Answering System
35
Answering system
The answering system can answer and record
calls for you when you are unavailable to answer
the phone.
Important:
L
Only 1 person can access the answering system
(listen to messages, record a greeting message,
etc.) at a time.
L
When callers leave messages, the unit records
the day and time of each message. Make sure
the date and time have been set correctly (page
14).
L
Answering system announcements are in
English only.
Memory capacity
The total recording capacity (including your
greeting message) is about 40 minutes. A
maximum of 64 messages can be recorded.
Note:
L
If message memory becomes full:
–
“
Messages full
”
is shown on the handset
and base unit display.
– The ANSWER ON indicator on the base unit
flashes rapidly when the answering system is
turned on.
L
When the message memory becomes full:
– If you use the pre-recorded greeting
message, the unit automatically switches to
another pre-recorded greeting message
asking callers to call again later.
– If you recorded your own greeting message,
the same message is still announced to
callers even though their messages are not
recorded.
Turning the answering
system on/off
■
To turn on:
Press
{
ANSWER SELECT
}
repeatedly to select
the desired line(s).
i
{
ANSWER ON
}
■
To turn off:
Press
{
ANSWER ON
}
.
■
To turn on:
1
{
MENU
}
i
{#}{
3
}{
2
}{
7
}
L
To select the desired line(s), press
{
8
}
repeatedly.
i
{V}
/
{^}
:
“
Answer on
”
i
{
SELECT
}
2
{
OFF
}
■
To turn off:
1
{
MENU
}
i
{#}{
3
}{
2
}{
8
}
2
{
OFF
}
Note for base unit and handset:
L
When the answering system is turned on, the
ANSWER ON indicator on the base unit lights
up.
Call screening
While a caller is leaving a message, you can listen
to the call through the handset’s or base unit’s
speaker. To adjust the speaker volume, press
{^}
or
{V}
repeatedly.
You can answer the call by pressing
{C}
on the
handset or pressing
{
SP-PHONE
}
on the base
unit.
Call screening can be set for each handset and/or
the base unit.
Note:
L
To turn this feature off, see page 40.
Greeting message
When the unit answers a call, a greeting message
is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message
Recording your greeting message
Greeting messages can be recorded in one of the
two following ways:
– for line 1 and line 2 with different greetings (2
minutes max. for each greeting)
– for line 1 and line 2 with the same greeting (2
minutes max.). Select
“
Line1&Line2
”
in step
2.
[
Base unit
Y
Handset
Y
Handset /
[
Base unit
TG9385BX(e).book Page 35 Monday, November 2, 2009 1:26 PM
