Aastra 612d User Manual Download Page 61

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Supplementary features

Aastra 612d

eud-1584/1.0 – R3.0 – 04.2013

Read text messages

Your display shows

New message received from

and the envelope symbol. The LED

indicator is red-flashing.

<Text>

Adapt or expand the text and press the

Send

softkey.

Select the destination and press the

Select

softkey.

For

User

and

Group

: Enter the call number and press the

Send

softkey.

➔

The text message is sent.

Note:

If the display shows

Not available

, the text message could not be sent.

Show

Show text message:

Press the

Show

softkey.

➔

The display shows the sender and the time/date of the text message.

Read

Read text messages:

Select the text message you want and press the

Read

softkey.

➔

If the text message runs over several lines, use the navigation key to scroll.

Delete

Delete text message:

Press the

Delete

softkey.

➔

The text message is deleted; the next text message is retrieved from the

memory.

Or:

Press

Menu

Text message

Inbox

to select the text message and continue as

described above.

Note:

You can select and read a new text message even during an active call using

Text message

Inbox

www.InternetVoipPhone.co.uk | [email protected] | 0800 088 48 46

Summary of Contents for 612d

Page 1: ... Guide Supported communication systems Aastra 415 Aastra 430 Aastra 470 Aastra IntelliGate This User s Guide describes the functions configuration and use of the DECT phone Aastra 612d on the commu nication systems mentioned above eud 1584_en 1 0 R3 0 04 2013 ...

Page 2: ...r s Guide will assist you with the use of your phone and introduce you step by step to the functions and configurations If you require further technical support or information on other Aastra products please refer to our websites www aastra ch and www aastra com or Aastra DocFinder www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 3: ...phoning 23 Answering calls 24 Making calls 25 Using the display and operating elements 28 Keys 29 Input 30 Menu guided navigation 32 Signals 34 Supplementary features 35 Making and answering calls 36 Using functions while in a call 46 Organising absences from the desk 52 Voice messages and text messages 59 Functions for special situations 62 Functions with OpenCount 73 Functions with Aastra Alarm ...

Page 4: ... Configuring voice mail 98 Configuring presence presence profile 99 Configuring keys 101 Formulating functions 105 Installation and first time operation 107 Equipment provided 108 Options 108 Connecting a cordless phone 109 Battery 110 Carry clip or swivel clip 111 Carry strap 111 Logging your phone on 112 Further information 113 Troubleshooting 114 Communication system and software versions 115 T...

Page 5: ...o find notes on safety data protection and legal notes Please read through this product and safety information carefully Safety information 6 Dealing with batteries 7 Product information 8 Data protection 11 Limited Warranty Australia only 12 Document information 15 www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 6: ...ID 23 00 1089 00Connectthepowersupplyonlyto power sources that conform to the indications on the power supply Maintenance Make sure all installation and repair work is carried out by a specially qualified techni cian Do not touch the charging contacts with sharp metallic and or greasy objects Always use a soft moistened or antistatic cloth to clean your device Do not use chem icals or other chemic...

Page 7: ... charged state Only use the charging unit supplied by the manufacturer For the charging unit only use the plug in power adapter supplied by the manufacturer ID 23 00 1089 00 Otherwise the phone may be damaged When operating your cordless phone It is normal for the batteries to become warm when charging Discharge the batteries from time to time to prolong their service life Do not place the corresp...

Page 8: ...ents unless it is to connect other approved networks applications and telephones to the interfaces certified specially for that purpose One number user concept Your system administrator can set up several phones for you that hold all the same phone number one number user concept You have only one name and phone num ber with which to identify yourself to your call partners regardless of which of th...

Page 9: ...ectly Make sure that the versions of the user documents comply with the software level of the Aastra 400 products used and that you have the latest editions Always read the user documents first before you put your product into operation Store the user information within easy reach and refer to it whenever uncertainties arise in connection with the use of the product When handing over your product ...

Page 10: ...Australia All parts and components of the Aastra 400 communication solution are manufac tured in accordance with ISO 9001 quality guidelines The relevant user information has been compiled with the utmost care The functions of the Aastra 400 products have been tested and approved after comprehensive con formity tests Nonetheless errors cannot be entirely excluded The manufacturers shall not be lia...

Page 11: ... company at the forefront of the enterprise communication market Aastra has its headquarters in Concord Ontario Canada Aastra develops and distributes innovative business communication solu tions for companies of all sizes Aastra s operations are truly global with more than 50million installed lines around the world and a direct and indirect presence in more than 100 countries The broad portfolio ...

Page 12: ...s of the same type rather than being repaired Refur bished parts may be used to repair the goods If it is necessary to replace the product under this limited warranty it may be replaced with a refurbished product of the same design and colour If it should become necessary to repair or replace a defective or malfunctioning prod uct under this warranty the provisions of this warranty shall apply to ...

Page 13: ...Law You are entitled to a replacement or refund for a major failure and for compensation for any other reasonably foreseeable loss or damage You are also entitled to have the goods repaired or replaced if the goods fail to be of acceptable quality and the failure does not amount to a major fail ure Warranty Repair Services Procedure Should the product fail during the warranty period and you wish t...

Page 14: ...he cost of having the goods repaired 1 2 Clause 1 1 is not intended to have the effect of excluding restricting or modifying a the application of all or any of the provisions of Part 5 4 of Schedule 2 to the Competition and Consumer Act 2010 the ACL or b the exercise of a right conferred by such a provision or c any liability of Aastra in relation to a failure to comply with a guarantee that appli...

Page 15: ...tware versions page 115 indicates which software versions support the relevant features Document designation Document number eud 1584 Document version 1 0 Based on communication server software version R3 0 Valid as of communication server software version R3 0 Copyright 04 2013 Aastra Technologies Limited In PDF Viewer click on this link to download the latest version of this document https pbxwe...

Page 16: ...and display elements The sections below provide an overview and usage notes on which keys and sockets are available on your phone Key designations and sockets 17 Display symbols 20 www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 17: ...ockets Key Press In the state Description 1 Loudspeaker 2 LED indicator 3 colours LED as perTable in chapter Indicator LED signals page 34 3 Display TFT colour display 4 Side keys short In a connection Adjusting the volume www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 18: ...ctivate deactivate open listen ing Activate deactivate open listen ing 7 Correction key short Editor Menu Delete the last character Scrolling back through the menu 8 Navigation key top Idle state Lists Call up activated features Navigation right Idle state Menu Editor Lists Call up complete menu Goes forward one step in the menu Navigate cursor Call up details bottom Idle state Lists Call up phone...

Page 19: ...haracters as perTable in chapter Digit keys page 30 Key 2 long Idle state Switching system Key 5 long Idle state Calling up the service menu 12 Asterisk key short Idle state Editor input long Idle state for incoming call Activate deactivate ring tone 13 Hash key short Idle state Editor input long Idle state Locking the keypad 14 Headset connec tion 15 Microphone Key Press In the state Description ...

Page 20: ...attery will still slowly discharge When the battery capacity is almost exhausted a series of warning beeps sounds This warning can be disabled see chapter Setting up an audio profile page 87 If you are making a call you have approximately five minutes talk time left before the handset switches itself off The state of charge is also available via the service menu Press key 5 and hold it down for a ...

Page 21: ... Voice mail greeting without possibility to leave a voice message New forwarded voice message b Retrieved forwarded voice message b New text messages Read text messages Ringing tone deactivated Activate discreet ringing Call key activated Loudspeaker hands free mode acti vated Announcement Call recording b Room monitoring activated Room monitoring is triggered Headset mode activated Microphone dea...

Page 22: ...ppointment call About Warning Not permitted Phone book Name Private phone number Business phone number Mobile phone number Presence state Available default Absent Meeting Busy Not available Status information www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 23: ... and phoning The following sections explain how to make phone calls simply and the func tions your phone offers you whenever you receive a call Answering calls 24 Making calls 25 www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 24: ...ler s phone number is received it is shown on the display If the phone number is stored in the private phone book or in the system the dis play also shows the corresponding name To find out how to make phone calls with the headset refer to the chapter Using a headset page 27 To find out how to activate the automatic hands free mode refer to the chapter Using your phone in hands free mode page 26 T...

Page 25: ... Number Press and hold down the key to insert Dialling with redial You want to call a person you have already called In the last number redial list your phone automatically stores the phone numbers of the persons you have already called complete with their names where available You can now call the person in question using this last number redial list The last number redial list has a maximum of 1...

Page 26: ...Make sure the hands free microphone is not obstructed The sound quality is improved if you set the volume of your phone to a low setting To continue the call without hands free operation Press the Loudspeaker key The loudspeaker and hands free microphone are now deactivated Notes To end a call in open listening mode press the End call key To find out how to make phone calls with the headset refer ...

Page 27: ...n your headset Press the Loudspeaker key The phone s microphone is switched on and the headset microphone is switched off Headset Handset You can use the Headset or Handset softkey to switch modes Ending a call Press the End key Notes To find out how to activate the headset refer to the chapter To activate headset mode page 89 To call a user select the user s phone number and press the Call key or...

Page 28: ...sing the display and operating ele ments The following sections explain how to operate your phone quickly and simply Keys 29 Input 30 Menu guided navigation 32 Signals 34 www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 29: ...tions are displayed above the key You can also store phone numbers and functions on a softkey see chapter Configur ing keys page 101 Function Press the softkey where the function you want is displayed on top of the screen long Keep the softkey held down for a moment about 2 seconds www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 30: ...displayed Enters digits The digit keys are used to enter the digits 0 to 9 _ 1 A B C 2 Ä Æ Å Ç a b c 2 ä æ å à ç Press and hold down Switching system D E F 3 É d e f 3 é è ê Press and hold down Calling up the alarm configuration menu a G H I 4 g h i 4 ì J K L 5 j k l 5 Press and hold down Calling up the service menu M N O 6 Ñ Ö Ø Œ m n o 6 ñ ö ø ó œ P Q R S 7 ß Š p q r s 7 ß š T U V 8 Ü t u v 8 ü ...

Page 31: ...xt mode then automatically switches to lower case input You can use the softkey to switch manually between upper case and lower case input Correcting your input You notice you have entered a wrong digit or character You can either delete the input one character at a time or cancel the entire input Moving the cursor You want to go to a certain character for an input or correction With the navigatio...

Page 32: ...Menu softkey The first menu entry is displayed Use the vertical navigation key to scroll through the menu entries Select Press the Select softkey Accessing the displayed menu Navigation key in the idle state Left Audio profiles Right Main menu Top Activated features Bottom Phone book Horizontal navigation key Left Scrolling back through the menu Right opens displayed menu scrolls forward through t...

Page 33: ...unctions e g Forwarding Exit editor without changes Press the End key Scrolling back through the menu step by step Press the Correction key Back to the idle state in the menu Press the End key Select Activate deactivate function Press the Select softkey Press the navigation key up Menu Activated features is opened Or Activated features are also available via the menu Menu Activated features Reset ...

Page 34: ...ncoming call Callback Flashes slowly Standby display Inside the system s service area Lit Hands free on Flashes fast Outside the system s service area Flashes slowly New voice message or new text message Appointment call Flashes slowly Battery almost empty Not subscribed to any system Flashes alternately The phone is switched off and is being charged in the charging unit www InternetVoipPhone co u...

Page 35: ...ient use Making and answering calls 36 Using functions while in a call 46 Organising absences from the desk 52 Voice messages and text messages 59 Functions for special situations 62 Functions with OpenCount 73 Functions with Aastra Alarm Server 74 Setting functions by remote control 77 www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 36: ... system administrator whether you should start with the surname or the first name Note The response time may vary greatly depending on the size and the number of phone books connected Name Quickdial Press each of the corresponding digit keys once for the first few letters of the name you are looking for For each letter the display shows the corresponding digit for example a 6 for the letter n ABC ...

Page 37: ...ge 38 Press the navigation key down Or Phone book is also available via the menu Menu Phone book Alpha search 1 Scroll to Alpha search and press the Select softkey 2 If required enter the first few letters of the name you are looking for first name and surname separated by a space until the user or a list is displayed Notes Text mode is activated automatically Use the key to enter spaces Scroll th...

Page 38: ...name you are looking for keep pressing the corre sponding digit key until the list display the letter e g press the digit 7 three times to obtain the letter R c The display jumps to the first entry that begins with R Scroll through the list until the user you want is displayed Select the phone number you want Show Calling a user back Press the Show softkey The display shows a list of the last unan...

Page 39: ... person in question using this last number redial list The last number redial list has a maximum of 10 entries Press the navigation key to the right or the Menu softkey Call lists Scroll to Call lists and press the Select softkey Answered calls Scroll to Answered calls call list and press the Select softkey The display shows a list of the last answered calls Scroll through the list until the user ...

Page 40: ...answer you can also request a callback The user then obtains a message indicating your callback request on his display Press the configured softkey The key s allocated phone number is shown on the display Press the Call key The phone number displayed is dialled You called someone and hear the busy tone or the ring back tone Callback To activate a callback request Press the Callback softkey Acknowl...

Page 41: ...answer the callback request Press the Call softkey The phone number is dialled Delete Clear callback Press the Delete softkey Callback is deleted Note The callback can be changed via Menu Activated features Delete or Call as long as it was not answered or cancelled by the system Deflect Press the Deflect softkey Phone number Enter the phone number and confirm with the Ok softkey The call is deflec...

Page 42: ...l waiting func tion on his phone for configuration see the chapter Activating protection against call types page 95 Ask your system administrator whether the Call waiting function is enabled on the system Reject Press the Reject softkey or the End key The connection is rejected and depending on the system configuration the caller obtains the busy tone or he is forwarded to a preconfigured destina ...

Page 43: ... Making a conference call page 47 respectively Deflect Deflect call Press the Deflect softkey Phone number Enter the user s phone number and confirm with the Ok softkey Call waiting party is put through Note You can also find the call number of the user you want in the phone book or in a call list Reject Rejecting the call Press the Reject softkey or the End key You remain connected with your orig...

Page 44: ...on Depending on the system configuration your call party can answer your announcement directly in intercom without having to press a key Contact your system administrator for more information If the called user has several phones in the one number user concept with acti vated hands free any phone the quickest answers the call Phone number Announcement Enter the call number and press the Announceme...

Page 45: ...m which you are making your call Any call charges incurred will be charged to you The call number dialled is not stored in the last number redial list To continue the announcement as a phone call Press the Call key You are now connected to the person who initiated the announcement To stop the announcement Press the End key Answering the announcement in intercom Answer the announcement directly wit...

Page 46: ...er Enter the phone number of the enquiry call party Enquiry call party is called first call partner is on hold Note You can also find the call number of the user you want in the phone book or in a call list End call To end the enquiry call Press the End call softkey or the End key You are now back through to your original call partner Notes If your enquiry call party hangs up and you also go on ho...

Page 47: ... a call party on hold in the current con versation From the conference call you can initiate an enquiry call to someone else You can broker between the parties of the conference and the enquiry call party Depending on the system configuration a conference call can consist of up to 6 con ference participants You can hold a conference call with internal and external users Brokering Brokering Press t...

Page 48: ...f the user you want in the phone book or in a call list Connecting with notification Wait until the person has answered the call Announce the call party Connect Press the Connect softkey or the End key Your first call partner and the other person are now connected with each other Note If the other user does not answer you can cancel the enquiry call with the End call softkey and take back the firs...

Page 49: ...ble key see chapter Con figuring keys page 101 Park Press the Park softkey Your call partner is now parked locally is displayed Take back To retrieve a parked call party Press the Take back softkey Notes With the End key the display returns to the idle state As long as your call partner does not hang up he remains parked You can retrieve your parked call party using Menu Activated features Take ba...

Page 50: ...mail is sent with the recording made up till then Recording restarts automatically once the call con nection with the enquiry call party is set up and or once the call connection with the first correspondent is restored The maximum recording time for each wave file depends on the system configura tion When the predefined or maximum recording time is reached the recording stops automatically the fi...

Page 51: ...ion key once you have an incoming outgoing call or an active call Call is recorded is displayed on screen End the recording with the Stop softkey The recording is sent to your e mail address Call recording overview You can find the call recording overview in your e mail box www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 52: ... dialling by name Presence profile Profile num ber Presence profile Profile num ber Available default 0 Absent 1 Meeting 2 Busy 3 Not available 4 Notes External applications such as Open Interfaces Platform OIP can affect your pres ence status Example You have a meeting in your Outlook calendar from 2 to 4 pm Your presence state changes from Available to Meeting This presence state has assigned a ...

Page 53: ...nged and saved the active presence profile you have to tem porarily select another presence profile and then reactivate the presence pro file you want in order to have the settings applied Presence profile To deactivate the presence profile Select another presence profile and press the Select softkey Or Press the function key for Presence profile Presence profile is deactivated Name To check a use...

Page 54: ...n your caller then has the possibility of leaving a message Example The person you have called is not available until 31st January at 14 00 Please leave a message after the tone The absence information is an integral part of a presence profile All the relevant con figuration possibilities can be found in chapter Configuring presence presence pro file page 99 Edit Select the presence profile you wa...

Page 55: ...ing Scroll to Call forwarding and confirm with the Ok Softkey User Scroll to User and confirm with the Ok softkey Enter the user s phone number and confirm with the Ok softkey Forwarding is activated Note You can also find the call number of the user you are looking for in the redial list To deactivate forwarding Press Menu Activated features Reset Notes If a call is to be forwarded only when you ...

Page 56: ...tivate forwarding Press the navigation key to the right or the Menu softkey Forwarding Scroll to Forwarding and press the Select softkey Call Forwarding on No Reply Scroll to Forwarding on no reply and confirm with the Ok softkey User Scroll to User and confirm with the Ok softkey Enter the phone number of the destination to which your calls are to be for warded and confirm with the Ok softkey Cal...

Page 57: ...ble To activate forwarding Press the navigation key to the right or the Menu softkey Forwarding Scroll to Forwarding and press the Select softkey Call Forwarding Scroll to Call forwarding and confirm with the Ok Softkey Voice mail Scroll to Voice Mail and confirm with the Ok softkey Forwarding is activated To deactivate forwarding Press Menu Activated features Reset Notes You can specify whether y...

Page 58: ...redefined within the system Notes One diversion applies to all connected phones in one number user concept Only one forwarding variant at a time is possible To activate forwarding Press the navigation key to the right or the Menu softkey Forwarding Scroll to Forwarding and press the Select softkey Call Forwarding Scroll to Call forwarding and confirm with the Ok Softkey Text message Scroll to Text...

Page 59: ...essage can also be selected using the menu Menu Voicemail Inbox Play Listening to all messages Listening to all messages is available via the menu Menu Voicemail Inbox Play all Menu To delete the message Press the navigation key to the right or the Menu softkey Voice mail Scroll to Voice Mail and press the Select softkey Inbox Scroll to Inbox and press the Select softkey Delete Press the Delete so...

Page 60: ...rectly modify it or create a new text message Press the navigation key to the right or the Menu softkey Voice mail Scroll to Voice Mail and press the Select softkey Inbox Scroll to Inbox and press the Select softkey Deflect Select the voice message you want and press Deflect Phone number Enter the call number and press the Ok softkey If you wish to keep a copy of the voice message answer the quest...

Page 61: ...t be sent Show Show text message Press the Show softkey The display shows the sender and the time date of the text message Read Read text messages Select the text message you want and press the Read softkey If the text message runs over several lines use the navigation key to scroll Delete Delete text message Press the Delete softkey The text message is deleted the next text message is retrieved f...

Page 62: ...y and want to pick up the call With the Pick up function you can pick up the call from the other phone on your own phone Press the navigation key to the right or the Menu softkey Call features Scroll to Call features and press the Select softkey Pick up Scroll to Pick up and press the Select softkey Phone number Enter the number of the phone from which you want to pick up the call and confirm with...

Page 63: ...rded If you are in call the appointment call is made as soon as you end the call An appointment call can only be set using a function code see chapter Function commands function codes page 105 Ok Confirming an appointment call Press the Ok softkey The appointment call is terminated Confirm Confirming the alarm Press the Confirm softkey Ends the alarm Repeat Repeating the alarm Press the Repeat sof...

Page 64: ... for a business call 2 Enter your internal phone number 3 Enter your PIN 4 Enter the internal or external phone number with the exchange access digit Press the Call key The phone number displayed is dialled Note When you hang up dialling by name and your private phone book remain available for a whole minute so you can make another call Function code Or 1 Enter function code 46 for a private call ...

Page 65: ...der Tracking a malicious call Your are being threatened or molested by a call You want to identify the caller Using the MCID Malicious Call Identification function the provider records the fol lowing call data Your phone number the caller s phone number and the date and time of the call MCID has to be enabled by your provider Your provider will inform you about access ing the recorded call data Th...

Page 66: ...for all phones If you have not configured a call routing the default setting all phones are ringing is used as standard This function can also be stored under a configurable key see chapter Configuring keys page 101 Activating personal call routing Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and press the Select softkey General Scroll to General and press ...

Page 67: ...lone on a phone the acoustic ringing tone is deacti vated for all other phones An incoming call is signalled in the display of all phones You can answer the call on each of your phones This function must be stored under a function key see chapter Configuring keys page 101 Note When you have activated ring alone but deactivated the personal call routing for a phone in parallel an incoming call is n...

Page 68: ...ided the call connection is not pre viously terminated neither on the monitoring nor on the destination phone the con nection will automatically be terminated after 1 minute The microphone for room monitoring is reactivated after 1 minute and a call only triggered when the configured level is again exceeded When the destination phone is busy the microphone for room monitoring is reacti vated after...

Page 69: ...he monitoring phone immediately switches back to monitoring mode Notes The reliability of the room monitoring depends on the quality of the radio connec tion Extraneous noises in the monitored room call lead to false calls Therefore no liability can be assumed for failed monitoring calls or for false calls Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and pr...

Page 70: ... Activating room monitoring Scroll to Enable room monitoring and press the Select softkey You hear the acknowledgement tone and the display shows the destination number after 10 seconds The symbol shows when the microphone for room monitoring is activated Reset To deactive room monitoring Press the Reset softkey Or Press Menu Activated features Reset Room monitoring is now deactivated Notes Silent...

Page 71: ... to that phone for free seating purposes You can only log on once to a Free Seating phone The moment you log in to another free seating phone you are automatically logged off the original phone Notes If no user is currently logged on to a Free Seating phone depending on the sys tem configuration only emergency calls can be made from that phone As long as you do not have your own phone or are not l...

Page 72: ...e default PIN setting 0000 is not accepted First change the PIN as described in chapter Changing the User PIN page 91 or use the function code 47 see User s Guide Function Codes on the Aastra DocFinder If you have forgotten your PIN your system administrator can reset it to the default setting Free seating log out Log out free seating Press the Free seating log out softkey The display with the cal...

Page 73: ...ures are also available on your phone PIN telephony The PIN telephony c is part of OpenCount The possible applications of the PIN telephony depend on the area of use for example in the area of health care and accommodation hotel Independently from the phone you can make external calls for a fee The credit may be limited You can charge the charges and the call information of your outgoing and incom...

Page 74: ...le of signalling alarm signals from the Aastra Alarm Server Patient phone The patient phone must support the Announcement function and allow hands free operation Both settings have to be activated If the phone does not support this func tion the response procedure is as follows Analogue phones ring in the normal way The patient himself must answer the call Aastra system phones set up a one way cal...

Page 75: ...the alarm signal is deleted from the staff phone Direct response without a triggered alarm You can execute the direct response function without the patient having triggered an alarm first This function must be stored under a function key see chapter Configuring keys page 101 Note Direct response is a special variation of the intercom feature see Starting an announcement page 44 The differences are...

Page 76: ...ot dial another phone number during this predefined time or puts the handset back down again a connection with the Hotline number is automatically set up If the hotline destination number i e the nursing staff is busy the call is routed according to the system configuration Contact your system administrator for more information Hotline for internal users User needs help User picks up the handset o...

Page 77: ...tion commands and function codes Function code Using remote control from a third party phone 1 Enter function code 06 2 Enter your phone number 3 Enter your PIN 4 Enter the function code for activating deactivating the function you want Press the Call key Acknowledgement tone sounds function is activated deactivated Note The default PIN setting 0000 is not accepted First change the PIN as describe...

Page 78: ...e functions 79 Display settings 85 Setting the volume 86 Audio profile settings 87 Hands free and headset settings 89 General settings 90 Protect yourself against calls 95 Managing your private contacts 96 Configuring voice mail 98 Configuring presence presence profile 99 Configuring keys 101 Formulating functions 105 www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 79: ...so available via the menu Menu Settings General Switch off Notes You cannot switch the phone off in a call When the phone is switched off incoming calls are stored in the call list Switching the phone on Pick up the phone from the charging unit and keep the End call key pressed down for approx 2 seconds The phone is switched on Note If you cordless phone cannot find a system the display shows No s...

Page 80: ...e keys manually in any case Locking the keypad Keep the hash key pressed down for approx 2 seconds The keypad is locked Unlocking the keypad Press the Unlock softkey and the hash key The keypad is unlocked Auto key lock Unlocking the keypad automatically Enable the Auto key lock via Menu Settings General The keypadislockedautomaticallyafterapprox 10seconds isdisplayed The keypad is automatically u...

Page 81: ...ivate data cannot be viewed and external calls can only be made from your phone in accordance with the system settings With Free all the settings and data are freely accessible Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and press the Select softkey General Scroll to General and press the Select softkey Barring Scroll to Barring and press the Select softke...

Page 82: ...LED indicator is flashing red If you leave the radio area the call is disconnected The System busy beep tells you that the system is overloaded you need to wait until the system is available again Press the navigation key to the right or the Menu softkey Activated features Scroll to Activated features and press the Select softkey Barring Select the barring you want and press the Reset softkey You ...

Page 83: ...odies incl the alarm melodies is available to listen to General Scroll to General and press the Select softkey Range alarm System busy beep Scroll to Range alarm System busy beep and use the Select softkey to switch on or off Note Your settings for Suppress ring tone can be overruled by the alarm server Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and press...

Page 84: ... lifting out the phone You can specify that your cordless phone should behave like a fixed phone when you answer a call In this case you do not have to press the Call key when you lift the phone out of its charging unit Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and press the Select softkey General Scroll to General and press the Select softkey Direct cal...

Page 85: ...ction to ensure the display remains lit for the entire duration of a call Note If you do not switch on the Backlight during call setting the keypad and display backlight is switched off automatically 10 seconds after the call is set up If you receive another call or an alarm the backlight is switched back on again for 10 sec onds in each case Press the navigation key to the right or the Menu softk...

Page 86: ...profiles see chapter Audio profile settings page 87 Setting the volume during a call You want to adjust the volume while in a call You have to set the volume of handset and loudspeaker separately The new volume will remain stored even after the call is ended Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and press the Select softkey LED indications Scroll to ...

Page 87: ...control If Progressive ring tone is activated the ring ing starts off quietly and gradually increases to the set volume Attention tone volume Attention tone volume control Ringing melody for Internal ring External ring Discreet ring and Appointment call Discreet ring Phone only rings once Auto answer Phone only rings once and then automatically answers the call with out you having to press for exa...

Page 88: ...io profile you want and press the Modify softkey 2 Scroll to the setting you want and confirm your choice of setting with the Select softkey The setting is stored Note To listen to all the ring properties use the Test softkey Rename Renaming an audio profile 1 Scroll to the audio profile you want and press the Rename softkey 2 Enter the new name and confirm with the Save softkey The setting is sto...

Page 89: ...adset mode is then automatically activated To activate headset mode You have connected a headset and now want to activate the headset mode A headset can be connected in parallel with the handset If you answer a call in headset mode using the Call key or Loudspeaker key the call is provided on the headset Note To find out how to make phone calls with the headset refer to the chapter Using a headset...

Page 90: ...DTMF mode each keystroke generates a tone If for example you enter a call number during a call your call partner will hear the tone signals You can specify whether the DTMF mode should be generally activated or deacti vated DTMF is activated as the default dialling mode Press the navigation key to the right or the Menu softkey Language Scroll to Language and press the Select softkey Language Selec...

Page 91: ... the navigation key to the right or the Menu softkey Settings Scroll to Settings and press the Select softkey General Scroll to General and press the Select softkey New user PIN Scroll to New user PIN and press the Select softkey The display shows User PIN Old PIN Enter the old PIN and confirm with the Ok softkey The display shows New user PIN New PIN Enter the new PIN and confirm with the Ok soft...

Page 92: ... displayed by your phone in the idle state In addition to the date and time you can enter a personal text for the text displayed in the idle state Note Do not confuse the Admin PIN with the User PIN see chapter Changing the User PIN page 91 Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and press the Select softkey General Scroll to General and press the Sele...

Page 93: ...Scroll to General and press the Select softkey Idle text Scroll to Idle text and press the Select softkey Text Enter the text and confirm with the Save softkey The text is stored Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and press the Select softkey System Scroll to System and press the Select softkey System registrations Scroll to System registrations a...

Page 94: ...ith 2 systems Press key 2 and hold it down for a moment Choice of available systems with 3 4 systems Press and hold down key 2 Select system Press the navigation key to the right or the Menu softkey Settings Scroll to Settings and press the Select softkey General Scroll to General and press the Select softkey Information Scroll to Information and press the Select softkey SW version Owner ID Select...

Page 95: ...y that someone else is trying to reach you You can either answer or reject this second call Intrusion A third participant can intrude into your active call and listen to your con versation Announcement You can address internal users directly via their loudspeaker where available without waiting for a reply similar principle to that of an inter com system Call forwarding Incoming calls are forwarde...

Page 96: ...cular selection Press the navigation key down Or The phone book is also available via the menu Menu Phone book Private contacts Scroll to Private contacts and press the Select softkey New Press the New softkey Contact data 1 Enter the user s contact data Name Business Mobile Private 2 Use the navigation key to scroll between the entries 3 Confirm with the Save softkey The contact is now stored Def...

Page 97: ...lect softkey Edit Changing an entry Select the entry you want and press the Edit softkey Modify the contact data and confirm with the Save softkey Delete Deleting an entry Select the entry you want and press the Delete softkey The entry is now deleted Press the navigation key to the right or the Menu softkey Call lists Scroll to Call lists and press the Select softkey Save Select the call list and...

Page 98: ...the Select softkey Greeting Renaming greeting Select the greeting you want and press the Edit softkey Enter the appropriate name for your personal greeting Greeting Record the greeting Select the greeting you want and press the Record softkey Now record your personal greeting text Greeting Playback the greeting Select the greeting you want and press the Play softkey You can monitor your personal g...

Page 99: ...ng page 66 Keep settings as is Calls are routed according to your settings Call routing ID 1 5 Your personal call routing number Call forwarding Specify where you want a call to be forwarded to see chapter For warding calls Call forwarding page 55 Keep settings as is Calls are routed according to your settings Call forwarding off any configured call forwarding operation is deleted User a call is c...

Page 100: ...page 102 Available presence profiles are displayed Edit To change the presence profile 1 Scroll to the presence profile you want and press the Edit softkey 2 Select the setting you want and press the Edit softkey 3 Make the setting you want and confirm with the Ok softkey Presence profile is changed Note After you have changed and saved the active presence profile you have to tem porarily select a...

Page 101: ...ingle keystroke rather than enter it digit by digit On each softkey you can store one call number and the associated name The key automatically becomes a number key The system administrator can disable any possibility of modifying the configuration of a key that has already been configured long Keep the key you want pressed down for approx 2 seconds Or The keys are also available via the menu Menu...

Page 102: ... page 105 Storing a function under a key from a predefined selection of functions long Keep the key you want pressed down for approx 2 seconds Or The keys are also available via the menu Menu Settings Keys Softkeys New Creating a new key assignment 1 Press the New softkey and select Function key 2 Select the function and the setting you want and confirm with the Save soft key Key assignment is sto...

Page 103: ...tection This function protects you against Call Waiting and Announcement For fur ther information refer to chapter Activating protection against call types page 95 Remote maintenance This function lets you set remote maintenance access to your phone on a one off basis of permanently MCID This function lets you track and record a malicious call For further informa tion refer to chapter Tracking a m...

Page 104: ... routing menu Menu for selecting the personal call routing For further information refer to chapter Activating personal call routing page 66 Fast take Pick up a Call You can take an incoming call or an active call from another phone to your phone Fast Take must be enabled Contact your system administrator for more information Presence menu Menu for selecting a presence profile For further informat...

Page 105: ...nction commands to define a function to suit your personal require ments A function can consist of one or more function commands function codes and the phone number The following function commands are available I Seize line H Seize line in hands free mode X Disconnect P Pause 1 second before the next operation N Use the phone number entered in call preparation Control key function up circuit syste...

Page 106: ...ate until which you are absent 4 Type in the second number I 27 I Seize line 27 function code for deactivate presence status 5 Press the Save softkey Key assignment is stored Notes Text mode has to be activated before you can enter function commands Functions that are not available via the menu can be activated using function codes see User s Guide Function Codes on the Aastra DocFinder You can on...

Page 107: ...e sections explain the setup options available with your phone Equipment provided 108 Options 108 Connecting a cordless phone 109 Battery 110 Carry clip or swivel clip 111 Carry strap 111 Logging your phone on 112 www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 108: ...pment provided Options Cordless phone Standard battery Chargingunitandplug inpower supply unit with country spe cific adapters Quick User s Guide and safety information Screwed on belt Carry strap Swivel belt clip www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 109: ...ply unit As the plug in power supply unit comes in two variants the assembly differs slightly Variant 1 Set the switch on the power supply unit to OPEN and slide the existing adapter head upwards and out Next fit the new adapter head to the power supply unit and lock it into place using the switch LOCK Variant 2 First remove any adapter head that may already be fitted by pressing OPEN Next fit the...

Page 110: ... unit It is only after the battery has been charged for the first time that your phone is ready for use that calls can be answered and that you can make calls from the phone Notes It takes several charging cycles before a new battery reaches full capacity The technical data can be found in the chapter Technical data page 116 The descriptions of the display symbols can be found in the chapter Displ...

Page 111: ...e phone can also be equipped with a swivel clip accessory The holding clip is also placed on the two openings at the top end of the phone and pressed in until it snaps into place Next slide the clip onto the prominent button To release the phone from the clip press the upper button Carry strap Securing the carry strap The top part of the carry clip has two openings You can feed the bottom end of t...

Page 112: ...stem by your system administrator Contact your system administrator for more information Once the phone is registered with one or more communication systems you can make and receive phone calls see also chapter Managing communication systems page 93 Registration A registration is stored on the phone for each communication system with which your phone is registered A registration entry contains amo...

Page 113: ...ther information The following sections contain more useful information about your phone Troubleshooting 114 Communication system and software versions 115 Technical data 116 www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 46 ...

Page 114: ...ocked Unlock your phone see chapter Locking unlocking the keypad page 80 Freely configurable keys cannot be configured The configuration may be locked Unlock your phone see chapter Unlocking your phone page 82 The key for a reconfiguration may be locked in the system Contact your system administrator for more information Display brightness insufficient The setting for the display s brightness is u...

Page 115: ...ome communication systems or software versions do not support all the features The corresponding text sections are identified by a letter inside square brackets a The list below indicates which system versions support the relevant features Contact your system administrator for more information R1 2 R2 0 R3 0 a X X X b X X c X d www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 ...

Page 116: ...o 1900 MHz Transmitted power 10 mW average power per channel Range up to 300 m outdoors up to 50 m in indoors Headset 2 5 mm jack Battery capacity Standard battery 850 mAh lithium ion Operating time talk time up to 12 hours Operating time standby up to 100 hours Charging time in the charging unit 2 hours for fully charged state www InternetVoipPhone co uk sales internetvoipphone co uk 0800 088 48 ...

Page 117: ... without damage Noise Ambient noise filter for loud environments Hands free Half duplex hands free operation Cordless phone with battery Length x Width x Depth 135 x 49 x 22 5 mm 120 g Charging unit without plug in power supply Length x Width x Depth 76 x 75 x 24 mm 40 g Power supply ID 23 00 1061 00 or 23 00 1089 00 ID 23 00 1089 00 Surface finish sides and front Silicone treated www InternetVoip...

Page 118: ...87 Charge and usage times 116 charge level 20 Charging 110 Handling 7 Inserting the battery 110 Brokering 47 C Call duration 24 Call forwarding Protection setting 95 Call Forwarding on No Reply 56 Call forwarding to text message 58 to user 55 to user Forwarding on no reply 56 to voice mail 57 Call key 18 Call list 38 39 Call number storing under a key 101 transferring from the call list to the pri...

Page 119: ...s 117 Direct call answer 84 Direct response 74 Discreet ring 87 Display 85 Display symbols 20 Display radio connection 20 Settings 85 Disposal Safety information 7 Do not disturb 95 Document designation 15 Document information 15 E End key 19 Ending a call 24 Enquiry call during a call 46 Enter letters 31 Enter the display text for the idle state 92 Enters digits 30 Exclusion of liability 10 Exter...

Page 120: ...fety information 6 Menu guided navigation 32 Moving the cursor 31 Muting the microphone 26 N Navigation key 18 32 Number key 101 O One number user concept 8 OpenCount 73 Operating elements 17 Operation 116 P Parking a call partner 49 Personal call routing 66 Phone book 37 Phone software 109 PIN telephony 73 Plug in power adapter 109 Power supply 109 Presence state 52 Presence configuring 99 organi...

Page 121: ...87 Suppressing your call number 65 Surface 117 System busy beep 82 System registrations 93 T Technical data 116 Text message reading 61 sending 60 Text mode 31 Third party phone 64 Tracking 65 Trademarks 10 Transferring a call partner 48 Troubleshooting 114 U Undoing actions 33 Unlock Phone 82 Unlocking the keypad 80 Upper and lower case 31 User information 9 Using the display and operating elemen...

Page 122: ...y with RoHS 2011 65 EU The product specific declarations of conformity can be found on the Aastra DocFinder www aastra com docfinder Exclusion of liability Aastra is a registered trademark of Aastra Tech nologies Limited Technical modifications and product availability subject to change without notice Copyright 2013 Aastra Technologies Limited www InternetVoipPhone co uk sales internetvoipphone co...

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