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Brother 8820DN - B/W Laser - All-in-One, User Manual

The Brother 8820DN is a versatile all-in-one black and white laser printer that caters to your office needs. With its user-friendly interface, it ensures seamless operations for printing, scanning, and copying tasks. To maximize your experience, download the free user manual from manualshive.com to easily navigate through its advanced features and functionalities.

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   INTRODUCTION

MFC part names and operations

■

Front view

No. Name

Description

1

(MFC-8440) Manual Feed Tray

(MFC-8840D and MFC-8840DN) 
Multi-purpose Tray (MP Tray)

Load paper here.

2

Front Cover Release Button

Press it to open the front cover.

3

Face-down Output Tray Support Flap 
with Extension (Support Flap)

Unfold it to prevent the printed paper 
from sliding off the MFC.

4

Control Panel

Use the keys and display to control 
the MFC.

5

Automatic Document Feeder (ADF)

Use the ADF unit for multiple page 
originals.

6

ADF Document Support Extension

Place the original here to use the 
ADF unit.

7

ADF Document Output Support Flap

Unfold to prevent the scanned pages 
from sliding off the MFC.

8

Document Cover

Open to place the original on the 
scanner glass.

9

Power Switch

Switch it on or off.

10

Front Cover

Open to install a toner cartridge or 
drum unit.

11

Paper Tray (Tray #1)

Load paper here.

7

 ADF Document 

Output Support 
Flap

8

 Document Cover

6

 ADF Document Support 

Extension

5

 Automatic Document Feeder (ADF)

11

 Paper Tray (Tray #1)

4

 Control Panel

3

 Face-down Output Tray 

Support Flap with Extension

1

 (MFC-8440) Manual Feed Tray   

(MFC-8840D and MFC-8840DN) 
Multi-purpose Tray
(MP Tray)

9

 Power Switch

10

 Front Cover

2

 Front Cover Release Button

Summary of Contents for 8820DN - B/W Laser - All-in-One

Page 1: ... U S E R S G U I D E MFC 8440 MFC 8840D MFC 8840DN ...

Page 2: ...ter your product on line at www registermybrother com By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will h...

Page 3: ...nter is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product For Customer Service Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center ...

Page 4: ...you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA only 1 800 521 2846 In USA 1 888 879 3232 voice 1 800 947 1445 fax In Canada 1 877 BROTHER voice Description Item Toner Cartridge TN 540 Standard prints up to 3 500 pages TN 570 High yield prints up to 6 700 pages Drum Unit DR 510 Telephone Line Cord LG3077001 IEEE 1284 B...

Page 5: ...UT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM AN...

Page 6: ...om use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way includin...

Page 7: ...ith your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered ...

Page 8: ...mage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No ora...

Page 9: ...he power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock After you use the MFC some internal parts are extremely HOT To prevent injuries be careful not to put your fingers in the area shown in the illustration To prevent injuries be careful not to put your hands on the edge of the MFC under the document cover To prevent injuries be careful not to put your fi...

Page 10: ...et outlet that is easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord Do not use a telephone in the vicinity of gas leak to report leak Do not use this product near appliances that use water in a wet basement or near a swimming pool Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk o...

Page 11: ...place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances or other Equi...

Page 12: ...or to select On and then press Set OR For the next transmission only press or to select Next Fax Only and then press Set 5 For the next fax only press or to select Next Fax On and then press Set 6 Press 1 if you want to choose more settings and the LCD will return to the Setup send menu OR Press 2 to fax 7 Enter the fax number 8 Press Start Receiving faxes Select Receive Mode 1 Press Menu 0 1 2 Pr...

Page 13: ... Search Speed Dial and then enter the first letter of the name you re looking for 3 Press or to search the memory 4 Press Start Making copies Single copy 1 Press Copy to illuminate it in green 2 Place the original face up in the ADF or face down on the scanner glass 3 Press Start Sorting multiple copies Using the ADF 1 Press Copy to illuminate it in green 2 Place the original face up in the ADF 3 ...

Page 14: ...e 1 15 Connecting the MFC 1 15 Connecting an external telephone 1 15 Connecting an external telephone answering device TAD 1 16 Sequence 1 16 Connections 1 18 Recording outgoing message OGM on an external TAD 1 18 Special line considerations 1 19 Roll over phone lines 1 19 Two line phone system 1 19 Converting telephone wall outlets 1 20 Installing MFC external two line tad and two line telephone ...

Page 15: ...ted 4 1 Initial Setup 4 1 Setting the Date and Time 4 1 Setting the Station ID 4 2 Entering text 4 3 Inserting spaces 4 3 Making corrections 4 3 Repeating letters 4 3 Special characters and symbols 4 4 Setting Tone and Pulse dialing mode For Canada only 4 4 General Setup 4 5 Setting the Mode Timer 4 5 Setting the Paper Type 4 5 Setting the Paper Size 4 6 Setting the Ring Volume 4 8 Setting the Bee...

Page 16: ...ceive 5 10 Setting Duplex printing for Fax mode For MFC 8840D and MFC 8840DN 5 10 Telephone services 5 11 Distinctive Ring 5 11 What does your telephone company s Distinctive Ring do 5 11 What does Brother s Distinctive Ring do 5 11 Do you have Voice Mail 5 12 Before you choose the ring pattern to register 5 12 Registering the Distinctive Ring pattern 5 13 Turning off the Distinctive Ring 5 13 Cal...

Page 17: ...y 6 14 Send a cover page for all faxes 6 15 Using a printed cover page 6 15 Broadcasting 6 16 Overseas Mode 6 18 Delayed Fax 6 19 Delayed Batch Transmission 6 20 Setting up Polled Transmission 6 21 Memory Security 6 22 Setting up the password 6 22 Turning Memory Security on 6 23 Turning Memory Security off 6 23 7 Auto Dial numbers and dialing options 7 1 Storing numbers for easy dialing 7 1 Storin...

Page 18: ...o print a report 9 3 10 Making copies 10 1 Using the MFC as a copier 10 1 Enter Copy mode 10 1 Temporary copy settings 10 2 Making a single copy from the ADF 10 3 Making multiple copies from the ADF 10 3 Single or multiple copies using the scanner glass 10 4 Out of Memory message 10 5 Using the copy keys Temporary settings 10 6 Enlarge Reduce 10 7 Quality type of original 10 8 Sorting copies using...

Page 19: ...ay For MFC 8440 11 7 The multi purpose tray MP tray For MFC 8840D and MFC 8840DN 11 9 Printing on envelopes 11 11 Printer operation keys 11 16 Job Cancel 11 16 Secure key 11 16 Setting the Emulation Selection 11 17 Printing the Internal Font List 11 18 Printing the Print Configuration List 11 18 Restoring factory default settings 11 18 12 Printer driver settings 12 1 Printer driver settings 12 1 H...

Page 20: ...ngs in the Scanner window 13 6 Image Type 13 6 Resolution 13 6 Scan Type 13 7 Brightness 13 7 Contrast 13 7 Document Size 13 8 Scanning a document For Windows XP only 13 10 WIA compliant 13 10 How to access the scanner 13 10 Scanning a document into the PC 13 11 Scanning a document using the ADF 13 11 PreScanning to crop a portion you want to scan using the scanner glass 13 13 Brother Scanner Util...

Page 21: ...ey operations 14 4 Copy operations 14 4 PC Fax operation 14 4 Scanner settings for Scan Copy and PC Fax buttons 14 5 Global settings 14 5 Setting up the scanner configurations 14 6 Perform an operation from the Control Center screen 14 7 Scan to File 14 8 To access Scan to File Configurations screen 14 8 Scanner settings 14 8 Destination folder 14 9 Scan to E mail 14 10 To access Scan to E mail Co...

Page 22: ...ardware Section Changing the Scan to button configuration 15 5 Scan to E mail 15 6 Scan to File 15 7 Scan to Image 15 8 Scan to OCR 15 10 Software Section 15 12 Scan 15 13 Copy 15 13 Fax 15 14 Custom 15 14 Scan to File 15 15 Scan to E mail 15 17 File attachments 15 19 Scanner settings 15 20 Scan to OCR Word Processing program 15 21 Scan to Graphics application example Microsoft Paint 15 23 Copy 15...

Page 23: ...Setting up a Cover Page 17 13 You can enter information in each field 17 14 Sending a file as a PC FAX using the Facsimile style 17 15 Redial 17 16 Sending a file as a PC FAX using the Simple style 17 16 Setting up PC FAX receiving Windows 98 98SE Me 2000 Professional and Windows NT WS 4 0 only 17 18 Running PC FAX Receiving 17 18 Setting up your PC 17 18 Viewing new PC FAX messages 17 19 Receivin...

Page 24: ...g a whole page 18 22 PreScanning an image 18 23 Settings in the Scanner window 18 24 Image 18 24 Scanning Area 18 26 Business Card Size 18 26 Adjusting the Image 18 27 Using Presto PageManager 18 28 Highlights 18 28 System requirements 18 29 Technical Support 18 29 MFC Remote Setup Mac OS X 18 30 19 Network Scanning Windows 98 98SE Me 2000 Professional and XP only 19 1 Network License 19 1 Registe...

Page 25: ...Statement Canada only 21 4 International ENERGY STAR Compliance Statement 21 4 Laser safety 21 4 FDA regulations 21 5 Important safety instructions 21 6 Trademarks 21 8 22 Troubleshooting and routine maintenance 22 1 Troubleshooting 22 1 Error messages 22 1 Original jams 22 4 Original is jammed in the top of the ADF unit 22 4 Original is jammed inside the ADF unit 22 5 Paper jams 22 6 Paper is jam...

Page 26: ...Connecting the NC 9100h to an Unshielded Twisted Pair 10BASE T or 100BASE TX Ethernet Network 23 8 LED 23 8 TEST SWITCH 23 9 Paper Tray 2 23 9 G Glossary G 1 S Specifications S 1 Product description S 1 General S 1 Print media S 2 Copy S 2 Fax S 3 Scanner S 4 Printer S 5 Interfaces S 5 Computer requirements S 6 Consumable items S 7 Network LAN board NC 9100h S 8 Optional External Wireless Print Sc...

Page 27: ...t warnings notes and actions To make things clearer and to help you press the correct keys we used special fonts and added some of the messages that will appear in the LCD Introduction Bold Bold typeface identifies specific keys on the MFC control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier New Courier New typeface identifies the message...

Page 28: ...working properly To get a response you must have set up your Station ID See Setting the Station ID on page 4 2 In USA Only 1 877 268 9575 When your Test Sheet is received a Confirmation Sheet and Product Registration form will be sent back to your MFC Please fill in the form and return it to complete your registration On Line Registration USA and Canada 1 Insert the MFL Pro Suite CD ROM into your ...

Page 29: ...Document Support Extension Place the original here to use the ADF unit 7 ADF Document Output Support Flap Unfold to prevent the scanned pages from sliding off the MFC 8 Document Cover Open to place the original on the scanner glass 9 Power Switch Switch it on or off 10 Front Cover Open to install a toner cartridge or drum unit 11 Paper Tray Tray 1 Load paper here 7 ADF Document Output Support Flap...

Page 30: ...ver Open to remove paper jammed inside the ADF unit 17 Telephone Line Jack Plug the line cord supplied with the MFC into here 18 USB Interface Connector Connect the USB Cable here 19 Parallel Interface Connector Connect the Parallel Cable here 20 External Telephone Line Jack Plug in the modular plug on the external telephone line here 15 Face up Output Tray Back Output Tray 14 AC Power Connector 1...

Page 31: ...l when using the ADF 23 Scanner Lock Lever Use to lock unlock the scanner when relocating the MFC 24 Document Cover Open to place the original on the scanner glass 25 White Film Clean it for good quality copying and scanning 26 Scanner Glass Place the original to be scanned here 25 White Film 24 Document Cover 21 Document Guidelines 22 Glass Strip 26 Scanner Glass 23 Scanner Lock Lever ...

Page 32: ...INTRODUCTION 1 6 Control panel overview MFC 8440 MFC 8840D and MFC 8840DN have similar control panel keys 6 12 7 4 1 3 9 5 8 10 11 2 ...

Page 33: ...o 40 previously stored dial numbers 3 Print keys Secure Lets you print out data saved in memory by entering your four digit password Job cancel Clears data from the printer memory 4 Status LED Light Emitting Diode The LED will flash and change color depending on the MFC status 5 5 Line Liquid Crystal Display LCD Displays messages on the screen to help you to set up and use your MFC ...

Page 34: ... if you want to make sure a fax machine will answer and then press Start Resolution Sets the resolution when you send a fax Search Speed Dial Lets you look up numbers that are stored in the dialing memory It also lets you dial stored numbers by pressing and a three digit number Redial Pause Redials the last number you called It also inserts a pause in auto dial numbers ...

Page 35: ...entered data or lets you exit the menu by pressing repeatedly or Press to scroll forward or backward to a menu selection When using the speaker or ring you can press these keys to adjust the volume in fax mode or Press to scroll through the menus and options Also you can use these keys to do a numerial search for the names of stored numbers in fax mode ...

Page 36: ...e copies using the ADF N in 1 For MFC 8440 N in 1 lets you copy 2 or 4 pages onto one page Duplex N in 1 For MFC 8840D and MFC 8840DN You can choose Duplex to copy on both sides of the paper or N in 1 to copy 2 or 4 pages onto one page 0 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the MFC The key lets you temporarily switch the dialing ...

Page 37: ...us LED is off Green Yellow Red LED is on Green Yellow Red LED is blinking LED MFC status Description Sleep Mode The power switch is off or the MFC is in Sleep mode Green Warming Up The MFC is warming up for printing Green Ready The MFC is ready to print Yellow Receiving Data The MFC is either receiving data from the computer processing data in memory or printing data Yellow Data Remaining in Memor...

Page 38: ...pen Close the cover See Error messages on page 22 1 Toner empty Replace the toner cartridge with a new one See Replacing the toner cartridge on page 22 28 Paper error Put paper in the tray or clear the paper jam Check the LCDmessage See Troubleshooting on page 22 1 Scan lock Check that the scanner lock lever is released See Scanner Lock Lever on page 1 5 Others Check the LCDmessage See Troubleshoo...

Page 39: ...f you set Voice Mail and the Brother MFC to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered How can you avoid possible problems A very good way to avoid problems like the one mentioned is to get a second phone number on yo...

Page 40: ...MFC is set to the Fax Only mode it will answer every call automatically with fax receiving tones If the other person hangs up your MFC will continue to send the chirps for about 40 seconds and the LCD continues to show Receiving To cancel receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at le...

Page 41: ...re If they do you may send and receive fax messages that are continuously being checked by the MFC Your MFC must have enough memory for this feature to work Connecting the MFC Connecting an external telephone Although your MFC does not have a handset you can connect a separate telephone or telephone answering device directly to your MFC as shown in the diagram below Connect the modular plug on the...

Page 42: ...lly follow the instructions in this guide for recording your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes reduce the Ring Delay setting on your external TAD If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack...

Page 43: ...1 17 INTRODUCTION Do not connect a TAD elsewhere on the same phone line unless you have the Distinctive Ring service TAD TAD ...

Page 44: ...wer calls 6 Set the Receive Mode to External TAD See Choosing the Receive Mode on page 5 1 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic ...

Page 45: ...s are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an ...

Page 46: ...have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your MFC is on Line 1 plug the MFC into L1 of the triplex adapter If your MFC is on Line 2 plug it into L2 of...

Page 47: ...elephone next to your MFC 2 Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the MFC 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line cord for...

Page 48: ...stalling the MFC to work with a PBX 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to Manual All incoming calls should initially be regarded as telephon...

Page 49: ...ecommended paper Paper Tray Type Model name Paper tray Tray 1 MFC 8440 MFC 8840D and MFC 8840DN Manual feed tray MFC 8440 Multi purpose tray MP tray MFC 8840D and MFC 8840DN Optional lower tray Tray 2 Option for MFC 8440 MFC 8840D and MFC 8840DN Plain Paper Xerox 4200DP 20 lb Hammermill Laser Paper 24 lb Transparency 3M CG 3300 Labels Avery laser label 5160 ...

Page 50: ...nyl coated paper Avoid using preprinted or highly textured paper or paper with an embossed letterhead For optimum printing use a recommended type of paper especially for plain paper and transparencies For more information on paper specifications call your nearest authorized sales representative or the place where you purchased your MFC Use label or transparencies that are designed for use in laser...

Page 51: ...50 sheets 80 g m2 or 20 lb Manual feed tray MFC 8440 Width 69 8 to 220 mm 2 75 to 8 66 in Height 116 to 406 4 mm 4 57 to 16 0 in Single sheet Paper tray Tray 1 A4 Letter Legal B5 ISO B5 JIS Executive A5 A6 B6 ISO 250 sheets 80 g m2 or 20 lb Optional lower tray Tray 2 A4 Letter Legal B5 ISO B5 JIS Executive A5 B6 ISO 250 sheets 80 g m2 or 20 lb Duplex printing MFC 8840D and MFC 8840DN A4 Letter Leg...

Page 52: ...parency 2 Paper weights Multi purpose tray N A 60 to 161 g m2 16 to 43 lb Manual feed tray 60 to 161 g m2 16 to 43 lb N A Paper tray 60 to 105 g m2 16 to 28 lb Optional Lower tray 60 to 105 g m2 16 to 28 lb Paper sizes Multi purpose tray N A Width 69 8 to 220 mm 2 75 to 8 66 in Height 116 to 406 4 mm 4 57 to 16 0 in Manual feed tray Width 69 8 to 220 mm 2 75 to 8 66 in Height 116 to 406 4 mm 4 57 ...

Page 53: ...ay completely out of the MFC 2 While pressing the paper guide release lever slide the adjusters to fit the paper size Check that the guides are firmly in the slots For Legal size paper press the universal guide release button and pull out the back of the paper tray Universal Guide Release Button ...

Page 54: ... paper stack 5 Put the paper tray firmly back in the MFC and unfold the support flap before you use the MFC When you put paper in the paper tray please remember the following The side to be printed on must be face down Put the leading edge top of the paper in first and push it gently into the tray To copy or receive faxes on Legal size paper unfold the support flap extension too Up to here Support...

Page 55: ...go of the paper When printing envelopes and labels you should only use the manual feed tray When you put paper in the manual feed tray please remember the following The side to be printed on must be face up Put the leading edge top of the paper in first and push it gently into the tray Make sure that the paper is straight and in the proper position on the manual feed tray If it is not the paper ma...

Page 56: ...MP tray support flap 3 When loading paper in the MP tray make sure it touches the back of the tray When printing envelopes and labels you should only use the multi purpose tray Make sure that the paper is straight and in the proper position on the MP tray If it is not the paper may not be fed properly resulting in a skewed printout or a paper jam MP tray support flap ...

Page 57: ...3 envelopes or up to 50 sheets of 80 g m2 or 20 lb paper in the MP tray When you put paper in the MP tray please remember the following The side to be printed on must be face up During printing the inside tray rises to feed paper into the MFC Put the leading edge top of the paper in first and push it gently into the tray ...

Page 58: ...paper you are using This feature is available for A4 Letter or Legal size paper See Setting Duplex printing for Fax mode For MFC 8840D and MFC 8840DN on page 5 10 Duplex N in 1 on page 10 11 and Two sided printing Duplex Printing on page 11 3 1 Load paper in the Paper Tray or Multi purpose Tray 2 Set the Paper Adjustment Lever for Duplex Printing in the back of the MFC to match your paper size 3 Y...

Page 59: ...e menu selections and programming options Menu table You can probably program your MFC without the User s Guide But to help you understand the menu selections and options that are found in the MFC programs use the Menu table on page 3 4 Memory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas Mo...

Page 60: ... LAN board NC 9100h is installed OR Press 0 for Initial Setup menu OR You can scroll more quickly through each menu level by pressing the arrow for the direction you want or Access the menu Go to the next menu level Accept an option Exit the menu by pressing repeatedly Go back to the previous menu level Scroll through the current menu level Go back to the previous menu level Go forward to the next...

Page 61: ...n the LCD The LCD will then show the next menu level Press or to scroll to your next menu selection Press Set When you finish setting an option the LCD shows Accepted Use to scroll backward if you passed your choices or want to save keystrokes The current setting is always the option with ...

Page 62: ...n the Multi purpose tray 4 5 2 Tray 1 Thismenuonly appears if you have the optional tray 2 Thin Plain Thick Thicker Transparency Sets the type of paper in paper tray 1 4 5 3 Tray 2 option Thin Plain Thick Thicker Transparency Sets the type of paper in paper tray 2 4 5 3 Paper Size 1 Tray 1 Thismenuonly appears if you have the optional tray 2 A4 Letter Legal Executive A5 A6 B5 B6 Sets the size of p...

Page 63: ...e On Off Increases the life of the toner cartridge 4 9 2 Sleep Time Conserves power 4 10 7 Tray Use Copy For MFC 8440 this menu doesn t appear If you have the optional tray 2 see page 3 15 Tray 1 Only MP Only Auto Selects the tray that will be used for Copy mode 4 11 8 Tray Use Fax This setting only appears if you have the optional tray 2 see page 3 15 Selects the tray that will be used for Fax mo...

Page 64: ...ension or external phone and use codes to turn the MFC on or off You can personalize these codes 5 8 5 Auto Reduction On Off Reduces the size of incoming faxes 5 5 6 Print Density Makes printouts darker or lighter 5 6 7 Polling RX On Off Sets up your MFC to poll another fax machine 5 9 8 Duplex MFC 8840D and MFC 8840DN On Off Prints received faxes on both sides of the paper 5 10 2 Setup Send In Fa...

Page 65: ...etrieved by another fax machine 6 21 7 Coverpg Setup Next Fax Only On Off Print Sample Automatically sends a Cover Page you have programmed 6 12 8 Coverpage Msg You can set up your own comments for fax Cover Page 6 13 9 Overseas Mode On Off Adjusts for overseas transmissions which can sometimes cause problems 6 18 0 Glass Fax Size A4 Letter Legal Adjusts the scan area of the scanner glass to the s...

Page 66: ...s Every 12 Hours Every 6 Hours Every 50 Faxes Off 9 2 5 Remote Fax Opt 1 Fax Fwd Paging Off Fax Forward Paging Sets the MFC to forward fax messages or to call your pager 8 1 2 Fax Storage On Off Stores incoming faxes in the memory so you can retrieve them while you are away from your MFC 8 3 3 Remote Access You must set your own code for Remote Retrieval 8 4 4 Print Fax Prints incomingfaxes stored...

Page 67: ...e MFC has printed so far 22 37 4 Distinctive Off Set On Uses the Telephone Company s Distinctive Ring subscriber service to register the ring pattern with the MFC 5 13 5 Caller ID Display Print Report View or print a list of the last 30 Caller IDs stored in the memory 5 15 3 Copy 1 Quality Text Photo Auto Selects the Copy resolution for your type of original 10 16 2 Contrast Adjusts the contrast f...

Page 68: ...tivity 4 Transmission 5 User Settings 0 Initial Setup 1 Receive Mode Fax Only Fax Tel External TAD Manual You can choose the receive mode that best suits your needs 5 2 2 Date Time Puts the date and time on the LCD and in headings of faxes you send 4 1 3 Station ID Fax Tel Name Program your name fax and telephone number to appear on each page you fax 4 2 4 3 4 Tone Pulse Canada Only Tone Pulse Sel...

Page 69: ... 255 000 255 Enter the IP address 3 Subnet Mask 000 255 000 255 000 255 000 255 Enter the Subnet mask 4 Gateway 000 255 000 255 000 255 000 255 Enter the Gateway address 5 Host Name BRN_XXXXXX Enter the Host name 6 WINS Config Auto Static You can choose the WINS configuration mode 7 WINS Server Primary Secondary Specifies the IP address of the primary or secondary server 8 DNS Server Primary Secon...

Page 70: ...s See Network User s Guide on the CD ROM 2 SMTP Server 000 255 000 255 000 255 000 255 Enter the SMTP server address 3 POP3 Server 000 255 000 255 000 255 000 255 Enter the POP3 server address 4 Mailbox Name up to 20 characters Enter the mail box name 5 Mailbox Pwd Password Enter the password to login to the POP3 server The default settings are shown in Bold with to accept to exit ...

Page 71: ... the mail header to be printed 4 Del Error Mail On Off Deletes error mails automatically 5 Notification On MDN Off Sends notification messages 4 Setup Mail TX 1 Sender Subject Displays the subject that is attached to the Internet Fax data 2 Size Limit On Off Limits the size of E mail documents 3 Notification On Off Sends notification messages 5 Setup Relay 1 Rly Broadcast On Off Relays a document ...

Page 72: ... the frame type 3 AppleTalk On Off Select On to use the MFC on a Macintosh network 4 DLC LLC On Off Select On to use the MFC on a DLC LLC network 5 Net BIOS IP On Off Select On to use the MFC on a Net BIOS IP network 6 Ethernet Auto 100B FD 100B HD 10B FD 10B HD Selects Ethernet link mode 7 Time Zone GMT XX XX Sets the time zone for your country 7 Scan to Email 1 Color PDF JPEG Selects the file ty...

Page 73: ...Use Copy Tray 1 Only Tray 2 Only Auto Select the tray that will be used for copying 4 11 8 Tray Use Fax Tray 1 Only Tray 2 Only Auto Select the tray that will be used for faxing 4 12 Main Menu Submenu Menu Selections Options Descriptions Page 1 General Setup 7 Tray Use Copy Tray 1 Only Tray 2 Only MP Only Auto Select the tray that will be used for copying 4 11 8 Tray Use Fax Tray 1 Only Tray 2 Onl...

Page 74: ...ffected 1 Press Menu 0 2 2 Enter the last two digits of the year Press Set 3 Enter two digits for the month Press Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Set For example enter 06 for 6th 5 Enter the time in 24 Hour format Press Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the MFC is in ...

Page 75: ...r and fax number are the same enter the same number again 4 Use the dial pad to enter your name up to 20 characters Press Set See Entering text on page 4 3 5 Press Stop Exit The LCD will show the date and time The telephone number you enter is only used for Cover Page features See Composing the electronic Cover Page on page 6 12 You can not enter a hyphen If the Station ID has already been program...

Page 76: ...enter a space press once between numbers and twice between characters Making corrections If you entered a letter incorrectly and want to change it press to move the cursor under the incorrect character Then press Clear Back The letter above the cursor will be deleted Re enter the correct character Repeating letters If you need to enter a character that is on the same key as the previous character ...

Page 77: ...n Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the...

Page 78: ...o select 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or Off 3 Press Set Setting the Paper Type To get the best print quality set the MFC for the type of paper you are using For MFC 8440 1 Press Menu 1 2 OR If you have the optional paper tray press Menu 1 2 1 to set the paper type for Tray 1 or Menu 1 2 2 to set the paper type for Tray 2 2 Press or to select Thin Plain Thick Thicker or Transparency 3 Press S...

Page 79: ...legal When you change the size of paper in the MFC you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax or reduced copy on the page 1 Press Menu 1 3 2 Press or to select A4 Letter Legal Executive A5 A6 B5 or B6 Press Set 3 Press Stop Exit With optional paper tray LT 5000 1 Press Menu 1 3 1 to set the paper size for Tray 1 OR Press Menu 1 3 2 to se...

Page 80: ...r to select A4 Letter Legal Executive A5 A6 B5 and B6 Press Set 3 Press Stop Exit If you are using the optional paper tray paper size A6 is not available If you select Transparency in Menu 1 2 you can only select A4 Letter or Legal ...

Page 81: ...the MFC will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you change it again Setting the Beeper Volume You can change the beeper volume The default factory setting is Med When the beeper is on the MFC beeps every time you press a key or make a mistake and after a fax is sent or received 1 Press Menu 1 4 2 2 Pres...

Page 82: ...ning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct day and time in the Date Time setting 1 Press Menu 1 5 2 Press or to select On or Off Press Set 3 Press Stop Exit Toner Save You can conserve toner using this feature Wh...

Page 83: ...ess Set 4 Press Stop Exit Turning off the Scanner Lamp The scanner lamp stays on for 16 hours before automatically switching off to preserve the life of the lamp You can turn off the scanner lamp manually if you wish by pressing the and keys simultaneously The scanner lamp will remain turned off until the next time you use the scanning feature Turning off the scanner lamp will also reduce the powe...

Page 84: ... 2 1 Press Menu 1 7 2 Press or to select Tray 1 Only MP Only or Auto OR If you have the optional paper tray press or to select Tray 1 Only Tray 2 Only MP Only or Auto 3 Press Set 4 Press Stop Exit If your MFC is a MFC 8440 without the optional tray 2 you can skip this setting 1 Copies will automatically be printed from Tray 2 only if the Paper Size setting for Tray 2 is the same as Tray 1 2 When u...

Page 85: ... 4 Press Stop Exit Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker 1 MFC 8440 Press Menu 1 7 MFC 8840D 8840DN Press Menu 1 8 OR If you have the optional tray 2 press Menu 1 9 2 Press to increase the contrast OR Press to decrease the contrast Press Set 3 Press Stop Exit If Auto Reduction is turned on incoming faxes will be printed from the tray that is se...

Page 86: ...alls You cannot have an answering machine on the same line even if it is on a separate wall jack phone socket on the same line You cannot use the telephone company s Voice Mail in this mode External TAD with an external answering machine The external answering machine TAD automatically answers every call Voice messages are stored on the external TAD Fax messages are printed Use this mode if you ha...

Page 87: ...ing Delay setting of 4 See Easy Receive on page 5 4 and Operation from extension telephones on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 1 3 Press or to select how many times the line rings before the MFC answers 00 04 Press Set If you select 00 the line won t ring at all 4 Press Stop Exit If you are changing the Receive Mode while in another operation the LCD will re...

Page 88: ...o other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any extension phone in a separate wall jack phone socket on the same line as the MFC See Operation from extension telephones on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 2 3 Press or to select how long the MFC will ring to alert you that you have a vo...

Page 89: ...ting Off means you ll have to activate the MFC yourself by lifting the handset of an external or extension phone and then press Start on the MFC OR by pressing 51 if you are not at your MFC See Operation from extension telephones on page 5 7 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 3 3 Use or to select On or Off Press Set 4 Press Stop Exit If this feature is set to On but you...

Page 90: ... Press Menu 2 1 5 3 If you have the optional paper tray 2 press or to select Tray 1 or Tray 2 Press Set 4 Use or to select On or Off Press Set 5 Press Stop Exit Printing a fax from the memory If you set Fax Storage to ON for Remote Retrieval you can still print a fax from the memory when you are at your MFC See Setting Fax Storage on page 8 3 1 Press Menu 2 5 4 2 Press Start 3 After printing has f...

Page 91: ...rint density making your printed pages darker or lighter 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 6 3 Press to make the print darker OR Press to make the print lighter Press Set 4 Press Stop Exit 21 Setup Receive 6 Print Density Select Set ...

Page 92: ... that you re receiving a manual fax At an extension phone on a separate telephone wall jack phone socket press 51 wait for fax receiving tones chirps and then hang up At an external phone connected to the MFC s EXT jack press 51 and wait for the phone to be disconnected before you hang up the LCD shows Receiving Your caller will have to press Start to send the fax For FAX TEL mode only When the MF...

Page 93: ... Codes might not work with some telephone systems The preset Fax Receive Code is 51 The preset Telephone Answer Code is 51 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 4 3 Press or to select On or Off Press Set 4 If you want to enter a new Fax Receive Code Press Set 5 If you want to enter a new Telephone Answer Code Press Set 6 Press Stop Exit If you are always disconnected when ...

Page 94: ...eive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 If it is not illuminated in green press Fax 2 Press Menu 2 1 7 3 Press or to select On or Off Press Set 4 Enter the fax number you are polling 5 Press Start The LCD shows Dialing Some fax ...

Page 95: ...n each fax number 5 Press Start Your MFC will poll each number or Group number in turn to receive a fax Setting Duplex printing for Fax mode For MFC 8840D and MFC 8840DN If you set Duplex to On for fax receive the MFC prints received faxes on both sides of the paper You can use three sizes of paper for this function letter legal and A4 1 If it is not illuminated in green press Fax 2 Press Menu 2 1...

Page 96: ...l know which phone number is ringing This is one way you can have a separate phone number for your MFC What does Brother s Distinctive Ring do The Brother MFC has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes If you have Voice Mail RingMaster an answering...

Page 97: ...he directions below to register the new Distinctive Ring pattern they give you This is so your MFC can recognize its incoming calls Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the MFC Some ring patterns cannot be registered The ring patterns below are supported by your Brother MFC Register the one your telephone company gives you You can c...

Page 98: ...up on the Distinctive Ring number Manual mode means you must answer all the calls yourself You can not change the receive mode to the other mode while the Distinctive Ring is set to on 1 Press Menu 2 0 4 2 Press or to select Set Press Set 3 Press or to select the stored ring pattern you want to use Press Set You will hear each pattern as you scroll through the four patterns Make sure you choose th...

Page 99: ...display means the caller has intentionally blocked transmission of information If both the name and number are received the LCD shows only the name You can print a list of Caller ID information received by your MFC See Printing Caller ID List on page 5 15 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area The C...

Page 100: ... you want to view and then press Set The LCD shows the caller s name and number and the date and time of the call 4 Press to return to the Caller ID listing OR Press Stop Exit Clearing a Caller ID stored in the memory For effective use of the memory we recommend that you clear the Caller IDs stored in memory by pressing Clear Back when the LCD shows each caller ID number or name Printing Caller ID...

Page 101: ...old up to 50 pages and feeds each sheet individually Use standard 20 lb or 75 g m2 paper and always fan the pages before putting them in the ADF Make sure originals written with ink are completely dry The originals to be faxed must be from 5 8 to 8 5 inches wide and 5 8 to 14 inches long Setup Send DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT ...

Page 102: ...ll and stagger them at an angle Make sure you put the originals face up top edge first in the ADF until you feel them touch the feed roller 4 Adjust the paper guides to fit the width of your originals 5 Dial the fax number Press Start The MFC starts scanning the first page ADF Document Support Extension ADF Document Output Support Flap Document Support The originals are Face Up in the ADF ...

Page 103: ...nning the first page 5 To send a single page press 2 or press Start again The MFC starts sending the original OR To send more than one page press 1 and go to Step 6 6 Place the next page on the scanner glass Press Set The MFC starts scanning Repeat Steps 5 and 6 for each additional page If the original is a book or is thick do not slam the cover or press on it If the memory is full and you are fax...

Page 104: ...es scanned so far or to press Stop Exit to cancel the operation Manual transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax 1 If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass 2 Pick up the handset of the external phone and listen for a dial tone OR Press Hook and listen for ...

Page 105: ... press 2 or Start Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then to press Start before hanging up 2 If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass Press Start The LCD shows 3 Press 1 to...

Page 106: ...gs and go to the next step Contrast If your original is very light or very dark you may want to set the contrast Use Light to make the fax darker Use Dark to make the fax lighter 1 If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 1 3 Press or to select Auto Light or Dark Press Set 4 Press 1 if you want to choose mo...

Page 107: ...use the Resolution key to change the setting temporarily for this fax only If it is not illuminated in green press Fax Press Resolution repeatedly until the LCD shows the setting you want OR You can change the default setting 1 If it is not illuminated in green press Fax 2 Press Menu 2 2 2 3 Press or to select the resolution you want Press Set 4 Press Stop Exit Standard Suitable for most typed ori...

Page 108: ... then press Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Start Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the MFC will automatically redial one time after five minutes ...

Page 109: ... scanner glass go to Step 5 4 To send a single page press 2 or press Start again The MFC starts sending the original OR To send more than one page press 1 and go to Step 5 5 Place the next page on the scanner glass Press Set The MFC starts scanning and then returns to Step 4 Repeat Steps 4 and 5 for each additional page To send the next fax go to Step 1 If you get a Out Of Memory message while sca...

Page 110: ... If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass 2 Press Menu 2 2 5 3 To change the default setting press or to select On or Off Press Set Go to Step 5 OR For the next fax transmission only press or to select Next Fax Only Press Set 4 Press or to select Next Fax On or Next Fax Off Press Set 5 Press 1 if you want to choose more set...

Page 111: ...a scheduled job You can cancel a fax job that is stored and waiting in memory See Checking job status on page 6 11 1 Press Menu 2 6 Any jobs that are waiting will appear on the LCD 2 If you have more than two jobs waiting press or to select the job you want to cancel Press Set OR If you only have one job waiting go to Step 3 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel anothe...

Page 112: ...e number of pages is left blank You can select a comment to include on your Cover Page 1 Comment Off 2 Please Call 3 Urgent 4 Confidential Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters long Use the chart on page 4 3 for help entering characters See Composing your own comments on page 6 13 5 User Defined 6 User Defined Most of the Se...

Page 113: ...ax 2 Press Menu 2 2 8 3 Press or to choose 5 or 6 for your own comment Press Set 4 Use the dial pad to enter your customized comment Press Set See Entering text on page 4 3 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to exit 22 Setup Send 8 Coverpage Msg 5 6 Select Set ...

Page 114: ... shows Next Fax Only Press Set 4 Press or to select Next Fax On or Next Fax Off Press Set 5 Press or to select one of the standard or your own comments Press Set 6 Enter two digits to show the number of pages you are sending Press Set For example press 0 2 for 2 pages or enter 0 0 to leave the number of pages blank If you make a mistake press to back up and re enter the number of pages 7 Press 1 i...

Page 115: ...to select one of the standard or your own comments Press Set 5 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 to exit if you have finished choosing settings Using a printed cover page If you prefer to use a printed cover page that you can write on you can print the sample page and attach it to your fax 1 If it is not illuminated in green press...

Page 116: ...etween each of the numbers Use Search Speed Dial to help you choose the numbers easily See Setting up Groups for Broadcasting on page 7 4 After the broadcast is finished a Broadcast Report will be printed to let you know the results Enter the long dialing sequence numbers as you would normally but remember that each One Touch and Speed Dial number counts as one number so the number of locations yo...

Page 117: ...al dialing using the dial pad 7 Press Start If you are using the scanner glass go to Step 8 8 To send a single page press 2 or press Start again The MFC starts sending the fax OR To send more than one page press 1 and go to Step 9 9 Place the next page on the scanner glass Press Set The MFC starts scanning and returns to Step 8 Repeat Step 8 and 9 for each additional page ...

Page 118: ...or Off Press Set 4 Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number you re calling 6 Press Start If you are using the scanner glass go to Step 7 7 To send a single page press 2 or press Start again The MFC starts sending the fax OR To send more than one page pres...

Page 119: ...Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu OR Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number 6 Press Start If you are using the scanner glass go to Step 7 7 To send a single page press 2 or press Start again The MFC starts scanning the fax OR To send more than one page press 1 and go to Step 8 8 Place the ...

Page 120: ...emory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time 1 If it is not illuminated in green press Fax 2 Press Menu 2 2 4 3 Press or to select On or Off Press Set 4 Press Stop Exit 22 Setup Send 4 Batch TX On Off Select Set ...

Page 121: ... settings and go to step 5 5 Press Start The MFC starts scanning the document 6 If you place the original in the ADF wait for the fax to be polled OR If you are using the scanner glass go to Step 7 7 To send a single page press 2 or press Start again wait for the fax to be polled OR To send more than one page press 1 and go to Step 8 8 Place the next page on the scanner glass Press Set The MFC sta...

Page 122: ...faxes into memory limited by memory capacity Fax Forwarding If Fax Storage was already On Remote Retrieval While Memory Security is On the following operations are NOT available Sending faxes Printing received faxes Copy PC printing PC scanning Setting up the password 1 Press Menu 2 0 1 2 Enter a 4 digit number for the password Press Set If you are entering the password for the first time the LCD ...

Page 123: ...s Menu Enter the registered 4 digit password and press Set 2 Memory Security is automatically turned off and the LCD shows the Date and Time If there is a power failure the data in the memory will remain for up to 4 days If you enter the wrong Password the LCD shows Wrong Password and stays offline The MFC will stay in Secure Mode until the registered password is entered 20 Miscellaneous 1 Mem Sec...

Page 124: ...0 located on the left side of the control panel 1 Press Menu 2 3 1 2 Press the One Touch key where you want to store a number If you have not installed the optional LAN board NC 9100h go to Step 4 OR If you are using the MFC 8840DN or have installed the optional LAN board NC 9100h the MFC will ask you if the One Touch key is for a fax telephone number or an e mail address Go to Step 3 3 Press or t...

Page 125: ...the name and number you ve stored or if you haven t stored a name only the number you ve stored Storing Speed Dial numbers You can store Speed Dial numbers so that when you dial you will only have to press a few keys Search Speed Dial the three digit number and Start The MFC can store 300 Speed Dial numbers 1 Press Menu 2 3 2 2 Use the dial pad to enter a three digit Speed Dial number 001 300 For ...

Page 126: ...re or number and will ask you to do one of the following 1 Press 1 to change the stored number OR Press 2 to exit without making a change 2 Enter a new number Press Set To erase the whole number or whole name press Clear Black repeatedly until all digits or letters are deleted To erase one digit or letter use or to position the cursor under it and then press Clear Black If you want to insert chara...

Page 127: ... and Speed Dial numbers on page 7 3 1 Press Menu 2 3 3 2 Decide where you wish to store the Group AND Press a One Touch key OR Press Search Speed Dial and enter the three digit location and then press Set For example press One Touch key 2 for Group 1 3 Use the dial pad to enter the Group number Press Set For example press 1 for Group 1 4 To include One Touch or Speed Dial numbers in the Group ente...

Page 128: ...enter the first letter of the name you re looking for and press or OR Press or To search for numbers numerically press or 4 When the LCD shows the name you want to call Press Start One Touch Dialing 1 If it is not illuminated in green press Fax Place the original face up in the ADF or face down on the scanner glass 2 Press the One Touch key of the location you want to call 3 Press Start You can pr...

Page 129: ...ing means pressing all of the digits of the phone number Using an external telephone The easiest way to use your external telephone is to pick up the handset and dial the number on the external telephone as you normally would 1 Pick up the handset of the external telephone 2 Dial the number on the external telephone 3 To hang up replace the handset If you try to use a One Touch or Speed Dial locat...

Page 130: ...g the dial pad The combined number will be dialed in the order that you entered it as soon as you press Start See Storing One Touch Dial numbers on page 7 1 For example you can store 555 on One Touch key 03 and 7000 on One Touch key 02 If you press One Touch key 03 One Touch key 02 and Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual dia...

Page 131: ...or Pulse Canada only If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Lift the handset of an external phone 2 Press on the control panel of your MFC Any digits dialed after this will send tone signals 3 When you hang up the MFC will r...

Page 132: ...s Menu 2 5 1 2 Press or to select Fax Forward Press Set The LCD will ask you to enter the fax number to which faxes will be forwarded 3 Enter the forwarding number up to 20 digits Press Set 4 Press Stop Exit Remote Fax Options You cannot use Paging and Fax Forwarding at the same time After you have selected the Paging or Fax Forwarding feature Fax Storage is set to On automatically 25 Remote Fax O...

Page 133: ... 20 digits Press Set Do not include the area code if it is the same as that of your MFC For example press 1 8 0 0 5 5 5 1 2 1 2 4 If your pager needs a PIN enter the PIN press press Redial Pause enter your fax number followed by Press Set For example press 1 2 3 4 5 Redial Pause 1 8 0 0 5 5 5 1 2 1 2 OR If you do not need a PIN press Redial Pause enter your fax number followed by Press Set For exa...

Page 134: ...all fax data is erased and Fax Storage is turned off If you press 2 faxes are not erased and Fax Storage stays on See Printing a fax from the memory on page 5 5 If there are faxes in the memory when you turn Fax Storage OFF the LCD will ask if you want to erase the faxes in the memory After you have selected Paging or Fax Forwarding feature Fax Storage is set to On automatically If you bring Pagin...

Page 135: ...ress Menu 2 5 3 2 Enter a three digit code using numbers 0 9 or Press Set The preset cannot be changed 3 Press Stop Exit Do not use the same digits that appear in your Fax Receive Code 51 or Telephone Answer Code 51 See Operation from extension telephones on page 5 7 You can change your code at any time by entering a new one If you want to make your code inactive press Clear Back in Step 2 to rest...

Page 136: ...Dial your fax number from a telephone or another fax machine using touch tone 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by 3 The MFC signals if it has received fax messages 1 long beep Fax messages No beeps No fax messages 4 The MFC gives two short beeps which tells you to enter a command The MFC will hang up if you wait longer than 30 seconds to enter a c...

Page 137: ... on page 8 7 Once you have registered the number Fax Forwarding will be set to On 2 Fax Forwarding 3 Paging 4 Fax Forwarding number 6 Fax Storage ON You can turn Fax Storage to On or Off after you have retrieved or erased all your messages 7 Fax Storage OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on ...

Page 138: ...ssages Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When your MFC answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 954 4 Wait for the long b...

Page 139: ...ct On or On Image the report will print for every fax you send If you send a lot of faxes to the same place you may need more than the job numbers to know which faxes you must send again Selecting On Image or Off Image will print a section of the fax s first page on the report to help you remember 1 Press Menu 2 4 1 2 Press or to select Off Off Image ON or On Image Press Set 3 Press Stop Exit Prin...

Page 140: ...me to begin printing in 24 hour format Press Set For example enter 19 45 for 7 45 PM 4 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the MFC will print the report at the selected time and then erase all jobs from its memory If the MFC s memory becomes full with 200 jobs before the time you selected has passed the MFC will print the Activity Report early and then erase all jobs from memor...

Page 141: ...ist 3 Press Start 1 Help List Prints the Help List so you can see at a glance how to quickly program your MFC 2 Auto Dial Lists names and numbers stored in the One Touch and Speed Dial memory in numerical order 3 Fax Activity Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive 4 Transmission Prints a Transmission Verification Report for your last transmi...

Page 142: ...Copy to enter Copy mode The default setting is Fax You can change the number of seconds or minutes that the MFC stays in Copy mode after a copy operation See Setting the Mode Timer on page 4 5 The printable area of your MFC begins at approximately 0 14 in 3 64 mm from both sides and 0 12 in 3 mm from the top or bottom of the paper Making copies Unprintable area 0 12 3mm 0 14 3 64mm Ex Letter Origi...

Page 143: ... you want to use these temporary settings again place the next original in the ADF or on the scanner glass within that time However if you have set the Mode Timer for Copy and Scan modes to 0 to 30 seconds the MFC returns to the default settings after the number of seconds that has been set for Mode Timer See Setting the Mode Timer on page 4 5 and see Using the copy keys Temporary settings on page...

Page 144: ... Do NOT pull on the original while copying is in progress Making multiple copies from the ADF 1 Press Copy to illuminate it in green Insert the original face up in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Start To stop copying and eject the original press Stop Exit To sort the copies press the Sort key ...

Page 145: ...0 6 1 Press Copy to illuminate it in green Lift the Document Cover 2 Using the document guidelines on the left center the original face down on the scanner glass and close the document cover 3 Using the dial pad enter the number of copies you want up to 99 For example press 3 8 for 38 copies 4 Press Start The MFC will start scanning the original If you want to sort multiple copies use the ADF See ...

Page 146: ... Of Memory message you may be able to make copies if you first print incoming faxes in the memory to restore the memory to 100 To gain extra memory you can turn off Fax Storage See Setting Fax Storage on page 8 3 OR Print the faxes that are in the memory See Printing a fax from the memory on page 5 5 Then if this error message appears more than once you may wish to consider increasing the memory s...

Page 147: ...ange the settings only for the next copy use the Temporary Copy Keys You can use different combinations The large LCD shows your current Copy mode settings Temporary Copy keys Duplex N in 1 Example of Copy mode LCD Enlg Red 100 Quality Auto Contrast Tray 1 LTR Press or Start 01 ...

Page 148: ...te it in green Place the original face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Enlarge Reduce 4 Press Enlarge Reduce or Press Enlarge Reduce 100 104 EXE LTR 141 A5 A4 200 Auto Custom 25 400 50 70 A4 A5 78 LGL LTR 83 LGL A4 85 LTR EXE 91 Full Page 94 A4 LTR 97 LTR A4 Auto appears only when you place the original in t...

Page 149: ... is Auto which is used for originals that contain both text and photographs Text is used for originals containing only text Photo is used for copying photographs 1 Press Copy to illuminate it in green Place the original face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Quality 4 Press or to choose the type of original Au...

Page 150: ...3 Press Sort 4 Press Start OR Press other Temporary Copy keys for more settings Contrast You can adjust copy contrast to make copies darker or lighter 1 Press Copy to illuminate it in green Place the original face up in the ADF or face down on the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Contrast 4 Press to make a copy lighter OR Press to make a copy...

Page 151: ... 99 3 Press Tray Select 4 Press or to select the tray usage Press Set 5 Press Start OR Press other Temporary Copy keys for more settings For MFC 8440 with the optional paper tray 2 For MFC 8840D and MFC 8840DN with the optional paper tray 2 XXX is the paper size you set in Menu 1 3 Press Tray Select Auto 1 XXX 2 XXX Press Tray Select Auto 1 XXX 2 XXX MP Tray For MFC 8440 the LCD displays the tray ...

Page 152: ...n 1 MFC 8840D 8840DN Portrait1 Portrait2 Single Sided Double Sided Landscape1 Single Sided Double Sided Landscape2 Duplex 2 in 1 MFC 8840D 8840DN Portrait1 Portrait2 Landscape1 Landscape2 Duplex 4 in 1 MFC 8840D 8840DN Portrait1 Portrait2 Landscape1 Landscape2 Poster Off 2 1 1 2 2 1 1 2 2 1 1 2 3 4 1 2 3 4 2 1 2 1 1 2 2 1 1 2 1 2 1 2 2 1 1 2 1 2 1 2 2 1 1 2 1 2 3 2 1 2 1 3 2 1 1 3 2 1 1 3 2 1 1 3 ...

Page 153: ...ess Set 5 If you are ready to copy go to Step 7 OR Press or to select Quality Contrast or Tray Press Set 6 Press or to select a new setting Press Set 7 Press Start If you are using the ADF the MFC scans the originals and prints the copies OR If you are using the scanner glass the MFC scans the page Place the next original on the scanner glass 8 Select 1 and press Set or press 1 to copy next page 9...

Page 154: ...inal 1 Press Copy to illuminate it in green Place the original face up in the ADF or face down the scanner glass 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Duplex N in 1 and or to select Duplex 1 in 1 Press Set P means Portrait and L means Landscape You can also combine the N in 1 and Duplex operations See Duplex 2 in 1 and Duplex 4 in 1 For MFC 8840D and MFC 8840DN...

Page 155: ... glass Select 1 and press Set or press 1 to copy next page After all the pages of the original have been scanned select 2 and press Set or press 2 to print Make a double sided copy from a double sided original 1 Press Copy to illuminate it in green Place the original face up in the ADF 2 Press Duplex N in 1and or to select Duplex 1 in 1 Press Set 3 Press or to select Portrait2 or Landscape1 Press ...

Page 156: ...and or to select Duplex 2 in 1 or Duplex 4 in 1 Press Set 4 Press or to select Portrait1 Portrait2 Landscape1 or Landscape2 Press Set 5 Press Start to scan the original If you placed the original in the ADF the MFC starts printing OR If you placed the original on the scanner glass go to Step 6 6 Place the next original on the scanner glass Select 1 and press Set or press 1 to copy next page 7 Afte...

Page 157: ... 1 2 Press or to select Text Photo or Auto Press Set 3 Press Stop Exit Contrast You can change the contrast to help an image look lighter or darker 1 Press Menu 3 2 2 Press to make lighter OR Press to make darker Press Set 3 Press Stop Exit Submenu Menu Selections Options Factory Settings 1 Quality Text Auto Photo Auto 2 Contrast 31 Quality Auto Text Photo Select Set 32 Contrast Select Set ...

Page 158: ...ype compatible fonts for Microsoft Windows 98 98SE Me 2000 Professional XP and Windows NT workstation 4 0 are available on the CD ROM supplied with your MFC You can install them easily into your Windows system using our installer program The driver supports our unique compression mode to enhance printing speed in Windows applications and allows you to set various printer settings including economy...

Page 159: ...8440 or MFC 8840D USB Printer as your printer driver from the Print or Print Settings menu in your software application and then click on OK to begin printing 2 Your computer sends a print command and data to the MFC 3 The LED blinks in yellow and the MFC starts to print If your application software does not support your custom paper size select the next largest paper size Then adjust the print ar...

Page 160: ... and MFC 8840DN In this mode the MFC prints on both sides of the A4 Letter or Legal paper automatically 1 Open the Properties dialog box in the printer driver 2 Select Duplex Printing mode in the Advanced tab make sure that Use Duplex Unit has been selected and then click the OK button See Duplex Printing on page 12 7 The printer will print on both sides of the paper automatically When you select ...

Page 161: ...paper straighten it well or you may get a paper jam Very thin or very thick paper is not recommended We recommend 20 to 24 lb 75 to 90 g m2 paper Face down output tray The MFC ejects paper with printed surfaces face down into the output tray in the front of the MFC Unfold the support flap to support the printed pages When printing transparencies remove each one from the support flap after it exits...

Page 162: ...nt edge of the paper touches the paper feed roller and the MFC grips the paper 5 After the printed page comes out of the MFC put in the next sheet of paper as in Step 4 above Repeat for each page that you want to print The MFC automatically turns on the Manual Feed mode when you put paper in the manual feed tray Make sure that the paper is straight and in the proper position on the manual feed tra...

Page 163: ...e pressing the paper guide release lever slide the paper guide to fit the paper size 6 Send the print data to the MFC Make sure that the paper is straight and in the proper position on the MP tray If it is not the paper may not be fed properly resulting in a skewed printout or a paper jam When you put paper in the MP tray please remember the following The side to be printed on must be face up Duri...

Page 164: ...river Media Type Thick paper or Thicker paper Paper Source Manual 2 Open the back output tray 3 Open the manual feed tray Slide the paper guides to fit the paper size 4 Using both hands put the paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the MFC grips the paper 5 Send the print data to the MFC Make sure that the paper is straight and in the pro...

Page 165: ...C put in the next sheet of paper as in Step 4 above Repeat for each page that you want to print 7 When you have finished the print job close the back output tray Caution Remove each sheet immediately after printing Stacking the sheets may cause a paper jam or the paper to curl ...

Page 166: ...rt flap 5 When putting paper in the MP tray make sure it touches the back of the tray 6 While pressing the paper guide release lever slide the paper guide to fit the paper size Make sure that the paper is straight and in the proper position in the MP tray If it is not the paper may not be fed properly resulting in a skewed printout or a paper jam When you put paper in the MP tray please remember t...

Page 167: ...A PRINTER 7 Send the print data to the MFC 8 When you have finished the print job close the back output tray Caution Remove each sheet immediately after printing Stacking the sheets may cause a paper jam or the paper to curl ...

Page 168: ...er guides to fit the envelope size The MFC automatically turns on the Manual Feed mode when you put paper in the manual feed tray All sides should be properly folded without any wrinkles or creases If envelopes are creased after they have been printed At the back of the MFC open the back output tray and push down the blue tabs at the left and right hand sides as shown in the figure on the next pag...

Page 169: ...s it in for a short distance and then let go of the envelope Make sure the envelope is straight as you insert it in the manual feed tray If it is not the envelope may not be fed properly resulting in a skewed printout or a jam Do not put more than one envelope in the manual feed tray at any one time or it may cause a jam Put the envelope in the manual feed tray making sure that the side to be prin...

Page 170: ...40DN 2 Open the back output tray and then unfold the face up output tray support if necessary 3 Open the MP tray and lower it gently 4 Pull out the MP tray support flap If envelopes are creased after they have been printed At the back of the MFC open the back output tray and push down the blue tabs at the left and right hand sides as shown in the figure on the next page When you have finished prin...

Page 171: ...he back of the tray Do not put more than 3 envelopes in the MP tray at any one time or it may cause a jam Make sure that the envelopes are neatly stacked and in the proper position in the MP tray If they are not the envelopes may not be fed properly resulting in a skewed printout or a jam ...

Page 172: ...e MFC 8 After you finish the print job close the back output tray When you put envelopes in the MP tray please remember the following During printing the inside tray rises to feed envelopes into the MFC The side to be printed on must be face up Put the leading edge top of the envelope in first and push it gently into the tray ...

Page 173: ...m the memory To use this function you need to set your password in the printer driver dialog box See Device Options on page 12 11 1 Press Secure OR The LCD displays No Data if there is no secured data in the memory 2 Press or to select the user name Press Set The LCD displays job selections 3 Press or to select the job Press Set The LCD prompts you to enter your four digit password The Secure Key ...

Page 174: ...You can change the default emulation mode manually by using the control panel 1 Press Menu 4 1 2 Press or to select Auto HP Laser Jet or BR Script3 Press Set 3 Press Stop Exit If you turn the power switch Off the secured data saved in memory will be cleared After you print the secured data it will be cleared from memory Try this function with your application software or network server If the func...

Page 175: ...Menu 4 2 2 2 Press Start The MFC prints the settings 3 Press Stop Exit Restoring factory default settings You can return the MFC to the original factory settings Fonts and macros in the temporary settings are cleared 1 Press Menu 4 3 2 Press 1 to restore the factory settings OR Press 2 to exit without making a change 3 Press Stop Exit Only the printer settings will be returned to the original fact...

Page 176: ...n your application software 2 Select Brother MFC 8440 or MFC 8840D USB Printer as your printer and click Preferences for Windows 2000 XP Properties for Windows 98 98SE and Me Document Default for Windows NT 4 0 The Printing Preferences dialog box will appear Printer driver settings Windows Only The way you access the printer driver settings depends on your operating system and software application...

Page 177: ... Basic tab 1 Select the Paper Size Multiple Page Border Line if any and Orientation 2 Select number of Copies and Media Type 3 Select Paper Source First Page and Other Pages 4 Auto Select allows the printer driver to select a suitable tray for Paper Size automatically You can set the paper size for each tray in the Accessories tab See Accessories tab on page 12 15 To return to the default settings...

Page 178: ... sheet of paper or enlarging the image size for printing one page on multiple sheets of paper Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border dash border or no border around each page on the sheet Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Ex 4 in 1 Ex 1 in 2 2 pa...

Page 179: ...r the best print quality select the type of media that you wish to use Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Transparencies Envelopes Env Thick Env Thin When using ordinary plain paper 19 to 25 lb select Plain Paper When using heavier weight paper envelopes or rough paper select Thick Paper or Thicker Paper For bond paper select Bond Paper for OHP transparencies select Transp...

Page 180: ...owing icons 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can change the resolution as follows HQ 1200 600 dpi 300 dpi To return to the default settings click the Default button When you select Use Duplex Unit HQ1200 is not available 1 2 3 4 5 ...

Page 181: ...Scanned Images When you choose Auto Recommended the printer automatically prints with the most suitable print settings With the Print Setting set to Manual you can change the Brightness Contrast and Graphics Quality options manually For Windows 2000 XP NT WS 4 0 Check Use Printer Halftone to print using Halftone Check Use System Halftone to print using Halftone of the system To change the setting ...

Page 182: ... Check the Duplex box and then select Manual Duplex In this mode the MFC prints all the even numbered pages first Then the printer driver stops and shows the instructions required to re install the paper When you click OK the odd numbered pages are printed Duplex Type You can select Duplex Type There are six types of duplex directions available for each orientation Flip on Left Edge Flip on Right ...

Page 183: ...he preset Watermarks or you can use a bitmap file or text file that you have created Check Use Watermark and then select the watermark you want to use In background Check In background to print the watermark image in the background of your document If this feature is not checked then the Watermark will be printed on top of your document In Outline Text Windows 2000 Professional XP NT WS 4 0 Only C...

Page 184: ...atermark and clicking the Edit button If you want to add a new Watermark click the New button and then select Text or Bitmap in the Watermark Style Title You can select the CONFIDENTIAL COPY or DRAFT as the standard title or enter a title you like in the field Watermark Text Enter your Watermark text into the Text Box and then select the Font Size Darkness and Style Watermark Bitmap Enter the file...

Page 185: ...e of your document with the Scaling feature Check Off if you want to print the document as it appears on your screen Check Fit to Paper Size if your document has an unusual size or if you have only the standard size paper Check the Free box if you want to manually reduce or enlarge the output You can also use the Mirror Print or Reverse Print feature for your page setting ...

Page 186: ...use the control panel of the MFC with the password to print them To send a secured document 1 Select Secure Print from Printer Function and check Secure Print 2 Enter your password user name and job name and click OK 3 You must print the secured documents from the control panel of the MFC See Secure key on page 11 16 To delete a secured document You need to use the control panel of the MFC to dele...

Page 187: ...etup The Quick Print Setup feature allows you to quickly select driver settings To view setting simply click your mouse button on the task tray icon This feature can be set to ON or OFF from the Device Options section The factory setting is OFF ...

Page 188: ...8SE Me Users Only The administrator selection permits the Copy Scaling and Watermark features to be locked and password protected Record your password and keep it in a safe place for future reference If you forget your password these settings can not be accessed ...

Page 189: ...at You can change the Font by clicking the Font button or the Position To include a background with the Date and Time select Opaque When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage The Date and Time indicated in the selection box represents the format that will be printed The actual Date and Time printed on your document is automatically r...

Page 190: ...ab of the printer driver see Basic tab on page 12 2 the printer driver will automatically use the Paper Source Setting to select a tray that matches the Paper Size setting in the printer driver Default Source The Default Source allows you to choose the paper source that will be used when the paper size of the document being sent does not match the Paper Source settings Available Options In order t...

Page 191: ...en Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs Frequently Asked Questions User Guides Driver Updates and Tips for using your MFC Web Update Web Update checks the Brother web site for updated drivers and automatically downloads and updates the printer driver on your computer Check Setting The Check Setting select...

Page 192: ...L Pro Suite and follow the on screen instructions When the Select Components screen appears check PS Printer Driver and then continue following the on screen instructions If you have not previously installed the driver and software insert the CD ROM into the CD ROM drive on your PC and click Install Software Choose MFL Pro Suite and follow the on screen instructions When the Setup Type screen appe...

Page 193: ...12 18 PRINTER DRIVER SETTINGS Device Settings tab Select the options you installed ...

Page 194: ...nd Page Per Sheet Booklet For MFC 8840D and MFC 8840DN For Windows 2000 XP You can print a booklet by selecting Booklet from Pages Per Sheet list If you are using Windows NT 4 0 Windows 2000 or XP you can access the Layout tab by clicking Printing Preferences in the General tab of the Brother MFC 8840D BR Script3 Properties screen ...

Page 195: ...per Quality tab Select the Paper Source If you are using Windows NT 4 0 Windows 2000 or XP you can access the Paper Quality tab by clicking Printing Preferences in the General tab of the Brother MFC 8840D BR Script3 Properties screen ...

Page 196: ...pe Font setting 3 You can change settings by selecting the setting in the Printer Features list Media Type Toner Save BR Script Level If you are using Windows NT 4 0 Windows 2000 or XP you can access the Brother MFC 8840D BR Script3 Advanced Options tab by clicking Advanced button in the Layout tab or the Paper Quality tab 1 2 3 ...

Page 197: ...canning These applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw and many more How to scan using Windows The scanning operations and drivers will be different depending on your operating system For Windows 98 98SE Me 2000 Professional and Windows NT Workstation 4 0 The MFC uses a TWAIN Compliant driver for scanning documents from your applications See Scanning a d...

Page 198: ... 3 Select Brother MFC 8840D Brother MFC 8840D USB or Brother MFC 8840D LAN from the Scanner drop down list box 4 Click Scan The Brother MFC 8840D Brother MFC 8840D USB or Brother MFC 8840D LAN Scanner Setup dialog box will appear The instructions for scanning in this Guide are for when you use ScanSoft PaperPort 8 0SE If the MFC is connected via Parallel use Brother MFC 8520D USB use Brother MFC 8...

Page 199: ...st the following settings if required in the Scanner window Image Type Resolution Scan Type Brightness Contrast Document Size See Settings in the Scanner window on page 13 6 3 Click the Start button in the scanner window When scanning is completed click Cancel to return to the PaperPort window After you select a document size you can adjust the scanning area further by clicking the left mouse butt...

Page 200: ...e the original face up in the ADF or face down on the scanner glass 2 Select the settings for Image Type Resolution Scan Type Brightness and Contrast as needed 3 In the Brother MFC 8840D Brother MFC 8840D USB or Brother MFC 8840D LAN Scanner Setup dialog box click the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area 4 Select the portion you want t...

Page 201: ...This time only the selected area of the original will appear in the PaperPort window or your software application window 7 In the PaperPort window use the options available to refine the image You can enlarge the portion you selected by pressing to check it If you want to select the different portion use to undo the image ...

Page 202: ...lution you can choose and the available colors Image Type Resolution Scan Type Photo Select for scanning photo images 300 x 300 dpi 24 bit color Web Select for attaching the scanned image to web pages 100 x 100 dpi 24 bit color Text Select for scanning text documents 200 x 200 dpi Black White Resolution Black White Gray Error Diffusion 256 color True Gray 24 bit color 24 bit color Fast 100 100 dpi...

Page 203: ...White and Color settings are selected as the Scan Type You can increase or decrease the contrast level by moving the slide bar to the left or right An increase emphasizes dark and light areas of the Image while a decrease reveals more detail in gray areas You can also type a value in the box for the setting Black White Set the Scan Type to Black White for text or line art Gray Scale Set the Scan T...

Page 204: ...o 215 9 355 6 mm To scan photographs or business cards select the document size and then place the document face down at the center of scanner glass When scanning photographs or other images for use in a word processor or other graphics application You should try different settings for the contrast and resolution modes to see which best suits your needs If you selected Custom as the size The Custo...

Page 205: ... of scanning area Height shows the height of scanning area Data Size shows the approximate data size calculated in a Bitmap format The size will be different for other file formats such as JPEG You can see the actual paper size you selected on the screen ...

Page 206: ...software application that supports WIA or TWAIN scanning How to access the scanner 1 Open your software application to scan a document 2 Select Scan from the File drop down menu or select the Scan button The Scan pane appears in the left panel 3 Select the scanner you are using from the Scanner drop down list box 4 Click Scan The Scan dialog box will appear The instructions for scanning in this Gu...

Page 207: ...ng the ADF 1 Place the original face up in the ADF automatic document feeder 2 Select the Document Feeder from the Paper source drop down list box A 3 Select the picture type B 4 Select the Paper size from the drop down list box D 5 If you require advanced settings click Adjust the quality of the scanned picture C You can select Brightness Contrast Resolution and Picture Type from the Advanced Pro...

Page 208: ...t scanning your document click the Scan button in the Scan dialog box The scanner resolution you can select is up to 1200 1200 dpi For resolutions greater than 1200 dpi use the Brother Scanner Utility See Brother Scanner Utility on page 13 15 ...

Page 209: ...review an image for cropping any unwanted portions from the image When you are satisfied with the preview click the Scan button from the scanner window to scan the image 1 Place the original face down on the scanner glass 2 Make sure you selected Flatbed in the Paper source pull down box A 3 Select the picture type B Scanning area A B ...

Page 210: ...canning area 5 Select the portion you want to scan by clicking the left mouse button and dragging it over the area 6 If you require advanced settings click Picture Type from the Adjust the quality of the scanned picture C You can select Brightness Contrast Resolutionand AdvancedProperties Click the OK button after you choose your settings Scanning area C ...

Page 211: ...or configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size If you want to set Legal size as the default size change the setting using this utility You must restart your PC for the new settings to take effect To run the utility You can run the utility by selecting the Scanner Utility located in the Start All Programs Brother MFL Pro Suite MFC 8840D menu S...

Page 212: ... the appropriate Brother Drivers for your version of Windows When you are ready to use Scan make sure the Brother Control Center application is running on your computer For details about how to configure the Brother Control Center buttons to launch the application of your choice using Scan go to the appropriate chapter For Windows 98 98SE Me 2000 Professional and Windows NT WS 4 0 see Using the Br...

Page 213: ...original create a file attachment and launch your E mail application displaying the new message waiting to be addressed Scan to Image You can scan a color picture into your graphics application for viewing and editing You can change the Scan configuration See Scan to Image on page 14 14 For Windows XP See Hardware Section Changing the Scan to button configuration on page 15 5 to 15 11 1 Place the ...

Page 214: ...Set The MFC will start the scanning process Scan to File You can scan a black and white or a color original into your computer and save it as a file in the folder you choose The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL Pro Control Center See Scan to File on page 14 8 to 14 9 For Windows XP See Hardware Section Changing th...

Page 215: ...ing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See Documentation for ScanSoft PaperPort on the CD ROM The complete ScanSoft PaperPort Users Guide including ScanSoft OmniPage OCR is in the documentation on the CD ROM This chapter is only an introduction to the basic operations When you install MFL Pro Suite ScanSoft PaperPort for Brother and Sca...

Page 216: ...g other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your computer to display it y...

Page 217: ... and non paperport files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View Quick links to other applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Send To Bar at the bottom of the Desktop view shows icons of those linked applications To use a link drag a...

Page 218: ...erPort can use your preferred OCR application if it is already on your computer You can convert the entire item or by using the Copy Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application You can Import items from other applications In addition to scannin...

Page 219: ...laying images Exporting an image file 1 Select the Save As command from the File pull down menu in the PaperPort window The Save XXXXX as dialog box will be displayed 2 Select the drive and directory where you want to store the file 3 Enter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompt...

Page 220: ...Add Remove button Select PaperPort 8 0 SE from the list and click the Add Remove button For Windows 2000 Professional Select Start Settings Control Panel and Add Remove Programs Select Brother Extensions for Paperport and click the Change Remove button Select PaperPort 8 0 SE from the list and click the Change button For Windows XP Select Start Control Panal Add or Remove Programs and the Change o...

Page 221: ...ly used scanning applications Using the Control Center stops the need to manually startup any specific applications The Brother Control Center provides three operations Scan Copy and PC Fax Scan directly to a file E mail word processor or graphic application of your choice Copy PC Faxing using the Brother PC FAX software UsingtheBrotherControlCenter for Windows 98 98SE Me 2000 Professional and Win...

Page 222: ...d automatically you can turn off AutoLoad How to turn off AutoLoad 1 Left click the Control Center icon and click Show 2 When the Control Center window appears left click the Smart Click Control Center button A dialog box will appear 3 Uncheck the AutoLoad Pop Up check box If the Control Center icon does not appear on your task bar you will have to launch the software Double click the Control Cent...

Page 223: ... graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center will create a link and a scanning application button for Outlook You can change a default application Right click the appropriate Control Center button to display Configurations and then click it Select a different application For example you can change a scan button from MS Word Pad ...

Page 224: ...ginal not a graphic image into a word processing file You can choose the word processing application such as Word Pad MS Word and so on Scan to Image Lets you scan an image directly into any graphic viewer editor application You can choose the graphics application such as Microsoft Paint Copy operations Copy Lets you use the PC and any Windows printer driver for enhanced copy operations You can sc...

Page 225: ...he Pop Up screen appears you can access the Scanner Settings window Click the Smart Click icon at the top right of the Brother Control Center screen OR Click the Modify Settings button on any of the Configuration screens Global settings AutoLoad Pop Up Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer ...

Page 226: ...py Each mode has its own set of stored settings You can keep the factory default settings or change them at any time Resolution From the pull down list select the scanning resolution you most often use Color Mode From the pull down list select the color settings you most often use Scan Size From the pull down list select the scan size you most often use Brightness Slide the adjuster from 0 to 100 ...

Page 227: ...ter screen If you see this screen it means you left clicked a button in the Control Center window without first placing an original in the ADF Place the original in the MFC s ADF and then click OK to go to the Control Center screen If you want to scan the original from the scanner glass please use Scan on the control panel of the MFC ...

Page 228: ...ion Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Cust...

Page 229: ...wn list select the type of file PaperPort Image Item max PaperPort Self Viewing exe PaperPort Browser Viewable htm PaperPort 5 0 Image Item max PaperPort 4 0 Image Item max PaperPort 3 0 Image Item max Windows Bitmap bmp PC Paintbrush pcx PCX Multi page dcx JPEG jpg TIFF Uncompressed tif TIFF Group 4 tif TIFF Class F tif TIFF Multi page Uncompressed tif TIFF Multi page Group 4 tif TIFF Multi page ...

Page 230: ...n Configuration Click the Modify Settings button to view the configuration screen of the Control Center 3 To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Qui...

Page 231: ...ts in the doc format and JPEG images in the jpg format All documents and image items Converts all items regardless of the program in which the item was created for example converts all Word doc files and JPEG jpg files to the file type PaperPort image items max only Converts only PaperPort image items max files PaperPort does not convert other file types such as JPEG images and Word documents File...

Page 232: ...d click on Configuration Click the Modify Settings button to view the configuration screen of the Control Center To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Pho...

Page 233: ...anned document images to editable documents This option is available only when you have an OCR program other than the one provided with PaperPort PaperPort 8 0 uses the same OCR engine that is in ScanSoft s OmniPage Pro Millennium product Click the Settings button to choose how the OCR application will read the pages that you scan into your word processor application The OCR Settings window will a...

Page 234: ...r To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings...

Page 235: ...ew the configuration screen of the Control Center To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Draft Copy or Fine Copy To change any of the settings for this mode click Modify Settings Number of copies Copies Enter the number o...

Page 236: ...ration Click the Modify Settings button to view the configuration screen of the Control Center To save your settings click OK OR To go back to the factory default settings click the Restore Defaults button Scanner settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Cus...

Page 237: ...e 200 200 1 To change the fax options click the FAX Options button The Brother PC FAX Properties screen appears For Windows 98 98SE Me and Windows NT WS 4 0 For Windows 2000 Professional 2 Select the Paper Size and Orientation Portrait or Landscape and click OK To go back to the factory default settings click the Restore Defaults or Default button ...

Page 238: ...ly to a folder on your computer The Brother Control Center provides four categories of operations 1 Scan directly to a file E mail word processor or graphics application of your choice 2 Enhanced copy functions such as Four Two or One on One Copying 3 PC Faxing using the Brother PC Fax software 4 Custom buttons allow you to configure a button to meet your own application requirements In the Task T...

Page 239: ...l appear in the task bar If you don t want the Control Center to load automatically you can turn AutoLoad off How to turn off Auto Load 1 Right click the Control Center icon in the Task Tray and select Show 2 The main SmartUI Control Center window appears Please look at the bottom of the window for a check box labeled AutoLoad Pop up 3 Uncheck the AutoLoad Pop Up option to prevent the SmartUI from...

Page 240: ... you the ability to configure the hardware Scan key on your MFC such as Scan to File The Scan to File feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications Select which section you want by clicking on the appropriate tab ...

Page 241: ...default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change the default application by right clicking on any of the scan buttons in the Control Center and then clicking Configuration Select the Configuration tab and from the Application pull down menu select a different application For example you can change the E mail...

Page 242: ...configuration When the SmartUI Control Center is displayed you can access the Hardware Section window to reconfigure the Scan button on your MFC Click the Hardware Section tab at the top left of the SmartUI Control Center screen See Using the scan key For USB or Parallel interface cable users on page 13 16 ...

Page 243: ...e ability to change the configuration that includes the destination E mail application attachment file and the scanner settings To change the destination E mail application you use the Application pull down list to select the compatible E mail application which is installed on your system If you wish to change the attachment file type click on the Link Preferences button to display a list of file ...

Page 244: ...t click on the Scan to File button and the following screen will appear Select the file type for the saved image by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by clicking the Browse button ...

Page 245: ... CENTER Scan to Image To configure the Scan to Image feature left click on the Scan to Image button and the following screen will appear You have the ability to change the configuration which includes the destination image format or document application ...

Page 246: ...g of the scan click on the Scan Settings tab You can set the Color Mode to Black White 8 bit Gray or 24 bit Color The resolution can be changed from 100 to 1200 dpi You can define the size of the paper you re using and you can adjust the brightness and contrast of the image before scanning ...

Page 247: ... SMARTUI CONTROL CENTER Scan to OCR To configure the Scan to OCR feature left click on the Scan to OCR button and the following screen will appear You have the ability to change the configuration which includes the destination applications ...

Page 248: ...CENTER 15 11 You have the option to send your scan as a different file type You can select the application from the File Type window according to your needs You have the option to choose your OCR setting from Single column output to Auto orient page ...

Page 249: ...ed for the most frequently used applications The Scan section contains four buttons for Scan to File Scan to E mail Scan to Word Processor and Scan to Image applications The Copy section contains four buttons for N to 1 copying The Fax section button is for sending faxes using the Brother PC FAX application and the Custom section contains three buttons with which you can assign your own function 1...

Page 250: ...ad MS Word Word Perfect or whichever word processing program is installed on your computer 4 Scan to Graphic Application Default MS Paint enables you to scan a page directly into any graphic viewer editor application You can select the destination application such as MS Paint Corel PhotoPaint Adobe PhotoShop or any kind of image editor application you already have installed on your computer Copy C...

Page 251: ...d automatically send the image as a fax from the PC using the Brother PC FAX software Custom Scan to File These buttons have been pre programmed for the Scan to File feature You can change the configuration of each of these buttons to meet your specific requirements by right clicking on a button and following the configuration menus ...

Page 252: ... scan an image and save it in a specific file type to any directory on your hard disk This allows you to easily archive your paper documents To configure the file type and save to directory right click on the Scan to File button and click Configuration The Scan Action tab is set to File and should not be changed ...

Page 253: ...by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by clicking the Browse button You can change the default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files ...

Page 254: ...mail application To change the default E mail application or attachment file type right click on the E mail button and select Configuration The Scan Action tab is set to E mail and should not be changed To change the E mail application click on the Configuration tab From the Application pull down list select your preferred E mail application ...

Page 255: ...R SMARTUI CONTROL CENTER To change the file type of the attachment click the Link Preferences button to set up links Check the Convert attachment to specified file type box and then select the appropriate file type from the pull down list ...

Page 256: ...achments that are PaperPort MAX files Combine items into single file if possible Click this check box if you want to combine all the attachments into one file With this box unchecked each scanned page will be saved in its own individual file File Type Select from the pull down list the type of file you want the scanned images to be saved in PaperPort Image Item max PaperPort Browser Viewable htm P...

Page 257: ... WINDOWS BASED BROTHER SMARTUI CONTROL CENTER Scanner settings You have the ability to change the scanner settings used to create the file attachments Click on the Scan Settings tab and select the appropriate settings ...

Page 258: ...mple Word Pad instead of Word and file type You can also choose another OCR software package besides the OmniPage OCR which is built into PaperPort To configure Scan to OCR right click on the WordPad button and select Configuration The Scan Action tab is set to OCR and should not be changed To change the word processing application click on the Configuration Tab You can select the destination word...

Page 259: ...MARTUI CONTROL CENTER To change the program link preferences click the Link Preferences button File Type From the pull down list select the file format you want to use for documents OCR Select the OCR application from the OCR pull down list ...

Page 260: ... Graphics Application allows you to scan an image so you can edit the image To change the default graphics application right click on the button and select Configuration The Scan Action tab is set to Application and should not be changed To change the configuration of the destination application click on the Configuration Tab ...

Page 261: ...he appropriate application from the Application pull down list To change the other configuration options click the Link Preferences button This option enables you to reduce image to screen resolution 96dpi show a warning if the item has annotations update the original item if sent item is modified if needed ...

Page 262: ... as the default printer including non Brother printers Before you can use the Copy buttons you must first configure the printer driver by right clicking on a Copy button and selecting Configuration In the Scan Settings window you can select the color mode resolution paper size brightness and contrast settings to be used To finish the Copy button configuration you must set the printer driver Click ...

Page 263: ... CONTROL CENTER Select the number of Pages Per Sheet from the Scaling selections As an example to configure the section Copy button to copy two pages to one you must select 2 in 1 You must configure each of the copy buttons before they can be used ...

Page 264: ...y Windows Application to send a Fax as simply as printing a document The Brother SmartUI automatically configures the Fax button to use the Brother PC FAX driver no user configuration is required The Scan Action tab is set to Application and should not be changed To change the PC FAX settings click the Link Preferences button found in the configuration tab ...

Page 265: ...OWS BASED BROTHER SMARTUI CONTROL CENTER FAX settings Brother PC FAX To change the driver settings click on the Setup button Select the Paper Size Paper Source If you need more customized setup click on the Options button ...

Page 266: ...BASED BROTHER SMARTUI CONTROL CENTER 15 29 Select the Paper Size Orientation Portrait or Landscape and Resolution 200x200 dpi or 200x100 dpi and click OK To return to the factory default settings click the Default button ...

Page 267: ...ge to any directory on local or network hard disk You can also select the file format to be used OCR Scanned documents will be converted to editable text files If you have a third party OCR software package installed on your PC you can select it The default OCR software is OmniPage which is built into PaperPort 8 0 You can also select the destination word processor and file format for the editable...

Page 268: ...lick on the Configuration Tab Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings Application Select the destination application program from the pull down list Click on Link Preferences to set the Send to options You can select the application from the scroll menu on the left ...

Page 269: ... CENTER File Select the file format from the Format pull down list You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder Use the Browse button to select the destination directory ...

Page 270: ...wn list Click on Link Preferences and select the destination Application from the scroll menu on the left Select the File Type from the File Type pull down list You can also choose another OCR application from the OCR pull down list if another is installed on you system ScanSoft OmniPage is installed as part of the PaperPort 8 0 application ...

Page 271: ...ARTUI CONTROL CENTER E mail Select the destination E mail application program from the pull down list Click on the Link Preferences button to configure the Send To E mail options You can select the File type and Quick Send E mail address list ...

Page 272: ...I CONTROL CENTER 15 35 3 Select Scan Settings You can select the scanner settings from each of the Scan Type options for the Custom buttons You have the option to select Color Mode Resolution Paper Size and Brightness and Contrast settings ...

Page 273: ...the MFC begins The MFC Remote Setup program is closed if an error message is displayed enter the correct data again and then click OK Cancel button The Cancel button clears your changes and exits the MFC Remote Setup application without uploading any data to the MFC Apply button The Apply button uploads the data to the MFC but stays in the Remote Setup application so you can make more changes Usin...

Page 274: ...load the new data to the MFC Then you can click the Print button to get an up to date printout Export button Click the Export button to save your current settings to a file Import button Click the Import button to read the settings from your saved file into the MFC Remote Setup screen You can use the Export and Import buttons to save and use several sets of settings for your MFC ...

Page 275: ...tach a cover page note All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax Using Brother PC FAX software For Windows PC FAX is available in Black White only If you are using Windows XP Windows NT 4 0 or Windows 2000 Professional you need to log on with administr...

Page 276: ... then select PC FAX Setup The Brother PC FAX Setup dialog box will appear 2 You must enter this information to create the Fax Header and Cover Page 3 Click OK to save the User Information You can access the User Information from the FAX Sending dialog box by clicking See Sending a file as a PC FAX using the Facsimile style on page 17 15 ...

Page 277: ...creen below The include header option sends an additional page of information along with fax or E mail data which contains user and subject information The user has the choice of two user interfaces Simple style or Facsimile style To change the user interface select the interface setting you want Simple style or Facsimile style ...

Page 278: ...r example if you must dial 9 to get an outside line in your office Include header To add header information to the top of the fax pages you send check the Include header box Address Book file You can select more than one database file to use with the Address Book To select you must enter the path and file name of the database file OR Use the Browse button to find the database to select ...

Page 279: ...17 5 USING BROTHER PC FAX SOFTWARE User interface In the Sending tab select user interface You can choose the Simple Style or the Facsimile Style Simple style Facsimile style ...

Page 280: ...er interface You can register a Member or Group on each of the ten Speed Dial buttons To register an address in a Speed Dial button 1 Click the Speed Dial button you want to program 2 Click the Member or Group you want to store on the Speed Dial button 3 Click Add to save it To clear a Speed Dial button 1 Click the Speed Dial button you want to clear 2 Click Clear to erase it ...

Page 281: ...17 7 USING BROTHER PC FAX SOFTWARE The Address Book From the Start menu select Programs Brother MFL Pro Suite MFC 8840D and then click PC FAX Address Book The Brother Address Book dialog box will appear ...

Page 282: ... you can add edit and delete stored information of Members and Groups 1 In the Address Book dialog box click the icon to add a Member The Brother Address Book Member Setup dialog box will appear 2 In the Member Setup dialog box type the Member s information Name is a required field Click OK to save the information ...

Page 283: ...er Address Book dialog box click the icon to create a Group The Group Setup dialog box appears 2 Type the name of the new Group in the Group Name field 3 In the Available Names box select each Member to be included in the Group and then click Add Members you add to the Group will be added to the Group Members box 4 After all the members you want have been added click OK ...

Page 284: ...rd that will be attached to that Member s outgoing E mail A Vcard is an electronic business card that contains the sender s contact information To export the whole current Address book 1 From the Address Book select File point to Export and then click Text OR Click Vcard and go to Step 5 2 From the Available Items column select the data fields you wish to Export and then click Add 3 If you are exp...

Page 285: ...17 11 USING BROTHER PC FAX SOFTWARE 4 Select OK to save the data 5 Type the name of the file and then select Save ...

Page 286: ...ddress Book select File point to Import and then click Text OR Click Vcard and go to Step 5 2 From the Available Items column select the data fields you want to Import and click Add 3 Select the Divide Character Tab or Comma based on the file format you are importing 4 To import the data click OK From the Available Items list select the fields in the same order they are listed in the Import text f...

Page 287: ...a Cover Page From the PC FAX dialog box click to access the PC Fax Cover page setup screen See Sending a file as a PC FAX using the Facsimile style on page 17 15 The Brother PC FAX Cover Page Setup dialog box will appear If you selected a text file in Step 1 the Files of type will be Text file csv ...

Page 288: ...nsert a bitmap file such as your company logo in the cover page Use the browse button to select the BMP file and then select the alignment style Count Cover Page When the Count Cover Page box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included If you are sending a fax to more than one recipient the recipient information ...

Page 289: ...sing the Facsimile style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The Fax Sending dialog box will appear ...

Page 290: ...ck the Cover Page icon to enter or edit the Cover Page information 6 Click Start to send the fax Redial If you want to redial a number click Redial to scroll through the last five fax numbers and then click Start Sending a file as a PC FAX using the Simple style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will ...

Page 291: ...e the Address Book to select destination fax numbers by clicking the To button If you made a mistake entering a number click the Clear button to delete all the entries 5 To send a Cover Page and note click the Cover Page On check box 6 When you are ready to send your fax click the Send icon 7 If you wish to cancel the fax click the Cancel icon You can also click the icon to create or edit a cover ...

Page 292: ...d then click PC Fax RX Setup 2 The PC Fax RX Setup dialog box will appear 3 In Ring Delay select the number of rings before you want your PC to answer Incoming calls 4 In Save file to use the Browse button if you want to change the path where PC FAX files will be saved s 5 In File Format select tif or max for the format the received document will be saved in The default format is tif 6 If you want...

Page 293: ...has been received the icon will remain red The red icon will change to green once the received fax has been received 1 Run PaperPort 2 Open the Fax Received folder 3 Double click any of the new faxes to open and view them The title of your unread PC message will be the date and time until you assign a file name For example Fax 2 20 2002 16 40 21 tif ...

Page 294: ...r or Brother Windows XP driver After the driver is installed refer to the following information to configure your Windows XP PC for Fax receiving 1 To activate Faxing receiving click Set up faxing in the Printer Tasks menu 2 The FAX services will be installed on your PC 3 A Fax icon will then appear in the Printers and Faxes folder If the Fax icon does not appear click Install a local fax printer ...

Page 295: ...unications Fax Fax Console If you have not configured your fax connection the following screen will be displayed Enter your details ensuring you specify the outside line access number if necessary and click OK Select the My location radio button if it is not selected and then click OK ...

Page 296: ...ck Next 6 Enter the sender information and then click Next 7 Select Brother MFC 8440 or MFC 8840D in the Please select the fax device pull down list Click to select the Enable Receive check box Specify the number of rings before your MFC will attempt to answer the fax Click Next ...

Page 297: ...TWARE 8 Enter the Transmitting Subscriber Identification TSID and then click Next 9 Enter the Called Subscriber Identification CSID and then click Next 10 Select if you print a received fax or save it in a folder and then click Next ...

Page 298: ... FAX installation is now complete When PC FAX Receiving is active you cannot run the Remote Setup utility To use Remote Setup check off Enable Receive in Step 7 For information on how to use PC FAX Sending and Receiving please refer to Help in the Fax Console ...

Page 299: ...ick Fax Console to open the Fax Console In the left pane expand the Fax folder if it is not already expanded The Fax folder contains the following folders The Incoming folder contains faxes that are currently being received The Inbox folder contains faxes that have been received The Outbox folder contains faxes that are scheduled to be sent The Sent Items folder contains faxes that have been succe...

Page 300: ...at http solutions brother com Using your MFC with a Macintosh Before you can connect the MFC to your Macintosh you must buy a USB cable that is not longer than 6 feet 1 8 metres Do not connect the MFC to a USB port on a key board or a non powered USB hub Some descriptions in this chapter are based on the MFC 8840D These descriptions also apply to the MFC 8440 and MFC 8840DN Feature Mac OS Mac OS X...

Page 301: ...rother printer driver with your Apple Macintosh Mac OS 8 6 9 2 To select a Printer 1 Open the Chooser from the Apple menu 2 Click the Brother Laser icon On the right side of the Chooser window click the printer you want to print to Close the Chooser ...

Page 302: ...select Page Setup You can change the settings for Paper Size Orientation and Scaling and then click OK 2 From application software such as Presto PageManager click File menu and select Print Click Print to start printing If you want to change Copies Pages Resolution Paper Source and Media Type select your settings before clicking Print ...

Page 303: ...18 4 USING YOUR MFC WITH A MACINTOSH Device Options allows you to select Duplex Automatic Duplex is only available with the MFC 8840D and MFC 8840DN ...

Page 304: ...ware such as Presto PageManager click the File menu and select Page Setup Make sure MFC 8440 MFC 8840D or MFC 8840DN is selected in the Format for pop up menu You can change the settings for Paper Size Orientation and Scaling then click OK 2 From application software such as Presto PageManager click File menu and select Print Click Print to start printing ...

Page 305: ...H A MACINTOSH Specific settings Set the Media Type Resolution Toner Save and other settings Press Copies Pages to select settings you want to change Duplex Automatic Duplex is only available with the MFC 8840D and MFC 8840DN ...

Page 306: ...USING YOUR MFC WITH A MACINTOSH 18 7 Printer settings ...

Page 307: ...pen the Applications Mac OS 9 folder Open the Utilities folder The screens are based on Mac OS 9 04 To use the PS driver on a Network see the NC 9100h Network User s Guide on CD ROM To use the PS driver with a USB cable you need to set the Emulation to BR Script3 Menu 4 1 before connecting the USB cable See Setting the Emulation Selection on page 11 17 The PS driver does not support the following ...

Page 308: ...USING YOUR MFC WITH A MACINTOSH 18 9 2 Open the Desktop Printer Utility icon 3 Select Printer USB and then click OK ...

Page 309: ...MFC WITH A MACINTOSH 4 Click Change in the PostScriptTM Printer Description PPD file Select Brother MFC 8840D and then click Select 5 Click Change in the USB Printer Selection Select Brother MFC 8840D and then click OK ...

Page 310: ...USING YOUR MFC WITH A MACINTOSH 18 11 6 Click Create 7 Enter your MFC name MFC 8840D and then click Save 8 Select Quit from the File menu 9 Click the MFC 8840D icon on the Desktop ...

Page 311: ...eady listed in Printer list you will need to delete it and then install the PS driver To use the PS driver with a USB cable you need to set the Emulation to BR Script3 Menu 4 1 before connecting the USB cable See Setting the Emulation Selection on page 11 17 1 Select Applications from the Go menu If you use a USB cable and your Macintosh is Mac OS X only one printer driver for an MFC can be regist...

Page 312: ...USING YOUR MFC WITH A MACINTOSH 18 13 2 Open the Utilities folder 3 Open the Print Center icon 4 Click Add Printer ...

Page 313: ...18 14 USING YOUR MFC WITH A MACINTOSH 5 Select USB 6 Select MFC 8840D and then click Add 7 Select Quit Printer Center from the Print Center menu ...

Page 314: ...e following 1 Create a document in a Macintosh application 2 To send a fax select Print from the File menu The Printer dialog box will appear When Printer is selected the top button shows Print and the Address button is grayed 3 From the Output pull down menu select Facsimile When Facsimile is selected the top button changes to Send Fax and the Address button will be available ...

Page 315: ...x shows the Destination Fax Numbers as you select them 5 To address the fax type a fax number in the Input Fax Number box 6 When you are finished addressing your fax click Send Fax Click OK to go to the Send Fax dialog box To select and only send certain pages of the document click OK to go to the Print dialog box If you click Send Fax without addressing your fax the following error message will a...

Page 316: ...users You can send a fax directly from a Macintosh application by doing the following 1 Create a document in a Macintosh application 2 To send a fax select Print from the File menu The Printer dialog box will appear 3 Select Send Fax from pull down menu ...

Page 317: ... Output pull down menu 5 To address the fax type a fax number in the Input Fax Numbers box and the click Print If you want to send a fax to more than one number click Add after entering the first fax number The destination fax numbers will be listed in the dialog box ...

Page 318: ... OS X Address Book application 1 Click Address Book button 2 Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers filed When you are finished addressing your fax click Print The vCard used must contain a work fax or home fax number ...

Page 319: ...ed Fax Numbers pull down list only the fax number stored in the Mac OS X Address Book for the selected category will be used If the fax number is stored in only one of the Mac OS X Address Book categories the number will be retrieved no matter which category you have selected work or home ...

Page 320: ...ime you use the Brother TWAIN driver MFL Pro P2500 set it as the default by choosing Select Source or the other menu name to select the device Afterwards for each document you scan choose Acquire Image or Scan The scanner setup dialog box will appear Mac OS X Scanning is supported in Mac OS X 10 2 1 or greater The screen shown in this section are from Mac OS 9 The screen on your Macintosh may vary...

Page 321: ...ning the document Scanning a whole page 1 Place the original face up in the ADF or face down on the scanner glass 2 Adjust the following settings if needed in the Scanner Setup dialog box Resolution Color Type Scanning Area Brightness Contrast 3 Click Start When scanning has finished the image will appear in your graphics application ...

Page 322: ...riginal face up in the ADF or face down on the scanner glass 2 Click PreScan The whole image will be scanned into your Macintosh and will appear in the Scanning Area of the Scanner dialog box 3 To scan a portion of the prescanned image click and drag the mouse to crop it 4 Insert original in the ADF if you are using ADF 5 Make your adjustments to the settings for Resolution Color Type Gray Scale B...

Page 323: ...MFC WITH A MACINTOSH Settings in the Scanner window Image Resolution From the Resolution pop up menu choose the scanning resolution Higher resolutions use more memory and transfer time but produce a finer scanned image ...

Page 324: ...ck dots instead of the true gray dots in a specific matrix instead of true gray dots True Gray is used for documents with photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory and takes the longest transfer time Colors Choose either 8 bit Color which scans up to 8 bit Color or 24 bit Color which scans up to 16 8 million colors ...

Page 325: ...djust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Height Enter the height of the custom size Business Card Size To scan business cards select the Business Card size 90 60 mm and place the business card at the center of scanner glass When you are scanning photographs or other images to use in a word processor or ...

Page 326: ... image is too light set a lower Brightness level and scan the image again If the image is too dark set a higher Brightness level and scan the image again Contrast You can only adjust the Contrast level when you have selected one of the Gray Scale settings it is not available when you have selected Black White as the selected Color Type Increasing the Contrast level by dragging the slide bar to the...

Page 327: ...t you install Presto PageManager To install Presto PageManager see Quick Setup Guide on pages 42 to 49 Highlights OCR Scan an image recognize the text and edit it with a word processor Scan Buttons In one step scan documents and open them with a designated program Image Editing Enhance crop and rotate images or open them with an image editing program of your choice Annotation Add removable notes s...

Page 328: ...sk space Recommended 256 color or higher video adapter Eudora Mail or Outlook Express electronic mail software Technical Support For USA Newsoft America Inc Postal Address 4113 Clipper Court Fremont CA 94538 USA Telephone 510 4458600 FAX 510 4458601 E mail Address contactus newsoftinc com URL http www newsoftinc com For Canada E mail Address contactus newsoftinc com ...

Page 329: ...o the MFC OK This starts the process of uploading the data to the MFC and exiting the remote setup program If an error message is displayed enter the correct data again Click OK Cancel This exits the remote setup application without uploading the data to the MFC Apply This uploads the data to the MFC but does not exit the remote setup application Print This command prints the selected items on the...

Page 330: ...USING YOUR MFC WITH A MACINTOSH 18 31 Export This command saves the current configuration settings to a file Import This command reads the settings from a file ...

Page 331: ...Soft PaperPort on up to 5 PC s for use on a network If you want to use more than 5 PCs with ScanSoft PaperPort installed please purchase NL 5 which is a multiple PC license agreement pack for up to an additional 5 Users To purchase NL 5 please contact your Brother Sales Office Registering your PC with the MFC If you need to change the MFC that was registered to your PC during the installation of M...

Page 332: ...Properties dialog box 2 Click the Network Setting tab in the dialog box and select a method to specify the MFC as a Network scanner for your PC Specify your MFC by address Enter the actual IP address of the MFC in the IP Address field Click Apply and then OK Specify your MFC by Name Enter the MFC Node name in the Node Name field Click Apply and then OK ...

Page 333: ...PC Name in the Display Name field The MFC s LCD displays the Name you enter Default setting is your PC Name You can enter a name if you like 4 You can avoid receiving unwanted documents by setting a 4 digit PIN Number Enter your PIN Number in the PIN Number and Retype PIN Number field To send data to a PC protected by a PIN Number the LCD prompts to enter the PIN Number before the document can be ...

Page 334: ...n Changing the Scan to button configuration on page 15 5 to 15 9 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Scan 3 Press or to select Scan to E mail Press Set 4 Press or to select PC Press Set OR If there isn t other selection go to Step 5 5 Press or to select the destination PC you want to use for E mailing your original Press Set If the LCD prompts you to e...

Page 335: ...ess or to select Change Quality Press Set 6 Press or to select Color 150 dpi Color 300 dpi Color 600 dpi B W 200 dpi or B W 200 100 dpi Press Set If you select Color 150 dpi Color 300 dpi or Color 600 dpi in Step 6 go to Step 7 OR If you select B W 200 dpi or B W 200 100 dpi in Step 6 go to Step 8 7 Press or to select PDF or JPEG Press Set 8 Press or to select PDF or TIFF Press Set 9 The LCD promp...

Page 336: ...uration on page 15 5 to 15 10 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Scan 3 Press or to select Scan to Image Press Set 4 Press or to select a destination you want to send Press Set If the LCD prompts you to enter a PIN Number enter the 4 digit PIN Number for the destination PC on the control panel Press Set The MFC will start the scanning process For Netw...

Page 337: ...ardware Section Changing the Scan to button configuration on page 15 5 to 15 11 1 Place the original face up in the ADF or face down on the scanner glass 2 Press Scan 3 Press or to select Scan to OCR Press Set 4 Press or to select a destination you want to send Press Set If the LCD prompts you to enter a PIN Number enter the 4 digit PIN Number for the destination PC on the control panel Press Set ...

Page 338: ...iginal face up in the ADF or face down on the scanner glass 2 Press Scan 3 Press or to select Scan to File Press Set 4 Press or to select a destination you want to send Press Set If the LCD prompts you to enter a PIN Number enter the 4 digit PIN Number for the destination PC on the control panel Press Set The MFC will start the scanning process For Network Scanning the Brother Control Center Smart...

Page 339: ...n be configured through PC FAX Setup Sending tab Sending setup In order to use the full functionality of Network PC FAX it is strongly recommended that you enable the Network PC FAX Setup option on the Sending tab Brother PC FAX Setup 1 Access the Sending Tab from the PC FAX dialog box by clicking OR From the Start menu select All programs Brother MFL Pro Suite MFC 8840D and then select PC FAX Set...

Page 340: ...C FAX SOFTWARE 20 2 2 Check Enable box This software can be used in a network environment and with a locally connected machine It is important that when used in a network environment the Network PC Fax is set to enable ...

Page 341: ...og box type the member s information Name is required field You can also enter an E mail contact address and MFC address for the address book member 3 To send to this contact it is necessary to specify which is the preferred method of sending a document to this contact by checking the Fax E mail or MFC E mail Address box next to the contact 4 Click the OK button to save the member s information If...

Page 342: ...select Network Print Software Follow the screen prompts you will prompted for the IP address of the NC 9100h If in any doubt contact your Network Administrator To check select Start Settings and Printers Highlight the Brother PC FAX driver from the list and right click the mouse button and select Properties then select the Ports tab Select the Print to Following Port as illustrated above if Brothe...

Page 343: ...eiving parties as Members or Groups in your PC FAX Address Book or simply enter the destination address or fax number into the User Interface You can use the Address Book Search feature to quickly find members to send your fax Quick Tips Please see Enable Network PC FAX on page 20 1 before using Brother Network PC FAX 1 Ensure that Network PC FAX is set to Enable in the Sending tab of Setup See En...

Page 344: ...ss selected as the chosen destination for that member 4 To send a Network Fax simply select a member from the address book or enter the fax number into the User Interface with the PC keyboard The member must have Fax selected as the chosen destination for that member Sending a Network PC FAX from your Macintosh application You can send a fax directly from your Macintosh application using the follo...

Page 345: ...ipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be...

Page 346: ...hat you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If ...

Page 347: ...re designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipm...

Page 348: ...est conforme à la norme NMB 003 du Canada International ENERGY STAR Compliance Statement The purpose of the International ENERGY STAR Program is to promote the development and popularization of energy efficient office equipment As an ENERGY STAR Partner Brother Industries Ltd has determined that this product meets the ENERGY STAR guidelines for energy efficiency Laser safety This equipment is cert...

Page 349: ...s and must be attached to laser products marketed in the United States WARNING Use of controls adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure WARNING Changes or modifications not expressly approved by Brother Industries Ltd may void the user s authority to operate the equipment Manufactured BROTHER CORP ASIA L...

Page 350: ...entilation is provided 8 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company Use only the power cord supplied with this MFC 9 This product is equipped with a 3 wire grounded plug a plug having a third grounded pin This plug will only fit into a grounded power outlet This is a...

Page 351: ...d If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product...

Page 352: ...untries Macintosh QuickDraw iMac and iBook are trademarks or registered trademarks of Apple Computer Inc Postscript and Postscript Level 3 are registered trademarks or trademarks of Adobe Systems Incorporated PaperPort and OmniPage are registered trademarks of ScanSoft Inc Presto PageManager is a registered trademark of NewSoft Technology Corporation Each company whose software title is mentioned ...

Page 353: ...rint quality problem then replace the drum unit with a new one The drum counter was not reset 1 Open the front cover and then press Clear Back 2 Press 1 to reset Check Original The originals were not inserted or fed properly or original scanned from ADF was longer than about 36 inches 90cm See Original jams on page 22 4 Check Paper Check Paper 1 Check Paper 2 The MFC is out of paper or paper is no...

Page 354: ...For A While You must wait 20 minutes for it to cool Cover Open PLS Close Cover The front cover was not completely closed Close the front cover for the drum unit Disconnected The other party or other party s fax machine terminated the call Try to transmit or receive again DX Lever Error The paper adjustment lever for duplex printing is not correctly set for the paper size Set the duplex lever to th...

Page 355: ...r or is busy Verify the number and try again Not Registered You tried to access a One Touch or Speed Dial number that is not programmed Set up the One Touch or Speed Dial number See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 2 Pls Open Cover A page piece of paper or paper clip etc may be jammed inside the MFC Open the front cover If you see any jammed paper...

Page 356: ...e paper is jammed in the MFC See Paper jams on page 22 6 or Paper is jammed in the duplex tray For MFC 8840D and MFC 8840DN on page 22 11 Toner Empty Toner cartridge is not installed OR Toner is used up and printing is not possible Reinstall the toner cartridge OR Replace the toner cartridge with a new one See Replacing the toner cartridge on page 22 28 Toner Low If the LCD shows Toner Low you can...

Page 357: ...unit 1 Take out any paper from the ADF that is not jammed 2 Lift the document cover 3 Pull the jammed original out to the right 4 Close the document cover 5 Press Stop Exit OR 1 Take the ADF support out of the ADF unit 2 Pull the jammed original out to the right 3 Press Stop Exit ...

Page 358: ...ows If the jammed paper is removed completely by using the information in the following steps you can install the paper tray first and then close the front cover and the MFC will resume printing automatically If a paper jam occurs when using the optional lower tray unit check for correct installation of the upper paper tray Always remove all paper from the paper tray and straighten the stack when ...

Page 359: ...per up and out of the MFC 3 Press the cover release button and then open the front cover 4 Pull out the drum unit assembly Pull the jammed paper up and out of the MFC If you cannot remove the drum unit assembly easily at this time do not use extra force Instead pull the edge of the jammed paper from the paper tray ...

Page 360: ...the following diagram 5 Open the back output tray Pull the jammed paper out of the fuser unit If the paper jam can be cleared go to Step 7 If you have to pull the paper toward the back of the MFC the fuser may get dirty with toner powder and it may scatter on the next printouts Print a few copies of the test page until the scattering of toner stops ...

Page 361: ...rnal parts of the MFC are extremely HOT Wait for the MFC to cool down before you touch the internal parts of the MFC 6 Open the jam clear cover fuser cover Pull the jammed paper out of the fuser unit 7 Close the jam clear cover Close the back output tray HOT Back view Jam Clear Cover Fuser Cover ...

Page 362: ...Push the lock lever down and take the toner cartridge out of the drum unit assembly Take out the jammed paper if there is any inside the drum unit 9 Put the drum unit assembly back in the MFC 10 Put the paper tray in the MFC 11 Close the front cover ...

Page 363: ...OUTINE MAINTENANCE Paper is jammed in the duplex tray For MFC 8840D and MFC 8840DN 1 Pull the duplex tray and paper tray out of the MFC 2 Pull the jammed paper out of the MFC 3 Put the duplex tray and paper tray back into the MFC ...

Page 364: ...e Down Output Tray after only one side has printed If the Paper Adjustment Lever for Duplex Printing is not set correctly for the paper size paper jams may occur and the printing will be out of position on the page See To use Automatic Duplexing for fax copy and print operations For MFC 8840D and MFC 8840DN on page 2 10 ...

Page 365: ...tional blank page your Paper Size setting may not be correct for the paper you are using See Type and size of paper on page 2 1 Make sure that auto reduction function setting is turned on See Printing a reduced incoming fax Auto Reduction on page 5 5 Phone Line or Connections Dialing does not work Check for a dial tone Change Tone Pulse setting See Setting Tone and Pulse dialing mode For Canada on...

Page 366: ...data For Example Your Brother MFC handles the Caller ID subscriber services However if you subscribe to Call Waiting or some other custom service and its signal comes through the line while your MFC is sending or receiving a fax the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system indu...

Page 367: ...have text missing Your computer is not recognizing the printer s input buffer full signal Please make sure to connect the MFC cable correctly The MFC cannot print full pages of a document Out Of Memory message occurs Reduce the printing resolution Reduce the complexity of your document and try again Reduce the graphic quality or the number of font sizes within your application software My headers ...

Page 368: ...ode ECP MFC is Busy or MFC Connect Failure Error Message appears MFC Connect Failure If the MFC is not connected to your PC and you have loaded the Brother software the PC will show MFC Connect Failure each time you restart Windows You can ignore this message or you can turn it off as follows Double click tool WarnOFF REG from the supplied CD ROM The Scan key on the MFC s control panel will not wo...

Page 369: ...face See Setting the Paper Type on page 4 5 and Media Type on page 12 4 Printouts are too light Set Toner Save mode to off in the Advance tab in the printer driver See Toner Save on page 12 6 Network Difficulties I cannot print over the Network Make sure that your MFC is powered on and is On Line and in Ready mode Press the Test switch Then the current settings of the NC 9100h are printed Verify t...

Page 370: ...22 34 Ghost Make sure you use paper that meets our specifications Rough surfaced paper or thick print media may cause this problem Make sure that you choose the appropriate media type in the printer driver See About paper on page 2 1 Try using a new drum unit See Replacing the drum unit on page 22 34 Toner specks Make sure that you use paper that meets our specifications Rough surfaced paper may c...

Page 371: ...it gear by hand while looking at the surface of the OPC drum Do not touch the photosensitive drum with your fingers 3 When you have located the mark on the drum that matches the print sample wipe the surface of the OPC drum with a cotton swab until the dust or paper powder on the surface comes off Do not try to clean the surface of the photosensitive drum with a sharp object such as a ball point p...

Page 372: ...drum unit may be damaged Install a new drum unit See Replacing the drum unit on page 22 34 The toner cartridge may be damaged Put in a new toner cartridge See Replacing the toner cartridge on page 22 28 Make sure that a torn piece of paper is not inside the printer covering the scanner window The fixing unit may be smudged Call Customer Service White lines down the page You may clear the problem b...

Page 373: ...er on page 2 1 Try printing using the straight through output path See How to load paper on page 2 5 Turn over the stack of paper in the tray or try rotating the paper 180 in the input tray The drum unit is a consumable item and it is necessary to replace it periodically Examples of poor print quality Recommendation B DEFGH abc efghijk A C D bcde 1 3 4 ...

Page 374: ...ur warranty 1 Turn the MFC power switch off 2 Unplug the MFC from the telephone wall jack 3 Unplug the MFC from the AC outlet Lock the Scanner Lock 4 Push the Scanner Lock Lever down to lock the scanner This lever is located on the left of the scanner glass Caution Damage caused to your MFC by failure to lock the scanner before moving and shipping may void your warranty 5 Open the front cover Scan...

Page 375: ...idge installed in the drum unit 7 Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag 8 Close the front cover Fold down the face down output tray flap Remove the telephone line cord 9 Wrap the MFC in the plastic bag and place it in the original carton with the original packing material ...

Page 376: ...dge assembly telephone line cord AC cord and printed materials in the original carton as shown below 11 Close the carton and tape it shut If you are returning the MFC to Brother as part of the Exchange Service pack only the MFC Keep all separate parts to use with your Exchange machine ...

Page 377: ...the document cover Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth If the screen still displays a scanner error call Brother Customer Service for assistance at 1 800 284 4329 in USA or 1 877 BROTHER in Canada White Film Document Cover Glass strip White film ...

Page 378: ...ner scatters and your hands or clothes get dirty immediately wipe or wash it off with cold water 1 Turn the MFC power switch off and open the front cover 2 Remove the drum unit and toner cartridge assembly WARNING Just after you have used the MFC some internal parts of the machine are extremely HOT When you open the front cover of the MFC never touch the shaded parts shown in the diagram below 3 G...

Page 379: ...ide the drum unit by gently sliding the blue tab from right to left several times 2 Return the blue tab and snap it into the Home position Caution If the blue tab is not at Home position printed pages may have vertical stripes 3 Reinstall the drum unit and toner cartridge assembly into the MFC See Replacing the drum unit on page 22 34 4 Close the front cover 5 Plug in the power cord first then the...

Page 380: ...e count will vary depending on your average type of original i e standard letter detailed graphics Discard the used toner cartridge according to local regulations keeping it separate from domestic waste Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge If you have questions call your local waste disposal office We recommend that you clean the MFC when ...

Page 381: ...e will be extremely HOT So never touch the shaded parts shown in the illustration 1 Open the front cover and pull out the drum unit Caution Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner To prevent damage to the MFC from static electricity do not touch the electrodes shown below HOT ...

Page 382: ... 30 2 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit Caution Handle the toner cartridge carefully If toner scatters on your hands or clothes immediately wipe it off or wash it with cold water Lock Lever ...

Page 383: ... you continue to use only Genuine Brother Brand replacement toner cartridges TN 540 or TN 570 Using or attempting to use potentially incompatible toner and or toner cartridges in your MFC may cause damage to the machine itself and or it may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party toner and ton...

Page 384: ... place If you put it in properly the lock lever will lift automatically 7 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times Return the blue tab to the Home position before reinstalling the drum unit and toner cartridge assembly Toner Cartridge Drum Unit Corona Wire Tab Home Position ...

Page 385: ...22 33 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 Reinstall the drum unit and toner cartridge assembly and close the front cover ...

Page 386: ...moving the drum unit handle it carefully because it contains toner If toner scatters and your hands or clothes get dirty immediately wipe or wash with cold water WARNING Just after you have used the MFC some internal parts of the MFC are extremely HOT So please be careful The drum unit is a consumable item and it is necessary to replace it periodically There are many factors that determine the act...

Page 387: ... Press the cover release button and then open the front cover 2 Remove the old drum unit and toner cartridge assembly Place it on a drop cloth or disposable paper to avoid scattering toner Caution To prevent damage to the printer from static electricity do not touch the electrodes shown below ...

Page 388: ...um unit See Replacing the toner cartridge on page 22 28 6 Reinstall the new drum unit keeping the front cover open 7 Press Clear Back 8 Press 1 and when the LCD shows Accepted and close the front cover Caution If toner scatters and your hands or clothes get dirty immediately wipe off or wash with cold water Discard the used drum unit according to local regulations keeping it separate from domestic...

Page 389: ...umber of total pages copy pages print pages and List Fax total fax print total list print pages that your MFC has printed 1 Press Menu 2 0 3 2 The LCD shows number of pages for Total and Copy Press to see Print and List Fax 3 Press Stop Exit Even if the remaining drum life is 0 you may continue to use the drum unit until you have a print quality problem 20 Miscellaneous 2 Drum Life Remaining 100 2...

Page 390: ...rd Memory 32MB TECHWORKS 12457 0001 MFC 8840D 32 MB Standard Memory 64MB TECHWORKS 12458 0001 MFC 8840DN 32 MB Standard Memory 128MB TECHWORKS 12459 0001 In general the DIMM must have the following specifications Type 100 pin and 32 bit output CAS Lantency 2 or 3 Clock Frequency 100MHz or more Capacity 32 64 128MB Height 35mm 1 4 inches or less Parity NONE DRAM Type SDRAM 4 Bank Some DIMMs might n...

Page 391: ...ake sure there are no faxes in the memory 1 Disconnect the telephone line cord turn the MFC power switch off unplug the MFC power cord from the AC outlet and then disconnect the interface cable WARNING Turn the MFC power switch off before installing or removing the memory board 2 Remove the side cover Loosen the two screws and then remove the metal shield plate 3 Unpack the DIMM and hold it by the...

Page 392: ...ds 5 Press the DIMM straight into the slot press firmly Make sure the locks on each side of the DIMM click into place To remove a DIMM you must release the locks 6 Put the metal plate back on and secure the metal plate with the two screws 7 Put the side cover back on 8 Reconnect the telephone line cord 9 Reconnect any additional interface cables that you removed 10 Reconnect the power cable and th...

Page 393: ...twork LAN Board NC 9100h you can connect your MFC into the network to use the Internet FAX Network Scanner Network Printer and Network Management operations WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power For more details about how to configure the Network board please see the NC 9100h Network User s Guide on the CD ROM supplied with the MFC NC 9100...

Page 394: ...ounding mat if possible If you do not have an anti static wrist strap touch the bare metal surface on the back of the machine before handling the NC 9100h Avoid moving around the work area in order to eliminate static charge build up If possible do not work on a carpeted area Do not flex the board and do not touch the components on the card Tools Required Phillips Screwdriver Step 1 Hardware insta...

Page 395: ...urn the MFC power switch off before installing or removing the NC 9100h board 2 Remove the side cover Loosen the two screws and then remove the metal shield plate 3 Loosen the two screws and then remove the metal cover plate Cover Plate ...

Page 396: ...two screws 5 Put the metal shield plate back on and secure it with the two screws 6 Put the side cover back on 7 Reconnect the telephone line cord 8 Reconnect any additional interface cables that you removed 9 Reconnect the power cable and then turn on the MFC power switch 10 Press the Test switch and print a network configuration page See TEST SWITCH on page 23 9 ...

Page 397: ...or an RJ45 Connector of the NC 9100h Verifying successful hardware Installation Plug in the AC power cord After initialization and warm up this may take several seconds the machine will come to a Ready state LED No light If both of the two LEDs are off then the print server is not connected to the network Link Speed LED is orange Fast Ethernet This Link Speed LED will be orange if the print server...

Page 398: ...the Paper Tray 2 accessory LT 5000 to use as a third paper source Tray 2 holds up to 250 sheets of 20 lb 80 g m2 paper If there is a valid connection to the network the LED will blink orange or green To set up the MFC on the Network see the NC 9100h Network User s Guide on the CD ROM Paper Tray 2 Holds approx 250 sheets of 20 lb 80 g m2 Basis Weight 16 to 28 lb 60 to 105 g m2 Moisture Content 4 to...

Page 399: ... same fax number will be sent as one transmission Beeper The sound the keys make when they are pressed an error occurs or a fax has been received or sent Beeper volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Caller ID A subscriber service purchased from the Telephone Company that lets you see ...

Page 400: ...the other end with pre programmed information from memory or you can print a sample cover page to fax with your original Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Fax Sends your fax at a later time that day Distinctive Ring A subscriber service purchased from the telephone company that provides another phone number on an existing phone line The...

Page 401: ...perations Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fax tones The signals sent by sending and receiving fax machines while communicating information Fine resolution Resolution is 203 196 dpi It is used for small print and graphs Gray scale The shades of gray available for copying and faxing photographs Group number A co...

Page 402: ... when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging This feature enables your MFC to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence stored on Speed Dial numbers Press Pause as many times as needed for longer pauses Photo re...

Page 403: ... size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 x 391 dpi Best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack of the MFC Telephone Answer Code Fax Tel mode When the MFC answers a voice call it pseudo d...

Page 404: ...fication Report A listing for each transmission that shows its date time and number True Type fonts The fonts that are used in the Windows operating systems If you install the Brother True Type fonts more types of fonts will be available for Windows applications User Settings A printed report that shows the current settings of your MFC ...

Page 405: ...lb Multi Purpose Tray 50 Sheets 20 lb MFC 8840D MFC 8840DN only Manual Feed Tray Single sheet 20 lb MFC 8440 only Printer Type Laser Print Method Electrophotography by semiconductor laser beam scanning LCD Liquid Crystal Display 22 characters 5 lines Warm up Max 18 seconds at 73 4 F 23 C Power Source 120V AC 50 60Hz USA Canadian Version Only Power Consumption Average Operating Copying 440 W or les...

Page 406: ...h paper tray on page 2 4 Maximum paper tray capacity Approx 250 sheets of 20 lb 80 g m2 plain paper Maximum multi purpose tray capacity Approx 50 sheets of 20 lb 80 g m2 plain paper MFC 8840D and MFC 8840DN only Manual Feed Tray Multi Purpose Tray Paper size Width 20 lb 2 75 8 66 69 8 220 0 mm Height 4 57 16 00 116 0 406 4 mm Weight 16 43 lb 60 161 g m2 Paper Output Up to 150 sheets of plain paper...

Page 407: ...d 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine 392 line inch 15 4 line mm One Touch Dial 40 20 2 Speed Dial 300 stations Automatic Redial one time Auto Answer 0 1 2 3 or 4 rings Communication Source Public switched telephone network Memory Transmission Up to 600 1 500 2 pages Out of Paper Reception Up to 600 1 500 2 pages 1 Pages refers to the Brother Standard Chart No ...

Page 408: ...aximum 1200 x 1200 dpi scanning with Windows XP resolution up to 9600 x 9600 dpi can be selected by using the Brother scanner utility Document Size ADF Width 5 8 to 8 5 148 mm to 216 mm ADF Height 5 8 to 14 0 148 mm to 356 mm Scanner Glass Width Max 8 5 216 mm Scanner Glass Height Max 14 0 356 mm Scanning Width 8 35 inches 212 mm Gray Scale 256 levels Scanning directly to a networked PC is availab...

Page 409: ...ting mode Economy printing mode saves toner usage Print Speed Up to 17 pages minute letter size when loading paper from paper tray Duplex Printing Up to 8 5 pages minute MFC 8840D and MFC 8840DN only 8 5 sides per minute 4 25 sheets per minute First Print Up to 12 seconds using letter size paper in paper tray Interface Recommended Cable Parallel A bi directional shielded parallel cable that is IEE...

Page 410: ...entium 233MHz 180 MB Apple Macintosh Operating System Mac OS 8 6 9 2 Printing Scanning and PC FAX Send Only All base models meet minimum Requirements 32 MB 64 MB 50 MB 200 MB Mac OS X 10 1 10 2 1 or greater Printing Scanning 2 PC FAX Send andRemoteSetup Only 128 MB 160 MB NOTE USB is not supported under Windows NT WS 4 0 All registered trademarks referenced herein are the property of their respect...

Page 411: ... 6 700 pages when printing letter size or A4 paper at 5 print coverage Toner life expectancy will vary depending upon the type of average print job Drum Unit Life Expectancy Up to 20 000 pages drum unit DR 510 There are many factors that determine the actual drum life such as temperature humidity type of paper toner you use and number of pages per print job ...

Page 412: ...for Internet Fax Support for Windows 98 Me NT 4 0 2000 XP Novell NetWare 3 X 4 X 5 X Mac OS 8 6 9 2 X 10 0 10 2 1 or greater Ethernet 10 100 BASE TX Auto Negotiation TCP IP IPX SPX AppleTalk DLC LLC RARP BOOTP DHCP APIPA NetBIOS WINS LPR LPD Port9100 SMTP POP3 SMB NetBIOS IP IPP SSDP Apple Rendezvous FTP MIBII as well as Brother private MIB TELNET SNMP HTTP TFTP Included Utilities BRAdmin Professi...

Page 413: ...u to print and scan over a wireless network Network types IEEE802 11b wireless LAN Support for Windows 98 98SE Me 2000 XP and Windows NT Mac OS X 10 2 4 or greater Apple Rendezvous Protocols TCP IP ARP RARP BOOTP DHCP APIPA Auto IP WINS NetBIOS DNS LPR LPD Port9100 SMB Print IPP RawPort Apple Rendezvous TELNET SNMP HTTP Network Scanning are not available for Mac You can assign the scan key to one ...

Page 414: ...eling fax forwarding 8 6 fax jobs in memory 6 11 jobs awaiting redial 6 11 paging 8 6 cleaning routine maintenance drum unit 22 27 printer 22 26 scanner 22 25 CNG tones 1 14 Combine items into a single file attachment 14 11 connecting external TAD 1 16 external telephone 1 15 control panel overview 1 7 copy contrast 10 16 default settings changing 10 16 Duplex N in 1 10 11 Enlarge Reduce 10 7 ente...

Page 415: ...Lamp 4 10 Sleep Time 4 10 Toner Save 4 9 enter copy mode 10 1 entering text 4 3 envelopes 2 3 error messages on LCD Check Paper 22 1 Comm Error 22 2 Not Registered 22 3 Out of Memory 22 3 while scanning a document 10 5 extension telephone using 5 7 external telephone 1 15 F fax codes Fax Receive Code 5 7 Remote Access Code 8 4 Telephone Answer Code 5 7 Fax Forwarding 8 1 changing remotely 8 6 8 7 ...

Page 416: ...ELP 3 1 Help List 9 3 J jacks convert to RJ11 jack 1 19 EXT jack external telephone 1 15 TAD answering machine 1 16 triplex adapter 1 19 jams original 22 4 paper 22 4 L LAN Configuration 3 11 3 15 LCD Liquid Crystal Display 1 7 3 1 LCD Contrast 4 12 M maintenance routine 22 25 manual receive 5 1 transmission 6 4 manual feed tray 11 5 11 7 Memory Security 6 22 6 23 Memory Storage 3 1 Menu table 3 1...

Page 417: ...11 11 fax from memory 5 5 improving the print quality 22 18 jams 22 6 22 11 manual feed tray 11 5 multi purpose tray 11 6 on thick paper 11 7 reports and lists 11 18 resolution S 5 Secure key 11 16 specifications S 5 two sided duplex printing 11 3 print media 2 1 printer driver 12 17 PS printer driver 12 17 Q Quality key copying 10 6 R Receive mode External TAD 5 1 Fax Only 5 1 Fax Tel 5 1 Manual ...

Page 418: ... Receive Mode 5 1 Temporary Copy Settings 10 6 text entering 4 3 Special Characters 4 4 To change the default setting of the scan click on the Scan Settings tab 15 9 Tone signals on Pulse line 7 8 toner cartridge replacing 22 28 22 29 tray use setting copy 4 11 fax 4 12 troubleshooting 22 1 error messages on LCD 22 1 if you are having difficulty incoming calls 22 14 paper handling 22 16 phone line...

Page 419: ... Remote Access Code 1 Dial your fax number from a telephone or fax machine using touch tone When your MFC answers immediately enter your Remote Access Code 3 digits followed by Your MFC signals the kinds of messages it received 1 long beep Fax messages No beeps No messages After 2 short beeps enter a command Press 9 0 to reset your MFC when you finish Hang up 2 3 4 5 6 1 4 Press 9 7 1 1 long beep ...

Page 420: ... 9 6 then to Retrieve all faxes press 2 then enter the number of remote fax machine followed by After the beep hang up and wait Erase all fax messages press 3 Changing Remote Access Code 1 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Set 4 Press Stop Remote Commands C HANGE P AGING F AX F ORWARDING S ETTING Press 9 5 then to Turn feature Off press 1 Select Fax Forward...

Page 421: ...ifications NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five ...

Page 422: ... center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide ...

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