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Basic

Operations

Basic

Operations

In order to use Document Manager to manage or edit documents, the documents must be imported into
Document Manager.
First, start up Document Manager.

Document Manager will start. (The first time it starts up, there is no documents displayed in the document
area.)

Select

Start Menu

All Programs

(Expect for Windows XP:

Programs

)

Panasonic

Panasonic Document Management System

Document Manager

Note:

If the Document Manager icon is on your desktop, it can be started up by double-clicking on that icon.

Folder Area

Document Area

Link Icons

Status Bar

Folder Area

Displays a tree view of the folders in which the documents are stored. Click on a folder to display its

contents in the document area.

Link Icons

These are links to the applications/functions often used in the Document Manager. Drag a document to

one of these icons to start up the application. For example, drag a document to the

Print

icon to print it.

Status Bar

Displays information such as the number of files in the selected folder, and their size.

Document Area

Displays the contents in the folder that is selected in the

Folder Area

. By default, documents are

displayed by their names and icons. Double-click a document icon to edit.

Main Window

Содержание Workio DP-C262

Страница 1: ...ion System Requirements Basic Operations Document Management Editing Documents Menus Explanation Software Operating Instructions For Document Manager and Document Viewer Model No DP C262 C322 B Englis...

Страница 2: ...nd the Agfa rhombus are registered trademarks of Agfa Gevaert N V registered in the U S Patent and Trademark Office and may be registered in other jurisdictions Monotype is a registered trademark of A...

Страница 3: ...nts 21 Launch To Another Application 22 Image Printing 25 Document Management 26 Grouping Documents 26 Ungrouping Documents 29 Alternatively Grouping Document Pages 31 Creating and Deleting Folders 37...

Страница 4: ...as moving copying and deleting the documents displayed in the Document Manager By registering applications in the Document Manager you can use any application to open a selected document Double click...

Страница 5: ...ne of the biggest strengths of Document Manager and Document Viewer is its ability to manage document files created with applications such as Microsoft Word and Micorosoft Excel received Fax documents...

Страница 6: ...indows XP Windows NT 4 0 Windows Server 2003 Interface 10Base T 100Base TX Ethernet port CD ROM Drive Used for installing the software and utilities from the CD ROM Free Disk Space 200 MB or greater 2...

Страница 7: ...7 System Requirements Memo...

Страница 8: ...n Folder Area Document Area Link Icons Status Bar Folder Area Displays a tree view of the folders in which the documents are stored Click on a folder to display its contents in the document area Link...

Страница 9: ...the icon the document will open in the application used to create it If the document is several pages long a page bar will be displayed at the bottom of the icon The thumbnail image displayed will be...

Страница 10: ...rting files on a computer or from the network The third method consists of using the device s scanner function to import documents Import Documents Using the Menu From the menu select File Open Click...

Страница 11: ...s the document Drag Open the folder that contains the document to be imported and drag the document icon into the Document Manager s document area The imported document will appear in the document are...

Страница 12: ...this folder The Document Manager will automatically create the folder when a scanner image is received for the first time Importing is only possible in raster format Only raster format can be used for...

Страница 13: ...ighly recommended to create documents images for all vector format files NOTE What happens to the original vector format documents The original documents are saved in their original form Creating a do...

Страница 14: ...or Microsoft Excel it can be difficult to cancel the file conversion process In this case use the Cancel button on the printing screen that appears after Microsoft Word or Microsoft Excel has started...

Страница 15: ...how to rotate an image document imported with the scanner function Click Double click Click the Network Scanner Image folder and double click the image document you wish to rotate Document Viewer wil...

Страница 16: ...age to another file or to save only a specified section of the file to another file Click Click Select File Save from the menu The file will be overwritten with the edited data Note This can also be a...

Страница 17: ...e image document In the example below you can see that there is a small Microsoft Excel icon in the bottom right corner of the document s image thumbnail The following steps explain the overall proces...

Страница 18: ...soft Excel but this is only for explanatory purposes Depending on the situation there may be many different things you will wish to change While we will not go into the details of using Microsoft Exce...

Страница 19: ...e an attached file a new file will be automatically created 2 will be added to the original fine name so you can easily tell that it is a new file Click Click Select the newly created file and select...

Страница 20: ...nt Viewer Trash Can It is not the Recycle Bin on the Windows desktop Emptying the Document Manager or Document Viewer Trash Can will not empty the Windows Recycle Bin Select the file that you want to...

Страница 21: ...other the two documents will be grouped together as one document NOTE To arrange the icons in name order To arrange the icons in the order of their file names select Arrange Document from the View men...

Страница 22: ...n Setup from the menu Click The External Application Setup dialog box opens Click the Add button The Add External Application dialog box opens Click the Browse button next to the Program File field Cl...

Страница 23: ...button adds Microsoft Paint as a link icon Click The Microsoft Paint is added as a link icon Note You can also use the same procedure to add an Email link icon by setting the Application Type in the...

Страница 24: ...Drag the document you want to open to the link icon Click A confirmation message appears Click the Yes button to open the document in the link icon application NOTE This example opens an image documen...

Страница 25: ...procedure for printing from the Document Viewer is almost identical Select the file you wish to print Click the file you wish to print Click Click Select File Print from the menu Click The print dial...

Страница 26: ...rag the icon for Document 1 1 page over the icon for Document 2 2 pages they will be grouped together as a single document and only Document 1 will remain In other words Document 1 serves as the group...

Страница 27: ...by Dragging Documents Click Click Document 1 to select it Drag Drag Document 1 on top of Document 2 and release the mouse button Document 1 and Document 2 will be grouped together they now become Doc...

Страница 28: ...bed into Document 1 NOTE Selection order is important Please remember the files will be piled in the order of your selection The first document you selected becomes the master file the grouped documen...

Страница 29: ...h of the pages Another one is to ungroup only the page displayed by the document s icon creating a new document file consisting of only that page Ungroup All Document pages Click Select the document y...

Страница 30: ...Page Click Click the page arrows at the bottom of the document to display the page that you want to ungroup from the document Click Click From the menu select Document UnGroup Current Page The display...

Страница 31: ...y single side takes so it is more efficient to create two documents one with all of the odd pages and one with the even pages and then combine the two documents into one alternating the odd and even p...

Страница 32: ...be created With reverse interleaving the pages from one document are taken from the beginning of the document and the pages from the other are taken from the end This type of interleaving is quite co...

Страница 33: ...th the pages in the correct sequence For example if you have a document with pages 1 3 5 7 and 9 and another document with pages 2 4 6 8 and 10 you can use interleaving to group them into a single doc...

Страница 34: ...Document Odd Document Odd Document Odd Document Odd Document Odd Document Odd Document Odd Document Odd Document Odd Document Click on the odd numbered document to select it and then select the even...

Страница 35: ...at can only scan one side of the page at a time to combine the odd and even pages into a single document For example if you have one document with pages 1 3 5 7 and 9 and another document with pages 1...

Страница 36: ...Document Click on the odd numbered document to select it and then select the reversed even numbered document while holding down the Ctrl key Both the odd and reversed even numbered documents will now...

Страница 37: ...hlighted From the menu select File New Folder Click Enter a name for the folder Click The Create New Folder dialog box will appear Enter a name for the folder and click the OK button Check the new fol...

Страница 38: ...the menu The Confirm Folder Delete message box will appear Use caution when deleting folders Document files are first placed in the Trash Can when they are deleted but folders are deleted without bei...

Страница 39: ...page order Click Click From the menu select Document Page Rearrange Pages Click The Rearrange Pages Dialog box will appear Click the Reverse Order button The order of the document s pages will be rev...

Страница 40: ...the file for which you want to see information From the menu select File Properties Click Click The properties of the first page will be displayed If the document is grouped it is possible to view the...

Страница 41: ...41 Document Management Memo...

Страница 42: ...cument area If using the menu select Document Open The Document Viewer will start and the selected image document will be displayed in its main window To start Document Viewer from the Start menu clic...

Страница 43: ...you can also use this window to drag pages to new positions Page View Area Displays the image selected in the page view window Also displays information added with the Annotation function Size Bar Sl...

Страница 44: ...ly viewed The scaling can be freely adjusted by dragging the size bar adjustment button It is also possible to specify a particular scale percentage by entering a value directly in the scale box Drag...

Страница 45: ...ages in the Page View Area when moving the order of pages Click Click the page you want to move to select it Click Click From the menu select Page Move Page Select Page Enter the page number Click The...

Страница 46: ...copy by dragging If you drag a thumbnail icon within the page list you can move the page Also if you hold the Ctrl button while dragging you can make a copy of the page Direct control with right clic...

Страница 47: ...eleting Pages Delete unnecessary pages Click Click on the page you wish to delete to select it Click Click From the menu select Page Delete Page The Document Viewer dialog box will appear Click Yes to...

Страница 48: ...he Window menu Correct Skew Adjusts a skewed image Eliminate Noise Removes noise from the image to make it clearer Enhance Edge Enhances the image s edges to make it sharper Brightness Contrast Adjust...

Страница 49: ...nd click the Detect Skew button The skewed image will be automatically corrected Click the OK button on the Correct Skew dialog box to finish NOTE Previewing is a must It is recommended that you check...

Страница 50: ...d making the corrections on that sheet of glass Both the original image and the corrections will be saved There are 11 functions that can be selected from Create Annotation under the Annotation menu T...

Страница 51: ...ion area Enter text When you click outside the text insertion area the text you entered will be reflected on the image NOTE Adjusting the text insertion area You can move the text insertion area by dr...

Страница 52: ...and then using the menu Click on the text Check the position of the square Click on the text and check the position of the square that represents the text input area Click Click From the menu select A...

Страница 53: ...pes as well This section will use the toolbar buttons to draw Click the Ellipse button Click the button on the toolbar Drag Drag the cursor diagonally down and to the right starting from where the upp...

Страница 54: ...It is also possible to use files containing stamp images such as personal seals that you have created by yourself Click the Stamp button Click the button in the toolbar Click Click The stamp propertie...

Страница 55: ...k the Footer button Click the button in the toolbar The footer frame will be displayed at the bottom of the page Drag the frame to freely adjust its size Click the Date button Click the button in the...

Страница 56: ...footer frame will disappear and the date will appear on all of the pages in the document NOTE The same steps can be used to add page numbers The same steps are used to insert both the date and page nu...

Страница 57: ...nations The backed up folder is restored Backs up the documents stored in a folder Save as Saves a document into a file Rename Changes names of documents and folders Properties Undo Undo the last edit...

Страница 58: ...another Makes a group of two or more pages of images you select Rotates the page 90 degrees clockwise Rotates the page 180 degrees Rotates the page 90 degrees counterclockwise Copies the All Pages of...

Страница 59: ...n Runs respective applications specified as destinations Empty Trash Can Deletes all the document in Trash Can Selects a TWAIN compatible device to be used Imports an image from a TWAIN compatible dev...

Страница 60: ...t All Pages Selects all pages Drag Mode Clip Mode Edit Mode Zoom In Zoom Out Fits to Page Width Fits to Page Height Makes display scale based on page height Makes display scale based on page width Zoo...

Страница 61: ...it to a page Creates a line annotation and paste it to a page Label Creates a label annotation and paste it to a page Creates a text annotation and paste it to a page Stamp Creates a stamp annotation...

Страница 62: ...EQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE SEE YOUR DEALER FOR DETAILS OF DEALER S WARRANTY USA Only WARRANTY Fo...

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