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Faxing: Dial Directories

Faxing: Dial Directories

This chapter explains how to make faxing easier by
programming frequently used fax numbers into the
One Touch keys and the Auto Dial numbers
available in your OKIFAX. It also explains how to
organize the programmed numbers into groups for
easier faxing to multiple locations.

Programming One Touch Keys

You can store up to two fax numbers with 32 digits
in each One Touch key: a main number and an op-
tional alternate number which will be called if the
main number is busy. You can also enter a 16-char-
acter Location ID (name) for each One Touch key.

■

The

OKIFAX 5300 Plus

has 15 locations available on

keys 1–15.

■

The

OKIFAX 5600 Plus

has 30 locations available.

Keys 1–15 are on the main One Touch panel, and
keys 16–30 are beneath the main One Touch panel.

Note:

To find One Touch keys that are not yet pro-

grammed, repeatedly press the Search key.

1

Press the Select Function key.

2

Press the 8/Location Program One Touch key. The
display shows LOCATION PROGRAMMING
ENTER (SRCH, OT, A/D, #).

3

Press a One Touch key to program.

Note:

To program or use One Touch keys 16-30 on the

OKIFAX 5600 Plus, grasp the One Touch keyboard latch
and swing the main One Touch panel out of the way.
You can then select from keys 16–30. When you are
finished, close the One Touch keypad and continue.

4

The display briefly shows NO=<FAX NO.>,
ID=<LOCATION ID> (or a previously programmed
fax number and Location ID).

5

After the display clears, enter the main fax number.
Refer to the instructions below.

«
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Содержание OF5300Plus

Страница 1: ...OKIFAX 5300 Plus 5600 Plus Handbook of5356fm pm6 6 8 98 5 19 PM 1...

Страница 2: ...nt Pleaseaddress anycomments to Publications Services Department OKIDATA 532 Fellowship Road Mount Laurel NJ 08054 3405 pubs okidata com Visit the Okidata web site http www okidata com OKIDATA and OKI...

Страница 3: ...ea 4 If the equipment causes harm to the telephone network the telephone company will notify you in advance But if advance notice isn t practical the telephone company will notify the customer as soon...

Страница 4: ...communications company The equipment must also be installed using an acceptable method of connection In some cases the company s inside wiring associated with a single line individual service may be e...

Страница 5: ...ar les tarrifs particuliers de ces entreprises Les reparations de materiel homologue doivent etre effectuees par un centre d entretien canadien autorise designe par le fournisseur La compagnie de tele...

Страница 6: ...ore of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and the receiver Plug the unit into an outlet on a circuit different from that to...

Страница 7: ...plug The power outlet should be located near the equipmentandshouldbeeasilyaccessible The TEL port on the back of the unit is only suitable for 2 wire devices Not all standard telephones will respond...

Страница 8: ...unit Exercise care when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains Small amounts of toner spilled on skin or clothing c...

Страница 9: ...cuments for faxing 35 Send a fax to one location 37 to a preset group 45 to several locations broadcast 45 at a later time 43 when another machine polls you 51 Receiveafax manually 39 without printing...

Страница 10: ...the Toner Cartridge 16 Connect to the Telephone Line 17 Option Installing an External Handset 17 Connecting an External Telephone or Answering Machine 19 Connect Power 19 Loading Paper 20 Setting the...

Страница 11: ...ime 43 Sending a Delayed Fax From the Document Feeder 43 Sending a Delayed Fax From Memory 44 Canceling a Delayed Transmission 45 Sending a Fax to Multiple Locations Broadcasting 45 Sending a Confiden...

Страница 12: ...rts 64 Activity Report 64 Broadcast Confirmation Report MCF 65 Phone Directory 65 Configuration Report 65 Power Outage Report 66 Codes Used in Reports 66 Result Codes 66 Communication Codes 66 Problem...

Страница 13: ...Specifications 85 Index 87 MaterialSafetyDataSheet 93 of5356fm pm6 6 8 98 5 19 PM 13...

Страница 14: ...es for confidential reception transmis sion and bulletin polling Automatic redial and page re transmission when a telephone number is busy or when problems occur in communication Advanced transmission...

Страница 15: ...in memory A fax forwarding feature that lets your OKIFAX receive messages into memory and automatically forward the messages to another remote fax machine Product Options Seepage 82for ordering infor...

Страница 16: ...ur OKIFAX and works exactly like a telephone Order Number 70031801 Second Paper Trayadds an additional capacity of 500 sheets When the main tray runs out your OKIFAX automatically switches to the seco...

Страница 17: ...entIdentification Component Identification What You Should Receive OKIFAX 5300 Plus 5600 Plus Power Cord Toner Cartridge Telephone Cord Image Drum Unit inside unit Document Stacker Handbook Quick Star...

Страница 18: ...urn on O to turn off Paper Indicator Shows how much paper is left in the paper tray One Touch Keypad Use for preprogrammed one touch dialing or for setting functions Document Table Covers the copy sta...

Страница 19: ...osensitive drum which receives images from the LED print head and transfers them to the printing paper Toner Cartridge This black cylinder installed inside the image drum car tridge contains the black...

Страница 20: ...Introduction 7 Control Panel...

Страница 21: ...ed One Touch keys and Auto Dial numbers 5 Auto Rec key Use this key to switch your OKIFAX s answering mode The answering mode controls how your fax machine answers incoming calls and receives faxes Th...

Страница 22: ...amming functions or information After pressing the Search key use the numeric keypad to alphabetically search for the names of locations programmed into your OKIFAX 13 Tone key If your OKIFAX is set t...

Страница 23: ...ng which allows you to dial a number using any combination of One Touch keys Auto Dial numbers and the numeric keypad When programming a chain dial number into a One Touch key or Auto Dial number pres...

Страница 24: ...600 Plus has keys 1 15 available on the main One Touch panel and keys 16 30 available beneath the main One Touch panel To access One Touch keys 16 30 on the OKIFAX 5600 Plus Lift up the main One Touch...

Страница 25: ...one lists manually See the Reports chapter for details 7 Counter Display key Your OKIFAX keeps track of the number of pages it has printed and scanned Use this key to check the print and scan counters...

Страница 26: ...the Copy key twice with no documents loaded Voice Request tone During a fax session either you or the person at the remote fax machine may initiate a voice request When the person at the remote ma ch...

Страница 27: ...o ensure adequate ventilation Make sure that both power and telephone outlets are available nearby Choose a location where the relative humidity is between 20 and 80 and where the temperature is betwe...

Страница 28: ...Protective Sheet 1 Lift up the document table 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEARC H AUTO DIAL HYPH EN REDIA L COPY HOOK V REQU EST PHOT O EX FINE FINE STD LIGHT NORM...

Страница 29: ...right insert the toner cartridge into the image drum unit left end first 4 Push the lever forward to secure the cartridge 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC...

Страница 30: ...the back of the machine and the other end into your wall telephone jack LINE jack Tip Now you can connect either an external telephone or the external handset option for your OKIFAX See the instructi...

Страница 31: ...the cradle 4 Insert the supplied telephone cord into the jack located on the back of the cradle 5 Feed the telephone cord from the back of the cradle through the cable run located on the back of the O...

Страница 32: ...cord into the TEL 1 or TEL 2 jack on the back of the OKIFAX and the other end into the jack in your external device To connect both an answering machine and a telephone first connect your answering m...

Страница 33: ...tically reduces the vertical length of the page images it receives to fit on the paper loaded in it down to 75 of the original length For example if you are receiving a document created originally on...

Страница 34: ...te month day year and time in 24 hour format 8 00 AM is 08 00 8 00 PM is 20 00 6 Press the Yes key to confirm your entry 7 Press the Select Function key to finish 4 If you are using legal size paper p...

Страница 35: ...x messages and auto matically receives them Telephone Fax Auto Switch mode T F When incoming calls are a mixture of fax and telephone calls your best choice is the Telephone Fax mode In this mode your...

Страница 36: ...eturns to standby mode displaying the new setting SettingtheFaxIdentification Fax machines must accurately identify the sender and the telephone number of the sending fax ma chine on each page of ever...

Страница 37: ...clears use the numeric keypad to enter the telephone number for call back messages Enter up to 20 characters Tip Use the 14 Space One Touch key to enter spaces 10 Press the Start key to save your ent...

Страница 38: ...OKIFAX 5600 Plus only When your OKIFAX 5600 Plus s answering mode is set to Fax Forwarding FWD it receives fax messages into memory and then automatically resends it to another location a useful feat...

Страница 39: ...ress the Select Function key 2 Press the 9 User Program One Touch key 3 On the numeric keypad press 2 The display shows 2 DIAL PARAMETER 4 Press the Yes key until the display shows PBX LINE OFF 5 Pres...

Страница 40: ...200 dpi or many shades of gray To make copies 1 Adjust the document guides to the width of the paper you are using 2 Neatly stack your documents then insert them face down into the document feeder Re...

Страница 41: ...aper tray if it isn t the paper will jam If you do want to put a different size paper in the manual feeder change the 1ST PAPER SIZE function setting to the size you want to use see page 58 for detail...

Страница 42: ...n to ensure that the paper is straight KL 5 MN 6 TUV 8 WXY 9 OQZ 0 6 Press the Copy key see the instructions above If you are making more than one copy or copying a multipage document insert additiona...

Страница 43: ...1 15 The OKIFAX 5600 Plus has 30 locations available Keys 1 15 are on the main One Touch panel and keys 16 30 are beneath the main One Touch panel Note To find One Touch keys that are not yet pro gra...

Страница 44: ...he next letters numbers on character the same key Move the cursor to Yes and No keys make corrections 8 Press the Start key The display shows NO OR LOCATION for about three seconds 9 Enter the optiona...

Страница 45: ...ialing feature is helpful To create a chain dial number program up to the first 31 digits of the number into a One Touch key or Auto Dial number Then press the 8 Location Pro gram One Touch key to mak...

Страница 46: ...he instructions below To Do This Use Enter numbers Numeric keypad press once Enter spaces Space One Touch key Enter hyphens Hyphen key Enter alphabetical Locate the character you want on the numeric c...

Страница 47: ...structions below ToDoThis Use Add a One Touch Press the One Touch key location Press Yes to add it to the group Add an Auto Dial Press Auto Dial Enter the 2 digit Auto location Dial number Press Yes t...

Страница 48: ...een subject to normal wear such as documents with staple holes letter folds and minor corner folds If you are not sure how a document will fax try making a copy first load the document face down and p...

Страница 49: ...the Start key Your document will be sent as a priority when the current communication ends 1 Adjust the document guides to the width of the paper you are using 2 Stack your documents neatly then inse...

Страница 50: ...e Search key to look through an alphabetical list of all of the Location IDs programmed into your OKIFAX 5 If necessary use the No key to adjust the level of contrast in your document For most documen...

Страница 51: ...t on the numeric keypad and press that key repeatedly to look through Location IDs beginning with that letter You can redial a number manually at any time by pressing the Redial key Note If a power lo...

Страница 52: ...keypad Press that key repeatedly until the character appears on the display Enter a unique Press the 0 Unique key repeatedly until the character character you want appears The following characters ar...

Страница 53: ...ored in Memory It is possible to erase messages received in memory without printing them 1 After you have followed the instructions to print out messages stored in memory the display shows MSG IN MEMO...

Страница 54: ...des messages stored for bulletin polling Any messages your OKIFAX has received into its memory but not yet printed will be lost If you have loaded documents on your OKIFAX s document feeder any dialin...

Страница 55: ...ission speeds greater than 14 400 bits per second To Initiate a Voice Request 1 During a fax communication press the Hook V Request key 2 When the other party answers your request your OKIFAX emits a...

Страница 56: ...OKIFAX 5600 Plus sends from memoryby default To change the default setting see Mem Feeder SW page 56 Sending a Delayed Fax from the Document Feeder 1 Load your documents 2 Press the Select Function ke...

Страница 57: ...hows PRG START DATE 0 9 5 Using the numeric keypad enter the date you wish the transmission to begin up to three days in advance 6 Press the Yes key The display shows PRG START TIME 0 9 7 Using the nu...

Страница 58: ...smission 1 Press the Stop key The display shows COMMUNI CATION CANCEL 2 Press the Yes key The display shows the Loca tion ID of the delayed transmission currently loaded in your OKIFAX 3 Press the Yes...

Страница 59: ...places where everyone can look through the received faxes If you are communicating with another Oki fax ca pable unit you can use the confidential fax fea ture The receiving machine will store the mes...

Страница 60: ...ntial mailboxes 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG 4 Pre...

Страница 61: ...the box number Press the Yes key if the number is correct Note Note Note Note Note If ILLEGAL OPERATION displays the box you have selected contains a message You must print out any messages in the bo...

Страница 62: ...RelayBroadcasting Relay broadcasting allows one Oki fax capable unit to send a document to another Oki fax capable unit which then re sends broadcasts the document to a number of other locations This...

Страница 63: ...Dial number 99 Be sure to program the number in the format the relay key station uses for dialing including access digit if any etc Initiating a Relay Broadcast 1 Load your documents 2 Press the Sele...

Страница 64: ...y to begin transmission Sometimes it is more useful to load your documents on your OKIFAX and set it to wait for the receiving fax machine to call and collect them This is known as set ting your OKIFA...

Страница 65: ...hine Bulletin Polling This feature is similar to standard polling The main difference is that the document is stored in a personal mailbox instead of loaded into the document stacker This means that t...

Страница 66: ...canning is complete the display shows WAITING TO BE POLLED DualAccess Your OKIFAX s dual access feature allows you to load and prepare to transmit a document while your fax machine is receiving or sen...

Страница 67: ...ue to receive faxes while earlier received messages are printing if your OKIFAX is set to receive faxes into memory What You Can Do While Making Copies While your OKIFAX is making copies you can n Con...

Страница 68: ...details To print a configuration report 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT 3 Using the numeric keypad press 4 The display show...

Страница 69: ...et FCC requirements you must have this feature set to ON and have a valid Sender ID programmed in your OKIFAX 06 MONITOR VOLUME This function sets the volume for telephone line monitoring during diali...

Страница 70: ...different numbers on one line each with its own distinctive ring You can then use one number exclu sively as a fax number without the expense of a sec ond line Your local telephone carrier can provide...

Страница 71: ...en using the OKIFAX as a PC printer you can load A5 and B5 size paper into the paper tray However reports and standard size faxes letter legal or A4 will not print com pletely on these paper sizes Sel...

Страница 72: ...Available settings are OFF default 00 11 22 33 44 55 66 77 88 99 and 18 MEM FEEDER SW This function controls how OKIFAX normally transmits fax messages by scan ning the document into memory first or b...

Страница 73: ...ad enter the 2 digit number of the function you want to change The display shows the name of the selected function 5 Repeatedly press the No key until the setting you want appears in the display Note...

Страница 74: ...START When this function is turned on your OKIFAX automatically dials as soon as you press a One Touch key or enter an Auto Dial code you do not have to press Start Available settings are ON and OFF D...

Страница 75: ...MDY DMY This function specifies how OKIFAX displays and prints the date month day year or day month year TIME DATE PRINT This function specifies how the time and date are printed on the fax messages y...

Страница 76: ...eived The result of the communication see the end of this chapter for a list of result codes and their meanings Service codes Be sure to report these diagnostic codes if you contact your Authorized Se...

Страница 77: ...e message The number of pages received The result of the communication Service codes Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer about communication problems...

Страница 78: ...the results of a multiple location transmission broadcast Information pro vided on this report includes The date and time at which the broadcast started The total amount of time used to complete the...

Страница 79: ...in this report can help you identify and reconstruct any documents that were lost CodesUsedinReports Result Codes Result codes indicate the results of communications Code Description BUSY The other m...

Страница 80: ...eeder If this fails follow the instructions below 1 Grasp the control panel Pull it up until it releases Swing the control panel up and out of the way 2 Pull out the jammed document 3 Push the control...

Страница 81: ...DARK ALARM STOP START 2 Push the buttons on the side of the copy stacker until you hear a click Lift the copy stacker up 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEAR CH SELEC...

Страница 82: ...tray is damaged remove and replace it 6 Push the paper down until it is under the plastic tabs 7 Make sure the paper stop in the tray is properly adjusted not too loose not too tight 8 Slide the pape...

Страница 83: ...the paper out Do not force the paper you could damage the mechanism or leave paper fragments in it PrintingaCleaningPage If you notice repeating marks or imperfections on your printouts try printing a...

Страница 84: ...ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 TUV 8 WXY 9 OQZ 0 AUTO REC SEARC H SELECT FUNCTIO N AUTO DIAL HYPHE N REDIAL COPY HOOK V REQUE ST PHOTO EX FINE FINE STD LIGHT NORMA L DARK ALARM STOP START 2 Push...

Страница 85: ...ALARM STOP START 7 Using the cleaning wipe provided with your new toner cartridge gently wipe back and forth across the full length of the LED array Let the array dry completely 1 ABC 2 DEF 3 GHI 4 JK...

Страница 86: ...m Cartridge You need a new image drum if the faxes you receive are light or have vertical streaks in them and you are not out of toner or if your OKIFAX displays a CHANGE DRUM message Contact your Aut...

Страница 87: ...in Replacing the Toner Cartridge in this chapter 2 Push in the cover release buttons on the side of the copy stacker until you hear a click Lift the copy stacker 1 ABC 2 DEF 3 GHI 4 JKL 5 MN 6 PRS 7 T...

Страница 88: ...e answering mode FAX TEL PC T F MEM FWD or TAD 7 Close the copy stacker and push down until you hear the copy stacker click into place Besure that the cover latches on both sides 1 ABC 2 DEF 3 GHI 4 J...

Страница 89: ...at the beginning of this chapter page 67 PAPER JAM FAX CHECK PAPER OR PATH Paper may be jammed inside the printing mechanism Check the paper path and remove any jammed paper see Clearing a Paper Jam...

Страница 90: ...r for service see Service and Support page 81 ERROR 77 There is no image drum in the OKIFAX Turn the OKIFAX off install an image drum and toner cartridge according to the instructions in this handbook...

Страница 91: ...sure the document is not wider than your OKIFAX can load Your OKIFAX won t dial Check the power cord and wall outlet Make sure that your telephone line not your external telephone or handset is conne...

Страница 92: ...the reports you do not want See the chapters on Customizing OKIFAX and Reports The image received on your OKIFAX was very poor Contact the person sending you the fax and ask them to change their resol...

Страница 93: ...ed You must set up a mail box before anyone can send you a confidential fax See Receiving Confidential Faxes page 47 Make sure the person sending you the fax knows the correct mail box number Your OKI...

Страница 94: ...eferrals Product Information OkidataFaxableFacts This on line document retrieval system gives you around the clock access to product and support information through your fax machine Call 1 800 654 665...

Страница 95: ...h defect according to the terms of this Limited Warranty This Limited Warranty extends to the original purchaser only and does not extend to consumable items OKIDATA will for a period of ninety 90 day...

Страница 96: ...NTY PERIOD DESCRIBED ABOVE Some states do not allow limitations on how long an implied warranty lasts so the above limitation may not apply to you OKIDATA SHALL NOT BE RESPONSIBLE OR LIABLE FOR ANY SP...

Страница 97: ...Tel 541 371 4123 Fax 541 371 4123 tone needed BRAZIL Oki Data do Brasil Ltda Tel 5511 5589 1518 Fax 5511 5584 0267 CHILE Teknos Comunicaciones Tel 56 2 555 5530 Fax 56 2 550 2390 COLOMBIA Soluciones...

Страница 98: ...5300 Plus 6 seconds per page OKIFAX 5600 Plus 3 seconds per page Scan resolution horizontal 300 dpi vertical 100 dpi 200 dpi 400 dpi Halftone transmission 64 shades of gray Scan width 8 5 21 5 cm Pro...

Страница 99: ...ns Environmental Dimensions 13 x 16 5 x 9 6 W x D x H 33cm x 42 cm x 24 5 cm excluding paper tray Weight 28 7 lb 13 kg with image drum Power 120 VAC 10 50 60 Hz 2 or 220 240 VAC 10 50 60 Hz 2 Category...

Страница 100: ...ay key 12 77 8 Location Program key 12 30 32 34 9 User Program key 12 21 25 26 31 57 60 61 A Activity report 64 Alarm 10 Alarm indicator 10 alternate number 11 Answering Machine connecting 19 Answerin...

Страница 101: ...Report 64 Confidential TX key 12 Configuration report 65 CONFIRM PAPER SIZE 77 Contrast transmit document 37 Control Panel 8 10 Copy 8 27 Copykey 8 27 CounterDisplaykey 12 Customer Information Center...

Страница 102: ...nding 37 38 sending confidential 46 sending delayed 43 80 sending multiple locations 45 FaxForwardingmode 23 25 Fax Identification Fax ID 23 24 FAX mode 22 FaxableFacts 81 FWD 23 25 G Groups 33 H Hand...

Страница 103: ...nction settings 55 Messageconfirmation report 63 MessagePrintFromMemorykey 12 Messages displaypanel 75 MF TONE DP PULSE 61 Multiple locations faxing 45 N No key 9 NO PAPER 76 NO TONER MEM RX 62 Number...

Страница 104: ...Receiving Fax in memory 40 manual 39 REDIAL INTERVAL 60 Redialkey 8 REDIAL TRIES 60 Redialing 38 Reduction automatic 20 REFER TO USER GUIDE 74 Relaybroadcastreport 50 RelayBroadcasting 49 51 RelayInit...

Страница 105: ...e Answering Device mode TAD 22 Telephone Line connecting 17 Telephone Fax mode T F 22 Time setting 21 TIME DATE PRINT 62 Toner cartridge 6 installing 16 replacing 70 72 Transmission stopping 38 Transm...

Страница 106: ...eyes of cool water for 15 minutes keeping the eyelids open with fingers Seek medical attention Note Note Note Note Note Small amounts of toner on skin or clothing can easily be removed with soap and c...

Страница 107: ...bon and nitrogen Health Hazard Data Routes of Entry Inhalation Ingestion Eyes Skin Health Hazards 1 Styrene ButylAcrylateCopolymer Subcutaneous implantation of polymeric styrene powder in rats has ind...

Страница 108: ...oves and or Eye Protection Not normally required For large spills use rubber gloves and chemical worker s goggles during cleanup Ventilation Outside of normal ventilation not normally required Other P...

Страница 109: ......

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