class. When the setting is completed, it is usually not needed to be modified unless the
management rules of this company changes.
2
．
Normally there are many departments in one company and all departments need
to be entered manually unlike the directly import of staffer. Department setting should be
completed before staffer maintenance.
3
．
When the software is used for the first time, please make a Text file (*.txt) or MS
Excel file (*.xls) for company staffer in accordance with certain format. For the format,
please refer to
【
import staffer list
】
so that all staffer can be import to the system at one
time. Staffer can be added, deleted, modified and transferred to new department during
future use.
4
．
First add the proper timetable (from on-duty time to off-duty time) according to
the company rule and then set shifts.
5
．
After the shift setting is completed, it will work until shift is allocated to staffer.
Each staffer can only have one shift. Please note the starting date of the shift. After the
allocation of the shift, the arranged working date and time can be seen clearly for each
staffer.
6
．
Transaction records are stored in the time attendance unit. Please download the
records from the unit before report calculation. In addition, staff information and
fingerprint templates can be uploaded and downloaded between the unit and the
computer. Please refer to “Background management” for detailed information.
7
．
There is always staff away for business, asking for leave and forgetting clock
happening in a company. Once it occurs, please deal with it in time in the software to
ensure the correctness of the statistic report.
8
．
After all the above mentioned operation is done, the calculation of report can be
operated. The report can calculate the time attendance status of all staffer or a certain
staffer from a certain department in a certain time period.
In
【
Attendance Calculating and report
】
, first please select the starting and ending
date of the staffer, click “Calculate” and the system will calculate automatically and check
the validity of the records. (There are some invalid records during the use of the unit. For
instance, if one staffer presses the finger twice during a very short time period, one of the
records will be regarded as invalid.) If there is any error in the software calculation, admin
can also modify manually to ensure the correctness of the result
Please note: From the above flowchart, we can see that if there is an error in
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