages you do not need to choose this setting We recommend that you change the printer driver setting in Media Type to a thin setting Note This operation will decrease the temperature of the machine s fusing process Improve Toner Fixing If you choose this sett...

Page 149: ...know the password will be able to print them Since the documents are secured at the machine you must enter the password using the control panel of the machine to print them If you want to create a secure print job click Secure Print and check the Secure Print box Enter a password in the Password box and click Print For more information about Secure Print See Secure Key on page 2 ...

Page 150: ...tility from the Go menu choose Applications Utilities then choose the machine b Click the Utility then Status Monitor will start up For Mac OS X 10 5 x a Run the System Preferences select Print Fax then choose the machine b Click the Open Print Queue then click Utility Status Monitor will start up For Mac OS X 10 6 x a Run the System Preferences select Print Fax then choose the machine b Click the...

Page 151: ...om the pop up menu Web Based Management Network Connection Only 8 You can access the Web Based Management System by clicking the machine icon on the Status Monitor screen A standard Web Browser can be used to manage your machine using HTTP Hyper Text Transfer Protocol For more information on the Web Based Management System see Web Based Management in the Network User s Guide Color Calibration 8 Th...

Page 152: ...Note Fax documents will be sent in Black and White only a Create a document in a Macintosh application b From an application such as Apple TextEdit click File then Print Mac OS X 10 4 11 Mac OS X 10 5 x to 10 6 x For more page setup options click the disclosure triangle beside the Printer pop up menu ...

Page 153: ...Printing and Faxing 146 8 c Choose Send Fax from the pop up menu d Choose Facsimile from the Output pop up menu e Enter a fax number in the Input Fax Number box and then click Print to send the fax ...

Page 154: ...Printing and Faxing 147 8 Note If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 155: ...ectronic business card from the Mac OS X Address Book application a Click Address Book b Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers field Note If both work and home fax numbers are stored in the Mac OS X Address Book choose work fax or home fax from the Stored Fax Numbers pop up menu and then drag a vCard ...

Page 156: ...you are finished addressing your fax click Print Note The vCard used must contain a work fax or home fax number Using Mac OS X 10 5 x to 10 6 x Addresses panel 8 You can address a fax number using the Addresses button a Click Addresses ...

Page 157: ...Printing and Faxing 150 8 b Choose the fax number from the Addresses panel and then click To c When you are finished addressing your fax click Print ...

Page 158: ...om a machine on a network choose the networked machine in the Device Selector application located in Macintosh HD Library Printers Brother Utilities DeviceSelector or from the Model pop up menu of ControlCenter2 Run your Macintosh TWAIN compliant application The first time you use the Brother TWAIN driver set it as the default driver by choosing Select Source For each document you scan after this ...

Page 159: ...olution Scan Type Document Size Adjust Image Brightness Contrast c Click Start When scanning has finished the image appears in your graphics application Scanning a duplex two sided document For MFC 9560CDW 9 a Load your document b Check Duplex two sided Scanning and choose Long edge binding or Short edge binding c Adjust the following settings if needed in the Scanner Setup dialog box Resolution S...

Page 160: ...he image a Load your document b Click PreScan The whole image is scanned into your Macintosh and appears in the Scanning Area c Drag the mouse pointer over the portion you want to scan d Put the document in the ADF again Note If you put the document on the scanner glass in step a skip this step e Adjust the settings for Resolution Scan Type Brightness and Contrast in the Scanner Setup dialog box a...

Page 161: ...ing simulated gray images without using true gray dots Black dots are put in a specific pattern to give the gray appearance True Gray Use for photographic images or graphics This mode is more exact because it uses up to 256 shades of gray 256 Color Uses up to 256 colors to scan the image Resolution Black White Gray Error Diffusion 256 Color True Gray 24bit Color 100 x 100 dpi Yes Yes Yes 150 x 150...

Page 162: ...Letter Legal A5 Executive Business Card To scan business cards choose the Business Card size and then place the business card face down at the top left of the scanner glass as indicated by the document guidelines on the machine Photo Index Card Photo L Photo 2L Postcard 1 Postcard 2 Double Custom User adjustable from 0 35 0 35 in to 8 5 14 in or 8 9 8 9 mm to 215 9 355 6 mm After you choose a cust...

Page 163: ...t available for 256 Color Contrast You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the image while a decrease reveals more detail in gray areas You can also enter a value in the box to set the Contrast Note The Contrast setting is only available if you have set Scan Type to Gray Error Diffusion True Gray or...

Page 164: ... install the ICA Scanner Driver go to the downloads selection located on the main page for your model on the Brother Solutions Center http solutions brother com a Connect your Brother machine to the Macintosh using a USB cable Or connect your Brother machine to the same LAN if you are using a network model where the Macintosh is connected b Launch the Image Capture application c Select the machine...

Page 165: ...de Note When the Detect Separate Items box is unchecked the document will be scanned as one item and saved as one file When the Detect Separate Items box is checked the program will detect each image and save them as separate files If the program does not automatically crop the document as you want you can do it manually by dragging the mouse pointer over the portion you want to scan from the dial...

Page 166: ...want to scan your document at Scan Size Select the paper size of the document being scanned from the Document Feeder or the scan area from the Flatbed Orientation or Rotation Angle Select the orientation of the document from the Document Feeder or the angle of the scan from the flatbed Scan To Choose the destination folder or destination application Name Enter the prefix text used for the name of ...

Page 167: ...below a Connect your Brother machine to the Macintosh using a USB cable Or connect your Brother machine to the same LAN if you are using a network model where the Macintosh is connected b Select System Preferences from the Apple Menu c Click on the Print Fax icon d Select the machine from the list on the left side of the screen and click on Open Print Queue e Click on the Scanner icon ...

Page 168: ...de Note When the Detect Separate Items box is unchecked the document will be scanned as one item and saved as one file When the Detect Separate Items box is checked the program will detect each image and save them as separate files If the program does not automatically crop the document as you want you can do it manually by dragging the mouse pointer over the portion you want to scan from the dial...

Page 169: ...want to scan your document at Scan Size Select the paper size of the document being scanned from the Document Feeder or the scan area from the Flatbed Orientation or Rotation Angle Select the orientation of the document from the Document Feeder or the angle of the scan from the flatbed Scan To Choose the destination folder or destination application Name Enter the prefix text used for the name of ...

Page 170: ...9SEinstaller_BR_multilang dmg To install Presto PageManager see the Quick Setup Guide Note The complete NewSoft Presto PageManager 9 User s Guide can be viewed from the Help menu in NewSoft Presto PageManager 9 Features 9 OCR In one step you can scan an image recognize the text and edit it with a word processor Image Editing Enhance crop and rotate images or open them with an image editing program...

Page 171: ...e 0900 1 409640 For callers from within Germany this is not a toll free call Callers will be charged at Euro 0 59 per minute E mail Address de nsc newsoft eu com URL http de newsoft eu com Company name Avanquest UK Postal Address The Software Centre East Way Lee Mill Industrial Estate Plymouth Devon PL21 9GE Telephone 44 01752 201148 Fax 44 01752 894833 E mail Address uk nsc newsoft eu com URL htt...

Page 172: ...ll Callers will be charged at Euro 0 80 per minute E mail Address it nsc newsoft eu com URL http it newsoft eu com Company name 5CA Telephone 0807505598 For callers from within Spain only this is not a toll free call Callers will be charged at Euro 0 94 per minute E mail Address sp nsc newsoft eu com E mail Address tech newsoft eu com English ...

Page 173: ...operations a Scan directly to a file E mail word processor or graphics application of your choice 1 b Custom Scan buttons let you configure a button to meet your own application needs 2 c Access the Copy features available via your Macintosh and access the PC FAX applications available for your device 3 d Access the settings available to configure your device 4 e You can choose which machine Contr...

Page 174: ...our Macintosh do the following a Click the ControlCenter2 icon in the menu bar and choose Preferences The ControlCenter2 preference window appears b Uncheck Start ControlCenter on computer startup c Click OK to close the window Note The ControlCenter2 application icon is in Macintosh HD Library Printers Brother Utilities ControlCenter ...

Page 175: ...newsoft com tw download brother PM9SEinstaller_BR_multilang dmg E mail Default your default E mail software Lets you scan a page or document directly into an E mail application as a standard attachment You can choose the file type and resolution for the attachment File Lets you scan directly to a disk file You can change the file type and destination folder as needed ControlCenter2 gives you the a...

Page 176: ...g TIFF tif TIFF Multi Page tif Portable Network Graphics png PDF pdf Secure PDF pdf Note If you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Document Size 10 You can choose the document size from the pull down list If you choose a 1 to 2 document size such as 1 to 2 A4 the scanned im...

Page 177: ...you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box If you want to scan a duplex document check Duplex two sided Scanning and choose Long edge binding or Short edge binding For MFC 9560CDW Change the other settings if needed To change the destination application choose the destination application from the Target Application pop up...

Page 178: ...plication Name and click the Delete button Note This function is also available for Scan to E mail and Scan to OCR The window may vary depending on the function If you choose Secure PDF from the File Type list the Set PDF Password dialog box appears Enter your password in the Password and Re type Password box and then click OK Note Secure PDF is also available for Scan to E mail and Scan to File S...

Page 179: ...ing application from the Target Application pop up menu You can add an application to the list by clicking the Add button To delete an application click the Delete button If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface box If you want to scan a duplex document check Duplex two sided Scanning and choose Long edge binding or Shor...

Page 180: ...menu You can add an application to the lists by clicking the Add button 1 To delete an application click the Delete button 1 When you first start ControlCenter2 a default list of compatible E mail applications will appear in the pop up menu If you are having trouble using a custom application with ControlCenter2 you should choose an application from the list If you want to scan and then crop a por...

Page 181: ...ential number Choose the file type for the saved image from the File Type pop up menu You can save the file to the default folder or choose your preferred folder by clicking the Browse button To show where the scanned image is saved when scanning is finished check Show Folder box To specify the destination of the scanned image everytime check Show Save As Window box If you want to scan and then cr...

Page 182: ... as a destination Scan to OCR Converts scanned documents into editable text files You can choose the destination application for the editable text You must install Presto PageManager for this feature Presto PageManager is available as a download from http nj newsoft com tw download brother PM9SEinstaller_BR_multilang dmg Scan to E mail Attaches the scanned images to an E mail message You can also ...

Page 183: ...f you set the file type to TIFF or TIFF Multi Page you can choose Uncompressed or Compressed Secure PDF is available for Scan to Image Scan to E mail and Scan to File Document Size 10 You can choose the document size from the pull down list If you choose a 1 to 2 document size such as 1 to 2 A4 the scanned image will be divided into two A5 size documents User defined button 10 To customize a butto...

Page 184: ... 30 characters to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type Resolution Scan Type Document Size Duplex two sided Scanning For MFC 9560CDW if necessary Show Scanner Interface Brightness and Contrast settings ...

Page 185: ... to create the button name Choose the type of scan from the Scan Action field Settings tab Choose the Target Application File Type OCR Software OCR Language Resolution Scan Type Document Size Duplex two sided Scanning For MFC 9560CDW if necessary Show Scanner Interface Brightness and Contrast settings ...

Page 186: ...French German Dutch Italian Spanish Portuguese Danish Swedish Japanese Korean Traditional Chinese and Simplified Chinese Scan to E mail 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 187: ...an Type Document Size Duplex two sided Scanning For MFC 9560CDW if necessary Show Scanner Interface Brightness and Contrast settings Scan to File 10 General tab Enter a name in Name for Custom up to 30 characters to create the button name Choose the type of scan from the Scan Action field ...

Page 188: ...solution Scan Type Document Size Duplex two sided Scanning For MFC 9560CDW if necessary Show Scanner Interface Brightness and Contrast settings and enter the file name if you want to change it If you want to specify the destination of the scanned image check Show Save As Window If you want to scan and then crop a portion of a page after pre scanning the document check the Show Scanner Interface bo...

Page 189: ...on up to four buttons The Copy1 Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in 1 printing To use the Copy buttons configure the printer driver by clicking the button while holding down the Ctrl key Enter a name in Name for Copy up to 30 characters Choose the Copy Ratio Resolution Scan Type Document Size Duplex two sided Scanning For MFC 9560CDW if neces...

Page 190: ...m the pop up menu See Sending a fax on page 145 Mac OS X 10 5 x to 10 6 x For more options click the triangle beside the Printer pop up menu To copy click the Print button To fax click the disclosure triangle beside the Printer pop up menu and then choose Send Fax from the pop up menu See Sending a fax on page 145 ...

Page 191: ...check the machine settings Remote Setup Lets you open the Remote Setup Program See Remote Setup on page 187 Quick Dial Lets you open the Set Quick Dial window of Remote Setup See Remote Setup on page 187 Status Monitor Allows you to open the Status Monitor Utility ...

Page 192: ...ntrolCenter2 185 10 Remote Setup 10 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus Note For details see Remote Setup on page 187 ...

Page 193: ... the Remote Setup Program so you can easily register or change the Quick Dial numbers on your Macintosh Status Monitor 10 The Status Monitor button allows you to monitor the status of one devices allowing you to get immediate notification of errors such as a paper jam See Status Monitor on page 143 ...

Page 194: ...ters Brother Utilities OK Lets you start uploading data to the machine and exit the Remote Setup application If an error message is displayed enter the correct data again and then click OK Cancel Lets you exit the Remote Setup application without uploading data to the machine Apply Lets you upload data to the machine without exiting the Remote Setup application Print Lets you print the chosen item...

Page 195: ...hine If you need to change the machine that was registered to your Macintosh during the installation of MFL Pro Suite see the Quick Setup Guide or if the network environment was changed you need to specify the new machine Open the Device Selector and choose the new machine For network users only If the Secure Function Lock is set to on you cannot use Remote Setup ...

Page 196: ...Section IV Using The Scan key IV Scanning For USB cable users 190 Network Scanning 200 ...

Page 197: ... CD ROM then the correct drivers and ControlCenter4 or ControlCenter2 are installed Scanning from the SCAN button follows the configuration of the Device Scan Settings screen of ControlCenter4 or Device Button tab of ControlCenter2 For Windows see Configuring Scan button settings on page 73 for Home Mode or Configuring Scan button settings on page 84 for Advanced Mode For Macintosh see SCAN on pag...

Page 198: ...ment layout Choose your document layout from the following table Document Layout Table Duplex Scan is supported for MFC 9560CDW Duplex Scan is available from the ADF only The XPS file format is available for Windows Vista and Windows 7 or when using applications which support XML Paper Specification files Portrait Landscape LCD Message Front Back Front Back L edge Long edge Front Back Front Back S...

Page 199: ...he document after long term storage A Signed PDF SiPDF helps prevent data tampering and the impersonation of an author by including a digital certificate within the document If you choose Signed PDF you must install and then configure a certificate to your machine using Web Based Management For the details of the certificate installation see Using Certificates for device security in the Network Us...

Page 200: ...r or Gray in the resolution setting go to step i If you choose black white in the resolution setting go to step j Note If you choose color or Gray in the resolution setting you cannot choose TIFF If you choose black white in the resolution setting you cannot choose JPEG or XPS If you choose Secure PDF the machine will ask you to enter a 4 digit password using numbers 0 9 before it starts scanning ...

Page 201: ...ata or damage the USB Flash memory drive Changing the default file size 12 You can set your own default setting for the file size For a higher quality scan choose the large file size For a smaller file size choose the small file size a Press Menu 1 8 2 b Press a or b to choose 1 Color or 2 Gray Press OK c Press a or b to choose Middle Large and Small Press OK d Press Stop Exit Note You cannot choo...

Page 202: ...tanding the Error Messages 12 Once you are familiar with the types of errors that can occur while you are using the Scan to USB you can easily identify and troubleshoot any problems Protected Device This message will appear if the write protect switch of the USB Flash memory drive is on Rename the File This message will appear if there is already a file on the USB Flash memory drive with the same ...

Page 203: ...Scan type depends on the settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Black Start or Color Start do not change the settings If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab ...

Page 204: ...tings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Black Start or Color Start do not change the settings If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows s...

Page 205: ... of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Black Start or Color Start do not change the settings Windows If you want to change between color or black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 See Configuring Scan button settings on page 73...

Page 206: ...tton tab of the ControlCenter2 configuration screen Black Start or Color Start do not change the settings If you want to change between color and black and white scanning choose color or black and white in the scan type option on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen For Windows see Configuring Scan button settings on page...

Page 207: ...hown on the LCD For Windows If your PC is protected by a firewall and is unable to network scan you may need to configure the firewall settings to allow communication through port number 54925 and 137 See Before using the Brother software on page 109 Before using Network Scanning 13 Network license Windows 13 This product includes a PC license for up to 5 Users This license supports the installati...

Page 208: ... Control Panel Printers and Other Hardware then Scanners and Cameras or Control Panel Scanners and Cameras Windows Vista Click the button Control Panel Hardware and Sound then Scanner and Cameras Windows 7 Click the button All Programs Brother MFC xxxx LAN Scanner Settings then Scanners and Cameras b Do one of the following Windows 2000 Select your Brother machine from the list and click Propertie...

Page 209: ...ista For users who have administrator rights Click Continue Windows 7 For users who have administrator rights Click Yes Windows Vista For users who do not have administrator rights Enter the administrator password and click OK Windows 7 For users who do not have administrator rights Enter the administrator password and click Yes ...

Page 210: ... OK d Click the Scan To Button tab and enter your PC name in the Display Name Max 15 characters field The machine s LCD displays the name you enter The default setting is your PC name You can enter any name that you like Max 15 characters e If you want to avoid receiving unwanted documents enter a 4 digit PIN number in the Pin number and Retype Pin number field To send data to a PC protected by a ...

Page 211: ...ntrolCenter2 For more information see Using ControlCenter2 on page 166 b Specify your machine by IP address or mDNS service Name To change the IP address enter the new IP address You can also choose a machine from the list of the available machines Click Browse to show the list c Click OK Note To use Scan To button features on the machine click the check box for Register your computer with the Sca...

Page 212: ... Scan button settings on page 84 for Advanced Mode For Macintosh see SCAN on page 168 For details about how to configure the scan settings of ControlCenter4 or ControlCenter2 buttons and to launch the application of your choice using SCAN see ControlCenter4 on page 62 or ControlCenter2 on page 166 Note If you want to scan a document using the duplex scanning feature you need to put the document in...

Page 213: ...PIN number enter the 4 digit PIN number for the destination computer on the control panel Press OK g Press Black Start or Color Start The machine starts the scanning process Note Scan type depends on the settings of the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Black Start or Color Start do not change the settings If you want to c...

Page 214: ...ack and white and PDF PDF A Secure PDF Signed PDF XPS or JPEG for color Scan to Image 13 When you choose Scan to Image your document will be scanned and sent directly to the computer you designated on your network ControlCenter4 or ControlCenter2 will activate the default graphics application on the designated computer a Load your document b Press SCAN c Press a or b to choose Scan to PC Press OK ...

Page 215: ...o change the default file size choose your preferred size by moving the scroll bar on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Scan to OCR 13 If your original document is text you can use ScanSoft PaperPort 12SE or Presto PageManager to scan the document and convert it into a text file which can then be edited in your favorit...

Page 216: ...nager on page 163 The Scan to OCR function is available for English French German Dutch Italian Spanish Portuguese Danish Swedish Japanese Korean Traditional Chinese and Simplified Chinese Scan to File 13 When you choose Scan to File you can scan a black white or color document and send it directly to a computer you designate on your network The file will be saved in the folder and file format tha...

Page 217: ... configuration screen If you want to change the default file size choose your preferred rate by moving the scroll bar on the Device Scan Settings screen of ControlCenter4 or Device Button tab of the ControlCenter2 configuration screen Scan to FTP 13 When you choose Scan to FTP you can scan a black and white or color document directly to an FTP server on your local network or on the internet The de...

Page 218: ... creating an FTP Server Profile Choose FTP Network Scan Settings in Web Based Management In Create a User Defined File Name enter a file name in one of the two user defined fields and click Submit A maximum of 15 characters can be entered in each of the user defined name fields Note Using certain characters or symbols in a file name may cause a problem accessing the file We recommend to only use c...

Page 219: ...ress for example ftp example com up to 60 characters or the IP address for example 192 23 56 189 e Enter the Username that has been registered with the FTP server for the machine up to 32 characters f Enter the Password for access to the FTP server up to 32 characters g Enter the destination folder where your document will be stored on the FTP server for example brother abc up to 60 characters h C...

Page 220: ...n the document k If you choose color or Gray in the scan quality choose the file size for the document from the drop down list You can choose Large Middle or Small Note If you choose User Select in the scan quality file type or file size you must choose those settings from the machine s control panel Scan to FTP using FTP Server Profiles 13 a Load your document b Press SCAN c Press a or b to choos...

Page 221: ...u want to change the file name manually go to step l l Press a or b to choose Manual Press OK Enter the file name you want to use up to 15 characters and press OK Press Black Start or Color Start m The LCD shows Connecting When the connection to the FTP server is successful the machine starts the scanning process Note Scan type depends on the settings in Web Based Management Black Start or Color S...

Page 222: ...tings You can configure up to ten Scan to Network profiles and you can choose what profile numbers 1 to 10 to use for Scan to Network settings in FTP Network Scan Settings In addition to the seven preset file names you can store two user defined file names that can be used for creating an Scan to Network profile Choose FTP Network Scan Settings in Web Based Management In Create a User Defined File...

Page 223: ...s or the IP address for example 192 23 56 189 e Enter the destination folder where your document will be stored on the CIFS server for example brother abc up to 60 characters f Choose the file name you want to use for the scanned document You can choose from seven preset and two user defined File Names The file name that will be used for your document will be the file name you selected plus the la...

Page 224: ...document after long term storage A Signed PDF SiPDF helps prevent data tampering and the impersonation of an author by including a digital certificate within the document i If you choose color or Gray in the scan quality choose the file size for the document from the drop down list You can choose Large Middle or Small Note If you choose User Select in the scan quality file type or file size you mu...

Page 225: ...to enter any missing information in the following steps g Choose one of the options below Press a or b to choose Color 100 dpi Color 200 dpi Color 300 dpi Color 600 dpi Gray 100 dpi Gray 200 dpi or Gray 300 dpi Press OK and go to step h Press a or b to choose B W 200 dpi or B W 200x100 dpi Press OK and go to step i h Press a or b to choose PDF PDF A Secure PDF Signed PDF JPEG or XPS Press OK and g...

Page 226: ...ote If you want to change the file name manually go to step m m Press a or b to choose Manual Press OK Enter the file name you want to use up to 64 characters and press OK Press Black Start or Color Start Note Scan type depends on the settings of the Web Based Management Black Start or Color Start do not change the settings ...

Page 227: ...arge file size For a smaller file size choose the small file size a Press Menu 1 8 2 b Press a or b to choose 1 Color or 2 Gray Press OK c Press a or b to choose Small Middle or Large Press OK d Press Stop Exit Note You cannot choose the file size when you scan a document in black and white Black and white documents will be stored in the TIFF file format and the data will not be compressed ...

Page 228: ...mode 3 P PaperPort 12SE Windows exporting 61 importing 60 OCR 60 Presto PageManager Macintosh 163 Print Macintosh BR Script 3 printer driver 133 Printer driver 120 Windows Booklet printing 18 BR Script 3 printer driver 32 Duplex printing 17 Printer driver 11 R Remote Setup Macintosh 187 Windows 89 S Scan Macintosh OCR 163 Presto PageManager 163 Resolution 154 TWAIN Compliant 152 Windows Resolution...

Page 229: ... on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk an...

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