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Anviz OA200, User Manual

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Anviz OA200 User Manual Download Page 87

 

78

 

Click 

  to select the attendance record file for importing, and click

【

ok

】

 to start. 

5.6.3   Clear Obsolete Data 

Click 

【

clear obsolete data

】

 in 

【

data maintenance

】

  menu, springs the following 

window: 

 

After your system is used for a long time, you will get a large number of obsolete 

data in the database. It ties up the hard disk space and influences your system operation 

speed.    At this moment you can use this function to clear these useless data.   

Select the ending date for your data clearing. And click 

【

clear

】

  to complete this 

operation, after the clearance, the system will prompt asking you to compress the 

database as following shows, select 

【

ok

】

  to finish. (Note: you can only clear the data of 

one month ago) 

5.6.4   Compress Database 

Click 

【

compress database

】

in

【

data maintenance

】

  menu to compress and repair 

the database 

5.6.5   Backup Database 

For ensuring the safety of data and recoverability, we advise you to back up the 

database regularly. Click 

【

backup database

】

in 

【

data maintenance

】

menu, then select 

the route to backup the database. Click

【

save

】

when ready. 

Back up the database manually: Copy the Att2003.mdb from the installation 

directory to the route you want to backup the database, so if the system collapses, you 

just copy Att2003.mdb to installation directory over again after re-installation.     

5.6.6   Initialize System 

Click 

【

Initialize system

】

 in 

【

data maintenance

】

  to initialize the system. (Note: 

After the system is initialized, all information will be lost; the system will get back to the 

state when just installed. Please make sure that you want to initialize the system. )

 

5.7   External program management 

Click External on the main menu, following springs: 

 

Summary of Contents for OA200

Page 1: ... is no doubt that it has become the first choice of standalone time attendance for enterprises with its strong function and veracity Please read this user manual carefully to have an initial understanding of functions and basic knowledge of installation debugging maintenance application and management to better use this product Utilizing the state of the art biometric tech this product will bring ...

Page 2: ...r surface system will check users automatically and record the correct time and checking status Full Function The system can realize different functions such as attendance remark calculation and report printing The remark can be made for reasons such as business leave absence marriage holiday and etc the checking and calculation can be made in accordance with different time periods departments ind...

Page 3: ...ent management 3 Staffer maintenance 4 Shift management 5 Staffer schedule 6 Record collection 7 Exception management 8 Statistic report Set T A rule statistic rule company name and leaving class Add delete and modify departments Add delete and modify staffer Import and transfer staffer Set timetable and shift Allocate staffer shift or temporary shift Collect records from the unit or import the ba...

Page 4: ...in the time attendance unit Please download the records from the unit before report calculation In addition staff information and fingerprint templates can be uploaded and downloaded between the unit and the computer Please refer to Background management for detailed information 7 There is always staff away for business asking for leave and forgetting clock happening in a company Once it occurs pl...

Page 5: ... possible reasons are as follows Staffer shift or temporary shift is incorrect Exceptions such as staffer away for business ask for leave forgetting clock in out is incorrect Checking and calculation of transaction records is incorrect 5 ...

Page 6: ...setting 9 2 4 3 Output for access control 9 2 4 4 Communication 10 2 4 5 Network setting 10 2 4 6 Volume 10 2 4 7 System Initialization 11 2 5 System information 11 2 5 1 User Information 11 2 5 2 Time Attendance Information 12 2 5 3 Unit Information 12 3 System Installation 14 3 1 Operation environment 14 3 2 System installation 14 3 3 Uninstall the program 16 4 Communication 18 4 1 Terminal Mana...

Page 7: ...t Real time 24 4 5 Staffers Management 24 4 5 1 Add Staffer 25 4 5 2 Modify staffer 32 4 5 3 Delete staffer 32 4 5 4 Transfer department 33 4 5 5 Copy privilege 33 4 5 6 Download FP 34 4 5 7 Upload Staffer FP 35 4 5 8 Delete Staffer from unit 36 4 5 9 Check Staff 36 4 6 Record Management 37 4 6 1 Search Record 37 4 6 2 Export Record 38 4 7 Other Settings 39 4 7 1 Basic Parameter Setting 39 4 7 2 T...

Page 8: ...ment 53 5 3 1 Department management 53 5 3 2 Staffer maintenance 54 5 4 Attendance Management 56 5 4 1 Holidays List 56 5 4 2 Timetable and Shift 57 5 4 3 Staffer Scheduling 62 5 4 4 Attendance Records 64 5 4 5 Attendance Calculating and Report 66 5 5 Deal with exceptions 73 5 5 1 Away on Business Leave 73 5 5 2 Append Record 74 5 5 3 Append Record collectively 75 5 5 4 Dealing with collectively l...

Page 9: ...rolled but often failure in identification 81 6 2 T A system can t be connected with PC 81 6 3 No records found though staff have clocked in out 81 6 4 The user can not identify 82 6 5 Staffers can t pass although he used the ID FP mode 82 6 6 The unit beeps automatically when no one punches in out 82 7 Appendix 84 7 1 Interface illustration 84 7 2 Illustration of pressing finger 84 IV ...

Page 10: ...Chapter 1 Introduction The main theme of this chapter is the feature of this T A as well as function introduction 1 ...

Page 11: ... and access control system with 128 64 blue LCD This model can be used stand alone or connected via TCP IP OA200 can control door lock for access control Fingerprint identification provides high security level The original time attendance records can also be kept in the units OA200 Fingerprint Time Attendance System Function Standalone model compact design easy installation and user friendly inter...

Page 12: ... access control and Wiegand output to work with standard access controller 16 customizable checking status for easy payroll software integration Voice prompt three color LED indicator Communication method RS232 and TCP IP User capacity 2000 Fingerprint capacity 1760 Card capacity 2000 Record capacity 50000 Size 190 x 140 x 30 mm 3 ...

Page 13: ...Chapter 2 Operation Guide This chapter is mainly about appearance illustration and relevant system settings such as how to add and delete users etc 4 ...

Page 14: ...5 2 Operation Guide 2 1 Keypad introduction 2 2 Default LCD Press Menu to enter management password interface as follows ...

Page 15: ...e menus In Up Out Down 2 3 Admin Management Select Admin menu and press OK to select Enroll User menu as follows Same as above In and Out can be used to move up or down 2 3 1 Enroll User Select Enroll User menu press OK to enter user enrollment interface as follows For instance enter ID 118 Enter ID and pres OK to enter user enrollment interface as follows ...

Page 16: ... to start the enrollment of the second fingerprint After the fingerprints are successfully enrolled press OK to save and enter enrollment status for the next staffer Press Start Esc will exit the menu without saving the enrolled fingerprints 2 3 2 T A Option Select T A option and press OK to enter identification method interface Enter ID and press OK to enter setting interface as follows Please no...

Page 17: ... User Select Delete user menu press OK to enter user deletion interface as follows Enter ID and press OK to enter deletion setting User deletion or reservation can be set as follows Please note C and Menu can be used to shift between reservation and deletion After the setting is completed press OK to confirm 2 4 System Setup Select Setup as follows ...

Page 18: ...new password press OK to confirm and exit admin password interface 2 4 2 Clock setting Select Clock setup and press OK to enter clock setting interface as follows Set date and time press OK to confirm and exit admin password interface 2 4 3 Output for access control Select Output and press OK to enter access control output interface as follows ...

Page 19: ...mmunication methods TCP IP and RS232 In and Out can be used to select Press OK to confirm and exit communication method interface 2 4 5 Network setting Select Network menu and press OK to enter into network setting interface as follows Please note In and Out can be used to select different fields Press OK to confirm and exit network setting interface 2 4 6 Volume Select Volume menu and press OK to...

Page 20: ... system initialization interface as follows Enter password Admin password and press OK to confirm the system initialization Please note The data can t be recovered after initialization Please be cautious 2 5 System information Select Info menu as follows Press OK to enter sub menu 2 5 1 User Information Select User Info menu and press OK to enter user information interface as follows ...

Page 21: ...ess OK to enter time attendance information interface as follows Time attendance information includes record and used space information 2 5 3 Unit Information Select Unit info menu press OK to enter unit information interface as follows Unit information includes product serial number and firmware version Please note Start Esc or OK can be used to exit ...

Page 22: ...13 Chapter 3 System Installation This chapter mainly discusses the installation and un installation of T A software as well as the hardware and operation system requirement ...

Page 23: ...imum 100M hardware space COM USB Port CD ROM CD ROM needed in installation VGA support 800 600 resolution and above Operation system Microsoft Windows 2000 XP recommended Microsoft Windows Vista 3 2 System installation Please insert T A disc into CD ROM and the disc will automatically run the installation program If not please run setup exe in the root directory of the disc The following window wi...

Page 24: ... Next to continue installation see the picture below Click Back and installation will return to the previous screen and re select target directory Click Next and the installation will start as the following picture shows The installation will be done after seconds see the picture below ...

Page 25: ... been added to All Programs Please see the picture below The shortcut of Time and Attendance System is included in All Programs 3 3 Uninstall the program Click Uninstall Time and Attendance System in the above picture click Next and the program will be uninstalled automatically Please note All the files and data will be deleted after uninstalling the program so please make sure before operation ...

Page 26: ...17 Chapter4 Communication The chapter is mainly about how to add delete and set communication between PC and terminal ...

Page 27: ...attendance software s login password is not empty you should enter the password firstly Enter the password and click the button OK to login If you enter the wrong password 3 times the software will automatically close When you enter a wrong password a message box pops up as follows Click the button OK And then try to enter the correct password 4 1 Terminal Management T A Unit Management Add Unit D...

Page 28: ...are in the device OA200 If you set it as ON Duty all the records status which is from this OA200 will be On duty Com The default is Com1 and the 115200bps TCP IP Click the button to refresh the option list you will see all the OA200 s IP which is in the Network Click the button OK to save the information It displays as follows 4 1 2 Modify Unit Choose the terminal and then click Modify Unit the fo...

Page 29: ... input box The management password can be 0 99999999 Click the button setting Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Some operation information displays in the main interface as follows Notice We use this management password to enter the device menu You can t use this password to enter the software 4 2 2 Set Sleep Period Enter the time per...

Page 30: ...onfirm or click the button Cancel to cancel Some operation information displays in the main interface as follows 4 3 T A Machine Communication Management It contains synchronize time terminal parameter initialize unit download record backup staffers resume staffers and so on 4 3 1 Synchronize Time Synchronize the OA200 s time with the computer time Click the button Synchronize time Following messa...

Page 31: ...oad the records from the OA200 to the computer Click the button Download records Following message box pops up Click the button OK to confirm or click the button Cancel to cancel Some operation information displays in the main interface as follows 4 3 4 Backup Staffers Download the staffer information and staffers fingerprint templates from the OA200 to the computer You can edit the staffer inform...

Page 32: ...lays as follows 2008 07 15 15 30 32 Resume staffers 2008 07 15 15 30 32 Resume staffers 1 1 2008 07 15 15 30 32 Backup staffer completed 4 4 Record supervision 4 4 1 Activate Real time Real time function enable track the attendance records in unit at any time Choose terminals need to be set monitor Click Activate real time button status menu will show Activate real time monitor after completed it ...

Page 33: ...al time monitor After completed it will show Prohibit real time monitor completed Progress bar will finish at 100 The start time of real time monitor records information will be shown as the pc s current time The interface is as following After real time monitor prohibited real time monitoring records info will still exist If reactivate real time function the info will be totally cleared but the a...

Page 34: ...age info Basic info relevant info fingerprint registration The interface is as following Basic info Input staff info in Basic info You can also add pictures for staff There are two ways to add pictures 1st way Click button choose staffer s picture stored in PC and open Edit picture window as following ...

Page 35: ...r s picture in its directory Click Open button to open picture Firstly you need to cut the picture Use the mouse to choose the area needed cut You can also mouse to pull adjusting the area Then click Cut down button After cutting down the picture is as following ...

Page 36: ...info window After cutting down the picture completed click Save button to save picture and exit to Add modify staffer info window Then this staffer s picture will show at the right up corner as following 2nd way You can install camera to take pictures and edit then save Make sure there is camera equipment installed in your PC Click button open Pictures shooting window as following ...

Page 37: ...ting down picture is the same as 1st way Please refer to it When staffer s picture exists but you don t want to set picture for staffer you can click button to clear the staffer picture After setting staffer s picture completed the next step is to authorize the staff to attendance terminal For example the head office has two sub companies 1 2 if the staffer belongs to sub company 1 so he should be...

Page 38: ...inals authorized as following If there is no input ID and authorize terminals there will be system prompt Click OK button to input staff info again After authorizing terminal info the next step is to set staffer T A method and access permission OA200 has 5 identification methods When adding staffer information in software default status is card FP password T A method and access permission ...

Page 39: ... terminal in terminals authorized list else T A method and access permission is limited Relevant info click Relevant info option input information in these items as following Fingerprint registration click Fingerprint registration option and connect FP sensor reader to register FP If there is prompt Fingerprint sensor reader not connected as following ...

Page 40: ...ly connect sensor to PC when the prompt info becomes to Connect to fingerprint sensor reader successfully you can start to register FP as following Click Enroll button Please press your finger will prompt as following ...

Page 41: ... to save staff info If you need cancel the staffer info added click Cancel C button 4 5 2 Modify staffer Modify staffer is to modify the database staffer info in local PC Choose the staffer info from staffer info list and click Modify staffer button or double click this staffer info open add modify staff info window to modify For detail please refer to 4 5 1 Add staffer 4 5 3 Delete staffer Delete...

Page 42: ...artment in staffer info list you can choose some or one through Shift or Ctrl key click transfer department to open Staffer transfer window as following Choose the department which staffer transfer to click OK button to save transfer info Click Cancel button to exit 4 5 5 Copy privilege Copy privilege is to copy staffers T A method and access permission Choose staffer info who need to set T A meth...

Page 43: ...wing Prompt when privilege setting status window opens all functions in copy privilege window are limited Only firstly click exit C button and close privilege setting status window you can do other operations 4 5 6 Download FP Download FP is to download staffers FP stored in attendance terminal to PC which will not download staffer info Please make sure staffer info has existed before downloading ...

Page 44: ...ore staffer info to terminal The difference is upload staffer FP enable user choose staffers who need to be uploaded but resume staffer is to upload all the staffers stored in database to terminals Choose staffer info who need to upload FP in staffer info list you can choose some or one through Shift or Ctrl key click download FP and system will prompt if the operation will continue or not as foll...

Page 45: ...n choose some or one through Shift or Ctrl key click delete staffer from unit and system will prompt as following After deletion successfully the terminal device ID the staff belong to will be deleted from unit as following 4 5 9 Check Staff Input the info of the staffer like ID name unit location which are no necessary to fill up Click Check staff button and correct staffer info will show in the ...

Page 46: ...d Search record is to search the downloaded attendance records in the time range Firstly set the date Click the box after Begin date and End date there will pop up calendar info as following Choose the date for checking records click Search record button all the records according with the date range will show in the list below as following ...

Page 47: ...port format 3 formats optional text file txt CSV file csv Excel files xls Export field users can choose important fields or all to export Time format 4 formats optional Staffer No length set staffer No length the default is 6 digits Space symbol space symbol to separate fields Space symbol length space symbol bit After setting completed click Export record button open Save as window choose save fi...

Page 48: ...ompt as following Click OK button to confirm finishing export records 4 7 Other Settings Click button pop up the following menu 4 7 1 Basic Parameter Setting Click Basic parameter setting item pop up Basic parameter setting window as following ...

Page 49: ...on then click Enter or continue clicking other status to set 4 7 3 Timing Downloading Record Click Timing downloading record item pop up Timing downloading record window as following Firstly tick Run timing downloading record item then set timing downloading function Or else this function is limited Click button to adjust time and add button to add the set times to Timing downloading record input ...

Page 50: ...gain 4 7 4 Management PW Setting Click Management PW setting item open Modify management password window as following Old password default password is empty If user has modified password please input this password which is used to log on system If it s wrong system will prompt Click OK and input old password again New Pwd the password user wants to set Confirm Pwd input new password again to confi...

Page 51: ...button to save new password and system will prompt Click Cancel button to exit 4 7 5 Database Linking Setting Click Database linking setting item pop up Data link properties window as following Click button beside 1 Select or enter a database name to choose the linking database directory ...

Page 52: ...ompleted click Test connection to test the connection correctness of the database and system prompts Click OK button to Data link properties interface Click OK button and system prompts Click OK button to exit 4 7 6 Exit System Click Exit system item pop up confirm info Click OK button to exit management software system Click Cancel button to cancel this operation 4 8 Software Interface Setting 4 ...

Page 53: ...software interface color The style is Windows XP system style as following Black Silver 4 8 2 English Chinese Interface Converting Choose button in title menu which enable convert between English and Chinese interface The following is Chinese interface ...

Page 54: ...nt The main theme of this chapter is how to collect attendance records from different terminals with management software and generate different reports The background software can manage staff information set rules of attendance etc ...

Page 55: ...the desktop to start the attendance background management program The log in interface will pop up as follows The default administrator s name is Admin and password is empty Log in system and the following interface will be displayed The main interface includes three parts 1 System menu Include the whole function module information 2 Shortcut button Shortcut button of common function module array ...

Page 56: ...how many minutes is the base for time attendance calculation which will be the transition standard to calculate the late to work early to leave free overtime items minute is the good transition standard of hours and working day Late for work as how many minutes can be set when no clock in on duty early to leave as how many minutes when no clock out for off duty Free overtime work can also be calcu...

Page 57: ...ys the result of calculation is 1 day Round up Add one unit regardless the decimal is For example if the minimum calculation unit is 1 day if the accumulated time is 1 1 days or 1 9 days the result of calculation is 2 day Round off If the decimal is equal to or over 0 5 add one unit or else abandon it Note the setting of stat Rules above will directly affect the statistical result Please make abov...

Page 58: ...ed click Delete click OK to finish Field definition Click Field definition in Pic5 1 following shows This page add the corresponding value for Nation Specialty Position Education in menu Staffer maintenance 5 2 2 Administrators Click System Administrators following window shows Append new administrator Click Append input the name of new administrator within input field of Administrator select corr...

Page 59: ...n operate are limited Modify administrator Select the name of administrator click Modify input new name of administrator and corresponding rights in Administrator and click Save to finish Delete administrator Select the name of administrator who will be deleted and click Delete to finish deleting according to the prompt 5 2 3 Administrator s Password Set Click menu System Administrator s password ...

Page 60: ...ill be displayed as follows Note Modified record log shows all the time attendance record modifications If there s record that has been revised incorrectly before it can be recovered by selecting this record and clicking Restore Click Close to exit 5 2 5 Managing Log Click menu System Managing log following springs ...

Page 61: ... multi administrators can use the software at the same time 5 2 6 Set Database Link This system adopts the database interface of Microsoft ADO The acquiescence database is Access2000 The defaulted is att2003 mdb under the main setup directory You can set up the database linking again according to the actual conditions When the following mistake appears you should link database again Click Database...

Page 62: ...em 5 3 HR management Click HR Management on the main menu Following springs 5 3 1 Department management Click Department Management in the HR Management menu springs the following window Add a new department Click Append input the new department name and click Save to add a sub department for the chosen department Department modification Choose the department click Modify and input the new departm...

Page 63: ...s correlated with report please set it correctly If the checkbox of Calculate Attendance of this staffer is not checked there will be no statistical result for this staffer in the report If checkbox Calculate Overtime is not checked the statistical result of overtime of this staffer will be 0 unless he had Temporary Shifts which defines as overtime working If the checkbox of Rest On Holiday is not...

Page 64: ...taff since all this staffer s time attendance records shift arrangement will be deleted at the same time Import staffers Click Import staffer importation window springs for importing staffers Staff s department shifting Choose the staff you want to shift the department click Transfer and following window will pop up Select the new department and click OK to complete Export Staff Right click on sta...

Page 65: ...the file name Click Save to confirm the operation Notice Exported Excel file can be used as backup information and can be imported again 5 4 Attendance Management Click Attendance in the main menu following springs 5 4 1 Holidays List Click Holiday List in attendance menu The following appears Add festivals or holidays Click Append then input the festival or holiday name and the rules Click Save w...

Page 66: ...d 13 00 17 00 so 08 00 12 00 and 13 00 17 00 are two timetables If such a shift needs to be setup these two timetables should be setup first Here we use time table morning to indicate 08 00 12 00 and time table afternoon to indicate 13 00 17 00 so two timetables have been setup Please refer to the following chapter for details of how to add time tables and then we can add a shift such as Normal sh...

Page 67: ...te error allowance means how many minutes after On duty are treated as late Early error allowance means how many minutes before End Clock in Time are treated as early Count as work day and Count as work time XXX minutes are used in calculating business leave leave absence and overtime Checking Must C In and Must C out or not will affect the result of calculation If Must C In is checked and the tim...

Page 68: ...Maintenance Click Shift Maintenance in Pic5 2 and the following window pops up Add a shift Click Append and enter corresponding shit information in Shift Name such as normal shift Cycle 1 Cycle Unit week and click Add select the timetables and time range required in this shift in the springing window see the Pic5 3 below For instance select the timetable Day shift and select from Monday to Friday ...

Page 69: ...ete a shift Select the shift to be deleted and click Delete Example Three shifts Add Three shifts Shift Please note It is assumed that the shift goes around every week cycle every three weeks and staff is on holiday every Saturday and Sunday Step 1 Click Append enter Three shifts in Shift Name set Cycle to 3 and Cycle Unit to week Please see the picture below ...

Page 70: ...pply to this timetable from Monday to Friday of the first week and click Ok to complete the setting of the first week The second week noon shift from Monday to Friday Click Add make corresponding operation in the springing window see the result below Click ok to complete the working hour setting for the second week The third week night shift from Monday to Friday Click Add make corresponding opera...

Page 71: ...ng for the third week After the completion of above steps please don t forget to click Save and the setup of three shifts will be done see the picture below 5 4 3 Staffer Scheduling Click staffer scheduling in attendance menu The following window appears ...

Page 72: ...ng window appears Add a new shift Select the corresponding shifts for instance The commencement date and deadline of this shift of normal class click Add button clicks ok on the pop up dialog box to finish the adding of new shifts Please note If the cycle unit of scheduling is week and the amount of cycle is more than 2 the ...

Page 73: ...rking time needs to be changed temporarily you can arrange a temporary shift Click add temporary the following window appears Click OK and the temporary scheduling can be operated Then click Add and the following window will pop up Click OK and the timetables will be saved Click Save and the temporary scheduling will be saved Delete Delete the selected timetable Clear Delete all the timetables in ...

Page 74: ...eginning and ending time that need to inquire about then click search you can get the corresponding attendance record Attendance record report form preview Click Report when the window displays the attendance inquiry records you can get the report form automatically ...

Page 75: ...d to click export you can lead out the data inquired File format txt xls Click Modify Log and the log modifying window will be called for reviewing the modification log of time and attendance records Attendance statistical report forms Inquiry of report form Click Calculating and report in Attendance menu the following window appears ...

Page 76: ...abs of information after search and calculation which can be viewed respectively Attendance Exceptions Display the dealt result of the original attendance records Shift Exceptions Display Staff s attendance result in the scheduled time period Other Exceptions Display Staff s leave out and overtime etc Calculated Items Display all Staff s calculated items such as normal actual late early absent ove...

Page 77: ...invalid record repeated record etc are described If we will revise to write down click the right key and springs the following menu The definition of each option as follows Export Data Export the data in the current attendance record list to a file in txt or xls format Create report for current grid Generate report based on the data in the current attendance record list for preview and print Chang...

Page 78: ... fields displayed Meanwhile the modification will take effect and be saved Show all columns Display all fields in Columns Please note We can manually modify the record as stated above to assure the veracity of the report according to the practical situation If there is disoperation the records can be recovered through Modified Record Log in System Right Click in Shift Exceptions the following shor...

Page 79: ...dance Report Calculate staff s attendance record Daily Report Calculate staff s daily attendance record General Report Calculate all staff s attendance items such as normal actual late early absent overtime etc ...

Page 80: ...71 Exceptions Report Calculate staff s out overtime business leave personal leave etc Create a Report For Current Grid Print preview of the current displayed grid ...

Page 81: ...nd the report file frp to be opened select it and click Open to see the report Save report to file Select the directory to save the report to enter the file name and click Save to complete the backup of the report for future check or copying to another computer for printing extension file name is frp Print Report Close Preview Data Export ...

Page 82: ...og If the calculation result is incorrect for some staff first please check whether there is leave or forgetting Clock in or Clock out for this staff If there is please deal with the records through above menu Please refer to the next chapter for more details 5 5 Deal with exceptions Click Exception on the main menu following springs 5 5 1 Away on Business Leave When the staff can t punch in out b...

Page 83: ...lick modify Then you can modify the relative information click save when ready Deletion of staff away on business or leave Select the appointed staff and the relative information you want to make this deletion and click delete 5 5 2 Append Record If a staffer didn t punch in because of special reason you can use this function to append the forgetting attendance record Click append record in except...

Page 84: ...ment thus the staffers in the department will be listed in the staffer list select the staffers whom you want to add records on to then select punching in or out and the time click ok to finish 5 5 4 Dealing with collectively late early When collectively coming late leaving early takes place for some allowable reasons you can use this function Click append record collectively in exception menu The...

Page 85: ...Click Data maintenance on the main menu following springs 5 6 1 Import Staffer List Click Import Staffer List in Data Maintenance menu Pop up the following window Click to select the personnel list file for importing Select the right file which can be in txt or MS Excel xls formats then click open to get back to above window click ok to start The definition of txt data format as follows ...

Page 86: ...finition of MS Excel xls data format as follows This format of file can import the staffer info includes ID Name Department card position employ date telephone address sex nation birthday native place ID card mobile education SIN specialty put those items on the head line and input the items by order the order cannot be changed 5 6 2 Import Attendance Records Click import attendance record in data...

Page 87: ... Click compress database in data maintenance menu to compress and repair the database 5 6 5 Backup Database For ensuring the safety of data and recoverability we advise you to back up the database regularly Click backup database in data maintenance menu then select the route to backup the database Click save when ready Back up the database manually Copy the Att2003 mdb from the installation direct...

Page 88: ...file or browse to find the calculator program click Save to finish You will see Calculator program when you open External program management over again 5 7 2 Connect To Time and Attendance Machine Click External Connect to time attendance machine springs the communication interface between the software and the machine which can control the current machine connected with the computer it can collect...

Page 89: ...80 Chapter6 FAQ Frequently ask questions and answers ...

Page 90: ...inger 7 Latent fingerprint on the surface of sensor Clean sensor surface adhesive tapes recommended 8 Not enough finger pressure Place the finger evenly on the sensor with moderate pressure 9 Influence by fingerprint image change Enroll fingerprint again Please refer to illustration of pressing finger 10 Fingerprint not enrolled yet Place enrolled finger 6 2 T A system can t be connected with PC R...

Page 91: ... connection 2 Resolve the wire interruption 3 Fingerprint sensor control board abnormal Restart the machine 6 5 Staffers can t pass although he used the ID FP mode Reason Solution 1 Enter wrong User ID Enter the correct User ID 2 This user do not have the 1 1 identification privilege Set the 1 1 identification privilege 6 6 The unit beeps automatically when no one punches in out Reason Solution 1 ...

Page 92: ...83 Chapter7 Appendix The main theme of this chapter is the additional information of this T A including access control cable connection and way of pressing finger ...

Page 93: ...M Dry contact signal public connector 7 2 Illustration of pressing finger Correct pressing finger method Wrong pressing finger method Gentle Left Right Incline Down 1 Please register and punch by thumb or index finger if possible 2 Press any key to activate the sleeping unit 3 Please stand in a line and don t punch with finger not registered 4 Please avoid direct sunlight water collision and use i...

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