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Adobe 62000112DM - Acrobat 3D - PC, User Manual

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ADOBE ACROBAT 3D VERSION 8 

User Guide 

Replies appear directly below the comment, in the pop-up note and in the Comments list. 

A.

 

Reply heading 

B.

 

Options menu 

C.

 

Reply option in Options menu 

Reply in the pop-up note

1 

Open the pop-up note for the comment.

2 

Choose Reply from the Options menu.

3 

Type your reply in the box that appears.

Reply in the Comments list 

1 

Click the Comments button

 in the navigation pane.

2 

Select a comment in the Comments list.

3 

Click the Reply button  . 

4 

Type your reply in the box that appears.

Delete a reply 

If you delete a comment that’s been replied to, only the comment is deleted. Any replies remain in the PDF, but they 
are no longer part of a thread. These replies may be difficult to view in the PDF because they are stacked. You may 
want to view them in the Comments list. 

❖

 

Do one of the following: 

• 

In the pop-up note, right-click/Control-click the reply and choose Delete This Reply. 

• 

Select the reply in the Comments list and then click the trash icon in the Comments List toolbar. 

Summary of Contents for 62000112DM - Acrobat 3D - PC

Page 1: ...USER GUIDE...

Page 2: ...Copyright 1991 Dr Lluis de Yzaguirre I Maura Copyright 1991 All Rights Reserved Proximity Technology A Division of Franklin Electronic Publishers Inc Burlington New Jersey USA Copyright 1990 Munksgaa...

Page 3: ...hapter 3 Creating PDFs Quickstart 56 Overview of creating PDFs 59 Creating simple PDFs with Acrobat 62 Using the Adobe PDF printer 70 Creating PDFs with PDFMaker 74 Application specific features of PD...

Page 4: ...rs 222 Setting action buttons in Acrobat 232 Distributing forms 236 Publishing interactive web forms 237 Collecting and managing form data 240 Chapter 8 Security Quickstart 244 Opening restricted docu...

Page 5: ...73 Creating PDF indexes 379 Chapter 13 3D models Quickstart 385 Converting 3D models 388 Capturing 3D models 395 Adding 3D models to PDFs 397 Inserting 3D models in Word Excel and PowerPoint files 398...

Page 6: ...cks 503 Correcting problem areas 508 PDF X and PDF A compliant files 512 Automating document analysis 514 Output intents 515 Chapter 18 JDF instructions Job definition format JDF files 517 Submitting...

Page 7: ...vii Chapter 20 Keyboard shortcuts Keyboard shortcuts 569 Index 575...

Page 8: ...ntity of users For more information on this topic see the Read Me file on your installation disc or visit the Adobe website at www adobe com go activation 1 If the Activation dialog box isn t already...

Page 9: ...cts you can also add comments to the topics in LiveDocs Help Find LiveDocs Help for your product in the Adobe Help Resource Center at www adobe com go documentation Most versions of in product and Liv...

Page 10: ...to additional content on the web If you search for a phrase such as shape tool enclose it in quotation marks to see only those topics that include all the words in the phrase applies to roman languag...

Page 11: ...ed link press Enter To change text size press Ctrl Command plus sign or Ctrl Command minus sign Resources Adobe Video Workshop Adobe Creative Suite 3 Video Workshop offers over 200 training videos cov...

Page 12: ...utorials and source files Adobe Video Workshop includes training for novices and experienced users You ll also find videos on new features and key techniques Each video covers a single subject and typ...

Page 13: ...the setup process additional content is included on the instal lation or content disc if applicable Unique extras are also offered online by the Adobe Exchange community at www adobe com go exchange I...

Page 14: ...learn tips and techniques through videos HTML tutorials and sample book chapters New ideas are the heart of Think Tank Dialog Box and Gallery Think Tank articles consider how today s designers engage...

Page 15: ...your product and to learn about free and paid technical support options Follow the Training link for access to Adobe Press books a variety of training resources Adobe software certification programs...

Page 16: ...ize toolbars See Display and arrange toolbars on page 20 Search enhancements Find words or use advanced search tools all from the same integrated toolbar View search results in a floating resizable pa...

Page 17: ...tent to accommodate headers and footers Preview changes in real time Set underline text See Add and edit headers and footers on page 125 Review and commenting Acrobat Connect meetings Access the real...

Page 18: ...ch now includes checking for Qualified Signatures conformance before entering signature preview mode See Sign in Preview Document mode on page 280 Certificate enhancements Predetermine the signing cer...

Page 19: ...oblem areas on page 508 and Advanced inspections on page 497 Booklet printing Print pages as a simple booklet such as 2 up saddle stitched See Print a booklet on page 444 Metadata in documents and obj...

Page 20: ...ustomize the display colors for page background and document text choose Edit Preferences Accessi bility To set the default zoom level and page layout choose Edit Preferences Page Display See also Cus...

Page 21: ...mode Choose View Reading Mode or Full Screen Mode In Reading mode toolbars and the navigation pane are hidden but the menu bar is present In Full Screen mode everything but the document is hidden To e...

Page 22: ...and PDFs you ve organized into collections or favorites 1 Choose File Organizer Open Organizer 2 Click in the categories pane on the left to locate PDFs All PDFs found are listed in the files pane Aft...

Page 23: ...elect any PDF on your computer and click Open A B D C Acrobat window A Menu bar B Toolbars C Navigation pane Bookmarks panel displayed D Document pane View the work area for PDFs open in a web browser...

Page 24: ...sion of its creator to open it In the case of some restricted or certified documents you may be prevented from printing a file or copying information to another application If you have trouble opening...

Page 25: ...on on the left side of the work area Look on the document message bar for instructions on how to proceed and for any special buttons associated with the task The bar is color coded purple for forms ye...

Page 26: ...mply let it remain open behind or beside the Acrobat work area Start a task from the Getting Started window 1 On the Getting Started home page select a task group such as Create PDF or Review Comment...

Page 27: ...splays the name of the associated toolbar When you drag a grabber bar the toolbar moves You can drag toolbars off the toolbar area so that they float dock them in the toolbar area or rearrange them in...

Page 28: ...tion to another To move a floating toolbar drag it by its title bar or grabber bar to another location in the work area To float a docked toolbar drag it by its grabber bar from the toolbar area Use t...

Page 29: ...se that you want to hide Note A selected tool appears in the toolbar area only if its toolbar is also selected in the More Tools dialog box Show or hide tool labels The default view shows labels for s...

Page 30: ...them empty Adjust navigation panels Like toolbars navigation panels can be docked in the navigation pane or they can float anywhere in the work area You can hide or close panels you don t need and ope...

Page 31: ...nels To float a panel that is docked in the navigation pane drag the panel button into the document pane To dock a floating panel drag the tab to the navigation pane To group two floating panels drag...

Page 32: ...le link The PDF usually opens in the web browser Double click the PDF File icon in your file system Note In Mac OS you may not be able to open a PDF created in Windows by double clicking the icon Inst...

Page 33: ...wing Click the Previous Page or Next Page button on the toolbar Choose View Go To location Choose View Go To Page and then type the page number in the Go To Page dialog box Press the Page Up and Page...

Page 34: ...ide After Use on the Options menu Use page thumbnails to jump to specific pages Page thumbnails provide miniature previews of document pages You can use thumbnails in the Pages panel to change the dis...

Page 35: ...click a PDF in the list or anywhere in the categories bar and choose Sort By category name Right click Control click a PDF in the list or anywhere in the categories bar and choose Package Properties T...

Page 36: ...bat is open in a web browser you can use the web browser s Back and Forward options as usual to retrace your steps Change the PDF A viewing mode PDF A is an ISO standard for PDFs Documents you scan to...

Page 37: ...fill the entire screen the menu bar toolbars and window controls are hidden A PDF creator can set a PDF to open in Full Screen mode or you can set the view yourself Full Screen mode is often used for...

Page 38: ...rm submittal in a browser or search highlighting on the web Because keyboard commands may be mapped to the web browser some Acrobat shortcuts may not be available Similarly you may need to use the too...

Page 39: ...o that the current part of the article fills the screen See also Articles on page 340 Open and navigate an article thread 1 Choose Tools Select Zoom Hand Tool or click the Hand Tool on the Select Zoom...

Page 40: ...opens the document being linked to in the same window minimizing the number of windows open If the document being linked to is already open in another window the current document is not closed when y...

Page 41: ...Specifies the monitor on which full screen display appears for users with multiple monitor configurations Full Screen Navigation Escape Key Exits Lets you exit Full Screen mode by pressing the Esc ke...

Page 42: ...when it hovers over text in an Adobe PDF Make The Hand Tool Read Articles Changes the appearance of the Hand tool pointer when over an article thread Upon the first click the article zooms to fill th...

Page 43: ...page is viewed to reduce the time required to page through a document Page Content And Information Show Large Images Displays large images If your system is slow to display image intensive pages you...

Page 44: ...ify the preferred language for the media in case multiple languages are available Multimedia Trust preferences In the Multimedia Trust preferences you can specify whether to play embedded multimedia f...

Page 45: ...he page that you want to fill the viewing area Or simply clicking the Marquee Zoom tool increases the magnification by one preset level centering on the point where you clicked To decrease the magnifi...

Page 46: ...ted you can Ctrl click Option click or Ctrl drag Option drag to zoom out Holding down Shift switches temporarily from the Marquee Zoom tool to the Dynamic Zoom tool Change the magnification with the P...

Page 47: ...position the pointer over the lower right corner of the page view box until the pointer changes into a double headed arrow 3 Drag the corner of the box to reduce or expand the view of the page 4 As n...

Page 48: ...a time side by side choose View Page Display Two Up To scroll down continuously through one page after another choose View Page Display Single Page Continuous To scroll down continuously through two p...

Page 49: ...change the displays in all four panes 4 Scroll as needed In Split view click a pane to make it active and scroll to change that pane only In Spreadsheet Split view click a pane and scroll vertically t...

Page 50: ...ser Grids guides and measurements About grids rulers and measurement tools Acrobat includes a set of tools that helps you fine tune the layout of your Adobe PDF documents Tools such as grids rulers gu...

Page 51: ...tion on the horizontal ruler to create a vertical guide or double click a location on the vertical ruler to create a horizontal guide Show or hide guides Choose View Guides Move or delete ruler guides...

Page 52: ...ect the Area tool to measure the area within the line segments that you draw Click each point you want to measure After you have clicked at least two points click the first point to complete the area...

Page 53: ...ed to the PDF If the PDF restricts your usage rights the document message bar under the toolbar area describes these restrictions when you open the document You can also save the contents of a PDF in...

Page 54: ...interval to 15 minutes you could lose the last 14 minutes of your work if a problem occurs Frequent automatic saving prevents loss of data and is especially useful if you make extensive changes to a...

Page 55: ...If the file size is already as small as possible this command has no effect Note Reducing the file size of a digitally signed document removes the signature 1 Choose Document Reduce File Size 2 Select...

Page 56: ...any folders network locations and web directories that you ve specified as favorite destina tions This category functions like bookmarks or favorite destinations that you create for quick access in a...

Page 57: ...re selected in the files pane The Zoom slider and buttons at the bottom of the pages pane let you adjust the size of the page thumbnails Selecting a PDF left reveals a thumbnail for each page in the p...

Page 58: ...ction Then either select the collection to which you want to add the PDF or click New Collection type a name and click Create You can open any PDF from a collection by using the Open button in the Org...

Page 59: ...gories pane click the icon to the left of the category icon or folder icon 2 Select a subcategory or folder under a main category The pages pane lists all PDFs associated with that subcat egory or fol...

Page 60: ...dating preferences 1 Choose Help Check For Updates 2 In the Adobe Updater dialog box click Preferences 3 Select Automatically Check For Adobe Updates and specify whether you want automatic checking on...

Page 61: ...uage support files by using the custom installation and selecting the Asian Language Support options under Create Adobe PDF and View Adobe PDF PDFMaker and the Adobe PDF printer automatically embed mo...

Page 62: ...e writing direction left to right or right to left and type of digits Western or Arabic Indic used for creating and filling out certain form fields adding digital signa tures and creating text box mar...

Page 63: ...lling you that the file cannot be converted to a PDF See also Convert a file to PDF on page 62 Create from a paper document You can create a PDF directly from a paper document using Acrobat and your s...

Page 64: ...following Word 2007 for Windows Click Acrobat and then click the Create PDF button Other versions of Word Click the Convert To Adobe PDF button 3 Specify a filename and location and click Save 4 Mac...

Page 65: ...The messages are converted to a merged PDF or a PDF package depending upon conversion settings You can convert an entire folder to PDF by clicking Convert Selected Folder To Adobe PDF See also Conver...

Page 66: ...conversion What is already running on your computer You can save time by using the most readily available Acrobat conversion feature If the document you want to convert is already open in its authori...

Page 67: ...cking Email messages PDFMaker Windows only Within Microsoft Outlook or Lotus Notes by clicking Acrobat PDFMaker toolbar buttons or choosing commands in the Adobe PDF menu Outlook or the Actions menu L...

Page 68: ...by right clicking Control clicking 3D captures Note Requires Adobe Acrobat 3D Adobe Acrobat Professional and Adobe Acrobat Standard cannot convert 3D files to PDF Create PDF menu Within Acrobat 3D by...

Page 69: ...to eight characters with no spaces and include the pdf extension This ensures that email programs or network servers don t truncate the filename and that the PDF opens as expected See also View PDFMa...

Page 70: ...ocument in an authoring application that offers more layout and formatting options such as Adobe InDesign or various business software products Note The PDF Editor can make changes in text only with P...

Page 71: ...ecifies the standard paper size such as Letter Tabloid A4 and so on Orientation Specifies whether the longer side of the page runs horizontally Landscape or vertically Portrait Scan a paper document t...

Page 72: ...lable only after you select a scanner Sides Specify single or double sided scanning If you select Both Sides and the scanner s own settings are for only one side the scanner setting overrides the Acro...

Page 73: ...indows and dialog boxes provided by the scanner manufacturer Instead scanning from Acrobat opens the Acrobat Scan dialog box Paper Size The menu lists available standard page sizes Invert Black And Wh...

Page 74: ...Cautious or Aggressive Despeckle Removes isolated black marks in black and white page content Low uses a basic peephole filter Medium and High use both a peephole filter and a large area filter that r...

Page 75: ...sing OCR 3 In the Recognize Text dialog box select an option under Pages 4 Optional Click Edit to open the Recognize Text Settings dialog box and select the options you want to use Recognize Text Sett...

Page 76: ...hoose Document OCR Text Recognition Find All OCR Suspects All suspect words on the page are enclosed in boxes Click any suspect word to show the suspect text in the Find Element dialog box Choose Docu...

Page 77: ...View in entire folders of Adobe PDF files by using a batch sequence See Run a predefined batch sequence on page 368 Using the Adobe PDF printer Create PDFs by printing to file In many authoring applic...

Page 78: ...operties depending on how you access it To access printing preferences Click the Start button and choose Settings Printers And Faxes Right click the Adobe PDF printer and choose Printing Preferences I...

Page 79: ...rinter sharing or set security Note Printing Properties are different from printer Preferences The Properties dialog box contains tabs of options that apply to any type of printer the Preferences incl...

Page 80: ...stom page size It s important to distinguish between page size as defined in the source application s Document Setup dialog box for your document and paper size the sheet of paper piece of film or are...

Page 81: ...lick procedure It involves clicking an Acrobat PDFMaker toolbar button or Windows only choosing a command on the Adobe PDF menu It is not necessary to open Acrobat Use PDFMaker to convert a file to PD...

Page 82: ...lect a file to attach and click Open Convert files to a secured PDF and attach it to an email message Outlook 1 In the Outlook email Message window click the Attach As Secured Adobe PDF button Note Th...

Page 83: ...which to save the PDF and click Save 4 When the conversion is complete choose View File if you want to open the new PDF in Acrobat or Done if you want to close the Acrobat PDFMaker status dialog box w...

Page 84: ...or long term preser vation of electronic documents In the Microsoft Publisher application alone PDFMaker does not support the PDF A standard Note When Conversion Settings are opened from within Word E...

Page 85: ...whether email messages become merged PDFs or PDF packages 1 Do one of the following Outlook Choose Adobe PDF Change Conversion Settings Lotus Notes Choose Actions Change Adobe PDF Conversion Settings...

Page 86: ...Packaged to the original PDF filename When the conversion is complete and the Creating Adobe PDF dialog box closes the new archive opens in Acrobat To not create a PDF package from the original PDF ar...

Page 87: ...Adobe PDF dialog box closes the new archive opens in Acrobat Set up automatic email archiving Windows In Microsoft Outlook you can set up PDFMaker to automatically archive your email messages 1 In Ou...

Page 88: ...by typing in the From and To boxes To name the PDF that will be created type in the Specify PDF File Name box Note The PDF will be named using this text plus a series of numbers For example if you ty...

Page 89: ...dows PDFs created from Visio files preserve page sizes and support layers searchable text custom properties links bookmarks and comments depending on your settings in the conversion settings Choose Ad...

Page 90: ...be created in the PDF file For information about different methods to convert AutoCAD files to PDF see PDF creation methods by file type on page 59 Convert AutoCAD files when AutoCAD is installed The...

Page 91: ...ribed by the selected choice in the Named Layer Filters menu To change the sort order of the layers click the headings Note To change a layer s On Frozen or Plot properties click Cancel Conversion cha...

Page 92: ...cific appli cation See also Adobe PDF conversion settings on page 99 Convert web pages to PDF in Internet Explorer Windows on page 89 Settings for a single conversion for Office 2007 applications on p...

Page 93: ...ng A New PDF File When selected always converts individual messages as component files of a PDF package When deselected merges individual messages as separate pages of a PDF Embed Index For Faster Sea...

Page 94: ...ies whether the PDF comment windows automatically open or are closed for that reviewer s comments Color Shows the color for that reviewer s comment icons Clicking the color icon repeatedly cycles thro...

Page 95: ...F The quick and simple PDF option does not allow you to create bookmarks from Word styles 4 Click Adobe PDF Conversion Options to define the options to be used for the current conversion The initial s...

Page 96: ...can convert the entire web page or just a selected part of it you can create a new PDF or append the converted web page to an existing PDF The Adobe PDF toolbar menu also contains commands that initia...

Page 97: ...PDF Preferences as needed To continue working in Internet Explorer after the conversion without opening the new PDF in Acrobat deselect Open PDF Files In Acrobat After Conversion To delete PDF files w...

Page 98: ...nd adds it as a new page to the selected PDF Note You can also rename or delete the selected PDF from the right click menu Convert web pages to PDF in Acrobat Although you can convert an open web page...

Page 99: ...age to an existing PDF 1 Open the previously converted PDF in Acrobat If necessary scroll to the page containing links to the pages you want to add 2 Do one of the following Click a web link in your P...

Page 100: ...version options in Acrobat The Web Page Conversion Settings dialog box is available only from within Acrobat The Settings button in the Create PDF From Web Page dialog box opens the Web Page Conversio...

Page 101: ...ble cells If options are deselected converted web pages may look different than they do in a web browser but may be easier to read when printed Line Wrap Wraps preformatted HTML lines of text When sel...

Page 102: ...ferences for opening PDFs created from web pages and for customizing the process of converting web pages to PDFs To open the Web Capture Preferences choose Edit Preferences Windows or Acrobat Preferen...

Page 103: ...menu Instead a Clear List button clears all distilled jobs from the list To convert PostScript files automatically set up a watched folder in Distiller Start Acrobat Distiller Do one of the following...

Page 104: ...ose Explore Windows only To open the selected PDF in Acrobat a browser or Reader right click the job queue and choose View Or double click the PDF to open it in Acrobat Save a history of the job queue...

Page 105: ...nt to avoid converting line feeds to carriage returns or vice versa About watched folders You can configure Distiller to look for PostScript files in certain folders called watched folders Distiller c...

Page 106: ...e folders You can enter up to 9999 For example 120 equals 2 minutes and 9999 equals about 2 3 4 hours Choose what to do with a PostScript file after it has been processed The file can be moved to the...

Page 107: ...ets of all fonts leaves color unchanged and does not flatten transparency for file types capable of transparency These PDFs can be opened in Acrobat 5 0 and Acrobat Reader 5 0 and later In InDesign th...

Page 108: ...he Extras folder Note This preset was called eBook in earlier versions of some applications Smallest File Size Creates PDF files for displaying on the web or an intranet or for distribution through an...

Page 109: ...the tab buttons across the top of the dialog box Mac OS and make the changes that you want to apply 3 Save your customized preset in one of the following ways Click OK to save a duplicate of the custo...

Page 110: ...e for PostScript files to emulate resolutions based on the printer they are printing to Permitted values range from 72 to 4000 Use the default setting unless you plan to print the PDF on a specific pr...

Page 111: ...ed average instead of a simple average as in downsampling to determine pixel color This method is slowest but produces the smoothest tonal gradations Compression Image Quality Applies compression to c...

Page 112: ...5 0 and earlier If you want these fonts to be viewed and printed in PDFs that you create embed the fonts Color panel options Whether you re using color management information in the PostScript file u...

Page 113: ...rayscale images in files The default ICC profile for gray images is Adobe Gray 20 Dot Gain Choose None to prevent grayscale images from being converted RGB Choose a profile to define the color space o...

Page 114: ...rent PDF settings file For details see the documentation available for download on the Acrobat SDK documen tation page English only of the Adobe website Allow PostScript XObjects PostScript XObjects s...

Page 115: ...FPO image or comment with the high resolution image located on servers that support Open Prepress Interface OPI versions 1 3 and 2 0 For more information see the OPI 2 0 specification English only on...

Page 116: ...name Distiller uses the selected value from this menu If your workflow requires that the document specify the output intent choose None Output Condition Identifier Indicates the reference name that i...

Page 117: ...ion of layered PDF documents such as Illustrator CS and later or Illustrator CS and later or InDesign CS and later InDesign CS and later DeviceN color space with 8 DeviceN color space with 8 DeviceN c...

Page 118: ...mpling options to the individual images that will go into that PDF Use Adobe Photoshop to resample and compress existing image files before using Distiller When you are ready to create the PDF in Dist...

Page 119: ...fully acknowledge JPEG Suitable for grayscale or color images such as continuous tone photographs JPEG is lossy which means that it removes image data and may reduce image quality however it attempts...

Page 120: ...in the file are available on the system When a font cannot be embedded due to the font vendor s settings and someone who opens or prints a PDF does not have access to the original font a Multiple Mas...

Page 121: ...the text appears as bullets and Acrobat displays an error message Add more folders to Distiller font searches In addition to the default font folders Distiller can also search other font folders that...

Page 122: ...box you can use a PDF to find the exact spelling of the name 1 Use any application to create a one page document with the font 2 Create a PDF from the document 3 Open the PDF in Acrobat and choose Fil...

Page 123: ...mbine and click Add Files 3 Adjust the order of files as desired and then choose a file size and conversion setting 4 Click Next select Merge Files Into A Single PDF and click Create Rather than mergi...

Page 124: ...e buttons below the boxes to insert a page number or date You can save header and footer settings for easy reuse See also Add and edit headers and footers on page 125 Add a watermark A watermark is te...

Page 125: ...nted or blank pages 1 Optional Click the Pages button in the navigation pane and select the pages you want to delete 2 Choose Document Delete Pages 3 Click Selected to delete selected pages or click F...

Page 126: ...nts There are three types of PDFs that involve multiple files Merged PDFs You can convert multiple files of various types to produce a merged PDF one in which converted documents flow into the PDF as...

Page 127: ...ludes commands for printing the currently open document all the documents in the PDF package or multiple component documents selected in the PDF package list Searching The Advanced Search window inclu...

Page 128: ...selected items and choose Combine Supported Files In Acrobat If any files are password protected one or more messages appear in which you must enter the correct password You can add a file more than...

Page 129: ...ert To PDF under Categories and then specify the settings you want to use Smaller File Size Reduces large images to screen resolution and compresses using low quality JPEG Suitable for on screen displ...

Page 130: ...nd then drag the file onto the desktop Windows Explorer or the Finder On the PDF package navigation bar choose Options Save File As and select a location and name for the extracted file Right click Co...

Page 131: ...category deselect its check box or select the category and click Hide To show a category select its check box or select the category and click Show To remove a category select the category and click...

Page 132: ...e original PDF Do one of the following Choose the OLE container application s Insert Object command or Insert Hyperlink command In Acrobat choose Edit Copy File To Clipboard and then choose the Paste...

Page 133: ...g of the header and footer Note The text properties apply to all header and footer entries that are part of this setting definition You cannot apply different settings to individual header or footer t...

Page 134: ...when printing the PDF in large format select Keep Position And Size Of Header Footer Text Constant When Printing On Different Page Sizes 6 Examine the results in the Preview area using the Preview Pa...

Page 135: ...es not change the filenames of the PDFs rearrange them in desktop folders link them or add them to a collection in the Organizer You can tell that Bates numbering has been added only by opening the PD...

Page 136: ...inish changing settings in the Add Header And Footer dialog box click OK Search for Bates numbered PDFs 1 Choose Edit Search 2 As the search word or phrase type in all or part of the Bates numbering t...

Page 137: ...serve as the background To reuse a background and background options that you saved in an earlier session select it in the Saved Settings menu To apply a solid color background select From Color Then...

Page 138: ...tions and then click OK Note This process applies only to backgrounds added in either Acrobat 7 or Acrobat 8 Remove a background from PDF pages Do one of the following To remove the background from on...

Page 139: ...pplying the watermark only to odd pages even pages or both 3 Specify the Source option To create a text watermark select Text type the text you want to appear as the watermark in the text box and then...

Page 140: ...rk Update 2 Make changes to the watermark and then click OK Important If you have multiple watermarks in a PDF this procedure will update only the first watermark you added and will discard all other...

Page 141: ...ies at once Select each property that you want to adjust Crop a page with the Crop tool 1 Choose Tools Advanced Editing Crop Tool 2 Drag a rectangle on the page you want to crop If necessary drag the...

Page 142: ...Clockwise or Counterclockwise The original page orientation is restored the next time you open the PDF Extract pages in a PDF Extraction is the process of reusing selected pages of one PDF in a differ...

Page 143: ...ct one or more page thumbnails 2 Do one of the following To move a page drag the page number box of the corresponding page thumbnail or the page thumbnail itself to the new location A bar appears to s...

Page 144: ...valent of the page number For example if the first page in the document is numbered i you can enter 1 in the Delete Pages dialog box and the page is deleted Delete pages using page thumbnails 1 In the...

Page 145: ...page thumbnails 3 Drag the selected page thumbnails onto the Pages panel of the target document Release the mouse button when the pointer is directly over the page number box of the first page thumbn...

Page 146: ...the Options menu 2 Specify a page range Selected refers to pages selected in the Pages panel 3 Select one of the following and then click OK Begin New Section Starts a new numbering sequence Choose a...

Page 147: ...reated in Word some coding information may be lost See also Export PDFs as text on page 145 Export as HTML or XML To easily use the content of a PDF on the web simply convert the PDF to HTML or XML fo...

Page 148: ...he clipboard or to another application or you can save it to a file 1 Using the Select tool click an image or drag to select a portion of it after the pointer changes to a crosshairs icon 2 Do any of...

Page 149: ...icular format specify those settings in the Convert From PDF preferences Choose Edit Preferences Windows or Acrobat Preferences Mac OS and select Convert From PDF from the left Select a file format fr...

Page 150: ...es specify many characteristics of how the data is output including the following default character encodings UTF 8 Save as XML or HTML 4 0 1 and HTML ASCII Save as HTML 3 2 Generate Bookmarks Generat...

Page 151: ...output file You can let Acrobat determine these settings automatically To convert color images in the file to shades of gray choose Grayscale Note Higher resolutions such as 2400 pixels per inch ppi...

Page 152: ...are saved by default in JPEG format The text file you obtain when you export a PDF to RTF or Word format is not equivalent to the source file in the authoring application Some coding information may...

Page 153: ...lude Images Smaller Than select the smallest size of image to be extracted Select No Limit to extract all images 6 Click OK In the Export All Images As dialog box click Save or OK Reusing PDF content...

Page 154: ...ssing the Alt key Windows or the Command key Mac OS as you drag a rectangle over the column of text 2 Drag a rectangle over the column of text To select text in more than one column drag from the begi...

Page 155: ...and paste individual images from a PDF to the clipboard Windows only to another application or to a file using the Select tool If you cannot select an image because of overlapping text choose Edit Pre...

Page 156: ...content displayed on the screen Drag a rectangle around the text or images or a combination of both Drag a rectangle within an image to copy just a portion of the image Colors in the selected area ar...

Page 157: ...If prompted enter your identity information to create a reviewer profile 3 Follow the on screen instructions to select the PDF invite reviewers and send the email invitation If your email application...

Page 158: ...ew Comment and choose Review Tracker 2 Select the desired PDF on the left 3 Do any of the following To rejoin a review double click the PDF To send a message click Email All Reviewers or Email Initiat...

Page 159: ...eview you can see all reviewers comments that have been published See also Review a PDF on page 161 Add a sticky note The sticky note is the most common type of comment 1 Click Review Comment in the T...

Page 160: ...ment reviews To initiate any managed review you need a supported email application and a mail server connection No additional server software is required for shared or browser based reviews In additio...

Page 161: ...ent Reviewers add their comments to the PDF and return the document by using the Send Comments button in either the Comment Markup toolbar or the document message bar When receiving these comments the...

Page 162: ...reasons Adobe recommends shared reviews as the preferred collaborative method Note Acrobat 6 0 or later is required to participate in browser based reviews Adobe Reader users cannot participate In a...

Page 163: ...ository Reviewers must have read and write access to the comment server you specify Ask your network administrator to provide a suitable server location for storing comments No additional software is...

Page 164: ...folder Verify that you have write access to that location and then click Add Folder and click Next The option to enable commenting for Reader users is selected by default 4 Select the PDF to be revie...

Page 165: ...n between each address 5 To specify that persons other than yourself receive the review comments click Customize Review Options and type the email addresses of those individuals in the Request That Re...

Page 166: ...erver for comments on page 156 2 Start the setup wizard by choosing Comments Upload For Browser Review 3 If you re prompted to enter information in the Identity Setup dialog box do so 4 Specify the PD...

Page 167: ...ject boxes or in the body of the email message and then click Send Meetings Start a meeting From Acrobat you can start a meeting to share your desktop and review PDF documents Adobe Acrobat Connect is...

Page 168: ...Chat pod select who to send it to and click the Send Message button To clear the Chat pod or change the font size click the Pod Options button and choose an option To take notes type them in the Note...

Page 169: ...server is located Type your login name and password for the comment server If you don t have access to the comment server click Work Offline or click Save And Work Offline in the Comment Markup toolb...

Page 170: ...k Offline Check for newly published comments When you participate in a shared review Acrobat synchronizes published comments on your local drive with those on the comment server and then notifies you...

Page 171: ...kups toolbar type the address for the initiator in the To text box and click Send Note If the PDF exceeds the 5 MB file size limit you re prompted to send your comments in a smaller Forms Data Format...

Page 172: ...n t deleted in the initiator s document 4 Submit your new comments by doing one of the following Click Publish Comments in the document message bar Click Send Comments or Send And Receive Comments in...

Page 173: ...views I ve Sent Lists PDFs in reviews that you initiated Reviews I ve Joined Contains PDFs in reviews that you ve received PDFs appear in this list only after you open them Note PDFs listed in bold co...

Page 174: ...the shared PDF 2 In the upper right corner of the document the Status button displays either the last attempt successful icon the last attempt unsuccessful icon or the attempting to connect icon Check...

Page 175: ...ew Toolbars Comment Markup to add comments Comments are notes and drawings that communicate ideas or provide feedback for PDFs You can type a text message using the Sticky Note tool or you can use a d...

Page 176: ...Show Comment Markup Toolbar Choose Tools Comment Markup Show Comment Markup Toolbar Click the Review Comment button in the Task toolbar and choose Show Comment Markup Toolbar To add or remove tools f...

Page 177: ...e Instead of selecting this option you can print comment text in various layouts by choosing File Print and clicking Summarize Comments Show Lines Connecting Comment Markups To Their Pop ups On Mouse...

Page 178: ...mmenting panel of the Preferences dialog box A B Properties toolbar A With note icon selected B With pop up text selected Change a comment s look and set it as the default 1 After you create a comment...

Page 179: ...pop up note A Comment Markup toolbar B Sticky Note tool C Close button D Options menu E Text message Add a sticky note comment 1 Do one of the following Select the Sticky Note tool in the Comment Mark...

Page 180: ...t edits directly to the Microsoft Word document that the PDF is based on to revise the source document To use this feature you must use PDFMaker in Word to create the PDF Before you export your text e...

Page 181: ...press Enter or Return and then close the pop up note without adding text The paragraph insertion caret appears To indicate that a space should be added press the spacebar and then close the pop up not...

Page 182: ...especially useful when marking up text in a column 3 Optional To add a note double click the markup to add text in a pop up note Stamp a document You apply a stamp to a PDF in much the same way you ap...

Page 183: ...not limited to PDF JPEG bitmap Adobe Illustrator AI Adobe Photoshop PSD and Autodesk AutoCAD DWT DWG files Note To add an image to a PDF one time only simply paste the image into the document Pasted i...

Page 184: ...he markup to appear or click twice once to create the start point and once to create the end point To draw a square or circle or to draw a line that s horizontal vertical or at a 45 angle press Shift...

Page 185: ...n you want to single out but not obscure a particular area of a document Callout text boxes have three parts a text box a knee line and an end point line You can resize each part by dragging a handle...

Page 186: ...that appear To move the text box click inside the box and drag it To move the entire callout click either the end point line or an edge of the text box and drag it To change the color opacity or line...

Page 187: ...in the PDF where you want to place the attachment 3 Select the file that you want to attach and then click Select If you re attaching a PDF you can highlight areas of interest in the file using comme...

Page 188: ...Review Comment button in the Task toolbar and choose Show Comments List 2 Using the options at the top of the Comments list do any of the following Expand or collapse the comments Click Expand All or...

Page 189: ...n the Comments list do one of the following To show all comments choose Show All Comments To hide all comments choose Hide All Comments To filter comments choose the categories that you want to appear...

Page 190: ...gation pane 2 Select a comment in the Comments list 3 Click the Reply button 4 Type your reply in the box that appears Delete a reply If you delete a comment that s been replied to only the comment is...

Page 191: ...long with the name of who set the review status If another reviewer sets the review status for that comment both reviewers names and review statuses appear in the Comments list 2 To view a comment s h...

Page 192: ...comments that currently appear 4 Do one of the following Click Print Comment Summary and click OK This option appears only if you chose the Print With Comments Summary command Click Create PDF Commen...

Page 193: ...want to check and right click Control click the selection 3 Select the correct word from the list of alternatives that appear at the top of the menu Spell check all text in comments 1 Choose Edit Che...

Page 194: ...ded Words from the unnamed menu 3 Type the word you want to exclude in the Entry box and then click Add When you re finished adding words click Done Spelling preferences You can specify whether words...

Page 195: ...ist select the comments you want to export 2 From the Options menu in the Comments list choose Export Selected Comments 3 Name the file and choose Acrobat FDF Files fdf or Acrobat XFDF Files xfdf for...

Page 196: ...oose Acrobat Comments Import Comments From Acrobat 2 Read the instructions and click OK 3 In the Import Comments From Adobe Acrobat dialog box select the PDF and Word files select from the following o...

Page 197: ...sed PDF no longer contains the original word groupings or logical structure order that the comment refer ences the migrated comment appears on the same page as the original document or on the last pag...

Page 198: ...comment change the status add a check mark or modify text right click the comment choose Acrobat Comments and then choose an option Approval workflows About approval workflows In Acrobat Traditional C...

Page 199: ...ify those options 6 Optional Type additional instructions for the first approver at the top of the email message Only the default text message and instructions are forwarded to subsequent approvers No...

Page 200: ...ge bar In the Send To Next Approver dialog box type the email address for the next approver in the To box add addresses for other recipients as appropriate and click Send To complete the approval proc...

Page 201: ...initiator in the To box If the Notify Initiator Of Approval Status Via Email option is selected a separate email message is sent to the approval initiator Click Send 4 Click Send in the email message...

Page 202: ...r Shift Tab to move backward 3 When finished click the submit button if applicable and save or print the form if desired To fill out noninteractive PDF forms use the Typewriter tool if enabled See als...

Page 203: ...th the wizard are LiveCycle Designer forms To create an Acrobat form instead choose Forms Run Form Field Recognition See also Creating new forms on page 212 Edit a form Depending upon how a PDF form w...

Page 204: ...also About Forms Tracker on page 242 Compile data received by email As users return their form data you can compile it into a data set 1 Open the email attachment containing the returned form 2 In th...

Page 205: ...uilt in security features can safeguard the privacy of electronically submitted data Interactive forms simplify the work users must do to provide the needed information Electronically submitted forms...

Page 206: ...n LiveCycle Designer but not in Acrobat Printing and saving PDF forms Interactive forms can be filled in using either Adobe Reader or Acrobat Users running either of these applications can save a blan...

Page 207: ...Parameter Set Name Symbology and Built in status for each item Includes New Edit Delete Import and Export buttons for working with new or selected parameter sets Highlight Color Show Border Hover Col...

Page 208: ...ored background light blue by default and all required form fields are outlined in another color red by default 3 Click in the first form field you want to fill in either to select that option or to p...

Page 209: ...to Complete memory such as a misspelled entry that you found and corrected later you can edit the list in the preferences Enable the Auto Complete feature 1 Choose Edit Preferences Windows or choose A...

Page 210: ...nce Important For any form with barcode fields it s essential that you fill it in on your computer Don t fill it in by hand on a printed copy If you re going to submit the form on paper such as by mai...

Page 211: ...k Add if you want to add the word to your personal dictionary 4 After you make a selection in step 3 the next unrecognized word if any is highlighted repeat step 3 until the Restart button appears 5 C...

Page 212: ...t FDF or Extensible Markup Language XML file or you are able to save the form only in XML or XDP format You can also import data from an exported file into another form if that form has fields with th...

Page 213: ...send at a later time 1 Click the submit or return form button on the PDF form 2 In the Select Email Client dialog box select Other and then click OK 3 Click Save PDF File or Save Data File specify a...

Page 214: ...ner to do any of the following Use a paper document scanned to PDF as the basis of a form Convert an existing electronic document to PDF to be the basis of a form Design forms starting with a blank pa...

Page 215: ...the text or change the layout of an existing PDF form you must edit the original source document in its native authoring application or in Windows only you can edit the file in LiveCycle Designer Do I...

Page 216: ...nternet or network connection directly to a database What are the needs of those who will fill out the forms Consider the following factors which affect who can fill in a form and how comfortable they...

Page 217: ...ed barcode data is interpreted in one of the following ways and can then be reviewed sorted and used by the form receiver Forms faxed to a fax server The form receiver can use Adobe Acrobat Capture to...

Page 218: ...tains multiple check boxes the user can typically select as many or few of these as wanted Combo boxes Let the user either choose an item from a pop up menu or type in a value Digital signature field...

Page 219: ...form tools in LiveCycle Designer Windows or the basic form tools in Acrobat Professional LiveCycle Designer is a standalone application that is included with Acrobat Professional for Windows or can b...

Page 220: ...save filled in copies of forms that they complete However you can extend rights to Reader users so they have the ability to do so These extended rights also include the ability to add comments use th...

Page 221: ...ting dynamic forms keep in mind that Reader doesn t support some custom JavaScripts so the form may not function properly when viewed in Reader unless additional usage rights are added to the PDF For...

Page 222: ...ltiple Fields 3 In the Create Multiple Copies Of Fields dialog box do the following To specify the number of rows to be created enter a number in Copy Selected Fields Down To specify the number of col...

Page 223: ...ing the General tab in form field Properties dialog box Create a copy of a form field Select the form field and do one of the following To copy the form field to the center of the current view choose...

Page 224: ...field and drag a selection marquee around the area For example if you select the Radio Button tool only radio button form fields are selected To deselect an individual form field Ctrl click Command c...

Page 225: ...fset from the previously pasted field Align and center multiple form fields 1 Select two or more form fields that you want to align 2 Right click Control click the field to which the others will align...

Page 226: ...s on page 224 Add a barcode field 1 Open the form in Acrobat choose Edit Preferences and select Forms on the left Then select Automatically Calculate Field Values 2 Click the Barcode tool in the Forms...

Page 227: ...click Pick and select additional form fields to be encoded If Custom Calculation Script is selected click Edit and write additional JavaScript to include the additional fields After including new data...

Page 228: ...aracters Consider creating additional barcode fields in the form and mapping different data to each barcode field Set form field tabbing order in Acrobat If a PDF document isn t tagged and doesn t hav...

Page 229: ...rmined by settings in the Properties dialog box for that individual field You can set properties that apply formatting determine how the form field information relates to other form fields impose limi...

Page 230: ...splays text that the hesitant user may find helpful in filling in the form field Tooltips appear when the pointer hovers briefly over the form field Form Field Specifies whether the form field can be...

Page 231: ...d In general select this option if you will use the Acrobat barcode forms decoder to interpret the returned data Do not select this option if you will use a handheld barcode scanner because most of th...

Page 232: ...m highlight another item from the list Up and down arrows Change the order in which the items are listed in the combo box list These buttons are not available if Sort Items is selected Note The highli...

Page 233: ...lection Allows the user to enter a file path as the field s value when a file is submitted along with the form This option is available only when Scroll Long Text is the only selected option in the Op...

Page 234: ...for calculations The Edit button opens a dialog box in which you can write and add new JavaScripts Set the calculation order of form fields When you define two or more calculations in a form the orde...

Page 235: ...ally imposes the selected formatting options on numeric data entries Decimal Places Sets the number of digits that appear to the right of the decimal point Separator Style Sets the placement of commas...

Page 236: ...The letter O accepts alphanumeric characters A Z a z and 0 9 9 Accepts only numeric characters 0 9 For example a mask setting of AAA p 999 accepts the input BOE p 767 A mask setting of OOOOO XXX acce...

Page 237: ...st line This option is also useful if you want to fit more data into a barcode or if you intend to copy the data into database or spreadsheet tables Pick Opens a dialog box in which you select which u...

Page 238: ...ge Barcode Parameters 2 Select a custom parameter set from the list 3 Choose the appropriate action Click Edit and make the changes to the settings then click OK Click Delete Confirm the deletion in t...

Page 239: ...e is moved For example you can create buttons with Play Pause and Stop labels and appropriate icons Then you can set actions for these buttons to play pause and stop a movie clip You can select any co...

Page 240: ...xample http myserver cgi bin myscript FDF Submit Form Selections options The following options are available in the Submit Forms Selections dialog box FDF Returns the user input without sending back t...

Page 241: ...display properties Button Behavior options None Keeps the appearance of the button the same Push Specifies appearances for the Up Down and Rollover states of the mouse Select an option under State an...

Page 242: ...rea C Pointer exits button area 1 Using the Button tool drag across the area where you want the pop up button to appear For example if the PDF file contains a map of France drag across the area where...

Page 243: ...following information and clicking Next after each addition The email address to which the form data will return A location for the data collection file Email addresses for all the individuals to whom...

Page 244: ...the Form Distribution Options dialog box specify whether you want to send the form now or save it to send later 3 In the Distribute Form wizard enter the email address to which completed forms will b...

Page 245: ...close the dialog box 7 Change settings on other tabs in the Button Properties dialog box as needed and then click Close Submit Form Selections options FDF Exports as an FDF file You can select one or...

Page 246: ...ata imported from another form Users can also use the Import Data button to populate common form fields with their personal profile information Only form fields that match are updated Those that do no...

Page 247: ...files are PDF packages that contain individual records submitted for a specific form that you have distributed You create the data set file during the distribution process as one of the steps in the D...

Page 248: ...ent pane click Export Data 3 In the Select Folder To Save File dialog box specify a name location and file format CSV or XML for the form data and click Save Manage form data files You can move the an...

Page 249: ...that you want to merge into the spreadsheet select them and click Select 4 Repeat the previous step to add form data files that are in other locations as needed 5 Click Export Then select a folder and...

Page 250: ...pen when you search for forms 1 Choose Forms Track Forms 2 In the Search text box at the top of the Forms Tracker type all or part of the filename for the forms you want to find and then click Search...

Page 251: ...ing or copying information 1 Click Security Settings or Signatures to the left of the document window The Security Settings button only appears when the PDF contains security restrictions 2 View restr...

Page 252: ...ting Digital ID File 4 Follow the on screen instructions to select the digital ID file type your password and register the digital ID You can create self signed digital IDs in Acrobat Or see the Adobe...

Page 253: ...sensitive password in the text box If the PDF already has security applied you may need to supply the Permissions password that lets you change security settings See also Set passwords for PDFs on pa...

Page 254: ...you no longer want to visit To open file attachments in Acrobat you must respond to a prompt by indicating that you always allow files of that type The attachment s file type is then added to a list s...

Page 255: ...PDF the document metadata likely lists your name as the author You may also want to remove content that can inadvertently change and modify the document s appearance JavaScripts actions and form field...

Page 256: ...that open specific pages in the PDF To view bookmarks choose View Navigation Panel Bookmarks Embedded Search Index An embedded search index speeds up searches in the file To determine if the PDF conta...

Page 257: ...click No 8 Choose File Save and specify a filename and location If you don t want to overwrite the original file save the file to a different name location or both Search and redact words Use the Sear...

Page 258: ...redaction marks before you mark items for redaction or you can change the look of redaction marks before you apply the redactions Set the default look of all marks 1 In the Redaction toolbar click Re...

Page 259: ...odes 4 In the Redaction Code Editor dialog box click Add Set 5 Optional Type a new name for the set in the text box below the list of code sets and then click Rename Set 6 Click Add Code and type the...

Page 260: ...rtificate encryption to PDFs You can get a digital ID from a third party provider or you can create a self signed digital ID Self signed digital IDs may be adequate for many situations However to prov...

Page 261: ...have a security token or hardware token connected to your computer 5 Click Next and follow the on screen instructions to register your digital ID Create a self signed digital ID If you re not using a...

Page 262: ...3 Type the name and URL for the roaming ID server and click Next 4 Type the user name and password you ve been assigned or follow the directions to create a new account Click Next and then click Finis...

Page 263: ...tasks click the Usage Options button again and select a second option A check mark appears next to selected options If you select only the signing option the Pen icon appears next to the digital ID If...

Page 264: ...u can remember without having to write it down do not use a correctly spelled word in any language as these are subject to dictionary attacks that can crack these passwords in minutes change your pass...

Page 265: ...their certificate You can also import certificates from a certificate store such as the Windows certificate store A certificate store may contain numerous certificates issued by different certificati...

Page 266: ...arching The Windows Certificate Store For Certificates Other Than Yours Select the desired options and click OK twice 3 Choose Advanced Manage Trusted Identities 4 Click Add Contacts 5 Do any of the f...

Page 267: ...with that contact Adding a contact may or may not add a certificate because certificates aren t necessarily attached to the contact infor mation Add contact information by browsing to the contact fil...

Page 268: ...cate The root certificate is the originating authority in a chain of certificate authorities that issued the certificate By trusting the root certificate you trust all certificates issued by that cert...

Page 269: ...directory server settings Administrators and users can export directory settings as a Form Data Format FDF file and use that file to configure the directory server on another computer As you export th...

Page 270: ...nt s integrity If others will be filling in or signing form fields in the document you may want to set the form field properties to read only to prevent modifications to the form fields If you want to...

Page 271: ...4 Right click AVGeneral and then select New DWORD Value 5 Change the name of the new value to bFIPSMode 6 In the right pane of the Registry Editor double click bFIPSMode 7 Set the value of bFIPSMode t...

Page 272: ...curity options You can set the following options when you create a PDF or when you apply password protection to a PDF Options vary depending on the Compatibility setting Security options are not avail...

Page 273: ...users insert delete and rotate pages and create bookmarks and thumbnails This option is only available for high 128 bit RC4 or AES encryption Filling In Form Fields And Signing Existing Signature Fiel...

Page 274: ...ecurity from the Security Method menu Use this method if you want to save your settings as a security policy Choose Advanced Security Certificate Encryption Click the Secure button in the Tasks toolba...

Page 275: ...versions and sending it as an email attachment This method is especially useful if you want to send a secure file attachment without modifying the attached file When other users open the security enve...

Page 276: ...er If you apply the same security settings to various documents you can save time by creating a user policy and then reapplying the user policy to documents without having to specify the security sett...

Page 277: ...ing in to an Adobe LiveCycle Policy Server account the author or administrator can track events and change access to policy secured PDFs Administrators can view all PDF and system events modify config...

Page 278: ...server letting you audit actions and change security settings dynamically You can use Adobe LiveCycle Policy Server if your company has licensed the software and made it available to you See also Enc...

Page 279: ...her you want to display all policies that you have access to user policies that you ve created or organizational policies 3 Select a policy and do one or more of the following Note Options to edit or...

Page 280: ...ecurity for the document In the Secure menu you can identify organizational policies by the Enterprise Policy icon and user policies by the Personal Policy icon Choose Advanced Security Manage Securit...

Page 281: ...ences Windows or Acrobat Mac OS Preferences and select Security 3 Click New and type a title 4 Optional Select Imported Graphic click File and select the desired file 5 Specify options as desired See...

Page 282: ...fied Most digital signatures are referred to as approval signatures Signatures that certify a PDF are called certifying signa tures Only the first person to sign a PDF most often the author can add a...

Page 283: ...A Text signature B Graphic signature 1 If you want to include an image of your handwritten signature in the digital signature scan your signature and save it as an image file Place the image in a docu...

Page 284: ...information Enable Reviewing Of Document Warnings Analyzes documents in a signing workflow for content that might change the document appearance and then provides an option in the Sign Document dialog...

Page 285: ...one of them as the default Note Before you set a timestamp server as the default you may want to check if the timestamp authorities charge a usage fee 1 Choose Advanced Security Settings 2 Select the...

Page 286: ...n a document your digital signature appears in the signature field The appearance of the signature depends on options you choose The actual information for your digital signature is embedded in the PD...

Page 287: ...s the document for content that may alter the document s appearance and then suppresses that content allowing you to view and sign the document in a static and secure state When you view a PDF in Prev...

Page 288: ...or the document s certified status Document authors can use Adobe LiveCycle Designer Windows to create signature fields that lock after signing preventing changes that may invalidate signatures For m...

Page 289: ...ds from the Options menu in the Signatures panel If you want to delete the signature field choose Tools Advanced Editing Select Object Tool select the signature field and press the Delete key Validati...

Page 290: ...e manually You can assess the validity of a digital signature by checking the signature properties 1 Set your signature verification preferences For more information see Set signature verification pre...

Page 291: ...this option isn t selected the revocation status for approval signatures is ignored The revocation status is always checked for certi fying signatures Verify Signatures Using Select an option to deter...

Page 292: ...ppear in the Signature Properties dialog box indicating that the signer uses a timestamp server To validate a signature that contains a timestamp you must obtain the certificate for the timestamp serv...

Page 293: ...ture and choose View Signed Version from the Option menu The previous version opens in a new PDF with the version information and the name of the signer in the title bar 2 To return to the original do...

Page 294: ...h mobility impairments fill the form more easily Accessibility features in Acrobat and Reader fall into two broad categories features to make the reading of PDF documents more accessible and features...

Page 295: ...tool tips can aid many users including those with learning disabilities Fonts that allow characters to be extracted to text The fonts in an accessible PDF must contain enough information for Acrobat...

Page 296: ...the document Thus tags can indicate the precise reading order and improve navigation particularly for longer more complex documents without changing the appearance of the PDF For people who are unabl...

Page 297: ...he document as it will be experienced by readers who use a braille printer Use the TouchUp Reading Order tool Tags tab and Content tab to examine the structure reading order and contents of a PDF in d...

Page 298: ...ypes of accessibility problems that may be present in the PDF use Full Check This document s security settings prevent access by screen readers Quick Check has found that the PDF has security settings...

Page 299: ...If one or more fonts don t allow for the correct extraction of all the characters the PDF is inaccessible All Content Is Contained In The Document Structure Checks for page elements that may have bee...

Page 300: ...ose the option that is appropriate for your assistive software and devices The assistant presents only preferences that are appropriate for your assistive software and devices according to the option...

Page 301: ...plemental Text Captions When Available Show Audio Description Or Video Description Or Descriptive Video When Available These preferences don t correspond to any options in the Accessibility Setup Assi...

Page 302: ...preferences to Single Page if you choose to have Acrobat send only the currently visible pages to the assistive technology Because Acrobat sends page information about all visible pages the assistive...

Page 303: ...avigating the Help window on page 574 Keys for navigating the How To panel on page 574 Enable single key accelerators You can select some tools and perform some actions with single key accelerators Mo...

Page 304: ...e of text You cannot save edit or print a document while it is in Reflow view In most cases only readable text appears in the reflow view Text that doesn t reflow includes forms comments digital signa...

Page 305: ...Command 5 Mac OS See the documentation for your assistive software or device or contact the vendor for more information about system requirements compatibility requirements and instructions for using...

Page 306: ...oud Stop or press Shift Ctrl E Shift Command E About operating system accessibility tools Accessibility tools in Windows Windows 2000 XP and Vista operating systems have built in tools that provide in...

Page 307: ...oving accessibility 7 Add fillable form fields and descriptions and set the tab order If your document includes form fields you must make form fields interactive fillable and include descriptions for...

Page 308: ...accessible links and adding bookmarks For more information see Set the document language on page 313 Prevent security settings from interfering with screen readers on page 313 Add accessible links on...

Page 309: ...combine word processing files with slide presentations spreadsheets and web pages During conversion Acrobat opens each authoring application creates a tagged PDF and assembles these PDFs into a single...

Page 310: ...tasks Adobe PDF Forms Access Use this tool to open and tag untagged PDF forms that you created by using Acrobat Professional or Acrobat 3D and to manipulate the tags of these forms You can then open...

Page 311: ...a label Also add special instructions for fields that need them Use graphics tools to draw lines and boxes don t use characters such as underscores and vertical bars because these text characters can...

Page 312: ...ound tag in the case of an image intended to convey meaning to the reader you would add the missing alternate text Note The Add Tags Report highlights tagging related problems only and it is a tempora...

Page 313: ...nu that appears when you right click Control click a highlighted region or from the Options menu in the Order tab The TouchUp Reading Order tool includes the following options Text Tags the selection...

Page 314: ...lternate text to images and correct many types of tagging problems that are outlined in the report that Acrobat generates when you add tags to a PDF Reading order problems are readily apparent when yo...

Page 315: ...box select Show Page Content Order 3 In the document pane place the pointer over the number for the highlighted region you want to move and drag it to where you want it to be read The text insertion p...

Page 316: ...select a highlighted region 4 Do one of the following To add content to the current selection Shift click the content you want to add The pointer changes to include a plus sign To remove content from...

Page 317: ...ackground in the dialog box In the Order tab select the page element and then press Delete Edit tags for figures and tables You can use the TouchUp Reading Order tool to add and edit tags and alternat...

Page 318: ...clear borders headings columns and rows Use the TouchUp Reading Order tool to determine if the table has been properly recognized and to correct recognition problems To add specialized formatting to t...

Page 319: ...tag it Repeat until all page content is tagged Add accessible links With thoughtfully provided links users can quickly move from one part of a document to another to related infor mation in a differen...

Page 320: ...ies from the Options menu In the TouchUp Properties dialog box select the Tag tab Select a language from the Language menu and click Close Note The language that you specify for an element also applie...

Page 321: ...of annotations such as comments and links and the content objects for the page consisting of containers text paths and images Objects are listed in the order in which they appear on the page similar t...

Page 322: ...e document The first item in this structure is the Tags root All other items are tags and are children of the Tags root Tags use coded element types that appear in angle brackets Each element includin...

Page 323: ...menu 3 Choose a new element type from the Type menu and then click Close Tags tab options In the Tags tab use the Options menu or right click Control click a tag in the logical structure tree to choo...

Page 324: ...make a document available to a screen reader the PDF should contain alternate text for figures language properties for portions of the text that use a different language than the default language for...

Page 325: ...Tag tab 4 For Alternate Text type the unabbreviated version of the term 5 Click Close Create a new child tag 1 In the Tags tab select the parent node the icon located at the same level at which you w...

Page 326: ...n the Tags tab select a TD or TH element 2 Choose Properties from the Options menu 3 In the TouchUp Properties dialog box click the Tag tab and then click Edit Attribute Objects 4 Select Attribute Obj...

Page 327: ...e comparable to Division DIV Class Sect in HTML which is usually a component of a part element or an article element Heading and paragraph elements Heading and paragraph elements are paragraph like bl...

Page 328: ...formation may be found Quote Quote entry element An inline portion of text that is attributed to someone other than the author of the text surrounding it different from a block quote which is a whole...

Page 329: ...ton in the navigation pane and choose New Bookmark from the Options menu 4 Type or edit the bookmark name You can also add bookmarks to specific portions of a page such as an image or a table or to an...

Page 330: ...able in a print production workflow See also PDF Optimizer on page 343 Edit text You can add or replace small amounts of text in a PDF if the font is installed on the system Otherwise you can edit tex...

Page 331: ...trol click the object and choose Show Metadata If the command isn t available the object has no metadata For a Visio object choose Tools Object Data Object Data Tool Double click the object to view it...

Page 332: ...nsuming process Embedded page thumbnails won t reflect changes that you make to document pages until you unembed the page thumbnails Both Acrobat Distiller and the batch processing feature in Acrobat...

Page 333: ...form fields links and comments for each page 1 Click the Pages button on the left 2 Select a page thumbnail and choose Page Properties from the Options menu 3 In the Page Properties dialog box click T...

Page 334: ...o return or to jump to a destination in the PDF another document or a web page Bookmarks can also perform actions such as executing a menu item or submitting a form Note A user can add bookmarks to a...

Page 335: ...idth of the navigation pane This option is on when checked and off when not checked Change the text appearance of a bookmark You can change the appearance of a bookmark to draw attention to it 1 In th...

Page 336: ...to delete 2 Choose Delete Bookmark s in the Options menu Important Deleting a bookmark deletes any bookmarks that are subordinate to it Deleting a bookmark does not delete any document text Create a b...

Page 337: ...Because tagged bookmarks use the underlying structural information of the document elements for example heading levels paragraphs table titles you can use them to edit the document such as rearranging...

Page 338: ...wing link actions Go To A Page View Click Next to set the page number and view magnification you want in the current document or in another document such as a file attachment and then click Set Link O...

Page 339: ...ted None Doesn t change the appearance of the link Invert Changes the link s color to its opposite Outline Changes the link s outline color to its opposite Inset Creates the appearance of an embossed...

Page 340: ...ents button in the navigation pane select the file attachment and click Open 3 Choose Tools Advanced Editing Link Tool or select the Link tool in the Advanced Editing toolbar 4 Select the area for the...

Page 341: ...tep 5 2 Navigate to the location where you want to create a destination and set the desired view 3 In the Destinations panel choose New Destination from the Options menu and name the destination 4 Sav...

Page 342: ...xt of the description and then save the file Open save or delete an attachment You can open a PDF attachment and make changes to it if you have permissions and your changes are applied to the PDF atta...

Page 343: ...e an action to occur when a bookmark or link is clicked or when a page is viewed For example you can use links and bookmarks to jump to different locations in a document execute commands from a menu a...

Page 344: ...ew Go To A Page View Jumps to the specified destination in the current document or in another document Import Form Data Brings in form data from another file and places it in the active form Open A Fi...

Page 345: ...p Mouse Down When the mouse button is clicked without being released In most cases Mouse Up is the preferred trigger Mouse Enter When the pointer enters the field or play area Mouse Exit When the poin...

Page 346: ...PDF You can use this information to add tagged bookmarks to the file for paragraphs and other items that have HTML elements See also About bookmarks on page 327 Get information on converted web pages...

Page 347: ...of the web page and choose Open Web Link In Browser The browser opens in a new application window to the page you specify Articles About articles Many traditional print documents such as magazines an...

Page 348: ...dialog box enter the article title subject author and any keywords to describe the article and click OK View and edit an article Use the Article tool to create display and make changes to an article b...

Page 349: ...r width or drag a corner handle to change both dimensions An example of resizing an article box Edit article properties 1 Using the Article tool select the article box that you want to edit 2 Right cl...

Page 350: ...llowing Choose Advanced PDF Optimizer Choose Advanced Print Production PDF Optimizer Click the PDF Optimizer icon in the Print Production toolbar Note PDF Optimizer isn t available when Reflow is sele...

Page 351: ...panel of the PDF Optimizer lets you set options for color grayscale and monochrome image compression The Images panel of the PDF Optimizer dialog box You can change the PDF compatibility in this dial...

Page 352: ...select it in the list on the right and click the Retain button Transparency panel If your PDF includes artwork that contains transparency you can use presets in the Transparency panel of PDF Optimizer...

Page 353: ...mmand from the Document menu Discard All Comments Forms And Multimedia Removes all comments forms and multimedia from the PDF Discard Document Information And Metadata Removes information in the docum...

Page 354: ...diting marks in a PDF to indicate your changes to the original document see Mark up text with edits on page 173 The TouchUp Text tool lets you add to and replace existing text if the fonts used are av...

Page 355: ...ou want to edit Choose Edit Select All to select all the text in the bounding box Drag to select characters spaces words or a line 4 Edit the text by doing one of the following Type new text to replac...

Page 356: ...ewriter tool Use the Typewriter tool to type text anywhere on a PDF page Organizations sometimes provide PDF versions of their paper forms without interactive form fields The Typewriter tool provides...

Page 357: ...want to edit A paragraph of text is enclosed in a bounding box You can select text within the paragraph by dragging 3 Right click Control click the text and choose Properties 4 In the TouchUp Properti...

Page 358: ...dded objects Select an object 1 Select one or more objects Click the object with the TouchUp Object tool Tools Advanced Editing Click the object with the Select Object tool or with the tool you used t...

Page 359: ...lete characters This option appears only if you chose Set Clip Flip Horizontal Flip Vertical Flip Horizontal flips the image horizontally on the vertical axis Flipping text blocks horizontally creates...

Page 360: ...n is preserved only for masks that are specified as index values in an indexed color space Image masks are not supported If you change image modes while editing the image you may lose valuable informa...

Page 361: ...the initial view 1 Choose File Properties 2 In the Document Properties dialog box click Initial View 3 Select the options you want and then click OK You have to save and reopen the file to see the ef...

Page 362: ...und the opening page according to the options that you selected under Document Options Center Window On Screen Positions the window in the center of the screen area Open In Full Screen Mode Maximizes...

Page 363: ...want to include a low resolution rendition for users with slow Internet connections Note If an alert message tells you that no media handler is available you must install the appropriate player befor...

Page 364: ...rnate renditions or add other renditions to ensure that users can play the movie clip on their systems For example you can have a large high quality movie file and a smaller low quality movie file You...

Page 365: ...e requirement settings on the Playback Requirements tab Media Settings Use this tab to specify general properties for the movie clip Rendition Name Enter the name for the rendition which will appear i...

Page 366: ...window Click Get From Media to obtain the movie clip s dimensions if available and then edit as necessary System Requirements Use this tab to choose the minimum settings for systems on which the movie...

Page 367: ...nts the action from working properly 3 To specify a different media file on a local drive select Local File and then click Change Location to specify a different media file located on the Internet sel...

Page 368: ...e document with the original fonts embedded in it Initial View Describes how the PDF appears when it s opened This includes the initial window size the opening page number and magnification level and...

Page 369: ...ave and import the document metadata XML source code in XMP format making it easy to share metadata among different documents You can also save document metadata to a metadata template that you can re...

Page 370: ...ructions to replace or append metadata in the document To save the metadata as a template choose Save Metadata Template from the dialog box menu in the upper right corner and name the file View object...

Page 371: ...content in PDFs created from applications such as InDesign AutoCAD and Visio You can control the display of layers using the default and initial state settings For example if your document contains a...

Page 372: ...ot listed in the Layers panel All layers are visible regardless of the settings in the Layer Properties dialog box You cannot change layer visibility using the eye icon until you deselect this command...

Page 373: ...shown or hidden when the document is opened Print Determines whether a layer will print Export Determines whether the layer appears in the resulting document when the PDF file is exported to an appli...

Page 374: ...ick to select multiple layers When your selection is complete click Remove 4 In the right pane Layer To Be Merged Into select the layer into which to merge the selected layers and click OK Flatten lay...

Page 375: ...sword entry or by specifying a security method for these files in the Batch Processing preferences If you select Do Not Ask For Password PDFs that require passwords won t be processed To open the Batc...

Page 376: ...anually remove any changes you made to it If you require a sequence of complex or highly customized commands consider creating a new batch sequence Edit a batch sequence 1 Choose Advanced Document Pro...

Page 377: ...interactive options 1 Choose Advanced Document Processing Batch Processing select the batch sequence you want to add inter activity to and click Edit Sequence 2 In the Batch Edit Sequence dialog box...

Page 378: ...box choose the settings you want from the menus 9 Click Output Options select the options you want to include and then click OK Automate password entry for a batch sequence Before you batch process P...

Page 379: ...any desired options such as Include Bookmarks 3 Press Enter To search all PDFs in a folder choose Open Full Acrobat Search from the Find pop up menu click All PDF Documents In and then select the fold...

Page 380: ...for a search term within in a single file or you can run a more complex search looking for various kinds of data in one or more PDFs You can run a search using either the Search window or the Find to...

Page 381: ...partially or completely behind the PDF window Arrange the PDF document window and Search window In the Search window click Arrange Windows Acrobat resizes and arranges the two windows side by side so...

Page 382: ...rom the pop up menu In the Search window type the text you want to search for in the text box 3 In the Search window select All PDF Documents In From the pop up menu directly below this option choose...

Page 383: ...an be sorted by Relevance Ranking Date Modified Filename or Location Icons shown with search results The icon next to an instance of the search results indicates the search area in which the instance...

Page 384: ...for a search of multiple documents or index definition files and when Match All Of The Words is selected Stemming Finds words that contain part the stem of the specified search word For example a sea...

Page 385: ...those results with white To learn more about Boolean queries syntax and other Boolean operators that you can use in your searches refer to any standard text website or other resource with complete Bo...

Page 386: ...arch This cache reduces subsequent search times for that PDF Maximum Cache Size Limits the temporary cache of search information for the Fast Find option to the specified size in megabytes between 5 a...

Page 387: ...drive or network server volume and verify cross platform filenames Filenames may become truncated and hard to retrieve in a cross platform search To prevent this problem consider these guidelines Rena...

Page 388: ...ument If you already have specialized training in Adobe PDF you can define custom data fields such as Document Type Document Number and Document Identifier when you create the index This is recommende...

Page 389: ...ts When Searching When this option is not selected a message appears when you search documents that have changed since the most recent index build Custom Properties Use this option to include custom d...

Page 390: ...index You can update rebuild or purge an existing index 1 Select Advanced Document Processing Full Text Index With Catalog and then click Open Index 2 Locate and select the index definition file PDX...

Page 391: ...indexed document collection on a local hard drive and then move the finished document collection to a network server or disk An index definition contains relative paths between the index definition f...

Page 392: ...ate PDF button on the Tasks toolbar and choose From File 2 Browse to select the 3D CAD file you want to convert 3 Select the desired preset or individual settings See also Convert 3D files into PDFs o...

Page 393: ...reate or open 3D PDFs by applying compression as needed to reduce file size Compression is lossy and may reduce the overall quality of your rendered 3D model Note To apply compression the PDF must be...

Page 394: ...n an edge to measure its length The 3D Measurement Tool is set to automatically display the most likely measurement but you can choose a different measurement type See also Measure 3D objects on page...

Page 395: ...erve the file structure of 3D models but lists all parts under a single assembly Convert 3D files into PDFs You can convert 3D and CAD files in supported formats to PDFs that have one or more pages Th...

Page 396: ...ation This option produces the smallest files but polygons must be regenerated each time the file is opened See Exporting geometry from 3D models on page 414 PRC B rep Tessellation Retains the 3D mode...

Page 397: ...ormat adopted by ECMA International used primarily for visualization and publishing purposes U3D settings are available for most CAD files created in digital content creation applications These settin...

Page 398: ...ile size possible by applying compression which may reduce image quality Visualization High Quality Produces detailed high quality PDFs but may increase file size Collaboration Produces high quality u...

Page 399: ...e in which objects in the distance appear smaller than objects of the same size in the foreground Open Model Tree By Default Causes the Model Tree to appear when the 3D PDF file is opened Default Scri...

Page 400: ...tures such as those that overlap Remove Duplicate And Unused Materials Strips out materials that either have duplicate versions or haven t been applied to any geometry in the 3D model including embedd...

Page 401: ...s you want to include in the preset 4 Above the tabs in Description type something that will help you to recognize the preset such as its intended purpose or parameters 5 Click the Add Preset icon 6 T...

Page 402: ...use a plain background When capturing 3D models in Microsoft Windows Acrobat 3D creates a preset with the correct settings for tested applications applications tested by Adobe When capturing from unt...

Page 403: ...s the normal data based on the angle between adjacent faces Surface normals are used for constructing smooth surfaces Selecting this option reduces the file size and may change the appearance of the 3...

Page 404: ...specify the file type from the Files Of Type menu select the supported 3D file you want to open and then click Select 3 Indicate where the inserted page will appear in the existing document and click...

Page 405: ...oint files Insert 3D models into Word Excel and PowerPoint files When you install Acrobat 3D an additional icon appears in the PDFMaker toolbar Office 2003 or Acrobat ribbon Office 2007 in Microsoft W...

Page 406: ...oose Load Script Browse to select a script and click Open To add or change a custom poster for the 3D model choose Load Custom Poster Browse to select a poster and click Open Note If you convert the W...

Page 407: ...de to side and zoom in or out Note You can hide the toolbar by right clicking Control clicking the 3D model and choosing Hide Toolbar To show the toolbar choose Show Toolbar from the same context menu...

Page 408: ...on the 3D toolbar to move the object back into view Views menu Lists any views defined for the current 3D model Toggle Model Tree Opens and hides the Model Tree Play Pause Animation Plays or pauses an...

Page 409: ...3D Toolkit can edit most 3D models in native file formats and in PDFs This method can be useful if you want to change or remove entities from a 3D model but don t have the source application installed...

Page 410: ...d but you can also choose another rendering mode You can also change the lighting of the 3D model as well as the background A B C D Changing the appearance of the 3D model A Default appearance B Wiref...

Page 411: ...ion PMI appears as a group of items on the same hierarchical level as its related object or assembly View pane The middle pane lists the defined views which you can add to and edit For example after y...

Page 412: ...Control clicking a part in the 3D model Model Render Mode Changes the surface appearance of the entire 3D model according to the item you choose from the submenu Transparent Bounding Box Solid Transpa...

Page 413: ...plication or create unique views for this information You can view PMI in the 3D model by selecting these views Import Product Manufacturing Information PMI to view it in the PDF 1 Click the 3D model...

Page 414: ...indow does not block your view of the active 3D model The Cross Section Controls window remains on top if you focus or interact with the underlying PDF To close it click the Close button in the upper...

Page 415: ...splay comments while taking measurements However these comments also called measurement markups are not preserved after the document is closed 3D measurement display 1 Click a 3D model in a PDF to ena...

Page 416: ...not see these settings choose Show Details on the palette s Options menu Model Units Scale Ratio Shows the relationship between units in the model and real object measurements Use the Display Units m...

Page 417: ...Color specify the color of the snap line that appears when you hold the pointer over the 3D object Set 3D views The default view of a 3D model lets you quickly revert to a starting point at any time...

Page 418: ...otation for the 3D model from the list on the left and then select a view option on the right Current View Matches the 3D rotation pan and zoom characteristics that are active in your document at the...

Page 419: ...PMI Using Z buffer The rendering of the PMI always turns on Z buffer regardless of the setting in the file Enable Hardware Rendering For Legacy Video Cards Forces the use of a hardware accelerator for...

Page 420: ...a comment to be associated with a 3D view add the comment to another part of the page outside the 3D object area See also Enable commenting for Adobe Reader users on page 155 Commenting on page 168 Ad...

Page 421: ...avigation Panels Comments In the View pane of the Model Tree click Options and choose List Comments 2 Double click a comment to open its comment window 3 Repeat steps 1 and 2 as needed to see other co...

Page 422: ...fy the following options for exported geometry by clicking the Settings button in the Save As dialog box IGES Settings IGES files are saved as version 5 1 and support solid entities Save Solid To Spec...

Page 423: ...rence contains detailed infor mation about using JavaScripts to manipulate 3D objects in PDFs Developing Acrobat Applications Using JavaScript contains background information and tutorials and JavaScr...

Page 424: ...image sources the way software applications define color print media newsprint paper reproduces a smaller gamut than magazine quality paper and other natural varia tions such as manufacturing differe...

Page 425: ...of the following Get predictable and consistent color output on multiple output devices including color separations your desktop printer and your monitor Color management is especially useful for adj...

Page 426: ...t proofs in your country Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images in from external...

Page 427: ...devices and conditions If your document will be commercially printed contact your service provider to determine the profile for the printing device or press condition See About color profiles on page...

Page 428: ...gs menu and click OK The setting you select determines which color working spaces are used by the application what happens when you open and import files with embedded profiles and how the color manag...

Page 429: ...MYK output conditions to ensure that you can accurately define and view process colors Select colors from a color library Adobe applications come with several standard color libraries which you can lo...

Page 430: ...safe CMYK workflow by changing the CMYK color policy back to Preserve Numbers Ignore Linked Profiles You can override safe CMYK settings when you print a document or save it to Adobe PDF However doing...

Page 431: ...r online viewing is very different from color management for printed media With printed media you have far more control over the appearance of the final document With online media your document will a...

Page 432: ...itors by using the sRGB color space However because color reproduction varies among uncalibrated monitors you still won t be able to anticipate the true range of potential display variations Proofing...

Page 433: ...GB Photoshop and Illustrator Creates a soft proof of colors in an RGB document using your current monitor color space as the proof profile space This option assumes that the simulated device will disp...

Page 434: ...ed documents depend on the Adobe application you use as well as the output device you select In general you have the following choices for handling colors during printing Let the printer determine col...

Page 435: ...ain custom profiles in the following ways Purchase a profile for your type of printer and paper This is usually the easiest and least expensive method Purchase a profile for your specific printer and...

Page 436: ...sen tation may cause you to make unnecessary time wasting and potentially damaging corrections to an already satis factory image With an accurate profile a program importing the image can correct for...

Page 437: ...paces of the input device and the document B Using the profiles descriptions the color management system identifies the document s actual colors C The monitor s profile tells the color management syst...

Page 438: ...of colors or 24 bit or higher 3 Remove colorful background patterns on your monitor desktop and set your desktop to display neutral grays Busy patterns or bright colors surrounding a document interfe...

Page 439: ...nge the color profile for a document This is because your appli cation automatically assigns the color profile based on the settings you select in the Color Settings dialog box The only times you shou...

Page 440: ...ur standard intents or the Use Color Settings Intent which uses the rendering intent currently specified in the Color Settings dialog box For more information on rendering intents search in Help The g...

Page 441: ...reset that s not saved in the standard location click Load in the Color Settings dialog box select the file you want to load and click Open Note In Acrobat you cannot save customized color settings To...

Page 442: ...that they are based on actual ink and paper combinations The CMYK working spaces Adobe supplies are based on standard commercial print conditions Gray Photoshop or Grayscale Acrobat Determines the gr...

Page 443: ...with a missing color profile you can choose to assign the current working space profile or a different profile When opening a document with a mismatched color profile you can choose to discard the pro...

Page 444: ...lication handles the colors in a document as it moves from one color space to another Changing these options is recommended only if you are knowledgeable about color management and very confident abou...

Page 445: ...the extreme highlight of the source color space to that of the destination color space and shifts all colors accordingly Out of gamut colors are shifted to the closest reproducible color in the desti...

Page 446: ...3 Choose Booklet Printing from the Page Scaling menu 4 Select additional page handling options as desired See also About booklets on page 444 Preview color separations You can preview separation plat...

Page 447: ...n Preferences in Windows choose Edit Preferences In Mac OS choose Acrobat Preferences 4 Click the Print button or choose File Print 5 Choose a printer from the menu at the top of the Print dialog box...

Page 448: ...f page ranges are entered the pages print opposite of the order in which they were entered For example if the Pages box shows 3 5 7 10 selecting Reverse Pages prints pages 10 7 and then 5 3 Page Scali...

Page 449: ...se Paper Source By PDF Page Size Windows Uses the PDF page size to determine the output tray rather than the page setup option This option is useful for printing PDFs that contain multiple page sizes...

Page 450: ...the layer not to print Prints When Visible Matches printed output to on screen visibility Create print presets A PDF can contain a set of print presets a group of document specific values that is used...

Page 451: ...ways to print PDFs About booklets Booklets are documents with multiple pages arranged on sheets of paper that when folded present the correct page order You can create 2 up saddle stitched booklets wh...

Page 452: ...appear on the front side of the paper After these pages print flip them choose File Print again and choose Back Side Only Depending on the printer model you might have to turn and reorder the pages t...

Page 453: ...PDF Print All Documents Prints all the PDFs in the package Print Selected Documents Prints some of the PDFs in the package This option is available only when multiple files are selected in the list of...

Page 454: ...30 Printing custom sizes Print an oversized document Although you can create a PDF file as large as 15 000 000 inches 38 100 000 cm in either direction most desktop printers cannot print such large pa...

Page 455: ...rint Selecting the PPD that corresponds to your PostScript printer or imagesetter populates the Print dialog box with the available settings for the output device You can switch to a different one to...

Page 456: ...ions output Set color and other output conditions See Output options on page 450 Set options for printer marks See Include marks and bleeds on page 453 Set options for PostScript printers See PostScri...

Page 457: ...PostScript Level 2 or higher printer To make Asian fonts available for downloading to a printer be sure you have downloaded the fonts to your computer using the Custom or Complete installation option...

Page 458: ...anager Modifies the way inks are treated while the current PDF is open See also Ink Manager overview on page 476 About halftone screen frequency In commercial printing continuous tone is simulated by...

Page 459: ...d image exposure Depending on the type of printing press used and how information is transferred from the film to the printing plates you may need to give your service provider film negatives or posit...

Page 460: ...d as page content however they are included in the PostScript output The options in the Marks And Bleeds panel are unavailable under these circumstances The PDF includes printer marks added using a di...

Page 461: ...rprint Overprint Preview mode provides an on screen simulation that approximates how blending and overprinting will appear in color separated output Overprinting effects can also be simulated when you...

Page 462: ...p dialog box Be aware that selecting Simulate Overprinting converts spot colors to process colors for printing If you intend to use a file for final output do not select this option When you print to...

Page 463: ...e left and separations right Print color separations Acrobat supports host based separations and in RIP separations The main difference between them is where the separations are created at the host co...

Page 464: ...eset Click OK 7 Specify settings for halftone screen frequency and the angle at which the selected ink s halftone screen is rotated 8 If the document contains objects with transparency settings select...

Page 465: ...cement at the output device s RIP Therefore your service provider may prefer to receive a composite PostScript file of the document optimized for in RIP separations rather than a preseparated PostScri...

Page 466: ...tool Tools Advanced Editing to convert the color space of individual objects See also Convert colors to a different color space on page 474 Separate spot colors as process Converting a spot color is...

Page 467: ...ou can automate the flattening process by saving flattening settings in a transparency flattener preset 1 Choose Advanced Print Production Flattener Preview 2 Choose the preset you want to base your n...

Page 468: ...lattener Preview Provides flattener presets to control the amount of rasterization that occurs during print output or export to certain file formats such as EPS You can save these settings as a preset...

Page 469: ...e trapping engine decides where to trap by detecting contrasting color edges It then creates traps based on the neutral densities lightness or darkness of abutting colors in most cases by spreading li...

Page 470: ...tings and saving a collection of settings as a trap preset If you don t apply a trap preset to a trapping page range that page range will use the Default trap preset a collection of typical trap setti...

Page 471: ...Trap Presets dialog box click Assign 2 For Trap Preset choose the preset you want to apply 3 Select the pages you want to apply the trap preset to 4 Click Assign and then click OK Note If you click OK...

Page 472: ...ger than 4 points the resulting trap width is limited to 4 points However the value you specified will continue to be displayed because if you switch to Adobe In RIP Trapping traps larger than 4 point...

Page 473: ...k spot ink to use the Black trap width setting enter the neutral density value here This value is typically set near the default of 1 6 Sliding Trap Indicates the percentage difference between the neu...

Page 474: ...Bit Images Ensures that 1 bit images trap to abutting objects This option doesn t use the Image Trap Placement settings because 1 bit images use only one color In most cases leave this option selecte...

Page 475: ...l trap It doesn t change the appearance of that color in your document Follow these guidelines when adjusting ND values Metallic and opaque inks Metallic inks are usually darker than their CMYK equiva...

Page 476: ...splayed in the Sequence column of the inks list 2 Select an ink type a new value for Trapping Sequence and then press Tab The sequence number of the selected ink changes and the other sequence numbers...

Page 477: ...page 476 Soft proofing colors on page 425 Open the Output Preview dialog box Do one of the following Choose Advanced Print Production Output Preview Select the Output Preview tool on the Print Produc...

Page 478: ...separation name Each separation appears in its assigned color To hide one or more separations deselect the box to the left of each separation name To view all process or spot plates at once select the...

Page 479: ...ew dialog box configured for viewing color warnings 1 In the Output Preview dialog box select the profile from the Simulation Profile menu that describes the target output device 2 Choose Color Warnin...

Page 480: ...ose with embedded color profiles this conversion is well understood Unmanaged colors however do not use profiles so one must be temporarily used for the purpose of conversion The Color Management pane...

Page 481: ...RGB data DeviceRGB convert from the working space RGB profile to the CMYK gamut of the destination space The same is done with untagged CMYK DeviceCMYK and grayscale DeviceGray values Objects in devic...

Page 482: ...f the PDF does not include transparency groups choose Leave Unchanged Note This feature can improve output of legacy PDFs that use transparency but don t specify a page level blending space such as PD...

Page 483: ...ical color spaces for multiple objects appears at the top of the Color tab for reference Different color spaces for multiple objects aren t shown 5 From the Rendering Intent menu choose the translatio...

Page 484: ...Manager Choose File Print and click Output In the Output section click Ink Manager Separate spot colors as process Using the Ink Manager you can convert spot colors to process colors When spot colors...

Page 485: ...separation films for producing proofs measure film for correct calibration and ink density trim film to size and so on Printer marks indicate the boundaries of document boxes supported by Adobe PDF su...

Page 486: ...e the crop box is too small to accommodate the marks Print service providers can also use this tool to expand the page size for imposition tasks You can switch between boxes without losing the margins...

Page 487: ...ontexts in the same document for example different magnification values so changing the line width may produce unexpected results Check the results if you select these options and adjust your selectio...

Page 488: ...review dialog box to highlight the areas and objects that are transparent as well as those affected by transparency flattening Transparent content is highlighted in red and the rest of the artwork app...

Page 489: ...Flattener Preview is not intended for precise previewing of spot colors overprints and blending modes Instead use Overprint Preview mode for those purposes 1 Display the Flattener Preview palette or d...

Page 490: ...objects with partial opacity including images with alpha channels objects with blending modes and objects with opacity masks In addition note that styles and effects may contain transparency and over...

Page 491: ...t and gradient mesh The resolution affects the precision of intersections when flattened Line Art and Text Resolution should generally be set to 600 1200 to provide high quality rasterization especial...

Page 492: ...by saving flattening settings in a transparency flattener preset You can then apply these settings for print output as well as for saving and exporting files to PDF 1 3 Acrobat 4 0 and EPS and PostScr...

Page 493: ...Flattener options on page 483 Apply a flattener preset Do one of the following In the Flattener Preview dialog box choose a preset from the menu specify a page range and click Apply In the PDF Optimi...

Page 494: ...file 3 Click Execute Results appear in the Preflight dialog box See also Analyzing documents for print readiness on page 488 Add fixups to a profile Adding a fixup to a profile allows you to fix error...

Page 495: ...es tools for examining PDF syntax or the actual PDF structure of a document Before you use the Preflight tool or create a PDF for print follow these recommendations If you created PDFs using Acrobat D...

Page 496: ...can expand and collapse Profiles with the gray wrench icon include fixups that can correct errors in your file The text beneath the profile name describes the profile s purpose Important Fixups perma...

Page 497: ...ies how much detail appears in the Preflight Results list You can specify no details only important details or all details For example suppose you select Show List Of Results With Most Important Detai...

Page 498: ...k Color to choose colors from a color spectrum Specify the opacity of the color Draw Border For Bounding Box Draws the same lines in a mask report that you see on screen when you double click a result...

Page 499: ...more information select Show Detailed Information About Document at the bottom of the dialog box To see an object in a separate view select Show Selected Page Object In Snap View If you switched to a...

Page 500: ...esources and general information The Overview section of the Preflight dialog box lists all types of properties and resources for the document including the color spaces fonts patterns halftone settin...

Page 501: ...st each comment or filtered comment in a list See also View comments on page 181 Insert and view preflight comments 1 In the Preflight dialog box click Comments or choose Insert Preflight Results As C...

Page 502: ...the Preflight dialog box click Report or choose Create Report from the Options menu 2 Specify a name and location for the report The suffix _report is automatically added to the report name 3 Select t...

Page 503: ...and paste actions that don t work Examining processing issues such as failure to print correctly or problems encountered during color conversion imposition placement on an InDesign page and so on Iden...

Page 504: ...nd The font specifications are listed in the bibliography of the guide Note You can navigate the PDF and fonts in the windows that appear but you can t edit the PDF structure or fonts Browse the inter...

Page 505: ...menu 2 To view the glyph details click any of the following buttons Display Grid Shows the origin of the glyph s coordinate space indicated by two green colored orthogonal lines Display Boxes Shows t...

Page 506: ...1 Do one of the following If the Preflight dialog box is not open choose Advanced Preflight If the Results list or another panel is displayed in the Preflight dialog box click the Profiles button at...

Page 507: ...do one of the following Click the Create icon To base the new profile on an existing one select a profile and click the Duplicate icon 2 Type a name and purpose for the new profile assign it to a gro...

Page 508: ...tected and enter a password 2 Do one of the following In the Preflight dialog box choose Export Preflight Profile from the Options menu In the Preflight Edit Profile dialog box click the Export icon 3...

Page 509: ...e 3 If the profile is locked choose Unlocked from the pop up menu 4 Change any of the following settings Enter a new name for the profile and describe it in the Purpose box To apply password protectio...

Page 510: ...now about but do not need to correct before final output Inactive Never generates an alert message for this check or any checks in this category Choose this option for mismatches that will not affect...

Page 511: ...es patterns and spot colors Alternate color spaces enable Acrobat to display or print certain spot colors and multicomponent spot colors DeviceN For example to reproduce the color orange on a monitor...

Page 512: ...ntries that can also be accessed by the Document Info dialog box in Acrobat and information that has been standardized by the ISO 15930 standard PDF X Document Metadata Includes information embedded w...

Page 513: ...nd modifying items The buttons at the bottom of the column perform basic editing functions such as duplicating removing and creating The search box helps you locate a specific check A B D E F G H I J...

Page 514: ...nd of alert the Preflight tool displays if it finds a mismatch You can add as many checks as needed To remove a check from the profile select it in the left panel and click the right facing arrow Doub...

Page 515: ...orrect the problem in the source file A profile with a fixup has the gray wrench icon next to it An outline of a wrench means that no fixups are associated with the profile Preflight includes several...

Page 516: ...Guide 2 Expand the category with the profile you want and then expand the profile 3 If necessary unlock the profile so that you can modify it Choose Unlock from the pop up menu at the top 4 Select Fix...

Page 517: ...want Note To remove a fixup from a profile select the fixup from the list on the left and click the right facing arrow Edit Fixup dialog box overview The Edit Fixup dialog box lists the types of prede...

Page 518: ...must support Although you can modify any of the predefined fixups as long as they are unlocked it is better to duplicate an existing fixup and change its values This technique is particu larly useful...

Page 519: ...DF A standards apply to long term archiving of electronic documents During PDF conversion the file that is being processed is checked against the specified standard If the PDF will not meet the select...

Page 520: ...ping status or if you know that the document does not contain trapping information select Set Trapped Key To False Set Output Condition To Indicates the printing condition for which the document has b...

Page 521: ...esktop or to another location on your computer Like droplets batch processing inspects multiple files at once separates successful files from problem files and creates reports in designated locations...

Page 522: ...Folder Lets you specify the type of report and amount of detail This report indicates the results of the preflight inspection Settings Lets you change report options Success Error Folder Lets you spec...

Page 523: ...icon An integer is appended to the name of the duplicated output intent 2 Set output intent options See also Preflight preferences on page 490 Extract an output intent for reuse You can extract an em...

Page 524: ...gs and verified Process validation The ability to embed PDF conversion and preflight settings in a JDF package and to verify that steps and processes were completed successfully ensures the integrity...

Page 525: ...nents of a print job their individual specifications and the order in which they will be printed are listed in a document hierarchy which appears on the left side of the Edit JDF Job Definition dialog...

Page 526: ...om the list on the right which displays the names of files currently open in Acrobat Based On The Job Definition Creates a copy of an existing job definition with all its properties including the list...

Page 527: ...it more options General tab options Product Name A unique name for the product or print job Job ID Job Part ID Job identification or reference code used by people involved with the job Submit To Lists...

Page 528: ...nformation for your print job using the Contacts Manager Specify or update contact information 1 In the JDF Job Definitions dialog box click Contacts Manager and then make a selection Click Add to spe...

Page 529: ...Types 3 Update the list of job functions and contact types as needed Click Add to enter a new job function Select a job function in the list and click Edit to update the information Select a job funct...

Page 530: ...the media specifications as needed Click Add to enter new information Select an item in the list and click Edit to update the information Select an item in the list and click Remove Media options Use...

Page 531: ...dd job definitions to the job list 1 In the JDF Job Definitions dialog box click Add 2 Locate the JDF job definition file jdf extension and click Open or double click the job definition file The job d...

Page 532: ...PDF Files Into A Single PDF File Combines PDFs in the document hierarchy into a single PDF A nonprinting annotation can optionally be added to the corner of each page indicating the section name and...

Page 533: ...you can correct them in the job definition The Update JDF button becomes available if you can You can also click Next and Previous to move among the fixable errors 5 To update the job definition selec...

Page 534: ...Version Cue see Adobe Creative Suite Help If you use Adobe Creative Suite or if you have access to a shared Version Cue project and have been granted appro priate privileges by the project s owner yo...

Page 535: ...n you add art from Illustrator and text from InDesign Next you add GoLive web elements to leverage your printed content for use in a web page As you and your team work on each piece of the project Ver...

Page 536: ...es View and work with Version Cue versions Search for files in a Version Cue project Move Version Cue files to the Project Trash Determine which Version Cue files are in use and who is using them Crea...

Page 537: ...u open a Version Cue project a shortcut to that project appears in the Open or Save dialog boxes Remote Version Cue Workspaces also appear in this list after you access them Version Cue uses a special...

Page 538: ...e OS Dialog box click Use Adobe Dialog Click Version Cue in the Favorites panel Choose Connect To from the Project Tools menu 2 In the Connect To dialog box enter the Version Cue Client URL the Versio...

Page 539: ...Version Cue Workspace do one of the following Place the pointer over the item A summary of file information appears in a tool tip Right click Control click the file and choose Versions to display inf...

Page 540: ...workspace See Availability of Version Cue features on page 527 for more information 1 Choose File Open Click Use Adobe Dialog if you re using the OS dialog box 2 Click Version Cue in the Favorites pa...

Page 541: ...y in the file system Click Advanced Administration to enable lock protection edit or assign users or require users to log in to the project When prompted log in to Version Cue Administration Depending...

Page 542: ...s each person work with a working copy of the most recent file version The second person to access the illustration is informed that the file is already in use At that time the second person can decid...

Page 543: ...of that file even after the first user saves a version These other users must save the changes as completely new files with their own version thread See also About working copies on page 535 Availabil...

Page 544: ...ore you can edit the file Unavailable The Version Cue Workspace is offline or you don t have access privileges There is no way of checking the status of the local copy with the workspace You can edit...

Page 545: ...e Mac OS folder on your hard disk create a new folder inside the Version Cue folder Give the folder the same name as the existing Version Cue project on the Version Cue Workspace Inside the new projec...

Page 546: ...ies Click one of the following Discard Changes Displays the most recent version of the file from the Version Cue Workspace and discards your changes to the working copy Continue Editing Lets you edit...

Page 547: ...ou save a new version to the shared Version Cue Workspace these changes won t be available to any other user You can also close the file once you save changes to a file and then reopen it and save a v...

Page 548: ...re erased Leaving the project intact on the workspace allows others as well as yourself to access the master files When you delete a project all working copies and shortcuts on your own computer along...

Page 549: ...estored files and folders appear in their previous location in the project folder hierarchy Deleted files and folders maintain their relationship within the project hierarchy until they are permanentl...

Page 550: ...nently erases all of its master files including versions and folders from the Version Cue Workspace This is a one step process with confirmation Deleting a project automatically deletes the working co...

Page 551: ...ction capability multiple users can work on a file simultaneously When more than one user is working on a file Version Cue alerts them all when one user saves a new version allowing everyone to update...

Page 552: ...ge 528 View versions Note You can perform this task only if you have access to the full Version Cue feature set available in Adobe Creative Suite or in a shared workspace See Availability of Version C...

Page 553: ...multiple versions Shift click Control click the versions and click Delete When prompted confirm the deletion Note that the remaining versions are not renumbered Using the Version Cue Administration u...

Page 554: ...sion of the file If the workspace becomes available while you still have the file open simply save a version If you haven t made any changes you can manually cancel the In Use By Me status by choosing...

Page 555: ...Version Cue Workspace Skip This File Prevents the most recent version from the Version Cue Workspace from being downloaded This option also prevents a version of your working copy from being saved to...

Page 556: ...projects No Yes Edit Version Cue Workspace pref erences No Yes Add and edit users and define their project privileges No Yes Change the properties of a Version Cue project to require users to log in b...

Page 557: ...reative Suite component or in Acrobat 8 By typing the IP address of the Version Cue Workspace directly into a web browser By selecting Advanced Administration from the Version Cue system tray icon Win...

Page 558: ...space Administration preferences 1 Log in to the Version Cue Administration utility 2 Do one of the following Click the Advanced tab and then click Preferences On the Home page click Perform Advanced...

Page 559: ...te 2 0 components and Acrobat 7 and 8 to work with the Version Cue 2 0 Workspace If only the Version Cue 2 0 Workspace is installed Adobe Creative Suite 1 0 components and Acrobat 7 will work with it...

Page 560: ...L Encoding menu 5 Set any of the following options Share This Project With Others Gives other users access to the project Users can be on your subnetwork or they can be given the Version Cue Workspace...

Page 561: ...ess to the project Note that if you select this option after a user gains access the user can still gain access without logging in Make sure that you change privileges as needed in the project s list...

Page 562: ...eady accessed the project without being authenticated those users can still access the project without logging into it Make sure that you change their privileges as needed in the project s list of ass...

Page 563: ...rsion Cue Workspace database This database creates a file version history that lets you quickly return to any former state of the file Although a version history is useful an extensive history takes u...

Page 564: ...re projects on page 558 Export a Version Cue project to your computer 1 Log in to the Version Cue Administration utility 2 Do one of the following Click the Projects tab Select the check box next to t...

Page 565: ...ject by project you can instead back up the complete Version Cue Workspace You can also use this backup to move a complete workspace from one computer to another If you restore a backup copy of the Ve...

Page 566: ...ns to back up all the versions of the project Project Metadata to back up embedded information entered in Acrobat or Adobe Creative Suite components and Users User Assignments to back up information a...

Page 567: ...Acrobat or WebDAV users access your Version Cue projects and the Version Cue Workspace Create new Version Cue user names 1 Log in to the Version Cue Administration utility 2 Do one of the following Fr...

Page 568: ...r s properties in the Duplicate User content frame and click Save Click Delete To confirm the deletion click Delete in the Delete User content frame Choosing user privileges Version Cue user logins ar...

Page 569: ...lick the Users tab 3 Select the check box next to each user name you want to export To select all listed user names select the check box next to the User Name column label 4 Click Export List The Expo...

Page 570: ...iew Version Cue Workspace information 1 Log in to the Version Cue Administration utility 2 Do any of the following Click the Home tab Workspace information is listed under About This Workspace Click t...

Page 571: ...s in the PDF document as the review progresses You can specify when the review ends or stop a review at any time When a review is complete you can view all comments either in the context of the origin...

Page 572: ...wers to see only their own comments If you want to add a description of the review type the information in the Description box To add reviewers select the reviewers names in the Reviewers section clic...

Page 573: ...d a PDF document by its name enter the name or part of it in the Document Name field Click Search Open an active or completed PDF review 1 Locate the active or completed review 2 Click the PDF documen...

Page 574: ...ecific project choose that project from the Project menu To limit the number of documents displayed choose an option from the List Entries menu use the arrows to the right of the List Entries menu to...

Page 575: ...dministration utility select the version in the Document History list and click View Comments To view any of the comments in the context of the PDF document select a comment and then click Open In Acr...

Page 576: ...ool H H Temporarily select Hand tool Spacebar Spacebar Select tool V V Snapshot tool G G Current zoom tool Z Z Temporarily select Dynamic Zoom tool when Marquee Zoom tool is selected Shift Shift Tempo...

Page 577: ...ift U Shift U Arrow tool D D Text Box tool X X Attach file as comment J J Cycle through attach tools Attach File Attach Sound Paste Clipboard Image Shift J Shift J Move focus to comment Tab Tab Move f...

Page 578: ...open in a single document window Nextdocument with Alt Shift Right Not available multiple PDFs open Arrow in a single document window Scroll up Up Arrow Up Arrow Scroll down Down Arrow Down Arrow Scr...

Page 579: ...or form field in the document pane Shift Tab Shift Tab Activate selected tool item such as a movie or bookmark or command Spacebar or Enter Spacebar or Enter Open context menu Shift F10 Control click...

Page 580: ...row or Down next navigation Arrow Arrow panel and make it active when focus is on the panel button Move to next naviga Ctrl Tab Not available tion panel and make it active when focus is anywhere in th...

Page 581: ...panel Result Windows Action Mac OS Action Open or close How To panel Shift F4 Shift F4 Open and move focus to How To panel Shift F1 Shift F1 Go to How To home page from a How To topic Home Not availa...

Page 582: ...icate Security Acrobat See Adobe Acrobat actions adding to links 336 adding to media clips 338 adding to pages 337 mouse 232 opening 337 page opening and closing 337 types of 337 activation of softwar...

Page 583: ...al 353 Article tool 341 articles about 340 combining 342 deleting 341 editing 341 navigating 32 reading 337 setting properties 342 Asian fonts downloading 450 Asian text adding comments in 178 convert...

Page 584: ...les to 380 certificates collecting 258 creating 254 deleting 261 directory servers and 262 managing 260 setting trust levels 261 sharing 258 verifying 260 certifying checklist 281 documents 281 CGI ap...

Page 585: ...rtcuts for 570 name that appears 170 navigating 181 opening 172 preferences 170 printing 170 184 440 publishing for other reviewers 164 saving an archive copy 166 searching 373 searching by 376 sendin...

Page 586: ...dialog box 479 Crop tool 134 cropping pages 133 cross sections 3D content 407 cross out text 173 Cross Out Text tool 175 curvedlines convertingfromsmooth lines 346 Custom document properties 361 cust...

Page 587: ...55 PDF Information 361 searching 373 security 361 Document Properties command 354 360 362 Document property group 505 document structure deleting 346 Documents preferences 33 dot gain compensating for...

Page 588: ...e formats See also individual formats exporting and saving 3D conversion 388 390 3D export geometry 415 file locks removing in Version Cue 556 file protection in Version Cue 536 file size auditing 343...

Page 589: ...86 203 Submit actions and buttons 238 submitting 199 206 tabbing fields 326 validating 230 web 237 Forms toolbar 215 fragmented images merging 346 Free Text tool See Text Box tool FTP server exporting...

Page 590: ...ons 346 displaying large 33 downloading from the web 88 downsampling and compressing 111 344 editing 347 exporting 146 merging fragments 346 placing in PDFs 350 resampling and compressing 103 searchin...

Page 591: ...le key accelerators 33 keywords searching by 376 knockouts colors 461 Korean text See also Asian text adding comments in 178 L Lab spot colors 478 labels showing and hiding 22 language accessibility 2...

Page 592: ...Version Cue 2 0 552 MIME files 525 mobile devices preparing PDFs for 297 Model Tree 3D models and 399 overview 404 monitor profiles 429 430 431 mouse actions about 232 triggers 338 Movie tool 356 movi...

Page 593: ...ping preserving settings 107 previewing 454 simulating 451 455 overriding layer print settings 443 Oversized Pages PDF preset 100 P packages printing PDF 446 page actions open and close 337 Page Descr...

Page 594: ...ncy in 480 PDX pdx files 380 Pencil Eraser tool 177 Pencil tool 177 perceptual intent 106 performance See optimization Perimeter tool 44 Permissions password 264 personal information removing from PDF...

Page 595: ...tions defining 519 specifications viewing 518 print production converting colors 473 fixing hairlines 480 tools for output 460 print settings advanced options 449 general options 440 marks and bleeds...

Page 596: ...umbnails 40 resolution See also downsampling and halftone screens images 504 page display 33 setting in Acrobat Distiller 103 Restore command in Version Cue 544 restoring files 47 toolbars 21 restrict...

Page 597: ...review files 159 setting layer visibility action 337 Share Project command 534 shared review initiating 157 participating in 161 tracking documents in 165 sharing projects Adobe Creative Suite 534 usi...

Page 598: ...ng in indexes 382 reference 319 removing and replacing 312 searching 373 web pages 301 Tags tab 315 temp files allowing in movies 358 text accessible converting 145 adding 349 Asian See Asian text cop...

Page 599: ...ew command 159 URLs restricting 247 specifying for browser based reviews 156 usage rights 155 Use Adobe Dialog command 528 Use Current Properties As New Defaults command 231 Use Only Certified Plug in...

Page 600: ...ion Cue projects 531 exporting Version Cue projects to 557 publishing Version Cue projects to 554 555 websites organizing multiple PDFs for 380 restricting 247 review settings 156 uploading PDF files...

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