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Expense Management Cable Managment Module User Guide - Revision 1

3

User Defined Fields

Chapter Topics

• User Defined Fields Applications

User Defined Fields Applications

User defined fields enable you to adjust the Cable Management Module

to your organization’s needs. Up to 20 potential user defined fields exist.

The field names in the database are

Info1

through

Info20

. You cannot

add or delete user defined fields or change their names. However, in

order to use these “raw” fields, you have to make them

visible

and

define their properties to suit your needs; otherwise they remain

invisible

and cannot be used.

Editing User Defined Fields

To make the fields visible and define their properties, perform the

following steps.

Step 1

Select

Ports and Cables

from the sub-module selection tabs.

Step 2

Select

User Defined Fields

in the available options area.

Figure 3-1

displays.

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Содержание NDA-31135

Страница 1: ...NEC NEC Corporation Expense Management Cable Management Module User Guide November 2010 NDA 31135 Revision 1 ...

Страница 2: ...s and customers The information contained herein is the property of NEC Corporation and shall not be reproduced without prior written approval from NEC Corporation 2010 NEC Corporation Windows and Microsoft are registered trademarks of Microsoft Corporation All other brand or product names are or may be trademarks or registered trademarks of and are used to identify products or services of their r...

Страница 3: ...1 Accessing the Cable Management Module 2 1 Cable Management Main Window 2 1 Navigation Pane 2 2 Grid Pane 2 2 User Defined Fields 3 1 User Defined Fields Applications 3 1 Editing User Defined Fields 3 1 User Defined Field Descriptions 3 2 Managing Cables 4 1 Cable Data 4 1 Adding a New Cable 4 2 Viewing and Editing a Cable 4 3 Deleting a Cable 4 3 Deleting all Cables 4 4 ...

Страница 4: ...ting and Exporting Files 5 1 Importing Cables From a File 5 1 Exporting Cables into a File 5 2 Backing Up and Restoring Cables 5 3 Reports 6 1 Reports Introduction 6 1 Generating a Report 6 1 Integration with other Modules of Application Suite 7 1 Integration Introduction 7 1 Integration with Devices 7 1 Integration with Tickets 7 2 ...

Страница 5: ... Panes 2 2 2 3 Filtering Results 2 3 2 4 Saving Favorites 2 5 3 1 User Defined Info Fields Grid 3 2 4 1 Cable Grid 4 2 4 2 Cable Dialog Box 4 2 5 1 Import Cables Dialog Box 5 2 5 2 Export Cables Dialog Box 5 3 5 3 Export Finished Dialog Box 5 3 5 4 Backup Grid 5 4 6 1 Duplicate Entities Dialog Box 6 2 7 1 Device Integration 7 2 7 2 Ticket Integration 7 3 ...

Страница 6: ...iv Figures Expense Management Cable Managment Module User Guide Revision 1 ...

Страница 7: ...t Cable Managment Module User Guide Revision 1 Tables Table Title Page 3 1 User Defined Fields Datafill 3 2 4 1 Cable Fields 4 4 6 1 Available Reports 6 1 6 2 Report Specific Parameters 6 2 6 3 Send Output To Options 6 3 ...

Страница 8: ...vi Tables Expense Management Cable Managment Module User Guide Revision 1 ...

Страница 9: ...ement Module into the Ticket dialog box of the Help Desk module How This Guide is Organized Chapter 1 Introduction This chapter outlines how to use the manual including the organization and chapter layout of the Expense Management Cable Management Module User Guide Chapter 2 Getting Started This chapter introduces you to the Cable Management Module basics Chapter 3 User Defined Fields This chapter...

Страница 10: ...nse Management Cable Managment Module User Guide Revision 1 Chapter 7 Integration with other Modules of Application Suite This chapter details Cable Management Module integration with other modules of the Application Suite ...

Страница 11: ... Accessing the Cable Management Module Cable Management Main Window Accessing the Cable Management Module From the Module Selection Bar of the Application Suite window select the CM tab see Figure 2 1 Figure 2 1 Module Selection Bar Cable Management Main Window The Cable Management main window is composed of following two parts as shown in Figure 2 2 Navigation pane on the left hand side of the wi...

Страница 12: ...e grid pane on the right hand side of the window displays data and toolbars appropriate to the option selected For the Ports and Cables sub module this area contains the cables grid which is composed of the following parts Action toolbar contains the currently available tools and action Column Heading bar each column represents one data field of the current cable Filters bar where you define filte...

Страница 13: ...rds perform the following steps Step 1 If the filter bar is not shown right click any of the column headings and select filter bar or click Filters on the action toolbar Step 2 In a column to which you wish to apply a filter click the filter icon and select from the popup menu the appropriate relation for the filter Step 3 Click in the filter cell not on the icon A value entering text box opens St...

Страница 14: ...splay all columns do the following Step 1 Right click anywhere in the column heading row and select Select Columns from the popup menu Step 2 Select Reset from the second popup menu Changing Column Order The order the columns appear on the Cable Management main window can be changed by following the steps below Step 1 Drag a column heading to another place in the column heading row until the borde...

Страница 15: ... list Step 2 Select the desired filter The selected setting is applied Organizing Favorites List Favorite lists can be organized to suit your preferences Favorites can be deleted edited or switched to another favorite To organize favorites do the following Step 1 In the action toolbar click Organize Favorites Step 2 In the Organize Favorites dialog box do one of the following To delete a favorite ...

Страница 16: ...2 6 Getting Started Expense Management Cable Managment Module User Guide Revision 1 ...

Страница 17: ...the database are Info1 through Info20 You cannot add or delete user defined fields or change their names However in order to use these raw fields you have to make them visible and define their properties to suit your needs otherwise they remain invisible and cannot be used Editing User Defined Fields To make the fields visible and define their properties perform the following steps Step 1 Select P...

Страница 18: ... Visible To use an info field you must make it visible by checking this check box Visible fields have appropriate data entry boxes in the Cable dialog box and may be shown in the cables grid Uncheck this check box to make the field invisible The system behaves as if the field doesn t exist but any information already stored in the field is not discarded When this field is made visible again inform...

Страница 19: ...st below Repeat the previous step for each predefined optional value To delete a value select it and then click Delete When done click OK Checkbox Select Checkbox to define a true false field Mandatory For Info fields of type Text and Option List check this box to make the field mandatory and uncheck it to make the field optional For Info fields of type Checkbox this field is not relevant Default ...

Страница 20: ...3 4 User Defined Fields Expense Management Cable Managment Module User Guide Revision 1 ...

Страница 21: ...fo fields are defined you can begin entering or importing cable data Cable details include Cable Identification Data extension LEN campus circuit data source pair Physical Location Data building floor room closet jack Status Information jack status pair status DID Additional info up to 20 cable management specific fields see User Defined Fields To open the cable management grid under the sub modul...

Страница 22: ...e Grid Adding a New Cable To add a new cable do the following Step 1 In the cable management grid click Add in the action toolbar Figure 4 2 displays Figure 4 2 Cable Dialog Box Step 2 Datafill the fields Table 4 1 provides a description of each field Step 3 When done click Save to save the cable OR ...

Страница 23: ...ta row and select Edit Cable from the popup menu OR Double click on a cable The Edit Cable dialog box opens Step 2 Edit the cable fields Step 3 When done do one of the following Click Save to save the cable Click Save New to save the cable and continue editing cables Deleting a Cable Perform the procedure below to delete a cable Step 1 In the cables main window do one of the following Select a cab...

Страница 24: ... Node Note At least one of the field s Extension LEN or Pair must be defined Campus 0 The campus where this cable is installed Circuit 0 The circuit for this cable Closet 0 The cable s closet Building 0 Describing the physical location of the cable socket Floor 0 Describing the physical location of the cable socket Room 0 Describing the physical location of the cable socket Jack 0 Identification o...

Страница 25: ... Administration sub module enables you to export and import cable files and to backup and restore from backup Importing and Exporting Files You can export and import to comma delimited files CSV files Importing Cables From a File Import is done from a file on your local computer To import cables do the following Step 1 In the sub module selection tabs select Administration Step 2 In the Option Sel...

Страница 26: ...ick Step 5 A dialog box suggesting to backup the data before executing the import displays Click to backup Step 6 Click Step 7 When the import is finished the system displays one of the following messages Import Cables finished successfully Click OK to continue Import Cables finished with errors Please see logs for details Click the Log File link to see the errors found in the file When finished c...

Страница 27: ...s finished the Export Finished dialog box Figure 5 3 displays Figure 5 3 Export Finished Dialog Box Step 7 Click the link to view the exported data or click OK to continue Backing Up and Restoring Cables To backup and restore cables perform the following procedure Step 1 In the sub module selection tabs select Administration Step 2 In the Option Selection area select Management A grid showing exis...

Страница 28: ...Guide Revision 1 Create a new backup by clicking Backup Delete an existing backup by clicking Delete or Delete All Restore cable data from a specific backup Select a backup row and click Restore View a specific backup by clicking the backup name Figure 5 4 Backup Grid ...

Страница 29: ...nt DOC MS Excel document XLS Portable document PDF Table 6 1 Available Reports Report Name Description Available Jacks Lists the available jacks grouped by the selected Group By field Available Pairs Lists the available pairs grouped by the selected Group By field Jacks by Status Lists all jacks with the selected status Pairs by Status Lists all pairs with the selected status List of Extensions Li...

Страница 30: ...log box Figure 6 1 Duplicate Entities Dialog Box Step 3 Supply the report specific parameters as described in Table 6 2 Step 4 Select Send Output to options and supply the required additional parameters as described in Table 6 3 Step 5 Click Table 6 2 Report Specific Parameters Report Name Parameter Name Description Available Jacks Group By Select how to group the list of jacks from Campus Circuit...

Страница 31: ...of pairs from All no selection Available Used Broken N A Other List of Extensions Group By Select how to group the list of extensions from Campus Circuit Building Floor Room Duplicate Entities Duplicate Entities Select which type of duplicate entities to include in the report Extension LEN Jack Circuit Pair Report Name Parameter Name Description Send Output to Parameter Name Description Screen Sen...

Страница 32: ...1 Output Format Select one of the following formats MS Word document DOC MS Excel worksheet XLS Portable document PDF Printer Sends the generated report to the specified printer Select Printer Select a printer form the drop down list Send Output to Parameter Name Description ...

Страница 33: ...ith the Application Suite database in two places In the device dialog box of the Org Utilities module In the new ticket dialog box of the Help Desk module The integration is based on matching the extension field Integration with Devices In the Device dialog box if the device matches an extension number in the Cable Management Module then A Cable Information link on the device dialog box enables yo...

Страница 34: ...ket dialog box of the Help Desk module if the field Extension Resource matches an extension in the Cable Management Module then A cable information link on the Ticket dialog box enables you to access the Cable dialog box directly from the Ticket The information displayed in the fields Building Room Floor Pair and Jack are taken from the cable management Figure 7 2 provides an example ...

Страница 35: ...7 3 Integration with other Modules of Application Suite Expense Management Cable Managment Module User Guide Revision 1 Figure 7 2 Ticket Integration ...

Страница 36: ...7 4 Integration with other Modules of Application Suite Expense Management Cable Managment Module User Guide Revision 1 ...

Страница 37: ...For additional information or support on this NEC Corporation product contact your NEC Corporation representative ...

Страница 38: ...Expense Management Cable Managment Module User Guide NEC NEC Corporation NDA 31153 Revision 1 ...

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