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Brother FAX-885MC, Owner'S Manual

The Brother FAX-885MC, a versatile fax machine, offers exceptional performance for small offices. Seamlessly managing faxes and copies, this compact device ensures hassle-free operation. To fully utilize its features, please refer to the detailed Owner's Manual available for free download at manualshive.com. Discover all you need to know!

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Setting Paper Size................................................................ 5-5

Advanced Receiving Operations ................................................ 5-6

Operation from External or Extension Telephone............... 5-6

For FAX/TEL Mode Only .............................................. 5-6
Changing Remote Codes................................................. 5-6
To Change Remote Codes .............................................. 5-6

Polling.................................................................................. 5-7

 

6

 

Setup Send ....................................................................................... 6-1

 

Automatic Document Feeder (ADF).......................................... 6-1

Manual Transmission .......................................................... 6-2
Automatic Transmission...................................................... 6-2
Manual and Automatic Fax Redial...................................... 6-2

Quick Scan Fax Transmission.................................................... 6-3
Basic Sending Operations .......................................................... 6-3

Contrast................................................................................ 6-3
Resolution............................................................................ 6-3

Advanced Sending Operations ................................................... 6-4

Overseas Mode .................................................................... 6-4
Delayed FAX....................................................................... 6-4
Setting Up for Polled Transmit............................................ 6-5
Canceling a Scheduled Job.................................................. 6-5
Interrupting Delayed Fax and Polled Transmit Jobs ........... 6-5
Features That Are Not in the Manual 

(Call Brother fax-back system) ......................................... 6-6

 

7

 

Auto Dial Numbers and Dialing Options ...................................... 7-1

 

Storing Numbers for Easy Dialing ............................................. 7-1

Storing One Touch Dial Numbers ....................................... 7-1
Storing Speed Dial Numbers ............................................... 7-2
Changing One Touch and Speed Dial Numbers.................. 7-3
Setting Up Groups for Broadcasting ................................... 7-3

Dialing Options .......................................................................... 7-4

Manual Dialing.................................................................... 7-4
One Touch Dialing .............................................................. 7-4
Speed Dialing ...................................................................... 7-5
Dialing Access Codes and Credit Card Numbers................ 7-5
Search .................................................................................. 7-6
Redial................................................................................... 7-6
Answering Calls with the Speaker Phone ........................... 7-6

Summary of Contents for FAX-885MC

Page 1: ...FAX 885MC OWNER SMANUAL OWNER SMANUAL ...

Page 2: ...rence Model FAX 885MC Serial Number Date of Purchase Place of Purchase The serial number is on the underside of the unit Retain this Quick Start Manual with your sales receipt as a permanent record of your purchase in the event of a theft fire or warranty service 1996 2001 Brother Industries Ltd ...

Page 3: ... Asked Questions FAQs You can find more information about Brother products on the World Wide Web From product specification sheets to Frequently Asked Questions FAQs it is all there Visit us at For Customer Service Dealers Service Centers For USA Only For the name of a Brother authorized dealer or service center call 1 800 284 4357 Service Centers For Canada Only For service center addresses in Ca...

Page 4: ...must be made from within that country In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 800 668 2768 voice DESCRIPTION ITEM Thermal Print Cartridge PC301 1 PK Refill Roll For Canada Only PC300RF 2 PK Refill Rolls PC302RF 4 PK Refill Rolls PC304RF Telephone Line Cord LG3077001 Telephone Handset LE0446011 Handset Curled Cord UG3543011 Document Tray UF5607000 Paper Support Wire UF9869001 Own...

Page 5: ... NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest...

Page 6: ...thin the United States For the name of your Brother Authorized Service Center call 1 800 521 2846 After contacting the Brother Authorized Service Center you may be required to deliver or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale What Brother will do Brother or its Authorized Service Center will evaluate your r...

Page 7: ...ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and under standings that you may have with Brother...

Page 8: ...rom packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice...

Page 9: ...ct Registration For USA Only 1 5 2 Location and Connections 2 1 Caution 2 1 Choosing a Location 2 1 Packing List 2 2 Assembly 2 3 Attach the Document Support 2 3 Attach the Paper Wire Extension 2 3 Load the Paper 2 4 Acceptable Paper 2 4 Connections 2 5 Connecting the Machine 2 5 Special Line Considerations 2 6 Roll Over Phone Lines 2 6 Two Line Phone System 2 6 Converting Telephone Wall Outlets 2...

Page 10: ...erting Spaces 4 2 Making Corrections 4 3 Repeating Letters 4 3 Special Characters and Symbols 4 3 Setting the Speaker Volume 4 4 Choosing the Handset Volume For Volume Amplify 4 4 Setting Volume Amplify 4 5 Setting the Ring Volume 4 5 Setting Beeper Volume 4 5 Memory Storage 4 6 Setting Tone Pulse Dialing Mode For Canada Only 4 6 Setting Up Your Area Code For USA Only 4 6 5 Setup Receive 5 1 Basic...

Page 11: ...ons 6 4 Overseas Mode 6 4 Delayed FAX 6 4 Setting Up for Polled Transmit 6 5 Canceling a Scheduled Job 6 5 Interrupting Delayed Fax and Polled Transmit Jobs 6 5 Features That Are Not in the Manual Call Brother fax back system 6 6 7 Auto Dial Numbers and Dialing Options 7 1 Storing Numbers for Easy Dialing 7 1 Storing One Touch Dial Numbers 7 1 Storing Speed Dial Numbers 7 2 Changing One Touch and ...

Page 12: ...ing a Call from the Log 8 4 Registering a Caller ID Number 8 5 Call Waiting Caller ID 8 6 CallManage For USA Only 8 6 Registration with CallManage Requires Change Your Carrier Selection 8 7 Sending a Fax Using CallManage For Domestic and International Long Distance Calls Only 8 7 Placing a Long Distance Telephone Call Using CallManage 8 7 Customer Support 8 8 Disclaimer 8 8 9 Message Center 9 1 Me...

Page 13: ...g Remote Retrieval Access Code 9 9 Remote Commands 9 10 Retrieving Memory Status List 9 11 Retrieving Fax Messages 9 12 Changing Fax Forwarding Number 9 12 10 Making Copies 10 1 Copy Operations 10 1 Using the Fax Machine as a Copier 10 1 Making a Single Copy 10 1 Multiple Copies 10 2 Reducing and Enlarging Copies 10 2 11 Printing Reports 11 1 FAX Settings and Activity 11 1 Customizing the Transmis...

Page 14: ...ng Jams 13 3 Replacing the Print Cartridge 13 5 If You Are Having Difficulty with Your Fax Machine 13 6 Printing or Receiving Faxes 13 6 Phone Line or Connections 13 7 Sending Faxes 13 7 Handling Incoming Calls 13 8 Routine Maintenance 13 9 Cleaning the Scanner 13 9 Cleaning the Print Head 13 9 Packing and Shipping the Fax Machine 13 10 14 Specifications S 1 15 Index I 1 Remote Retrieval Access Ca...

Page 15: ...alerting you to important information warnings and actions to perform For clarification and to help you choose the correct key presses we ve added illustrations of some LCD messages boldface Bold typeface identifies a specific key on the fax machine control panel italics Italics typeface emphasizes an important point or refer you to related topic bubble dot Bubble Dot typeface identifies the messa...

Page 16: ...peak to another party using speakerphone Shift This key is used to access the 5 through 8 One Touch numbers Sort Use this key when you want multiple copies of a multiple page original in order Enlarge Reduce Use this key to enlarge or reduce copies depending on the ratio you select 150 125 120 100 93 87 75 or 50 To reduce the image size automatically select AUTO Copy Makes a copy Redial Pause Re d...

Page 17: ...rd or backward to set a menu selection Also you can use these keys to do an alphabetical search for the names of stored numbers Volume Press to scroll through the menus and options When using the speaker ring or handset you can press these keys to adjust the volume Stop Exit Stops a fax cancels an operation or exits from Menu mode Liquid Crystal Display LCD Displays messages to help you set up and...

Page 18: ... pass the call back to the other after the call has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which is called Distinctive Ring and they are very satisfied with it For details about this type of custom service please s...

Page 19: ...rrection Mode The Error Correction Mode ECM is a way for the fax machine to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in your fax machine for this feature to...

Page 20: ...e vicinity of the leak For PLUG CABLE EQUIPMENT the socket outlet should be installed near the equipment and should be easily accessible Choosing a Location Place your fax machine on a flat stable surface such as a desk Select a place that is free of vibration and shocks Locate the fax machine near a telephone jack and a standard grounded power outlet Avoid placing your machine in a high traffic a...

Page 21: ...s and Supplies on page ii for the correct item numbers Whenever you transport the fax machine use the packing materials that came with your machine If you do not pack the fax machine correctly you may void your warranty Telephone Line Cord Telephone Handset Paper Wire Extension Starter Print Cartridge in the machine Up to 30 pages Document Support Owner s Manual One Touch Name Label Handset Curled...

Page 22: ... E C T I O N S Assembly Attach the Document Support Insert the document support into the openings as shown in the illustration below Attach the Paper Wire Extension Attach the paper wire extension Document Support Paper Wire Extension ...

Page 23: ...der Do not allow the level of paper to pass the maximum paper line on the paper guides 3 Close the paper cover Acceptable Paper Size Letter Legal and A4 Weight 17 lb 24 lb Thickness 0031 inches 0039 inches Do not use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached DO NOT use cardboard newspaper or fabric Paper Guides Maximum Paper Line Paper Cover ...

Page 24: ... wall jack WARNING This machine must be grounded using a three prong plug Since the machine is grounded through the power outlet you can protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line When you want to move your machine protect yourself by disconnecting the telephone line first a...

Page 25: ...rate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for your machine Converting Telephone Wall Outlets There are three ways ...

Page 26: ...your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the back of the machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the fax machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephon...

Page 27: ...ls will be answered by a switchboard operator it is recommended that the Answer Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls 3 The unit may be used with either pulse or tone dialing telephone service Custom Features on Your Phone Line If you have Voice Mail Call Waiting RingMaster an answering service or an alarm system custom feature on one phone line i...

Page 28: ...AD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The fax machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording you...

Page 29: ...D Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your fax machine time to listen for the fax CNG tones of automatic transmissions before they stop 2 Limit your speaking to 20 seconds 3 End your 20 second message by giving your Fax Receive Code for...

Page 30: ...mber using the dial pad Menu Selection Table You can probably perform most of these programming operations without the Owner s Manual To help you understand the menu selections and options that are found in the FAX programs use the Menu Selection Table on page 3 3 You can also program your fax machine by pressing Menu Set followed by the menu number For example to set VOLUME AMPLIFY to ON press Me...

Page 31: ... then set an option by pressing Menu Set when that option appears on the LCD Then the LCD shows next menu level Press to scroll to your next menu selection and then press Menu Set When you finish setting an option the LCD shows ACCEPTED Access the Menu Go to next menu level Accept an option Scroll through the current menu level Back to previous menu level Forward to next menu level Exit the Menu N...

Page 32: ...ing impaired you can set the volume to the VOL AMPLIFY ON setting on a permanent or temporary basis 4 5 5 TONE PULSE For Canada Only TONE PULSE Selects dialing mode 4 6 6 LOCAL LANGUAGE For Canada Only ENGLISH FRENCH Allows you to change the LCD Language to French See French manual 2 SETUP RECEIVE 1 RING DELAY 04 03 02 01 00 Number of rings before the fax machine answers in FAX TEL FAX or TAD mode...

Page 33: ... OFF Sets up your fax machine to poll another fax machine 5 7 3 SETUP SEND 1 COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE Automatically sends a cover page you program 6 6 2 COVERPAGE MSG Programs customized message for fax cover page 6 6 3 CONTRAST AUTO S LIGHT S DARK Changes lightness or darkness of a fax you are sending 6 3 4 RESOLUTION STANDARD FINE S FINE PHOTO Changes the fax resolution 6 ...

Page 34: ...x now even if you have the machine set to send a fax later or it you have it set for polling 6 5 6 SET AUTO DIAL 1 ONE TOUCH DIAL Stores dial numbers in memorysoastodialthem by pressing only one key 7 1 2 SPEED DIAL Stores dial numbers in memorysoastodialthem by pressing four keys 7 2 3 SETUP GROUPS Sets up a Group number for Broadcasting 7 3 7 SETUP REPORTS 1 TRANSMISSION ON OFF Print lists and r...

Page 35: ...ximum length of incoming messages 9 6 0 ICM REC MONITR ON OFF Adjust speaker volume for voice messages as they come in 9 6 0 FAX FWD PAGING OFF FAX FORWARD PAGING Set FAX to forward fax message OR to call your pager 9 7 0 REMOTE ACCESS 159 Set code for retreiving messages 9 9 0 TEL SERVICE 1 DISTINCTIVE ON OFF SET Use with telephone company Distinctive Ring service to register the ring pattern wit...

Page 36: ...r 4 Enter two digits for the day and then press Menu Set For example 06 5 Enter the time in 24 hour format and then press Menu Set For example enter 15 25 for 3 25 PM 6 Press Stop Exit The LCD now shows the date and time you set and displays it whenever the fax machine is in Standby mode Setting Station ID You can store your name fax number and telephone number to be printed on all fax pages 1 Pre...

Page 37: ...r you want Inserting Spaces If you want to enter a blank space press twice Press Key one time two times three times four times 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N O 6 7 P Q R S 8 T U V 8 9 W X Y Z NAME NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such mes...

Page 38: ...cter that is assigned to the same key as the previous character press to move the cursor to the right Special Characters and Symbols Press or 0 repeatedly or press to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space Press for _ Press 0 for É À È Ê Î Ç Ë Ö 0 If you do not enter a fax number no additional information can be entered To en...

Page 39: ...TEMPORARY This setting is appropriate if some of the users are hearing impaired During a conversation users can press Volume on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW VOLUME AMPLIFY ON PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation u...

Page 40: ...ed 4 Press Menu Set 5 Press Stop Exit Setting the Ring Volume You can adjust the ring volume when your fax machine is idle You can select a ring volume level or press until the ring is off Press to adjust the volume level With each key press the fax machine rings so you can hear the current setting and the LCD shows the setting you are choosing Each key press changes the volume to the next setting...

Page 41: ...our fax machine comes set to accommodate tone multi frequency dialing service If you have pulse rotary dialing service you need to change the dialing mode 1 Press Menu Set 1 5 2 Press to select TONE or PULSE and then press Menu Set 3 Press Stop Exit Setting Up Your Area Code For USA Only You must set up your area code in Caller ID 1 Press Menu Set 0 2 2 Use the dial pad to enter your area code and...

Page 42: ...f the call is a fax it prints the fax If the call is not a fax it signals you with a double ring ring ring different from the phone company ringing to alert you to pick up the call If you select this setting you ll need to set the Ring Delay and F T Ring Time features on the following pages If you have extension phones on the same line as the fax machine set Ring Delay to 4 See For FAX TEL Mode On...

Page 43: ...he number of times the fax machine rings before it answers If you have extension phones on the same line as the fax machine keep the Ring Delay default setting of 4 See Easy Receive page 5 4 Operation from External or Extension Telephone page 5 6 and For FAX TEL Mode Only page 5 6 1 Press Menu Set 2 1 2 Press to select how many times the line rings before the fax machine answers 00 04 and then pre...

Page 44: ...ick up and detect if it s a fax or voice call If it s a fax call the machine prints the fax If it s a voice call the machine signals you with a double ring for the length of time you selected in F T Ring Time Record FAX TEL Outgoing Message F T OGM This is the announcement played by your FAX not an external TAD when someone calls and your machine is set to FAX TEL mode Although callers hear your a...

Page 45: ...sing 5 1 if you are not at your machine See Operation from External or Extension Telephone and For FAX TEL Mode Only page 5 6 If you ve set the feature to ON but your fax machine doesn t automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code 5 1 At the fax machine lift the handset and then press Fax Start 1 Press Menu Set 2 3 2 Press to sel...

Page 46: ... three sizes of paper for printing your faxes letter legal and A4 When you change the kind of paper in the paper cassette you will need to change the setting for paper size so your machine will know how to fit the incoming fax on the page You can also select the level of page reduction to fit the paper in your machine 1 Press Menu Set 2 6 2 Press to select LETTER LEGAL or A4 and then press Menu Se...

Page 47: ...press Fax Start to send the fax For FAX TEL Mode Only When the fax machine is in FAX TEL mode it will use the F T Ring Time double ringing to alert you to a voice call If you re at the fax machine you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the double rings If no one is on the line or if some...

Page 48: ... retrieving faxes from another fax machine You can use your fax machine to poll other machines or you can have someone poll your machine All parties involved in polling need to set up their fax machines to accommodate polling When someone polls your machine to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call See Canceling a Scheduled Job p...

Page 49: ...t feeder ADF can hold up to 10 pages feeding each one individually through the fax machine Use standard 17 lb 24 lb paper when using the ADF if you re using heavier paper feed each sheet individually to prevent paper jams Make sure originals written with ink are completely dry DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached DO NOT use card...

Page 50: ...x tone press Fax Start 5 If you re using the handset hang up Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not pick up the handset or press Speaker Phone 1 Place the original face down in the ADF 2 Enter the fax number using One Touch Speed Dial Search or the dial pad See One Touch Dialing Speed Dialing and Search pages 7 4 to 7 6 3 Press Fax Start Manual and Automatic ...

Page 51: ...c Sending Operations Contrast If your original is very light or very dark you might want to set the contrast accordingly Use S LIGHT to send a very light original Use S DARK to send a very dark original 1 Place the original face down in the ADF 2 Press Menu Set 3 3 3 Press to select AUTO S LIGHT or S DARK and then press Menu Set 4 Press 2 if you are finished choosing settings and go to Step 5 OR P...

Page 52: ...g to send a fax up to 24 hours later 1 Place the original face down in the ADF 2 You can press Quick Scan to use memory transmission OR Leave the original in the ADF to be scanned at the specified time 3 Press Menu Set 3 7 4 Enter the time you want the fax to be sent in 24 hour format and then press Menu Set For example enter 19 45 for 7 45 PM 5 Press Menu Set The LCD shows 6 Press 1 if you want t...

Page 53: ...l OR Press 2 to exit without canceling 4 Press Stop Exit Interrupting Delayed Fax and Polled Transmit Jobs You can send a fax or make a copy now even if you have the fax machine set to send a fax later or if you have it set to be polled However you cannot use automatic redial or the Menu mode 1 Press Menu Set 5 2 Wait two seconds and then remove the original that is waiting in the ADF 3 Place the ...

Page 54: ...ll our automated Brother fax back system at 1 800 521 2846 and request the Index In the Index under Features That Are Not in the Manual find the document numbers to request the following scripts Polling Cover Page Call Reservation Print Sample of Call Back Message Next Fax Reservation Multiple Resolution Transmission Glossary For USA Only The Brother fax back system number has been preprogrammed o...

Page 55: ... number 3 Enter a number up to 20 digits and then press Menu Set 4 Use the dial pad to enter the name or company up to 14 characters and then press Menu Set OR To store the number without a name press Menu Set See Details for Entering Text page 4 2 5 Press to select the type of number and then press Menu Set If you lose electrical power auto dial numbers in memory will not be lost USA Only For you...

Page 56: ...ing Speed Dial Numbers You can store Speed Dial numbers so you can dial by pressing only four keys and Fax Start There are 50 Speed Dial locations 1 Press Menu Set 6 2 2 Use the dial pad to enter a two digit location 01 50 and then press Menu Set 3 Enter the number up to 20 digits and then press Menu Set 4 Use the dial pad to enter the name or company up to 14 characters and then press Menu Set OR...

Page 57: ... as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key Finally you can have up to four small Groups or you can assign up to 57 numbers to one large Group See Storing One Touch Dial Numbers page 7 1 Storing Speed Dial Numbers page 7 2 and Broadcasting page 7 6 1 Press Menu Set 6 3 2 Select the One Touch key where you wish to store the number F...

Page 58: ...t You can switch from Speaker phone to handset by lifting the handset 4 To hang up replace the handset One Touch Dialing 1 Pick up the handset OR Press Speaker Phone See Storing One Touch Dial Numbers page 7 1 2 When you hear a dial tone press the One Touch key of the location you want to call 3 If you pressed Speaker Phone to dial the call pick up the handset when the other party answers The spea...

Page 59: ...ll be dialed in the order you enter it as soon as you press Fax Start Make sure you select CHAIN as the type of the number when you store it as a One Touch or Speed Dial See Storing One Touch Dial Numbers and Storing Speed Dial Numbers page 7 1 to 7 2 For example You store 555 on One Touch key 3 and 7000 on One Touch key 4 If you press One Touch 3 4 and Fax Start you will dial 555 7000 To temporar...

Page 60: ...hone If you have a bad telephone line connection the other party might hear your voice echoed during the call Hang up and try the call again OR Pick up the handset Broadcasting Using the numbers you have stored in Groups One Touch and Speed Dial memory you can Broadcast faxes automatically to a maximum of 57 different locations in a few simple steps After the Broadcast is completed a Broadcast Rep...

Page 61: ...fax machine handset to release the call from Hold Picking up an extension handset will not release the call from Hold Tone Pulse For Canada Only If you have pulse dialing service but need to send tone signals for example for telephone banking follow the directions below If you have touch tone service you do not need this feature to send tone signals 1 Lift the handset 2 Press Any digits dialed aft...

Page 62: ...umber it is an inexpensive alternative to paying for an additional line Each phone number has its own distinctive ring pattern so you ll know which phone number is ringing This is one way you can have a separate phone number for your fax machine What Does Brother s Distinctive Ring Do The Brother machine has a Distinctive Ring feature that allows you to use your fax machine to take full advantage ...

Page 63: ...ed Please refer to some popular ring pattern examples that will be provided from the telephone company in the USA and Canada that are shown in the Brother compatibility table below The fax machine will answer only calls to its registered number The first two rings are silent on the fax machine This is because the fax must listen to the ring pattern compare it to the pattern that was registered If ...

Page 64: ... the pattern assigned by the telephone company 5 Press Stop Exit Caller ID The Caller ID feature of this fax machine lets you use the Caller ID subscriber service offered by many local telephone companies After at least two rings the LCD shows the telephone number of your caller or up to 16 characters of the name if available Once you pick up the handset the Caller ID information disappears from t...

Page 65: ... Call from the Log You can scroll through the Caller ID Log and select a call to return automatically See page 8 3 For USA Only You must set up your AREA CODE in advance See Setting Up Your Area Code For USA Only page 4 6 1 Press Hold Caller ID 2 Press to scroll through the Caller ID Log and when you see a call you want to return immediately press Menu Set 3 To begin dialing press Fax Start 4 Begi...

Page 66: ...eturn to Step 2 to store another auto dial number OR Press Stop Exit This feature may not be available in certain areas of USA and Canada If your dialing plan does not follow the standard 1 area code 7 digit number dialing system for calling outside your area code you may experience problems returning calls automatically from the Caller ID Log Your fax machine will automatically dial 1 plus the ar...

Page 67: ...estic long distance calls and faxes along with low international rates The use of the IP aver is likely to result in significant long distance savings depending on your current long distance carrier and usage patterns Using the CallManage IP aver requires changing your current long distance carrier to CallManage or its carrier This CallManage long distance plan requires no monthly fees no prepayme...

Page 68: ...calls and faxes After service provisioning pressing the One Touch Key 2 will provide access to the privately managed Internet Protocol Network Sending a Fax Using CallManage For Domestic and International Long Distance Calls Only 1 Place the original face down in the ADF 2 Press One Touch key 2 3 Dial the complete long distance or international fax number as usual using One Touch Speed Dial Search...

Page 69: ...result in the customer receiving a separate bill from CallManage or its underlying carrier This service is subject to availability and credit approval of the customer Terms and conditions are subject to change at any time and the CallManage program or any related program can be withdrawn at any time This feature may not be available in some parts of the United States and is not available in Canada...

Page 70: ...ce and fax messages remotely 2 FAX ON VOICE EXT You need an external answering machine connected to the EXT jack for this setting Fax messages are stored in the message center memory but voice messages are stored in your external answering machine Retrieve messages from the external answering machine You cannot use the Paging feature for voice messages with this setting 3 FAX ON VOICE OFF All memo...

Page 71: ...r OFF and then press Menu Set 3 Press to select your setting from the list on pages Flexible Memory Settings Message Storage page 9 1 ON EXT OFF and then press Menu Set 4 Press Stop Exit to exit Recording Message Center Outgoing Message Recording the Message Center Outgoing Message MSG CTR OGM is the second step you need to follow before you can turn on the Message Center Make sure your OGM is les...

Page 72: ...select MSG CTR OGM or F T OGM and then press Menu Set 3 Press to select PLAY OGM and then press Menu Set Adjust the volume by pressing Volume 4 Press Stop Exit Erasing Outgoing Message OGM 1 Press Menu Set 8 3 2 Press to select MSG CTR OGM or F T OGM and then press Menu Set 3 Press to select ERASE OGM and then press Menu Set 4 Press 1 to erase the OGM OR Press 2 to exit without erasing 5 Press Sto...

Page 73: ...es are played in the order they were recorded The LCD shows the number of the current message and the total number of messages If Caller ID information was received the fax machine beeps during the message and displays the Caller ID information for one second During playback the LCD shows the time and date the message was recorded 2 Press RWD at the end of the message to repeat a message Press FWD...

Page 74: ...oice messages individually or all at once To Erase Voice Messages Individually 1 Press Play Record The fax machine sounds a two second beep and begins message playback Each message is preceded by one long beep and followed by two short beeps 2 To erase a specific message press Erase immediately after the two short beeps or while the message is playing 3 Press 1 to erase the message OR Press 2 to c...

Page 75: ...ax machine and let it ring three times you know you have no messages and can hang up to avoid a toll charge 1 Press Menu Set 2 1 2 Press to select the TOLL SAVER or RING DELAY and then press Menu Set 3 Press to select ON and then press Menu Set 4 Press Stop Exit ICM Recording Monitor This feature lets you turn the speaker volume for voice messages ON or OFF When you turn the monitor OFF you will n...

Page 76: ...ation Number PIN when connected this activates your pager and lets you know you have a fax or voice message in the Message Center memory When Fax Forwarding is set to ON your fax machine dials the fax machine phone number you ve programmed and forwards any faxes you ve received Programming a Fax Forwarding Number 1 Press Menu Set 8 6 2 Press until the LCD shows FAX FORWARD and then press Menu Set ...

Page 77: ...hat of your fax machine 4 If your pager requires a PIN enter the PIN press press Redial Pause enter your fax machine telephone number followed by and then press Menu Set For example 1 2 3 4 5 Redial Pause 1 8 0 0 5 2 1 2 8 4 6 OR If you do not need a PIN press Redial Pause enter the telephone number of your fax machine followed by and then press Menu Set For example Redial Pause 1 8 0 0 5 2 1 2 8 ...

Page 78: ... If you enter an invalid command the fax machine beeps three times 5 Press 9 0 to reset the fax machine when you finish 6 Hang up Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the fax machine picks up your call so you can access features remotely The access code is preset to 159 but you can change it 1 Press Menu Set 8 7 2 Enter a three digit number from 000 to...

Page 79: ... have not been played or there is no voice message to erase This code erases all recorded messages not one at a time 94 Play and Record OGM in Memory 1 Play 1 MSG CTR OGM The fax machine plays the selected OGM You can stop playing OGMs by pressing 9 2 F T OGM 2 Record 1 MSG CTR OGM After one long beep you can record the selected OGM You will hear the message played once You can stop recording the ...

Page 80: ... a Fax 1 Memory Status List Enter the number of a remote fax machine to receive a report or stored fax messages See page 9 11 2 Retrieve all faxes 3 Erase fax in the memory If you hear one long beep you can erase the fax message from the memory 97 Check the Receiving Status You can check whether your fax machine has received any FAX or VOICE messages If yes you will hear one long beep If no you wi...

Page 81: ...ear the beep immediately enter your Remote Retrieval Access Code 1 5 9 3 When you hear two short beeps use the dial pad to press 9 5 4 4 Enter the new number of the remote fax machine where you want your fax messages forwarded followed by 5 To retrieve the Memory Status List when you hear two short beeps use the dial pad to press 9 6 1 6 Use the dial pad to enter the number of the remote fax machi...

Page 82: ...hotographs Using the Fax Machine as a Copier You can use the fax machine as a copy machine making up to 99 copies at a time The scannable area of your fax machine begins at approximately 1 6 1 8 3 mm 4 mm from the edge of the paper Making a Single Copy 1 Place the original face down in the ADF 2 Press Copy twice To cancel press Stop Exit Do NOT pull on the paper while copying is in progress Not Sc...

Page 83: ... AUTO To select a reduction ratio choose 93 87 75 or 50 To enlarge a document select 150 125 or 120 To print a document at its original size select 100 1 Place the original face down in the ADF 2 Press Enlarge Reduce 3 Use to choose a ratio setting 4 Press Copy OR Sort if you want sorted copies 5 Enter the number 1 99 of copies you want For example press 9 for nine copies 6 Press Copy If you are m...

Page 84: ...ON or OFF and then press Menu Set 3 Press Stop Exit Setting the Fax Activity Report Interval You can set the machine to print activity reports at specific intervals 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can print the report by following the steps in the next page 1 Press Menu Set 7 2 2 Press to choose an interval and then press Menu Set If you choose 7 days the LCD prompts...

Page 85: ...st 30 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission This information will remain until you pick up the handset or press Speaker Phone Lists settings for INITIAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORTS TEL SERVICE and SETUP MSG CTR Lists summary information of stored faxes and the percentage of used memory No...

Page 86: ...ces you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices connected to one line should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company to determine the maximum REN for your...

Page 87: ...ipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning...

Page 88: ... fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 If an extension cord is used with this product make s...

Page 89: ...stment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E If the product has been dropped or the cabinet has been damaged F If the product exhibits a distinct change in performance indicating a need for service 17 To protect your product against power surges we recommend the use of a power protection d...

Page 90: ...fficulty with your fax machine using the Manual please see page i for Brother Numbers to call for assistance The fax machine has a mechanical problem Contact Brother Customer Service at In USA 1 800 284 4329 voice 1 800 284 3238 TTY service for the hearing impaired In Canada 1 800 853 6660 voice 1 514 685 6464 voice in Montreal MACHINE ERROR XX CALL BROTHER CS ...

Page 91: ...rror appears while receiving a fax load paper to restart printing If you were coping or printing reports load paper and try again A poor quality phone line resulted in a communications error Try the call again You have requested a polling call from another party but the other fax machine is not in Poll Waiting mode Verify the other parties polling setup The print head has overheated Wait 30 minute...

Page 92: ...to delete them Then try again See Printing a Fax Message page 9 4 OR Press Stop Exit to cancel the job Then try again See Canceling a Scheduled Job page 6 5 There is not enough memory available to send your fax Press Stop Exit Print the faxes stored in memory to delete them Then try again See Printing a Fax Message page 9 4 OR Press Stop Exit to cancel the job Then try again See Canceling a Schedu...

Page 93: ...r 3 Pull the jammed paper gently from the paper feeder toward the back of the fax machine If the paper remains jammed then pull it toward the front of the machine 4 Remove the print cartridge and turn the spool clockwise to tighten the ribbon 5 Re install the cartridge 6 Close the top cover 7 Close the front cover 8 Load the paper Blue Lever Front Cover Top Cover Top Cover Front Cover ...

Page 94: ...e blue levers on both sides of the top cover 2 Remove the old print cartridge containing the used ribbon and dispose of it 3 Remove the plastic stopper from the new print cartridge Note You can reuse the print cartridge until it breaks If you purchased refill ribbons follow the instructions that came with them Front Cover Blue Lever Top Cover Top Cover Front Cover Stopper ...

Page 95: ...and Horizontal Streaks Top and Bottom of Sentences Cut Off If your copy looks good you probably had a bad connection with static or interference on the phone line If the copy looks bad call Brother Customer Service at 1 800 284 4329 in USA 1 800 853 6660 in Canada or 1 514 685 6464 in Montreal Vertical Black Lines When Receiving The sender s scanner may be dirty Ask the sender to make a copy to se...

Page 96: ...andset is connected to the fax machine s handset jack Test the wall jack with another single line telephone If there is no dial tone at the wall outlet call your telephone company The Caller ID Does Not Display after the Call Waiting Signal The Caller ID signal is sent ten seconds after the Call Waiting Signal and speaking may interfere with it When you hear the Call Waiting signal ask the other p...

Page 97: ...ts Result NG There is probably temporary noise or static on the phone line Try sending the fax again If the problem continues call the telephone company to check your phone line Custom Features on a Single Line If you have Call Waiting RingMaster Voice Mail an answering machine alarm system or any other custom feature on a single phone line with your fax machine it may create a problem sending or ...

Page 98: ...er the bar with isopropyl alcohol on a lint free cloth Be careful not to bend the spring plate or drop anything into the fax machine Cleaning the Print Head Before cleaning unplug the power cord for safety To clean the fax machine print head wipe the metal and plastic part with a lint free cloth that is dry or lightly moistened with isopropyl alcohol White bar Glass Strip Spring Plate Plastic Part...

Page 99: ...fax machine from the AC outlet 2 Remove the paper wire extension document support telephone line cord and handset and pack them 3 Wrap the fax machine in the plastic bag and place it in the original carton with the original packing material Note Do not unplug the fax machine after a print job until you hear the final click Note If you are returning the fax machine to Brother as part of the Brother...

Page 100: ...ters Polling Types Standard Sequential Contrast Control Automatic Super Light Super Dark manual setting Resolution Horizontal 203 dot inch 8 dot mm Vertical Standard 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine Photo copy 392 line inch 15 4 line mm Memory Capacity 512 KB up to 25 pages One Touch Dial 8 with Shift key Speed Dial 50 stations Automatic Redial 3 times at 5 ...

Page 101: ...copy ies scannable area 10 1 Corrections Entering Text 4 3 Customer Service i D Date and Time 4 1 Delayed Fax 6 4 Dialing Mode 4 6 Dialing Options 7 4 Disclaimer Warranties iii Distinctive Ring 8 1 Documents Size 6 1 E Easy Receive 5 4 ECM Error Correction Mode 1 5 Entering Text 4 2 Error Messages 13 2 External Telephone 2 10 External Telephone Answering Device 2 9 F F T FAX TEL Mode 5 1 F T Ring ...

Page 102: ...13 9 Pulse For Canada Only 4 6 R Receive Mode 5 1 5 2 Redial Automatic 6 2 Redial Manual 6 2 Reduction Printing 5 4 Reduction Recommended Ratios 5 5 Remote Codes Changing 5 6 Reports types of 11 1 Resolution 6 3 Ring Delay 5 2 Ring Volume 4 5 RingMaster 8 1 Roll Over Phone Lines 2 6 S Safety Instructions 12 3 Scanner Cleaning 13 9 Search 7 6 SmartRing 8 1 Speaker Volume 4 4 Special characters 4 3 ...

Page 103: ...I N D E X I 3 W WARNING 12 2 ...

Page 104: ...I 4 I N D E X ...

Page 105: ...ter beep Press 9 to stop Changing Remote Retrieval Access Code Press Menu Set 8 7 Enter a three digit number from 000 to 999 The cannot be changed Press Menu Set Press Stop Exit Remote Commands Listen to Voice Messages Press 9 1 then to Repeat a message press 1 Skip to next message press 2 Stop playing the message press 9 Record a Memo Press 9 2 Wait for the beep then speak then to Stop recording ...

Page 106: ...1 Fax Telephone F T press 2 Fax Only press 3 Exit Remote Retrieval Press 9 0 M ESSAGE C ENTER R EMOTE R ETRIEVAL A CCESS C ARD Using Remote Access Code Dial your fax number from a fax machine using touch tone When your fax machine answers immediately enter your Remote Retrieval Access Code 159 Your FAX signals the kinds of messages received 1 long beep Fax message s 2 long beeps Voice message s 3 ...

Page 107: ...a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present ar...

Page 108: ...ADA H9B 3H6 Visit us on the World Wide Web http www brother com These machines are made for use in the USA or CANADA only We can not recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your fax machine may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your o...

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