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Monthly Routine System Operation

Once the time-clock and working folder preparation procedure is completed,
the routine activity from now on consists of the following actions:

1. Employee

attendance
reporting

Using one of the methods described on pages 3-4

•

ID and Password

•

Finger-print and/or password

•

Time card and/or password.

2. Data collection

Copy the data file from the time-clock to the working
folder, using one of the methods described on page

Error! Bookmark not defined.

•

Direct connection to the computer and copying
to the working folder.

•

Disk-on-key (Recommended).

3. Update missing

data

Update the employee individual worksheets accessed
via the Edit tab; see page 14.

4. Print the

employees’
reports

Select

Print

in the main menu; see page 20.

5. Prepare

payment slips

Select

Export to the Accountant

in the main menu;

See page 20.

Содержание Time-Clock Silver Plus

Страница 1: ...Guide Employee Attendance Tracking System Page ii EMPLOYEE ATTENDANCE TRACKING SYSTEM April 2018 Time Clock Silver Plus 6825 Jimmy Carter Boulevard Norcross GA 30071 Phone 470 554 7334 https www timed...

Страница 2: ...All rights reserved to the Timedox Company 6825 Jimmy Carter Boulevard Suite 1800 Norcross GA 30071 Office Phone 800 818 2398 Support Phone 470 554 7334 Support email support timedox us www timedox us...

Страница 3: ...eparing the Computer Working Folder 8 Connection Options 9 Downloading the file from the time clock 10 4 Completing the Details in the Excel Worksheet 14 5 Viewing the Employees Reports 17 6 Employee...

Страница 4: ...ll be able to retrieve view and update data on a routine basis during or at the end of each month and generate pay reports for your accountant Should any question or problem arise please feel free to...

Страница 5: ...racts Adds or deducts the lunch break as per your definition Calculates total reports for the accountant REQUIREMENTS MS Office software and a basic knowledge of Excel Windows 2007 or higher allowing...

Страница 6: ...ing the arrow keys Navigate to the right Press for one 1 second Turns the time clock On Press for three 3 seconds Turns the time clock Off If the main screen is displayed Navigate to the left If a dat...

Страница 7: ...OK 2 In the main menu select System Figure 2 Main menu System 3 In the System menu select Date Time Figure 3 System Hour Date 4 In the Date Time screen type the values Year Y Month M Date D Hour H Mi...

Страница 8: ...ach employee records his her entry exit time using one of the above methods To add an employee 1 Press and hold M OK to display the main menu 2 To add a new employee select User Figure 5 Main Menu Add...

Страница 9: ...Enroll Finger print 123456789 1 screen Place and raise the finger on the surface three 3 times Figure 9 Finger print scanning d Press M OK NOTE To scan an additional finger repeat this instruction 6 P...

Страница 10: ...ystem administrator can be identified by a finger print and or a password however in order to avoid a problem when the administrator is absent it is important that the administrator should be identifi...

Страница 11: ...es the following Minimal number of minutes between In and Out Maximal number of minutes between two In punches Most commonly a range of 3 5 minutes should be OK this is to be decided by the enterprise...

Страница 12: ...Time clock front 2 In the main menu select System Figure 15 Main menu System 3 In the System menu select System Figure 16 System 4 Enter the number of minutes in the Retry Period textbox NOTE To delet...

Страница 13: ...d update this file and generate individual reports for each employee as well as the company s general reports Report data Retrieved from the Time clock by a direct connection to the computer via the w...

Страница 14: ...Windows PC An available USB 2 0 port Note Choose your connection option before proceeding To connect via the Ethernet 1 Verify that the Ethernet cable is connected to the Time clock and wall designate...

Страница 15: ...Download Data File 4 Insert the disk on key in the designated port on the side of the time clock 5 Press M OK the system identifies the connection and copies the data file Figure 21 Inserting the dis...

Страница 16: ...9 Verify that the working file is ready consisting two files EmployeeReportManager OfflineDeviceManager...

Страница 17: ...isplayed 2 If the Excel file is protected perform the following a Press Enable Content Figure 23 Press Enable Content An Excel file and the initial system interface toolbar are displayed Figure 24 The...

Страница 18: ...ect attlog dat_1 and press Open Figure 25 Attendance Data File The Excel file is displayed presenting the employee details retrieved from the time clock Figure 26 Excel general worksheet including the...

Страница 19: ...display the drop down menu click the little arrow to the right and select 1 The company pays for overtime hours 0 The company does not pay for overtime hours Figure 27 General Worksheet Overtime Polic...

Страница 20: ...down menu click the little arrow to the right and select 1 Work breaks are NOT paid as working hours 0 Work breaks ARE paid as working hours Figure 30 General Worksheet Interval time policy 2 If you...

Страница 21: ...in which a business day ends after midnight and the date advances accordingly 1 Enter your company s end of date time To fill in the employee s individual details Optional 1 Fill in the following deta...

Страница 22: ...Menu 4 To load the folder press Import Attendance Data 5 Select attlog dat_1 6 Select the month required for viewing and press OK NOTE You can define a date time range to be viewed Figure 34 Select a...

Страница 23: ...6 Employee Tabs To view the data of an individual employee 1 Select the relevant tab in the lower bar Figure 35 An employee s sample worksheet...

Страница 24: ...can manually update this worksheet with the missing data press Save and the relevant worksheet is automatically updated Figure 36 EDIT worksheet To update the missing data 1 Press the little right arr...

Страница 25: ...ect from the main menu Figure 39 Main Menu Employee Manager Code If changes are required for a contract or the name of an employee update the main worksheet Close All Temporarily saves the worksheets...

Страница 26: ...ile for the next month 1 The following dialog is displayed press OK Figure 40 Approve Export to the Accountant 2 Save the report by its month and year Figure 41 Month Year saved An approval dialog is...

Страница 27: ...d or password 2 Data collection Copy the data file from the time clock to the working folder using one of the methods described on page Error Bookmark not defined Direct connection to the computer and...

Страница 28: ...ocess and scan at least two different fingers Question Answer How to download data from the time clock Connect a disk on key to the time clock press and hold M OK in order to access the main menu and...

Страница 29: ...cases a particular finger print may not be suitable for finger print scanning 1 Verify that the protection sticker has been removed 2 Edit the employee s record and try to scan other finger prints Ma...

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