Aastra OpenPhone 61 User Manual Download Page 1

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OpenPhone 61, 63, 65

on the OpenCom 100 and Aastra 800
Communications Systems

User Guide

Summary of Contents for OpenPhone 61

Page 1: ...OpenPhone61 63 65 on the OpenCom 100 and Aastra 800 Communications Systems User Guide...

Page 2: ...about other Aastra products please refer to our website at http www aastra de or http www aastra com It provides additional notes and tips on the product We hope you enjoy using OpenPhone Aastra 800 a...

Page 3: ...A B C D E F J K L G H I M N O T U V W X Z Y P Q S R E Mail Toggle Conference Follow me Secretary OpenPhone 61 Hermann E Mail Toggle Conference Follow me Secretary OpenPhone 63 31 Charges Telephone loc...

Page 4: ...on device for the OpenPhone 65 OpenPhone 65 33 Missed calls E Mail Appointments Voicebox mess Transfer Charges Messenger Time control Internal dialling 12 35 Fri 22 Feb 02 Charges Toggle Conference E...

Page 5: ...one 16 1 3 3 Call Keys with Other Telephone Numbers 17 1 3 4 MenuCard Key 17 1 3 5 Info Key 18 1 3 6 ABC Key 18 1 3 7 Arrow Keys 18 1 3 8 OK Key 18 1 3 9 Redial Key 19 1 3 10 Enquiry Key 19 1 3 11 Han...

Page 6: ...37 2 1 6 Muting 37 2 1 7 Call charge Display Duration Display 37 2 1 8 Adjusting the Volume with the Plus Minus Key 37 2 1 9 Redialling 38 2 1 10 Hands free Open listening Mode 39 2 1 11 Blocked Unblo...

Page 7: ...Party Conference 56 2 4 6 MenuCard Conference 57 2 5 Special Calls Functions 57 2 5 1 Accepting an Appointment Call 57 2 5 2 Baby Call 58 2 5 3 Announcements with and without Intercom 58 2 5 4 Answeri...

Page 8: ...enuCard Main menu 80 5 2 2 MenuCard Calls 81 5 2 3 MenuCard Call Forwarding 84 5 2 4 MenuCard Messages 87 5 2 5 MenuCard Phone Settings 89 5 2 6 MenuCard Protection 91 5 2 7 MenuCard Connections 93 5...

Page 9: ...5 6 Appendix 110 6 1 CE Symbol 110 6 2 Declaration of Conformity 110 6 3 Notes on Disposal 110 6 4 Tones and Ringer Signals 112 6 5 MenuCards in the Idle State 113 Index 114...

Page 10: ...6...

Page 11: ...le as IP telephones OpenPhone 63 IP and OpenPhone 65 IP These telephones have the same func tionality as the standard system telephones All of the functions described in this guide are also available...

Page 12: ...tion WARNING Do not open the telephone or the connected accessories as this could lead to you touching live parts Note Repairs must only be carried out by authorised pers onnel Keep fluids and chemica...

Page 13: ...n antistatic or slightly damp cloth Never use a dry cloth or a cleaning agent 1 1 4 Adjusting the Inclination Pull the pedestals out 1 and turn them forwards or backwards 2 two settings are possible T...

Page 14: ...he Keys The five keys to the right of the display of the OpenPhone 63can be programmed as call keys or programmed with destinations or functions The programming assignment does not appear in the displ...

Page 15: ...f the Web console you can print the labels for a selected system telephone with the current key assignment Telephony Devices System phones menu Labelling Function Keys If you have programmed a functio...

Page 16: ...dio Devices starting on page 31 The operating range of such add ons depends on the maximum power of the Upn interface of the communications system and on the power consumption of the respective equipm...

Page 17: ...e Upn adapter in the socket until it snaps into place It is pos sible to install adapters during operation you do not have to disconnect the tele phone from the system in order to do this Note In the...

Page 18: ...d charges are therefore not displayed on analogue telephones Notes on Connecting a b Adapters The connection of an a b adapter exceeds the feed power of the Upn port 3 W regardless of the range For th...

Page 19: ...ecting an ear cap a second handset a headset an external active loud speaker headphones or an external microphone one stereo socket 2 for connecting recording equipment one dummy socket 3 for a doorbe...

Page 20: ...65 you can plug the audio adapter into either of the two sockets However only one audio adapter can be operated on each OpenPhone 65 1 3 Key Assignments Note Some of the keys have dual functionality...

Page 21: ...able call keys to the right of the display on the OpenPhone 63 These internal numbers are in turn assigned external numbers at which you can be reached To make a call you must first press the key Pres...

Page 22: ...penPhone 65 Short key press Opens the MenuCard for the telephone book When entering texts please refer to page 28 also one can switch between the alphanumeric and numeric modes Long key press Opens th...

Page 23: ...ly open listening is possible and there is no LED indicator 1 3 12 Disconnect Key Pressing this key ends the current call only on the OpenPhone 63 and the OpenPhone 65 1 3 13 Muting Key This key which...

Page 24: ...is used to exit an input window without changing its contents and to return to the menu branches 1 3 17 Programmable Keys with LED Display Your system telephone provides you with several keys which yo...

Page 25: ...ace by the System Administrator The system administrator can lock your telephone s interface via a setting for your user group All keys of your telephone no longer function aside from a few excep tion...

Page 26: ...ry 8 Display and then Language 5 Use the arrow key to scroll to the desired setting On the OpenPhone 61 you use the and keys 6 Confirm the setting with the key 1 4 2 Info Line s The OpenPhone 63 displ...

Page 27: ...The OpenPhone 65 display During a call the current charge counter and annotation texts are displayed if configured During an enquiry call you will see the number of the enquiry call you dialled 1 4 3...

Page 28: ...splay windows as you are familiar with from your PC These display windows look like index cards and are called MenuCards On the OpenPhone 61 the display shows the active line of the MenuCard MenuCards...

Page 29: ...e the table entitled Invoking MenuCards via the Keypad on page 25 Note when a short or a long press of a key is required Selecting list entries is described in the table entitled Selecting Items from...

Page 30: ...lists If the list is longer than the display window you will see an arrow at the bottom of the window indicating there are additional items When you scroll down another ar row will appear at the top o...

Page 31: ...left out of the visible area Using the plus minus key you can move the cursor and display the digits that were previously not visible The digits on the right will then disappear from the display fiel...

Page 32: ...ou enter a new character When entering text the first letter will automatically be upper case the remaining letters automatically lower case After you enter a space the next letter will be upper case...

Page 33: ...itional entries Exception playing back a voicebox message with a duration longer than a minute Changes that have not been saved are lost In the idle or connection state if you receive a call and accep...

Page 34: ...h 30 randomly programmable memory locations for destinations and functions for each module At the first level of the keypad module call keys can be programmed as trunk keys team keys busy keys or dire...

Page 35: ...ay of the basic device 1 6 External Audio Devices 1 6 1 Configuring Audio Devices You use the 7 Add on adapter menu in the Phone settings menu group to configure and activate the audio devices connect...

Page 36: ...oudspeaker on Second handset The second handset can only be switched on when you have lifted the normal handset of the system telephone or switched on the loudspeaker To activate the second handset us...

Page 37: ...or a headset activated To activate deac tivate this function use either a function key or the menu item 4 Door display Recording You can start recording as soon as the handset has been lifted or the l...

Page 38: ...the call key s with the internal number Example of the assignment of internal and external telephone numbers The above example shows that the system s external telephone numbers are first stored in t...

Page 39: ...l waiting queue is set by the system administrator during system configuration 5 calls for example When this number is reached further callers hear the busy tone The calls in the queue are put through...

Page 40: ...ook that are to be dialled using also appear in the Info line first The number you have selected is not dialled until you lift the handset or press the hands free key It is useful to activate the Bloc...

Page 41: ...the OpenPhone 63 and the OpenPhone 65 deactivates the microphone during a call and the person at the other end of the line can no longer hear you Press the key again to switch the microphone back on 2...

Page 42: ...the receiver The phone number will be dialled Phone book You can add the entry to a phone book 1 New entry or to an existing entry 2 Add Please see Add Phone Numbers to Telephone Book from Lists or du...

Page 43: ...y on the OpenPhone 63 and the OpenPhone 65 2 1 11 Blocked Unblocked Telephone Numbers Note Your telephone can be blocked from dialling all or se lected external numbers Emergency numbers can be en ter...

Page 44: ...ive Once the called subscriber answers the call which can be an external answering machine for example you can exe cute the required functions by pressing the number keys 2 1 14 Least Cost Routing LCR...

Page 45: ...han the one actually being transmitted your display will show a next to the call number If the indicated call number is saved as a phone book entry as usual the name will be shown along with a questio...

Page 46: ...e features are only available to you if they can actually be executed 2 1 17 MenuCard Selection in the Idle State Press but do not hold down the MenuCard key this also works if you have already lifted...

Page 47: ...rminal called will be switched on and the person you are calling can immediately answer your announcement The Intercom function cannot be used for announcements to a group of terminals Charges For eac...

Page 48: ...ubscribers on the OpenCom 100 Aastra 800 system and will tell you what value is currently valid If your telephone is set to automatic line seizure all call keys on your telephone seize an external lin...

Page 49: ...twice and dial the internal telephone number Z with Manual Trunk Line Seizure H Lift the handset your call key is seized and or press the particular call key hands free mode only on the OpenPhone 63...

Page 50: ...uses the OpenCom 100 Aastra 800 trunk line seizure code digit for the default route For information on the current routes and their codes please contact your system administrator 2 2 6 Busy Display fo...

Page 51: ...or during a Call starting on page 66 Booking number By means of a booking number you can record the call data of a connection to an external subscriber and save them in the OpenCom 100 Aastra 800 for...

Page 52: ...function with this function the connection with the caller is terminated as soon as the called subscriber puts down the receiver Parked calls are recorded in a list on the system terminal The system...

Page 53: ...all is put on hold You can also programme the function Take to a feature key see also Pro gramming Functions Features starting on page 105 Hold Holding is a team function When you place a call on hold...

Page 54: ...calls 2 3 Accepting Calls 2 3 1 By Lifting the Handset or Pressing a Key Normal Call H Lift the handset or press the call key to which the call is being signalled hands free mode only on the OpenPhone...

Page 55: ...ndicated call number is saved as a phone book entry as usual the name will be shown along with a question mark 2 3 2 Automatic Call Connection In certain operational modes e g in hands free operation...

Page 56: ...are now reconnected to the first subscriber VIP Call You hear the call waiting tone During a call press the call key that signals the call 2 3 4 MenuCard Call waiting You hear the call waiting tone P...

Page 57: ...xternal destinations Door opener This activates the door opener 2 3 6 Voicebox Queries There are various ways of listening to the messages in your voicebox via OpenVoice from a telephone whose number...

Page 58: ...itch backwards and forwards between the two subscribers press the key of the held subscriber the LED and arrow symbol on this key flash slowly h End enquiry toggling by replacing the handset or pressi...

Page 59: ...y hear the ringing tone again If the line of the called internal subscriber is busy h press the disconnect key or replace the handset only on the Open Phone 63 and the OpenPhone 65 and then press the...

Page 60: ...ffers the next available parking spot 0 9 or Confirm with the key Door opener You activate the door opener 2 4 5 Internal External Three Party Conference You have dialled an internal or external enqui...

Page 61: ...ted End conference This ends the conference Toggle This breaks up the conference and you can now switch between the sub scribers Door opener You activate the door opener using this 2 5 Special Calls F...

Page 62: ...is available in two versions Announcement with intercom the microphone of the terminal called is switched on hands free mode and the person you are calling can immedi ately answer your announcement A...

Page 63: ...Briefly press the MenuCard key Select Accept in the MenuCard Announcement for an announcement with intercom Your telephone switches to the hands free mode when it receives the announcement You can sp...

Page 64: ...n the system administrator defines an interval in seconds for After delay call forwarding You can replace this default with your own individual value when programming After delay call for warding If m...

Page 65: ...A setting in your user group regulates which call number appears on your device when a call which has been forwarded multiple times is signalled on your device you will see either the call number of t...

Page 66: ...gnal is triggered during a call you will hear the call waiting tone Press the call key to which the door call is being signalled This puts your first call on hold and connects you to the visitor at th...

Page 67: ...r system is connected to an entrance intercom you can speak with your visitor Otherwise you will hear a special door tone when you lift the handset Signal During a Call G If the doorbell signal is tri...

Page 68: ...cations system This number includes the centrally administered telephone book the personal entries of all subscribers and provided you are using the multi company variant of the OpenCom 100 Aastra 800...

Page 69: ...phone book open instead of key ing in the name you can also press the key and enter the speed dialling destination to find the name entry Briefly press the ABC key on the OpenPhone 63 and the OpenPhon...

Page 70: ...system adminis trator has authorised you or the user group you are part of accordingly you can also edit the central telephone book and your company s telephone book Select the desired telephone book...

Page 71: ...ator has authorised you or the user group you are part of accordingly you can also edit the central telephone book and your company s telephone book Select the desired telephone book and press the but...

Page 72: ...ning user guide For information on the display texts please refer to the chapter entitled Display and MenuCards starting on page 22 for information on the call keys refer to the chapter entitled Key A...

Page 73: ...alls For information on how to use this function please also refer to the chapter entitled Accepting Calls starting on page 50 Using Trunk Keys Calls are indicated on the appropriate trunk key by a vi...

Page 74: ...ll keys you can only make calls to team and trunk keys pro grammed with the same telephone number No calls are signalled to direct call keys 3 1 3 Enquiry Toggling and Transferring For information on...

Page 75: ...or a team key the LED for the programmed key flashes The display indicates that a call for the call number 11 is put on hold is parked G Accepting Calls with a Team Key Another team member picks up t...

Page 76: ...f you delete the text only the key s call number will be displayed 2 Call diversion You can configure one or more types of call forwarding for the trunk key Immediately After delay Busy see the sectio...

Page 77: ...ls 1 External calls 2 Internal calls 3 VIP call 4 Door call for each trunk key Proceed as described in the section 2 Ring Tone on page 89 7 Charges For each trunk key you can view the charges for the...

Page 78: ...n has been activated this team key will only indicate calls by means of a visual signal even if they are made from a direct call key 4 Ring tone You can set the Volume and Melody for different types o...

Page 79: ...ogramming the Call Keys 75 3 2 4 Direct call Key When a direct call key is held down no MenuCard is displayed A direct call key is configured exclusively via the Configurator of the OpenCom 100 Aastra...

Page 80: ...PIN trunk line seizure code e g Z external tel no With Internal Number Assignment Z reserved tel no Z system PIN trunk line seizure code e g Z external tel no Z internal tel no You can call the OpenC...

Page 81: ...A correct entry is confirmed with a positive acknowledgement signal provided the system administrator has not deactivated this function in the Configurator Telephony Settings menu The external call is...

Page 82: ...he OpenCom 100 Aastra 800 Communications Systems 4 4 Setting up an Internet Connection from Remote ISP Trigger Call Z reserved tel no Z system PIN If the communications system is connected to the Inte...

Page 83: ...eature 5 1 2 Using Programmed Keys Nearly all of the features can be programmed on a vacant function key and called up by pressing the key or switching the function on or off see Programming Keys star...

Page 84: ...1 Calls This contains the most important features relevant to a call 2 Call forwarding This menu group contains all the types of call for warding you can programme on your telephone Please keep in min...

Page 85: ...deleted in the caller lists of all hunt group members Which calls are recorded in your call lists is determined by the authorisations of your user group Your system administrator can specify that int...

Page 86: ...the handset is on the hook you can then perform the following actions Dial Call the caller back Press the OK key or pick up the handset Phone book To add an entry to the telephone book 1 New Entry or...

Page 87: ...a caller s call number or name if it is entered in the telephone book and the date time and length of the selected message When you have multiple trunk keys configured on your telephone the trunk key...

Page 88: ...the period of time in seconds this can be a value between 0 and 99 Then choose whether automatic call connection should be activated for Internal calls External calls or Int Ext calls You activate aut...

Page 89: ...l destinations for each MSN Select the MSN one of the telephone numbers sup plied for the multi terminal access you want to forward Several MSNs can be grouped together This is configured by the syste...

Page 90: ...ntrance intercom Consult your system administrator if you have questions concerning the configuration of the door bells 5 Remote divert This function allows you to configure call forwarding for the ph...

Page 91: ...ternal call number of the user to whom you would like to forward the message Optionally you can select a call number from the tele phone book Confirm the entry selection of the call number with 2 Outg...

Page 92: ...the display of the caller of an internal call provided that the caller s tel ephone is a system terminal There are pre defined message texts available for this Select the desired text and press If no...

Page 93: ...rnal calls 3 VIP call 4 Door call You can set the 1 Volume and the 2 Melody individually for each type of call Select a setting with the key Note In the Configurator of the Web console you can use the...

Page 94: ...olume to adjust the volume of the device Use 3 Relay selection to select the type of device connected via a relay to socket 2 or socket 4 You can select either Record recording equipment con nected to...

Page 95: ...nfigure call protection for a trunk key by long pressing the corre sponding trunk key and selecting the 5 Call protect menu item When call protection is activated the caller hears either the idle or t...

Page 96: ...d numbers that you have assigned to the keys are deleted 7 Availability All active features that hinder your availability call pro tection call forwarding call waiting protection are cleared 8 Call wa...

Page 97: ...inal is already in the call state e g an answering machine is in announcement mode you pick up the call The subscriber for whom you pick up the call must belong to a user group for which the Call seiz...

Page 98: ...telephone number is not transmitted to the caller for the subsequent conversation This menu item depends on the system settings 7 Transmit number Your telephone number is transmitted to the caller for...

Page 99: ...e spective dial out for this terminal by first selecting a call number from one of the lists or from the phone book and then press the function key You can of course enter other destination call numbe...

Page 100: ...hone calls see MenuCard Conversation starting on page 47 0 Disconnect OpenPhone 61 only You disconnect the current con nection If you program this function to a function key then your OpenPhone 61 wil...

Page 101: ...his way a brief mes sage on your telephone regarding call duration and relevant charges incurred 7 PIN dialling For the next call you are switching your telephone into one of the user groups defined b...

Page 102: ...ating a New Telephone Book Entry In the MenuCard Phone book select 1 New entry In the MenuCard New entry select the required telephone book Personal Central or Company Confirm your choice with Enter t...

Page 103: ...elephone number from call to call i e before you dial the destination telephone number Editing a Telephone Book Entry In the MenuCard Phone book select 2 Edit In the MenuCard Edit select the required...

Page 104: ...ly invoke this MenuCard if the system administrator has con figured the Time control or the Configurator active authorisation for your user group 1 Time control In the OpenCom 100 Aastra 800 several t...

Page 105: ...nal outgoing call If this information is not transmitted by your network operator you can set the date and time here yourself You can only program these functions if the system administrator has activ...

Page 106: ...group Applications 5 Appointments See Main menu menu group Messages 6 Received fax OpenCom X320 only See Main menu menu group Messages 7 Charges See Main menu menu group Phone settings 8 Active featur...

Page 107: ...itled MenuCard Prog call key Trunk Key starting on page 72 5 3 4 MenuCard Prog team key This MenuCard can be used for the quick configuration of the features of a call key which has been programmed as...

Page 108: ...hone numbers you enter the number directly if external line seizure is automatic if on the other hand external line seizure is manual you must first key in the external line seizure code digit the pre...

Page 109: ...function programmed on it is active on If the pro grammed function conflicts with the current settings of your telephone then a menu will open when you press the relevant function key You can use this...

Page 110: ...firm this with the key Select the desired function from the MenuCards and if required specify the variable part e g telephone number Press the key Select the Text menu point in order to label the key...

Page 111: ...key In the Stack or Link features you will see the following menu points Text You can enter a label for the key If you do not enter a text then the key will be labelled with either Stack or Link featu...

Page 112: ...modify the entry e g a programmed call number press the key In order to delete the function press the key A key programmed with a link can be operated as follows Short press The programmed function ar...

Page 113: ...fault text Then press the key The Save menu item is now selected Press the key The programming is saved Deleting a Programmed Status Key Long press the programmed key then select Delete key Press the...

Page 114: ...e environment and human health the European Parliament and Council directives 2002 96 EC on waste electrical and electronic equipment WEEE and 2002 95 EC on the restriction of the use of certain hazar...

Page 115: ...been set up for the return of waste electrical and electronic equipment Waste equipment can be handed in at these return centres free of charge To find out where these return centres are located pleas...

Page 116: ...tone Positive acknowledgement tone Negative acknowledgement tone Special internal dialling tone Special external dialling tone Call waiting tone Special sensor tone Calls External call Internal call...

Page 117: ...st 2 Language Display 61 1 Pick up 2 Pick up select 3 Take 4 Unpark call Call pick up Unpark call Pick up Pick up select Take Announcement Intercom Charges Door opener Notes Suppress Transmit number L...

Page 118: ...forwarding Door 86 For other users 86 For your telephone 84 to voicebox 60 Call key 17 Signalling 35 Call lists 81 Call number Suppress 94 Call protection 18 73 74 102 Phone 91 Call signalling 73 74 C...

Page 119: ...ee mode 39 Hands free open listening key 19 Headset Block Dialling and Headset Operation 36 Hold 49 Hold call 96 Hotel 100 Hunt group 83 I Inclination Adjusting 9 Info key 18 Info lines 22 Installatio...

Page 120: ...in idle state 42 Subscriber on hold 56 MenuCard display 24 MenuCard key 17 MenuCards Calling up 25 Closing 29 Message 43 Mute 95 Muting 37 Muting key 19 N Not available 95 Note 43 49 94 O OK key 18 Op...

Page 121: ...7 Restricting display of 43 Transmitting display of 43 Telephone numbers Blocked 39 External 34 Internal 34 Unblocked 39 Text Editing 74 Entering 28 Modifying 72 74 Three party conference 56 Time cont...

Page 122: ...Index 118 Notes...

Page 123: ......

Page 124: ...www aastra com As of 17 06 2009 Subject to changes...

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