14
W O R K C E N T R E 7 2 2 8 / 7 2 3 5 / 7 2 4 5 E VA L U AT O R G U I D E
SECTION 2
Evaluating Multifunction Systems
HOW XEROX WORKCENTRE
®
7228/7235/7245 SERIES
EXCEEDS THE COST CONTROL REQUIREMENT
COST CONTROL
EVALUATE
ADVANTAGE
XEROX
One of the most important things to consider when evaluating a device with
colour capabilities
is to
understand how you can
control colour usage
. Does the device charge a premium for black and white
printing? Can the device
automatically check for black and white and colour pages
?
Black and white system costs, with built-in colour
All WorkCentre 7228/7235/7245 series devices separate colour and black and white page counts to
allow for separate billing of these pages. Further, with a Xerox maintenance and supplies contract –
page costs are fixed, meaning the per-click charge doesn’t change depending on how much toner is
used. Similarly, page-size doesn’t effect your per page cost – A3 and A4 size pages carry the same cost.
Accounting for Colour
Two features have been specifically developed to ensure colour and black and white copies and prints
are accurately accounted for, and that access to walk-up colour copying features can be managed.
• Automatic Colour Copy –
the device detects black and white and colour pages separately in the
original source document and prints and charges for them at their different rates. In addition,
you can select “Black and White Only” to copy colour documents in black and white.
These output settings can be assigned as the copy default for the device to limit colour usage
and manage costs.
• Automatic Colour Print –
the device detects black and white pages within a print job even with the
output selection set to Colour. The black and white printed pages are then printed and charged at
the black and white rate.
The Xerox WorkCentre 7228/7235/7245 also enables several tools to allow for the following capabilities:
• Device Auditron –
Can restrict and track copy, print, fax and scan usage.
• Xerox Standard Accounting –
Restricts and tracks copy, print, fax and scan usage. XSA can also
generate reports from the web showing print, copy, scan and fax events with time stamps.
• Xerox Page Accountant –
Sets colour quotes
for copy and print across your enterprise.
• 3rd Party Enablement for Accounting –
Additional accounting solutions for specific
industries and vertical applications are
available from Xerox Alliance Partners
including Equitrac Corporation, Pharos
Systems, Control Systems Inc., and others.
