Scheduling SCOPIA Meetings in Microsoft Outlook | 18
RADVISION | User Guide for SCOPIA Video Gateway for Microsoft Lync Version 7.7
Installing the iVIEW Microsoft Outlook Add-on
Contact your system administrator to install the iVIEW Microsoft Outlook Add-on on your
computer.
Sending a Meeting Invitation with iVIEW Microsoft Outlook Add-on
Sending a meeting invitation using the iVIEW Microsoft Outlook Add-on is similar to sending a
regular Microsoft Outlook meeting request, but it already contains text in the body of the
invitation with web links (URLs) for the recipients to easily and quickly access your virtual
meeting. You can also specify conference passwords (PINs), streaming and recording options, as
well as specifying specific endpoints as participants in the meeting.
The body of a message sent using the iVIEW Microsoft Outlook Add-on can contain a maximum of
2000 characters. Any characters beyond the 2000th character are not saved when the message is
sent.
Procedure
Step 1
Open a new appointment or meeting request form in Microsoft Outlook.
Step 2
Select SCOPIA Meeting.
If you already have a virtual room defined, your virtual room details are displayed. The
information displayed to the meeting participants includes web links (URLs) to easily and quickly
join the conference using any endpoints, SCOPIA Desktop Clients or Microsoft Lync Clients when
available.
Step 3
Enter passwords (PINs) if you want to restrict access to your meeting to those who know the access
PIN, or to restrict moderator features to those who know the moderator PIN.
Step 4
To use virtual room settings different from your default settings, select Advanced, and configure
advanced settings:
a.
Select a meeting type form the list.
b.
Select a meeting location from the list to instruct SCOPIA iVIEW Management Suite where to
schedule the meeting (available only in multiple-location deployments).
c.
If you entered a moderator PIN, you can enable the Place participants in a ‘waiting room’
option. This option allows to place all participants joining a meeting before a moderator in a
virtual meeting room. Then the participants are connected only after the moderator joins.
d.
If you entered a moderator PIN, you can enable the Automatically record meeting option.
e.
Enable the Automatically stream meeting option to automatically start streaming when the
meeting starts (available only when SCOPIA Desktop Server is configured in iVIEW
Management Suite).
f.
Enter the number MCU ports you want to reserve for the meeting.
g.
To invite specific endpoints, select From Directory or By Address, select an endpoint, and
then select Invite Selected Terminal.
