Example for Announcement AO
:
“Hello. No one is available to answer your call at this time. Please call back after 9:00 AM. Thank you.”
4.
Hold down ANNC while you record your announcement.
The system beeps once when it begins to record. While you record, the Message Window displays the
length of the announcement in seconds.
5.
Speak towards the microphone (located under the PLAY button) in a normal tone of voice.
6.
Release ANNC when you finish.
The unit beeps to indicate that it is no longer recording and then plays back your announcement
automatically. (Adjust the VOLUME control to a comfortable listening level.)
•
If you are not satisfied with the announcement, repeat Steps 4 through 6.
•
If the announcement did not record successfully, the Message Window displays NO
ANNOUNCEMENT. Repeat steps 4 through 6.
To play back a primary announcement at any time:
1.
Select Mailbox 1.
2.
Move the ANNC SELECT switch to the announcement (
A, B, or AO
) you want to play back.
3.
Tap (quickly press and release) ANNC.
IMPORTANT: Be sure to release ANNC quickly. If you hold it down for more than one second, the
system erases the existing announcement and begins to record a new one.
To change your announcement:
Follow Steps 1 through 6 under “To record a primary announcement.” The new announcement will be
recorded over the old one.
Recording Through the Handset
The sound quality of your announcement may be improved by recording through the handset.
To use the handset:
1.
Complete Steps 1 and 2 under “To record a primary announcement.”
2.
Hold Down STOP, lift the handset and release STOP. The Message Window displays:
HANDSET
PLAY/RECORD
3.
Hold down ANNC while you record your announcement.
The system beeps once when it begins to record. While you record, the Message Window displays the
elapsed time of the announcement in seconds.
4.
Speak into the handset in a normal tone of voice.
5.
Release ANNC when you finish.
The system automatically plays back your announcement through the handset.
6.
If you are satisfied with the announcement, hang up. If you are not satisfied, repeat Steps 2 through 4
to record a new announcement.
Using the Pre-recorded Announcement
The system has a pre-recorded announcement that uses the built-in voice. (This is the same voice that
announces the date and time.)
The pre-recorded announcement is: “Hello. Please leave a message after the tone.”
NOTE: The pre-recorded announcement can only be used as Announcement A or B. There is no pre-
recorded announcement for AO (Announcement Only).
To use the pre-recorded announcement:
1.
Move the ANNC SELECT switch to A or B.
